HomeMy WebLinkAboutC2023-084 - 6/13/2023 - Approved DocuSign Envelope ID:C4DE47F4-D9CE-4C58-9537-F1036BOOC175
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SERVICE AGREEMENT NO. 4693
Generator Services for City Facilities
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THIS Generator Services for City Facilities Agreement ("Agreement") is entered
into by and between the City of Corpus Christi, a Texas home-rule municipal
corporation ("City") and Loftin Equipment Company, Inc. ("Contractor'), effective
upon execution by the City Manager or the City Manager's designee ("City
Manager").
WHEREAS, Contractor has bid to provide Generator Services for City Facilities in
response to Request for Bid/Proposal No. 4693 ("RFB/RFP"), which RFB/RFP includes the
required scope of work and all specifications and which RFB/RFP and the Contractor's
bid or proposal response, as applicable, are incorporated by reference in this
Agreement as Exhibits 1 and 2, respectively, as if each were fully set out here in its
entirety.
NOW, THEREFORE, City and Contractor agree as follows:
1. Scope. Contractor will provide Generator Services for City Facilities ("Services") in
accordance with the attached Scope of Work, as shown in Attachment A, the
content of which is incorporated by reference into this Agreement as if fully set
out here in its entirety, and in accordance with Exhibit 2.
2. Term.
(A) The Term of this Agreement is one year beginning on the date provided in
the Notice to Proceed from the Contract Administrator or the City's Procurement
Division. The parties may mutually extend the term of this Agreement for up to two
additional one-year periods ("Option Period(s)"), provided, the parties do so in
writing prior to the expiration of the original term or the then-current Option Period.
(B) At the end of the Term of this Agreement or the final Option Period, the
Agreement may, at the request of the City prior to expiration of the Term or final
Option Period, continue on a month-to-month basis for up to six months with
compensation set based on the amount listed in Attachment B for the Term or the
final Option Period. The Contractor may opt out of this continuing term by
providing notice to the City at least 30 days prior to the expiration of the Term or
final Option Period. During the month-to-month term, either Party may terminate
the Agreement upon 30 days' written notice to the other Party.
3. Compensation and Payment. This Agreement is for an amount not to exceed
$467,180.00, subject to approved extensions and changes. Payment will be made
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for Services performed and accepted by the City within 30 days of acceptance,
subject to receipt of an acceptable invoice. All pricing must be in accordance
with the attached Bid/Pricing Schedule, as shown in Attachment B, the content
of which is incorporated by reference into this Agreement as if fully set out here in
its entirety. Any amount not expended during the initial term or any option period
may, at the City's discretion, be allocated for use in the next Option Period.
Invoices must be mailed to the following address with a copy provided to the
Contract Administrator:
City of Corpus Christi
Attn: Accounts Payable
P.O. Box 9277
Corpus Christi, Texas 78469-9277
4. Contract Administrator. The Contract Administrator designated by the City is
responsible for approval of all phases of performance and operations under this
Agreement, including deductions for non-performance and authorizations for
payment. The City's Contract Administrator for this Agreement is as follows:
Rebecca Serna
Facility Maintenance
Phone: 361-826-3388
Email: rebeccas@cctexas.com
5. Insurance; Bonds.
(A) Before performance can begin under this Agreement, the Contractor must
deliver a certificate of insurance ("COI"), as proof of the required insurance
coverages, to the City's Risk Manager and the Contract Administrator.
Additionally, the COI must state that the City will be given at least 30 days'
advance written notice of cancellation, material change in coverage, or intent
not to renew any of the policies. The City must be named as an additional insured.
The City Attorney must be given copies of all insurance policies within 10 days of
the City Manager's written request. Insurance requirements are as stated in
Attachment C, the content of which is incorporated by reference into this
Agreement as if fully set out here in its entirety.
(B) In the event that a payment bond, a performance bond, or both, are
required of the Contractor to be provided to the City under this Agreement before
performance can commence, the terms, conditions, and amounts required in the
bonds and appropriate surety information are as included in the RFB/RFP or as
may be added to Attachment C, and such content is incorporated here in this
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Agreement by reference as if each bond's terms, conditions, and amounts were
fully set out here in its entirety.
6. Purchase Release Order. For multiple-release purchases of Services to be
provided by the Contractor over a period of time, the City will exercise its right to
specify time, place and quantity of Services to be delivered in the following
manner: any City department or division may send to Contractor a purchase
release order signed by an authorized agent of the department or division. The
purchase release order must refer to this Agreement, and Services will not be
rendered until the Contractor receives the signed purchase release order.
