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Home My WebLink AboutC2023-109 - 5/23/2023 - Approved DocuSign Envelope ID:08B75C50-5575-4F21-8086-832734E52EEB CITY OF CORPUS CHRISTI ENGINEERING SERVICES CHANGE ORDER PROJECT: (SPMP)Overlays FY19-Street Preventative Maintenance CHANGE ORDER NO: 3 CONTRACTOR: Bay,Ltd. CHANGE ORDER DATE: 6/13/2023 ENGINEER: COCC-Public Works-Streets PROJECT NUMBER: 18135A(Year 1) PROJECT MANAGER: Dazhi Sun,P.E. ORIGINAL CONTRACT TIME: 712 CD's OPERATING DEPT.: Public Works-Streets Make the following additions,modifications or deletions to the work described in the Contract Documents: yDII LIMNS Quantity Unit Unit Price Total ,W(11,((11(11N(lllflll$i o imam It 4oink k,(;ainft;w1 1 Additional Contract Funds 1 LS $ 10,000,000.00 $ 10,000,000.00 Subtotal: $ 10,000,000.00 Additions Total: $ 10,000,000.00 Il nEEE t V4PNS Quantity Unit Unit Price Total X"Im, 1 n/a 0 LS $ - $ Deletions Total: $ - Additional Calendar Days requested 365 NET TOTAL OF THIS CHANGE ORDER: $ 10,000,000.00 Why was this Change necessary: This change order authorizes additional funding necessary to immediately begin street improvements utilizing a pavement only approach for projects identified on the Infrastructure Management Plan (IMP). This Contract Modification represents Final Adjushnent for any and all amounts due or to become due to Contractor for changes referred to herein.Contractor further releases all other claims,if any (except those claims previously submitted in writing in strict accordance with the Contract),for additional compensation under this Contract,including without Hmitation any rights Contractor may have for additional compensation arising out of delays or disruption of Contractor's schedule as may have arisen prior to the date of this Contract Modification.Unless otherivise expressly provided herein,the time of completion and all other terms and conditions of the Contract remain unchanged. Original Contract Amount $ 50,000,000.00 Maximum Change Order Contingency Amount(25%) $ 12,500,000.00 Remaining Available Contingency Amount(including this CO) $ 2,350,000.00 Previously Approved Change Order Amount $ 150,000.00 Proposed Chante Order Amount I0,400,006,06 I&CAP itse Rowsed Contrad Amount , 60,150,000 0fl-Ibf CAP rise Percent of Total Change Orders(including this CO) 20.30 Original Contract Time for Substantial Completion 712 CD's Notice to Proceed Date 3/2/2020 Original Substantial Completion Date 2/12/2022 Previously Approved Change Order Time 767 CD's Additional Time on This Change Order 365 CD's Revised Contract Time for Substantial Completion 1844 CD's Rovtsed Smibstantial,Cohrlletron Date' 3/20/20,25 fm CAP use REVIEWED BY: Initial Date REQUESTED BY:Bay,Ltd. IE sigaaa by: Eng.Proy Specialist Johnny Salazar is 6�13�2023Constr.Supervisor Arnie Wojtasczyk AW 61132023 'L.ety 6/16/2023 Constr.Inspector Steve Waggeneraa Constr.Sr.Project Mgr. Ruben Barrera Mathew Beal Date Highway Estimating Manager CITY OF CORPUS CHRISTI D. Sigd by, FBI)�UfA Ct 6/20/2023 1( (1111( RECOMMENDED BY: 1( ('(N,((,1 0 N/A "ASE13aFA�n Brett Van Hazel Date 1141 l' Vo 1ll(11,1111�11,�U(U(ll„1h1h Construction Engineer 1aotva FunndInng,((filili be assIIgnned Mwnn the Del Aver-, Order fI', U—Signed by:: J Issued, l ��” " 6/20/2023 APPROVED AS TO zgsFzsFanaz2443._ APPROVED BY: FORM:Janet Whitehead Date ($50,000.00-$99,999.99)Neiman Young Date Assistant City Attorney Assistant City Manager nocuSig-d by: rr IrArm 6/20/2023 M2023-072 RECOMMENDED BY:[M'_11_ Il. Authorized Legistrar No. initials Kamas — Date 5/23/2023kk1S Management and Budget Designee By Council Council Date —d by oc OS9 6d by 6/21/2023 a � 6/21/2023 APPROVED BY:EL .iia.