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HomeMy WebLinkAboutMinutes Sister City Committee - 12/15/2022 wt 1201 Leopard Street City of Corpus Christi Corpus Christi,TX 78401 cctexas.com Meeting Minutes - Final Sister City Committee Thursday, December 15,2022 11:00 AM 6th Floor Conference Room Special Meeting The City of Corpus Christi promotes participation regardless of race, color, national origin, sex, age, religion, disability or political belief. Reasonable accommodation is provided upon request and in accordance with the Americans with Disabilities Act. For assistance or to request a reasonable accommodation, contact (361) 826-3300 at least 48 hours in advance. Upon request, this information can be available in larger print and/or in electronic format. A. Call To Order 11:02 am Chairman Melody Cooper Called the meeting to order B. Roll Call Tammy Embrey Called the Roll Present: 9- Almira Flores, Deacon Marck C.Arnold, Chair Melody H. Cooper, Mirza Pearson,Adria Vasquez,Arthur Wallace,Vice Chair Luis F. Cabrera,Valerie Harbolovic,and Susane "Westi" Horn C. Public Comment None D. Approval of Minutes and Action on Absences 1. Adoption of Minutes and Action on Absences Attachments: Nov 2022 minutes-draft. of This Minutes was approved. E. Committee Reports -none F. Staff Reports 2. Briefing from Asst City Secretary Ruth Bocchino Role of Committee City of Corpus Christi Page 1 Printed on 112712023 Sister City Committee Meeting Minutes -Final December 15,2022 Process for updating Policies Process for updating Ordinance Process for Utilizing Volunteers/Partnerships Ruth Bocchino started with the purpose of an advisory committee and what their responsibilities are under city charter; she explained what can constitute a meeting and how to avoid those situations; She discussed how to communicate with each other; She also informed the Committee the procedure for changing the ordinance governing the Committee and stated that the City Secretary has requested that all changes to ordinances that govern committees be submitted to her office by December 19th; She also advised that the Committee was to use their staff liaison (Wendy Herman) for all Policy updates or correspondence with City Council members and other City Staff. The topic of using volunteers at events was discussed and Tammy offered to get the guidelines from the Parks Department. 3. Briefing by Aimee Alcorn Reed Open Meeting Act Aimee Alcorn Reed from Legal also advised the Committee on the best practices to ensure compliance with the Open Meetings Act. G. Unfinished Business - none H. New Business for Discussion and Possible Action 4. Election of Officers Melody Cooper was Elected Chairman Mirza Pearson was elected Vice Chairman Elections will be held moving forward in October of each year. 5. Strategic Planning Discussions Organizational issues Review Current Guidelines and Ordinances Governing Committees Examine Current Bylaw redlines Topics for Considerations Purpose of SCC Value to the Communities Goals for 2023 -Programs: Student Exchanges; Cultural Exchanges; Social Media/Virtual Exchanges -Other Goals; Evaluate Existing City Relationships; Adding new Cities Strategic Partnerships Budget for 2023 City of Corpus Christi Page 2 Printed on 112712023 Sister City Committee Meeting Minutes -Final December 15,2022 Identifying Partnerships Value to our Partners Legal Limitations of Partnerships Topics of Discussion: Review of Current Ordinance: The Committee recommended the following changes to the governing ordinance: --to strike "Parks & Recreation" from the Ordinance and add "Intergovernmental Relations" as the committee liaison; --add one Ex-officio Member representative from Visit Corpus Christi; --to expand the Committee to 11 members. Adria Vasquez made the motion; Val Harbolovic seconded; Passed unanimously Review of Current Policies: After a brief discussion, it was decided to table this until each member had an opportunity to look them over and make red-lines; This will be discussed at the January meeting. Strategic Partnerships: The number of cities that we have active interactions with was discussed; It was suggested that we talk to either a person from Sister Cities International or someone from EI Paso or Fort Worth who have a vibrant program to garner some fresh ideas and discuss how their operating structure; Wendy will set that up for the January meeting; It was decided that Melody Cooper, Valerie Harbolovic and Art Wallace would serve as a sub-committee to visit with the other cities about their structure. Student Exchanges: Luis gave a report about the changes to the application from Legal and said that they would have the new applications ready for review at the January meeting; also, it was discussed which cities the students would visit in 2023, and it was agreed that Agen, France and Yokosuka, Japan would be the focus. Budget: This item was tabled at Tammy Embrey's suggestion until we hear from Finance that the SCC cost center has been re-established. 6. Discussion Annual Report Due January 23, 2023 Chairperson Cooper offered a draft of the Annual Report that must be submitted by January 23, 2023; After review it was unanimously approved and staff will file with the City Secretary's office. Luis Cabrera made the motion, and it was seconded by Mirza Pearson. 7. Discussion Date for Special Meeting in January 2023 due to Legislative Session January's meeting will be January 9, 2023 at 12 noon I. Future Agenda Items City of Corpus Christi Page 3 Printed on 112712023 Sister City Committee Meeting Minutes -Final December 15,2022 Future discussion items include: Art installation at the CC Airport; Future fundraising opportunities; and Chairperson Cooper would like to get on the Council's agenda in January to brief them on the Agen, France visit. J. Adjournment Meeting was adjourned at 1:04 pm This meeting may be held via videoconference call pursuant to Texas Government Code § 551.127. If this meeting is held via videoconference call or other remote method of meeting, then a member of this governmental body presiding over this meeting will be physically present at the location of this meeting unless this meeting is held pursuant to Texas Government Code § 551.125 due to an emergency or other public necessity pursuant to Texas Government Code § 551.045. City of Corpus Christi Page 4 Printed on 112712023