7. Inspection and Acceptance. City may inspect all Services and products supplied
before acceptance. Any Services or products that are provided but not
accepted by the City must be corrected or re-worked immediately at no charge
to the City. If immediate correction or re-working at no charge cannot be made
by the Contractor, a replacement service may be procured by the City on the
open market and any costs incurred, including additional costs over the item's
bid/proposal price, must be paid by the Contractor within 30 days of receipt of
City's invoice.
8. Warranty.
(A) The Contractor warrants that all products supplied under this Agreement
are new, quality items that are free from defects, fit for their intended purpose,
and of good material and workmanship. The Contractor warrants that it has clear
title to the products and that the products are free of liens or encumbrances.
(B) In addition, the products purchased under this Agreement shall be
warranted by the Contractor or, if indicated in Attachment D by the
manufacturer, for the period stated in Attachment D. Attachment D is attached
to this Agreement and is incorporated by reference into this Agreement as if fully
set out here in its entirety.
(C) Contractor warrants that all Services will be performed in accordance
with the standard of care used by similarly situated contractors performing similar
services.
9. Quality/Quantity Adjustments. Any Service quantities indicated on the Bid/Pricing
Schedule are estimates only and do not obligate the City to order or accept more
than the City's actual requirements nor do the estimates restrict the City from
ordering less than its actual needs during the term of the Agreement and including
any Option Period. Substitutions and deviations from the City's product
requirements or specifications are prohibited without the prior written approval of
the Contract Administrator.
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10. Non-Appropriation. The continuation of this Agreement after the close of any
fiscal year of the City,which fiscal year ends on September 30th annually, is subject
to appropriations and budget approval specifically covering this Agreement as
an expenditure in said budget, and it is within the sole discretion of the City's City
Council to determine whether or not to fund this Agreement. The City does not
represent that this budget item will be adopted, as said determination is within the
City Council's sole discretion when adopting each budget.
11. Independent Contractor. Contractor will perform the work required by this
Agreement as an independent contractor and will furnish such Services in its own
manner and method, and under no circumstances or conditions will any agent,
servant or employee of the Contractor be considered an employee of the City.
12. Subcontractors. Contractor may use subcontractors in connection with the work
performed under this Agreement. When using subcontractors, however, the
Contractor must obtain prior written approval from the Contract Administrator
unless the subcontractors were named in the bid or proposal or in an Attachment
to this Agreement, as applicable. In using subcontractors, the Contractor is
responsible for all their acts and omissions to the same extent as if the
subcontractor and its employees were employees of the Contractor. All
requirements set forth as part of this Agreement, including the necessity of
providing a COI in advance to the City, are applicable to all subcontractors and
their employees to the same extent as if the Contractor and its employees had
performed the work. The City may, at the City's sole discretion, choose not to
accept Services performed by a subcontractor that was not approved in
accordance with this paragraph.
13. Amendments. This Agreement may be amended or modified only in writing
executed by authorized representatives of both parties.
14. Waiver. No waiver by either party of any breach of any term or condition of this
Agreement waives any subsequent breach of the same.
15. Taxes. The Contractor covenants to pay payroll taxes, Medicare taxes, FICA
taxes, unemployment taxes and all other applicable taxes. Upon request, the City
Manager shall be provided proof of payment of these taxes within 15 days of such
request.
16. Notice. Any notice required under this Agreement must be given by fax, hand
delivery, or certified mail, postage prepaid, and is deemed received on the day
faxed or hand-delivered or on the third day after postmark if sent by certified mail.
Notice must be sent as follows:
IF TO CITY:
City of Corpus Christi
Attn: Rebecca Serna
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Project Manager
1201 Leopard St., Corpus Christi, TX 78401
Phone: 361-826-3388
Fax: n/a
IF TO CONTRACTOR:
Loftin Equipment Company, Inc.
Attn: Steven Stewart
Key Service Account Rep.