€.ode ATTEST: Emi Jeff H.Edmonds Date (Council)Rebe ca F uer a — Date Director of Engineering Services (z$100,000.00 or z 25%)City Secretary Holly Tyree DocuSign Envelope ID:08B75C50-5575-4F21-8086-832734E52EEB a la," , ra: � I hNa4r _,, vk;J=:Hera_ t vAr-r 1-JGaa, rin--;_e rA3r�z Subject RE'.(IIRGFN FunQng RequutJ 181350.Orange@tler3IXaR-6uMl�R OS/Z3/Z3-Followup F3 Tue11_13,dAI23 Fttac'bmentc int=ioe.(i(R.�n� plea,e P Funding will need to be identified as requests come in from the PM related to this CO. Regards, Melinda Cantu-Martin From:Brett Van Hazel<brettvh@cote.as.co m> ZS t:T,,,d,y,June 13,2023 JT12 AM To: Arnie Wojtas¢yk<AmieW@,1e.a, o rn,;Melinda Cantu-Martin<MAi,daCM@,ote.as.com> U.David Thorn burg<DavidTh@cctexas.com>;Juan Salazar<j-,sa@cctexas.mm>;Lorena SkrobarQyk<LorenaS2@caexa,om>;Dazhi Sun<DazhiS@cctexa,om>;Melinda Sanchez<melin das@caexascorn>;Stacey filling, 6tamyP@cote_ orn>;Michael Ga rcia<Mich-IGJT@cctexa, orn>;Gina Hohmann<GinaH@cctexa,orn>;Jamb Sosa<IacobSS@cctexa,orn> Subject:RE:URGENT Funding Requests 18135A Change Order 3 Draft-Council Date 05/23/23-Follow-up N3 Arnie, Funding will be assigned when the DO is issued.I'd say proceed. Brett Van Hazel Engineering Services Assistant Director of Engineering Services:Construction Management 0:361-826-3273 C:361-288-91T2 (WEED HELP UVITH IL 4 Q` 6 17y C;EpvIult, CALL 311 TO RCACFN OUR CUSTOMER CALL CENTER From:Amie Wojtas¢yk< ..... Sent Tuesday,June 13,2023 9:07 AM To:Melinda Cantu-Marti Jj T1(f aAP.> Cc:David Th burg Juan Sala r,'.0„,,..F..,A..'Belt Van Hazel<UA..,.. ;T: ]I:>;Lorena Skrobar,tyk SL.o.I. .,;. QI P;DazhiAnn L I. '.f..l r ..... Melinda Sanchez Stacey Pilling ., yj .i;,{, ..r:>;Mi h I6a rc'a Sh..A .I J.I, ...;t,..... ;GinaH h nn la,l!:II ........-.1 ;Jacob Sosa „.z ............ Subject:RE:URGENT Funding Requests 18135A Change Order 3 Draft-Council Date 05/23/23-Follow-up N3 Good morning, Please advise ifthe funding information is now available. Should we proceed with havingthe change order signed without funding information' Or should we wait to receive it from you? 1.rn ie lr'ojt,."T Itf, '�utjiueer nicj'Ir ojeu tp"W,0 tirperN 01 r itq of ror j,”,r:firi0 '�rmjiueer nicj terrice r ori,trir<!iori lri;pe<!iori'17i r�ii mi J/oll y rt orifi, roy",(ju Wu,]X,Ff,l From:Melinda Cantu-Mat d .,..CI , _ Sent:Friday,May 26,2023 5:01 PM To:Juan Salazar .. v,;Arnie Wojtasczyk< Cc:David Thorn burg<I)_ . >;Brett Van Hazei<, >;Lorena Skrobarczyk<I. ..