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Home My WebLink AboutC2023-060 - 4/11/2023 - Approved DocuSign Envelope ID: D207CHF-9093-43213-A331D-6131 D831 CE937 AMENDMENT TO SERVICE AGREEMENT—4163 November 2, 2022 Revised January 26,2023 DIG, Studios, Inc. ("Contractor") has been requested to provide additional Phase I Implementation services under the Wayfinding Graphic Design Agreement, executed May, 2022, Scope of Work Phase I Implementation is defined by a preliminary fabrication and implementation budget of$400,000. The Contractor works with the City to determine the Sign Types, and Quantities,to be specifically addressed. The Contractor provides Design, Contract Documentation, Bid Assistance,and Contract Administration services only for Phase I Implementation Sign Types and Quantities. Scope of Services The following tasks are provided for the project. The work is performed concurrently within Phase I Implementation addressing the Scope of Work as a whole and does not assume an incremental approach to the delivery of services. If the City chooses an incremental approach to the project(by sign type, etc.)that causes a,duplication of tasks,Additional Services may be required. The Contractor provides all Project document as Adobe pdf files for ease of record keeping and printing. The Contactor also provides native Abode Creative Suite files, InDesign, Illustrator and/or PhotoShop of final Deliverables based on the file format of the deliverable(i,e,, ai files for illustrator, and indd for InDesign and jpg for PhotoShop), Message Schedules are created using FileMaker software package and the Contractor also provides the native FileMaker files of the Message Schedule as well as the reformatted Message Schedule which is used during the Contract Administration phase. The Consultant is not responsible for providing the FileMaker Software application as it is an licensed software program . Design and Contract Documents are formatted as 11"xl 7" pages. The following additional Phase I Implementation services are provided by the Contractor: Task I/Phase I Implementation Programming/Final Design Documents, 1 Implementation Programming Documents are prepared focusing on the development of Implementation specific Signage Location Plans and a corresponding Signage Message Schedule. In order to develop these documents,the Contractor conducts a site survey to document sight lines, confirm preferred vehicular circulation patterns and create a photographic database of existing conditions. During this trip,the Contractor also conducts an in-Person meeting with the City providing project updates. (Phase I Implementation Site Visit—In-person Meeting -Meeting #11) 2. Using the Signage Master Plan and preliminary Programming information, the Contractor develops quantities for each of the individual sign types, Next, using the details contained in the Master Plan for each sign type,the Contractor develops a final Design package for Phase I sign types. The Contractor also coordinates with a Signage Fabricator to develop a Phase I Implementation Fabrication-specific Budget and Schedule. .. ......................................... DocuSign Envelope ID: D207CHF-9093-43213-A331D-6131 D831 CE937 AMENDMENT TO SERVICE AGREEMENT—4163 November 2, 2022 Revised January 26, 2023 Page 2 3. The Contractor facilitates a Web-based! Meeting with the City to review the Design package,the preliminary Programming documents and the Signage Fabricator's budget for approvals prior to moving into a Contract Documentation process, (Phase I Implementation Programming,Design and Budget Review Web-based Meeting—Meeting#2) Task I/Phase I Implementation Programming/Final Design Documents Deliverables: 0 Updated Project Schedule * Final Design Development Package for Phase I Implementation 0 Updated Fabrication Budget for Phase I' Implementation * Phase I Implementation Preliminary Programming Documents,-Signage Location Plans and Signage Message Schedules Task IVPhase I Implementation Contract Documents/Bid Suitable Documents 1 Following the Client's approval of the budget and schedule,the Contractor prepares Contract Documents to include specifications, plans, elevations, details, material and fabrication specifications for Phase I Implementation sign types. 2. The Contractor also updates the Programming documents(Signage Location Plans and Signage Message Schedules) based on Phase I Implementation, Production of map graphics artwork files, if determined to be part of Phase I Implementation, are not in the scope of the project. 3. A final cost estimating occurs including any recommendations on maintenance and the City's in- house capabilities. Design time and fabrication costs for the production of mock-ups and/or prototypes is not in the scope of the project. Services can be provided under a separate agreement. 4. The Contract Documents package also includes a Graphics Bid Manual detailing quantities of sign types,the required minimum material performance specifications, industry standard terms and conditions of work delivery,bid schedule, and other bid submittal requirements,The City is responsible for providing any City of Corpus Christi specific requirements to the Contractor, electronically,for inclusion in the Bid Manual if needed. 