1241 Universal City Blvd., Universal City, TX 78148
Phone: 210-881-1623
Fax: n/a
17. CONTRACTOR SHALL FULLY INDEMNIFY, HOLD HARMLESS AND DEFEND
THE CITY OF CORPUS CHRISTI AND ITS OFFICERS, EMPLOYEES AND
AGENTS ("INDEMNITEES") FROM AND AGAINST ANY AND ALL LIABILITY,
LOSS, CLAIMS, DEMANDS, SUITS, AND CAUSES OF ACTION OF
WHATEVER NATURE, CHARACTER, OR DESCRIPTION ON ACCOUNT OF
PERSONAL INJURIES, PROPERTY LOSS, OR DAMAGE, OR ANY OTHER KIND
OF INJURY, LOSS, OR DAMAGE, INCLUDING ALL EXPENSES OF
LITIGATION, COURT COSTS, ATTORNEYS' FEES AND EXPERT WITNESS FEES,
WHICH ARISE OR ARE CLAIMED TO ARISE OUT OF OR IN CONNECTION
WITH A BREACH OF THIS AGREEMENT OR THE PERFORMANCE OF THIS
AGREEMENT BY THE CONTRACTOR OR RESULTS FROM THE NEGLIGENT
ACT, OMISSION, MISCONDUCT, OR FAULT OF THE CONTRACTOR OR ITS
EMPLOYEES OR AGENTS. CONTRACTOR MUST, AT ITS OWN EXPENSE,
INVESTIGATE ALL CLAIMS AND DEMANDS, ATTEND TO THEIR SETTLEMENT
OR OTHER DISPOSITION, DEFEND ALL ACTIONS BASED THEREON WITH
COUNSEL SATISFACTORY TO THE CITY ATTORNEY, AND PAY ALL
CHARGES OF ATTORNEYS AND ALL OTHER COSTS AND EXPENSES OF
ANY KIND ARISING OR RESULTING FROM ANY SAID LIABILITY, DAMAGE,
LOSS, CLAIMS, DEMANDS, SUITS, OR ACTIONS. THE INDEMNIFICATION
OBLIGATIONS OF CONTRACTOR UNDER THIS SECTION SHALL SURVIVE
THE EXPIRATION OR EARLIER TERMINATION OF THIS AGREEMENT.
18. Termination.
(A) The City may terminate this Agreement for Contractor's failure to comply with
any of the terms of this Agreement. The City must give the Contractor written
notice of the breach and set out a reasonable opportunity to cure. If the
Contractor has not cured within the cure period, the City may terminate this
Agreement immediately thereafter.
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(B) Alternatively, the City may terminate this Agreement for convenience upon
30 days advance written notice to the Contractor. The City may also terminate
this Agreement upon 24 hours written notice to the Contractor for failure to pay or
provide proof of payment of taxes as set out in this Agreement.
19. Owner's Manual and Preventative Maintenance. Contractor agrees to provide a
copy of the owner's manual and/or preventative maintenance guidelines or
instructions if available for any equipment purchased by the City pursuant to this
Agreement. Contractor must provide such documentation upon delivery of such
equipment and prior to receipt of the final payment by the City.
20. Limitation of Liability. The City's maximum liability under this Agreement is limited
to the total amount of compensation listed in Section 3 of this Agreement. In no
event shall the City be liable for incidental, consequential or special damages.
21. Assignment. No assignment of this Agreement by the Contractor, or of any right
or interest contained herein, is effective unless the City Manager first gives written
consent to such assignment. The performance of this Agreement by the
Contractor is of the essence of this Agreement, and the City Manager's right to
withhold consent to such assignment is within the sole discretion of the City
Manager on any ground whatsoever.
22. Severability. Each provision of this Agreement is considered to be severable and,
if, for any reason, any provision or part of this Agreement is determined to be
invalid and contrary to applicable law, such invalidity shall not impair the
operation of nor affect those portions of this Agreement that are valid, but this
Agreement shall be construed and enforced in all respects as if the invalid or
unenforceable provision or part had been omitted.
23. Order of Precedence. In the event of any conflicts or inconsistencies between this
Agreement, its attachments, and exhibits, such conflicts and inconsistencies will
be resolved by reference to the documents in the following order of priority:
A. this Agreement (excluding attachments and exhibits);
B. its attachments;
C. the bid solicitation document including any addenda (Exhibit 1 ); then,
D. the Contractor's bid response (Exhibit 2).
24. Certificate of Interested Parties. Contractor agrees to comply with Texas
Government Code Section 2252.908, as it may be amended, and to complete
Form 1295 "Certificate of Interested Parties" as part of this Agreement if required
by said statute.
25. Governing Law. Contractor agrees to comply with all federal, Texas, and City laws
in the performance of this Agreement. The applicable law for any legal disputes
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arising out of this Agreement is the law of the State of Texas, and such form and
venue for such disputes is the appropriate district, county, or justice court in and
for Nueces County, Texas.
26. Public Information Act Requirements. This paragraph applies only to agreements
that have a stated expenditure of at least $1,000,000 or that result in the
expenditure of at least $1,000,000 by the City. The requirements of Subchapter J,
Chapter 552, Government Code, may apply to this contract and the Contractor
agrees that the contract can be terminated if the Contractor knowingly or
intentionally fails to comply with a requirement of that subchapter.