-�, a, ,i>;Ja,ob Sosa<i. , a... ;Gina Hohmann'izH, a. ,i>;Mchaei 6a rcia <I, rel' .... >;Stacey Piil nger< •y�F( >;Mei'nda Sanchez< I _ Subject RE:URGENTFunding Requests 18135AChan EFOder3 Draft-Council Date 05/23/23 Follow up N3 Hi Ani and Johnny, Per my Wednesday email,we were clarifying information to get back with you. neededthe"final"agenda memo attached to the City Council agenda item to verify if anything changed from the DRAFT documents initially provided. Since CO N3 will be DO,and fundingallocated from appropriate fund sources as the delivery orders are identified and issued perthe agenda memo,then list"TBD"in the fundingsour,e section. FYI.....The"Indefinite Delivery/Indefinite Quantity lIDIq Funding Authorization to Proceed will need to be issued for fundsto be identified and aligned to the related PO before billing can occur. Let us know if you need additional information. word in 11 or rmeavema,Idy r ori n ,, ,ore a�err s s ee ne m3�m s aasn raer,�rr� �smmvnt p,am.r�ar v r�,,ns. e�� vo ea rt 112oel —g— Regards, Melinda Cantu-Martin DocuSign Envelope ID:08B75C50-5575-4F21-8086-832734E52EEB From:J—S I .=1I Sent Tuesday,May 23,202310:18 AM To:Jambs '0 rim;Gina Hoh mann< IIS 4z, ,i>;MelindaS h 5 ;p;Stacey Pill g - 'Michael 6a rcia Cc:Lorena Skrobarayk<,E > Arrie W t k >;Melinda Cat M t <,ht, :a rin> -...,. ,J.?, 1 V 1lr z .....G. Subject:�U RG ENT Funding Requests 18135A Change Order 3 Draft—Council Date 05/23/23 Good morning, Attached is a draft of CO#3 and the Agenda Memo for Project 18135A. This wentto coundl today instead if6/T3/23. Please provide fundingst,i,g so I can corrjn—the D0. Thanks, JTah- Y SalcvrW Engineering Project specialist City of Corpus Christi-Engineering Services Construction Inspection Division 4917 Holly Road Bld 5 E rp Ys1 Ch t Y xas�8411 ...4.d........................S..r..:r.z.E.:.l.1 J. office:(362)826-3793 u� (WEED HELP WITH CITY SERVICES? G, CALL 311 T01 RVACH OUR CUSTOMER CALL CENTER From:Jac bS .;Gilt ........... Sent:Th,rsda y,May 11,20232:47 PM�r To:JuanSl rin>;Gina Hohmann IIS =a .r>;Melind S h ,e„I .m;Stamy Pll g +:y%[z r„m;Michael Garci Cc:Lorena Skrobarayk<I .;i>;Arnie WJt yi, z Subject:RE:IURGENT Funding Requests 18135A Change Order 3 Draft—Council Date 06/13/ 3/23 Ves Sir, this is being reviewed will be aligned very shortly thank you. From:Jua S .:..sim> Sent:Th a rsday,May 11,2023 2:43 PM To:GinaH h ,11, ,J,lr,>;Mel i n da San h o., .wn>;Stacey Pillin ger yl „}„- .ip;JacobS ,S,` rlri>'Mich-1 Ga rcia Cc:Lorena Skrobarayk<I .i->;AmieWJt yk<gl ...s. rim Subject:IURGENT Funding Requests 18135A Change Order 3 Draft—Council Date 06/13/23 Importance:High (Streets)18135A—(SPMP)Overlays FY19-Street Preventative Maintenance Good afternoon, Please provide a funding source for the attached draft of 18135A Change Order for$20,000,000.00+0 CD's. Attached is pdfof draft Change Order#3 and draft of Agenda Memo. See funding breakdown below(as shown on attached agenda memo): $ 8,600,000.00 861', street $ 500,000.00 5% SW $ 400,000.00 4% WW $ 400,000.00 4% W $ 100,000.00 1% Gas $10,000,000.00 100% This change order is tentatively scheduled for Council on 06/13/23 and please let us know as soon as possible when the funding sourcesare available. Thank you .Toh.l'i-Y S-1-W Engineer i ng Project Specialist City of Corpus Christi-Engineering Services Construction Inspection Division 4917 Holly Road Bld 5 CorP,uus Ch t Y asg'8411 E m a 11:ll,,.l..s,.._ Office:(361)826-3793 NEED HELP WITH 'rjp8�? CITY SERVICES? CALL 311101 REACH OUR CUSTOMER CALL CENTER NOTE:THLSHES.SAGE LS N'TENDED ONLYFOH