5. A final review of the documentation package by the City occurs (65% and 95%) including a final code review and budget update, The Contractor is,not responsible for approving messaging copy, Changes incorporated into the copy during subsequent phases is an Additional Service. The purchase of thematic artwork, specialized fonts or stock photography if required, are considered a project reimbursable expense.The Contractor participates in one Web-based meeting for each review to receive the City's comments. (City Phase I Implementation Web- based Contract Documentation Review Meetings—Meetings#3 and#4) 6. The final bid package is released to the City electronically using Adobe Acrobat pdf files, DocuSign Envelope ID: D207CHF-9093-43213-A331D-6131 D831 CE937 AMENDMENT TO SERVICE AGREEMENT—4163 November 2, 2022 Revised January 26, 2023 Page 3 Task II/Phase I Implementation Contract Documents/Bid Suitable Documents Deliverables, • Phase I Implementation Contract Documents Package for Review(65%and 90%) • Phase I Implementation Final Programming Documents-Signage Location Plans and Signage Message Schedules • Final Contract Documents (100%) • Bid Manual with listing of DIG Recommended Signage Fabrication Bidders to receive Bid Package • Bid Tabulation Form Task,III/Implementation Bid Assistance 1 The Contractor reviews with the City a list of the Contractor's pre-qualified Signage Fabricators. It is the responsibility of the City to ensure that the Bid package and the procurement process are compliant with the City's requirements, if Bid Package needs to be modified to meet the requirements for the City's procurement process, additional services may be needed to comply. 2. Proposal assumes the City releases and manages the procurement of Signage Fabrication Contractor services, with assistance from the Contractor. Such as,duringthe bidding process, the Contractor provides clarification to bidders and responds to questions, as well as assists in the evacuation and assessment of the bids. 4. The Contractor prepares a written analysis of the bid submittals for the City and makes recommendations as appropriate. 4. The Contractor assists the City in the agreement negotiations with the selected Signage Fabrication Contractor("Signage Fabricator")consistent with the Contractor's professional experience in the purchase of comprehensive Wayfinding Graphic programs, Fee P,roposai assumes the selection of a single Signage Fabricator. Task 111/implementation Bid Assistance Deliverables: 0 Bid Analysis in the Form of a Bid Tabulation Chart Task IV/Implementation Contract Administration 1'.. Throughout this phase,the Contractor works closely with the City in the implementation of the approved program by reviewing and approving shop drawings, material samples and other required submittals.The Contractor also reviews the Signage Fabricator's copy layouts prior to forwarding them on to the City for review and approval. 2. Prior to installation,the Contractor conducts an on-site review of the Phase I Implementation project area with the Signage Fabricator to further coordinate installation activities,provide any clarifications as required and to confirm existing conditions. (Site Visit#2—Walk-thru with Signage Fabricator) DocuSign Envelope ID: D207CHF-9093-43213-A331D-6131 D831 CE937 AMENDMENT TO SERVICE AGREEMENT—4163 November 2, 2022 Revised January 26, 2023 Page 4 3. The Contractor assists in the review of Change Orders and the Signage Fabricator's schedule reports related to the Contractor's services verifying accuracy.The Contractor coordinates all work through the City and Signage Fabricator,as required. The Contractor reviews the work of the Signage Fabricator for quality control issues and issues clarifications, as well as responds to RFIs, as required. 4. The Contractor also conducts two(2) additional on-site observations of the installed signage to review of instaked signage and to coordinate punch list activities.The first visit serves to document a punch list of corrective actions and the second site visit serves to complete the punch activities and also serves as a follow-up. (Punch List Site Visits#3 and#4) 5. The Contractor prepares and maintains punch lists as the installation progresses to verify acceptance of the corrected work. During the punch list process,the Contractor coordinates with the City on the status of corrective work items. 6, Prior to the Contractor's approval of Signage Fabricator's final invoice,the Contractor requires that the Signage Fabricator provide photographic evidence that all remaining punch list items have been corrected. A final sign-off of the project culminates the Contractor's services under this Contract and Amendment. Task Wimplemlentation Contract Administration Deliverables: • Record Set of Shop Drawing Packages as Reviewed and Approved by DIG • Record Set of Punch List Items,from both On-Site Observation Site Visits, in the form of a Reformatted Message Schedule to include notes and photographic evidence, when available • Record Set of DIG Approved Photographic Evidence of Punch List Items final Corrections. Compensadon Based on the Contractor's projections of personnel and skills required for the above referenced Scope of Work,the Contractor proposes the following fees, to be billed monthly on a percent complete basis. Although the Contractor cannot guarantee Reimbursable Expenses, an estimate for them has been provided. This proposal contains compensation for the Contractor's services only, Unplanned project down time in excess of 12 calendar weeks may result in professional fee increases to compensate for unplanned project restart activities.Terms and Conditions are as outlined in the base Contract. Task Manhours Fee Estimated Reimbursable Expense Task I/Implementation Programming/Design 146 $18,980 Task H/Contract Documents 88 11,440 Task III/Bid Assistance 24 3,120 Task IW Contract Administration 96 12,480 Project Total 354 $46,020 $10,000 This Agreement as amended is for an amount not to exceed $106,020.00, including fees already paid for service provided, The contractual not to exceed amount includes reimbursable expenses. DocuSign Envelope ID: D207CHF-9093-4326-A331D-6131 D831 CE937 AMENDMENT EXECUTED by the PARTIES, both of which hereby represent that the signatures to this AGREEMENT, below, are of those persons with the capacity and authority to legally bind the PARTIES. CUSTOMER CONTRACTOR CITY OF CORPUS CHRISTI D I G STUD DocuSigned by: Josh Chronley Lee Janes Assistant Director of Finance CEO/ Presid n 5/3/2023 09 MIS Date Date M2023-055 Authorized By 4-11-2023 Council APPROVED AS TO LEGAL FORM: DS E acuSigned by: u, 4/24/2023 Buck Brice (Date) SI Assistant City Attorney ATT . ocuTS,gned by: For City Attorney Rebecca Huerta City Secretary