27. Entire Agreement. This Agreement constitutes the entire agreement between the
parties concerning the subject matter of this Agreement and supersedes all prior
negotiations, arrangements, agreements and understandings, either oral or
written, between the parties.
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DocuSign Envelope ID:C4DE47F4-D9CE-4C58-9537-F1036BOOC175
CONTRACTOR
DocuSigned ky:
Signature:
4CBAE4844E4E49A...
Printed Name: Steven Stewart
Title: Key service Account Representitive
Date: 5/16/2023
M2023-080 Authorized By
CITY OF CORPUS CHRISTI Council 6/13/2023
9DocuSigne�d by:
/ �j QS
EC
Josh ron ey
Assistant Director of Finance - Procurement
Date: 6/22/2023
APPROVED AS TO LEGAL FORM:
QocuSigned by:
LA
(KAU- §(LblU--W ATTEST
6/15/2023 oocusigned by:
Assistant City Attorney Date ; '
Rebecca Huerta
Attached and Incorporated by Reference: City Secretary
Attachment A: Scope of Work
Attachment B: Bid/Pricing Schedule
Attachment C: Insurance and Bond Requirements
Attachment D: Warranty Requirements
Incorporated by Reference Only:
Exhibit l : RFB/RFP No. 4693
Exhibit 2: Contractor's Bid/Proposal Response
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Attachment A: Scope of Work
1.1 General Requirements/Background Information
A. The Contractor shall provide generator preventative maintenance on an
annual basis, and repair and generator rentals on an as needed basis.
B. The Contractor shall provide services to multiple generators of various
brands - Olympian, Cummins, Caterpillar, Generac, Onan, Baldor, and
Detroit, which are listed in Section 4.5 Work Site and Locations. The City
may add or remove generators from the list at their own discretion.
C. The Contractor shall be responsible to furnish labor, supervision, tools,
materials, and equipment necessary to perform preventative
maintenance and repair services in accordance with all terms,
conditions, and schedules of this scope of work.
D. The Contractor shall provide emergency and non-emergency generator
repairs. The Contractor technician shall be available 24 hours, 7 days a
week for emergency services.
E. The Contractor shall provide preferential response for any emergency
services requested by the City over any non-agreement customers.
F. All work performed under this agreement shall be performed in
accordance with all applicable codes and standards.
1.2 Scope of Work
A. Preventative Maintenance
1 . The Contractor shall perform preventative maintenance services on
an annual basis. The service to be completed on or before the date
of the last preventative maintenance performed. The City will
schedule preventative maintenance service visits.
2. Preventative maintenance shall be performed Monday to Friday, from
8:00am to 5:00pm. The Contractor shall check in and check out with
the electrical superintendent before and after all authorized work is
performed.
3. The preventative maintenance services shall include at a minimum the
following tasks outlined below. This list is not intended to be all-inclusive
for each generator. The Contractor shall also comply with the specific
recommendations of the original equipment manufacturers (OEM)
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recommendation for the preventative maintenance and for all
parts/materials/fluid requirements.
a. Complete inspection of engine, generator, transfer switch and
associated equipment, including the battery, battery charger,
control panel, gauges, support structure, mounting systems, fuel
tanks, and exterior of equipment.
b. Check and test all safety devices.
c. Check engine coolant.
d. Check for fault codes and correct deficiencies.
e. Verify voltage and frequency output.
f. Adjust engine speed.
g. Adjust fuel regulator (if applicable).
h. Inspect oil for contamination, if necessary, perform metal wear
analysis.
L Perform fuel analysis, if necessary (diesel fuel generator).
j. Remove and replace lubricating oil and filters.
k. Remove and replace fuel filter and air filter on gasoline and diesel
generators.
I. Remove and replace spark plugs on gasoline, propane, and
compressed natural gas (CNG) generators.
m. Test and inspect battery charging system for proper function.
n. Manually start the generator.
o. Supply load test equipment and perform load test as requested by
Facilities Maintenance.
p. Transfer switches - inspect and clean each drive; lubricate moving
parts and contact surfaces; inspect and ensure all connections are
tight and meet required and/or recommended torque
specifications and perform power transfers to ensure proper
operation.
q. Dispose of any used parts and fluid, in accordance with current
Environmental Protection Agency (EPA) and/or Texas Commission
on Environmental Quality (TCEQ) rules and regulations.
r. Test any electronic components.
4. The Contractor shall repair and/or replace parts identified during
preventative maintenance. Preventative repairs shall be made to
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prevent an unscheduled generator breakdown and to ensure
continued normal operation of the generator. Replacement of parts
shall be made to extend the useful life of the generator.
5. Once the Contractor identifies the necessary repairs and/or
replacement of parts, the Contractor shall provide a "not to exceed
estimate" inclusive of labor and parts/material cost to the Electrical
Superintendent for approval.