THE LSE OFTHE LM'L4TDL'9L OHEMLTYTO WHOH IT LSADDRESSEDAND HAYCONTAN'N'FOH.HATLONTXAT LS PHl4TLECED,CONFIDENTIAL,AND EXEJfPT FHOH DLSCLOSL'%E L'NDEH APPLLC9BLE LAW.Zf[here.w®of[hs nessnges ro[[he r[e rded m[heenyloree or gger[rssyo rr blefm b,r fid ha[an dss a[or d—b, y, gof[! eircanor c[lryroh6[ed Zfrou hawrecewd[h s conneircn[orr®v yleare firs nned d[elb, leyho reardre[eon[he mgi rnl nazrgge[o usa[[he aborre.3diazr.Zhnnk,rou. DocuSign Envelope ID:08B75C50-5575-4F21-8086-832734E52EEB S 0 V-6 AGENDA MEMORANDUM Action Item for the City Council Meeting of May 23, 2023 DATE: March 23, 2023 TO: Peter Zanoni, City Manager FROM: Jeff H. Edmonds, P. E., Director of Engineering Services ............ (361 .....( c.222'i... ) 826-3851 Ernesto De La Garza, P.E., Director of Public Works erne- stocQ- Lte. x.a s c.22'i ij 826-16776_167� ... Josh Chronley, CTCD, Assistant Director of Finance & Procurement f..................... (361) 826-3169 Construction Change Order Street Preventative Maintenance Program CAPTION: Motion authorizing the approval of Change Order No. 3 with Bay Ltd., Corpus Christi, Texas in an amount of $10,000,000 for a total amount not to exceed $60,150,000 for overlays as part of the Street Preventative Maintenance Program located city-wide with work starting upon notice to proceed and funding available through Streets Preventative Maintenance Program, Residential Street Reconstruction Fund, Storm Water, Wastewater, Water and Gas Capital Funds. SUMMARY: This change order authorizes additional funding necessary to immediately begin street improvements utilizing a pavement only approach for projects identified on the Infrastructure Management Plan (IMP). BACKGROUND AND FINDINGS: On December 6, 2019, City Council approved an ordinance awarding a contract to Bay, Ltd. for Ultra-Thin Bonded Wear Course in an amount not to exceed $20,000,000 and Overlays in an amount not to exceed $30,000,000 as part of the Street Preventative Maintenance Program. Streets identified in the SPMP work plans for FY 2019, 2020, 2021 and 2023 were issued on this contract and is currently 85% complete. DocuSign Envelope ID:08B75C50-5575-4F21-8086-832734E52EEB This change order will allow for the continuation of street improvement utilizing the pavement only approach to complete streets on the IMP. PROJECT TIMELINE: Anticipated completion of additional work by December 2023. ALTERNATIVES: An alternative would be to not approve this change order. Subsequently, the pavement only approach would not begin until a new contract was bid and procured with construction not anticipated to start until December 2023. FISCAL IMPACT: The fiscal impact for FY 2023 is an amount of $10,000,000.00 with funding available through Streets Preventative Maintenance Program (SPMP), Residential Street Reconstruction Fund, Storm Water, Wastewater, Water and Gas Capital Funds. FUNDING DETAIL: Funding will be allocated from appropriate fund sources as the delivery orders are identified and issued. RECOMMENDATION: Staff recommends authorizing the approval of Change Order No. 3 with Bay Ltd., Corpus Christi, Texas in an amount of $10,00,000.00 for a total amount not to exceed $60,150,000.00. LIST OF SUPPORTING DOCUMENTS: Change order