6. The Contractor shall completely document all repairs. A copy of each
preventative maintenance service and repair report will be provided
to Facility Maintenance at the time of completion and shall provide
the following information:
a. Service address
b. Work order number
c. Unit number
d. Model and serial number of equipment repaired
e. Description of the repairs
f. Itemized list of replacement parts/materials
g. Name of approving personnel
B. Repair Service
1 . Repair service is a request from the Contract Administrator or Electrical
Superintendent to the Contractor requesting the Contractor repair a
specific generator.
2. Callback includes emergency or non-emergency repair services. The
Electrical Superintendent will use prudent judgment to define an
emergency or non-emergency. The Electrical Superintendent's
decision shall remain final and the Contractor shall act accordingly.
3. The Contractor will receive emergency repair requests via telephone
and must call back within 15 minutes of call being placed by the
Electrical Superintendent. During an emergency, the Contractor shall
reach the site within a two-hour response time.
4. During a non-emergency, the Contractor shall be available at the site
within a three-hour response time.
5. In the event of adverse weather, i.e. hurricane, storm, tornado, etc.,
the Contractor shall be available immediately, if necessary, after the
post weather event.
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6. The Contractor shall identify the repair required and provide the
Electrical Superintendent with a written estimate of the time and
parts/materials required for the repair to obtain approval to perform
the repair.
7. The Contractor shall make repairs using new and unused Original
Equipment Manufacturer (OEM) parts. Upon approval, after market
parts may be used if OEM part is not available.
8. The Contractor shall Complete repairs within 24 hours of arrival on site.
The Contractor will communicate to the Electrical Superintendent any
conditions that may delay work being completed within 24-hour
period.
9. In case of emergency or adverse weather, the City reserves the right
to use another contractor, if the Contractor response times are non-
compliant.
10.The Contractor shall only invoice the City for the time spent on the
property.
11 .The Contractor shall provide an in-kind generator replacement at cost
plus the parts percentage markup and labor if a generator cannot be
repaired.
1.3 Service Call
A. The Contract Administrator will provide the work order before
commencement of services. The Contractor shall request the work order
from the Electrical Superintendent, if Contract Administrator fails to
provide the work order.
B. To minimize overstaffing, the City staff shall provide work description in the
Work Order or explain by email/phone. Based on description, the
Contractor will have a general idea of the work prior to commencement.
C. After inspection of work, if the anticipated cost of labor and materials
exceeds $1 ,000, the Contractor must obtain approval from the Electrical
Superintendent prior to commencement of work.
D. The Contractor shall perform service calls during normal working hours
8:00am to 5:00pm, excluding City holidays. The Contractor shall be on site
within two hours or within an agreement time frame determined by the
Electrical Superintendent.
1 . Emergency service calls are defined as an event, which requires
immediate action to prevent a hazard to life, health, safety, and
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property. The Contractor shall be on site within an agreement time
frame determined by the Electrical Superintendent.
2. The Contractor shall check in with the Electrical Superintendent at the
location upon arrival and check out after completion of work.
3. If the Contractor is required to leave the premises to obtain
parts/materials, the Electrical Superintendent must be notified.
4. The Contractor shall only invoice the City for the time spent on the
property.
5. Upon completion of the routine or emergency service call, the
Contractor's representative shall provide an invoice and an invoice
submittal checklist. Original invoice will be sent to Accounts Payable.
The checklist shall include, but not be limited to - Company Name,
name of technician and/or helper, date of service, detailed
description of the work performed, parts and materials used, work
order number, unit number, service agreement number, P.O. number
if applicable, total time spent on job, and the name of the approving
personnel.
6. Along with making repairs, the Contractor shall be required to remove
existing materials and dispose all waste materials when performing
repairs or part replacement.
7. The Contractor is responsible for making repairs damaged during the
completion of work or as the result of action or inaction by Contractor's
staff.
1.4 Safety
A. The Contractor shall barricade or place cones around the work area
before commencing services. The Contractor shall safeguard the area
while services are being performed. The Contractor shall try to minimize
an interference to the building occupants with the day-to-day
operations. The Contractor shall be responsible for assuring the safety of
its employees, City employees, and the public during performance of all
services under this agreement.
B. The Contractor shall not store worn or defective parts on City premises at
the end of the workday, unless otherwise approved by the Electrical
Superintendent or designee.
C. The Contractor must clean work site from debris or hazards after
completion of work.
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D. The Contractor shall dispose all worn/defective parts, oils, solvents, in
accordance with all applicable laws, rules, and regulations as to ensure
the highest level of safety to the environment and public health.
E. All personnel exposed to hazardous voltages shall comply with National
Fire Protection Association (NFPA) 70e as required.
F. The Contractor shall comply with Lock Out Tag Out practices to
isolate/secure all energy sources prior to any work being performed.
1.5 Work Site and Locations
The Contractor shall perform general services to the follow locations
including but not limited to:
BUILDING Address Manufacturer/ Serial # KW PM
Model
Health 1702 Horne Rd, KOHLER/ TS-
1 Department Corpus Christi, TX 883 2055881 500 Yes
78416
1201 Leopard St, CUMMINS/ H1203725
2 City Hall Corpus Christi, TX 50ODFEK 05 515 Yes
78401
1201 Leopard St, MAGNA SE329343
3 City Hall Corpus Christi, TX ONE/680FDR8062 2 500 Yes
78401 GG
4225 S Port Ave, 34LLGMJH
4 Gas Department Corpus Christi, TX Kohler 0002 135 No
78415
Police 321 John Sartain St, OLY00000
5 Department Corpus Christi, TX OLYMPIAN/ B50P3 CNPF0160 500 Yes
78401 1
Service Center Drive,
6 CCPD Motor Pool Corpus Christi, TX Generac/ 2076244 150 No
BLDG 5 78415 3859010100
2402 Leopard St, 300519650
7 Frost Bank Corpus Christi, TX Generac 9 500 Yes
78408
2726 Service Center 2018 KOHLER/ 339TGVFP
8 City Fuel Station Drive, Corpus Christi, 20RESC 0436 17 No
TX 78415
5352 Ayers Bldg. 20, A16091008
9 CNG Fuel Station Corpus Christi, Tx CUMMINS 6 500 Yes
78415
2397 Co Rd 20 G0609462
10 Cefe Land Fill Robstown Texas CUMMINS/ DGDB 57 100 No
78380
2397 Co Rd 20 G0609462
11 Cefe Land Fill Robstown Texas CUMMINS/ DGDB 56 100 No
78380
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Utilities —Staples Intersection at County X16C1136
12 Booster Pump Rd 43/FM2444 TAYLOR 450 06 450 Yes
Station
Utilities — 302 Navigation
13 Navigation Corpus Christi, Tx TAYLOR 450 X16E1966 450 Yes
Booster Pump 78408 14
Station
2726 Civitan Bldg 3B GENERAC/
14 Fleet Corpus Christi, Texas GENERATOR 2076244 300 Yes
78415
15 JC Elliot Transfer 6594 Greenwood Corpus Christi, Texas COLEMAN 03013867 100 No
Station 78415 EN/C4117GP
Water Utility 2726 Holly Rd
16 Building Corpus Christi, Texas KOHLER/ 80RZ207 260073 125 No
78415
2626 Holly KOHLER 6.2 3MVGMHJ
17 Animal Care Corpus Christi, Texas KG125 0004 125 No
78415
514 Belden C2200520
18 Fire Station 1 Corpus Christi, Texas CUMMINS 15 20 No
78401
19 Fire Station 2 13421 Leopard Corpus KOHLER SGV323DT 18 No
Christi, Texas 78410 B
Fire Station 3 1401 Morgan Ave
20 Corpus Christi, Tx GENERAC 5830117 24 No
78404
Fire Station 4 2338 Rodd Field Rd
21 Corpus Christi, Texas GENERAC 5577230 20 No
78414
Fire Station 5 3105 Leopard CUMMINS POWER E14068436
22 Corpus Christi, Texas GENERATION 1 100 No
78408
Fire Station 6 6713 Weber Rd.
23 Corpus Christi, Texas GENERAC 4790442 16 No
78413
Fire Station 7 3722 S. Staples CUMMINS
24 Corpus Christi, Texas C2216520 60 No
78411
Fire Station 8 4645 Kostoryz Rd. CUMMINS 822003936
25 Corpus Christi, Texas 5 12 No
78415
Fire Station 9 501 Navigation Rd. CUMMINS 822003937
26 Corpus Christi, Texas 6 40 No
78408
Fire Station 10 1550 Horne Rd. CUMMINS
27 Corpus Christi, Texas B22039364 40 No
78416
28 Fire Station 11 910 Airline Rd. KOHLER SGV322K2 18 No
Corpus Christi, Texas 4
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78412
Fire Station 12 2120 Rand Morgan B22004975
29 Corpus Christi, Texas CUMMINS 5 12 No
78410
Fire Station 13 1802 Waldron Rd
30 Corpus Christi, Texas KOHLER SGVV 2JV 18 No
78418
Fire Station 14 5901 S. Staples
31 Corpus Christi, Texas GENERAC 4083441 12 No
78413
Fire Station 15 14202 Commodores
32 Corpus Christi, Texas GENERAC 5098800 17 No
78418
Fire Station 16 8185 State Hwy 361 OLY00000
33 Corpus Christi, Texas HOLT/OLYMPIAN KNPT0026 135 No
78373 5
Fire Station 17 6869 Yorktown Blvd
34 Corpus Christi, Texas GENERAC 2098332 35 No
78414
Fire Station 18 6226 Ayers
35 Corpus Christi, Texas KOHLER 80 SGMP2K8
U3 80 No
78415
Fire Warehouse 1501 Holly Rd.
36 Corpus Christi, Texas KOHLER 100 SGFZ JN 100 No
78417
1.6 Contractor Quality Control and Superintendence
The Contractor shall establish and maintain a complete Quality Control
Program that is acceptable to the Contract Administrator to assure that the
requirements of the Contract are provided as specified. The Contractor will
also provide supervision of the work to insure it complies with the contract
requirements.
1.7 Warranty
A. The Contractor shall provide a one-year warranty on workmanship.
B. The Contractor shall provide a one-year warranty or manufacturer
warranty on OEM parts.
C. Warranty repairs shall be corrected in a timely manner upon notification.
If the Contractor, after notice, fails to proceed promptly, the City may
have the defects corrected by another contractor and the Contractor
shall be liable for all expenses incurred. Such action shall not relieve the
Contractor of further warranty liabilities.
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D. The Contractor will be responsible for submitting warranty claims to
manufacturer.
1.8 Generator Rental
A. The City will request the Contractor to provide a generator rental if the
City needs back up power or the current generator is non-repairable.
B. The Contractor shall supply a temporary back-up generator meeting the
load rating of the affected site to ensure continuity of operations. The
Contractor shall supply necessary accessories to start the generator.
C. In case of non-emergency or emergency, the City reserves the right to
use another contractor, if the contractors' response times are non-
compliant.
D. The City may rent generators that vary in size up to 600 kw.
E. The Contractor shall be responsible for the delivery and pick up of the
generator and the loading and unloading of the generator.
F. The rental period will start upon delivery from the Contractor's premises
and the rental period will end when the City notifies the Contractor that
the generator is no longer required.
G. The City may rent generators on a single shift, double shift, or triple shift,
depending on the circumstances.
1 . A single shift is defined as eight hours a day, 40 hours a week and 160
hours a month.
2. A double shift is defined as 16 hours a day, 80 hours a week, and 320
hours a month.
3. A triple shift is defined as unlimited usage in a day, week, and unlimited
month.
4. Week is defined as seven days.
H. During the rental period, the Contractor shall be responsible for the
preventative maintenance, repairs, and/or replacement of parts of the
generator.
I. The Contractor shall provide a price inclusive of insurance and damage
waiver.
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J. The Contractor shall deliver the generator full of required fuel. The
Contractor will be responsible for supplying the fuel at the start of the
rental period. The generator shall be returned with a full tank of fuel to
the Contractor.
L. If the Contractor does not have a generator as per specifications given
by Electrical Superintendent, the Contractor shall provide a rate for an
equivalent generator.
M. Contractor shall provide pricing for generator pricing on Exhibit A. Prices
quoted on Exhibit A will be used at time of rental.
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Attachment B: Bid/Pricing Schedule
so
CITY OF CORPUS CHRISTI
CONTRACTS AND PROCUREMENT
v BID FORM
r' anrvonn;E°
RFB No. 4693
Generator Services for City Facilities
4/27/2023 PAGE 1 OF 2
Date:
Authorized
Bidder: Loftin Equipment Company, Inc. Signature:
1. Refer to "Instructions to Bidders" and Contract Terms and Conditions before
completing bid.
2. Quote your best price for each item.
3. In submitting this bid, Bidder certifies that:
a. the prices in this bid have been arrived at independently, without consultation,
communication, or agreement with any other Bidder or competitor, for the
purpose of restricting competition with regard to prices.
b. Bidder is an Equal Opportunity Employer, and the Disclosure of Interest information
on file with City's Contracts and Procurement office, pursuant to the Code of
Ordinances, is current and true.
c. Bidder is current with all taxes due and company is in good standing with all
applicable governmental agencies.
d. Bidder acknowledges receipt and review of all addenda for this RFB.
Item Description Location Unit Qty for Unit Total Price
one Price
year
Technical Maintenance
1 and Repairs Normal Hours All Hour 1000 $105.00 $105,000.00
M-F 8:00am-5:00pm)
Technical Maintenance $63,000.00
2 and Repairs After Hours (M-F All Hour 400 $157.50
5:01 pm- 7:59am, Holidays
&Weekends
Kohler/TS-883 500kw-
Scheduled Inspection & Health $1,290.00 $1,290.00
3 Annual Preventative Dept. Annual 1
Maintenance Normal Hours
M-F 8:00am-5:00pm)
Cummins/500DFEK 515kw-
Scheduled Inspection & $1,720.00
4 Annual Preventative City Hall Annual 1 $1,720.00
Maintenance Normal Hours
M-F 8:00am-5:00pm)
DocuSign Envelope ID:C4DE47F4-D9CE-4C58-9537-F1036BOOC175
Magna One/680
FDR8062GG 500kw-
5 Scheduled Inspection & City Hall Annual 1 $1,590.00 $1,590.00
Annual Preventative
Maintenance Normal Hours
M-F 8:00am-5:00pm)
Olympian/B50P3 500kw-
Scheduled Inspection & Police $1,640.00 $1,640.00
6 Annual Preventative Dept. Annual 1
Maintenance Normal Hours
M-F 8:00am-5:00pm)
Generac/433RSL4021 400kw
-Scheduled Inspection &
7 Annual Preventative Frost Bank Annual 1 $2,815.00 $2,815.00
Maintenance Normal Hours
M-F 8:00am-5:00pm)
Cummins 500kw
Scheduled Inspection & CNG Fuel $1,720.00 $1,720.00
8 Annual Preventative Station Annual 1
Maintenance Normal Hours
M-F 8:00am-5:00pm)
Taylor 450 450kw- Utilities-
Scheduled Inspection & Staples
9 Annual Preventative Booster Annual 1 $1,570.00 $1,570.00
Maintenance Normal Hours Pump
(M-F 8:00am-5:00pm) Station
Taylor 450 450kw- Utilities-
Scheduled Inspection & Navigation $1,570.00
10 Annual Preventative Booster Annual 1 $1,570.00
Maintenance Normal Hours Pump
M-F 8:00am-5:00pm) Station
Generac/Generator 300kw
-Scheduled Inspection 8 $2,265.00
11 Annual Preventative Fleet Annual 1 $2,265.00
Maintenance Normal Hours
M-F 8:00am-5:00pm)
Estimated Spend one Estimated
year Markup% Spend +
Markup
12 Parts All $220,000 15% $253,000.00
13 Allowance for generator All $30,000 $30,000.00
rental
GIdnd Total $467,180.00
DocuSign Envelope ID:C4DE47F4-D9CE-4C58-9537-F1036BOOC175
Attachment C: Insurance and Bond Requirements
I. CONTRACTOR'S LIABILITY INSURANCE
A. Contractor must not commence work under this agreement until all
insurance required has been obtained and such insurance has been
approved by the City. Contractor must not allow any subcontractor
Agency to commence work until all similar insurance required of any
subcontractor Agency has been obtained.
B. Contractor must furnish to the City's Risk Manager and Contract
Administer one (1) copy of Certificates of Insurance (COI) with
applicable policy endorsements showing the following minimum
coverage by an insurance company(s) acceptable to the City's Risk
Manager. The City must be listed as an additional insured on the
General liability and Auto Liability policies by endorsement, and a
waiver of subrogation is required on all applicable policies.
Endorsements must be provided with COI. Project name and or number
must be listed in Description Box of COI.
TYPE OF INSURANCE MINIMUM INSURANCE COVERAGE
Commercial General Liability $1,000,000 Per Occurrence
Including:
1 . Commercial Broad Form
2. Premises - Operations
3. Products/ Completed Operations
4. Contractual Liability
5. Independent Contractors
6. Personal Injury- Advertising Injury
AUTO LIABILITY (including) $500,000 Combined Single Limit
1 . Owned
2. Hired and Non-Owned
3. Rented/Leased
WORKERS' COMPENSATION Statutory
EMPLOYER'S LIABILITY $500,000 /$500,000 /$500,000
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C. In the event of accidents of any kind related to this agreement,
Contractor must furnish the Risk Manager with copies of all reports of any
accidents within 10 days of the accident.
II. ADDITIONAL REQUIREMENTS
A. Applicable for paid employees, Contractor must obtain workers'
compensation coverage through a licensed insurance company. The
coverage must be written on a policy and endorsements approved by
the Texas Department of Insurance. The workers' compensation
coverage provided must be in an amount sufficient to assure that all
workers' compensation obligations incurred by the Contractor will be
promptly met.
B. Contractor shall obtain and maintain in full force and effect for the
duration of this Contract, and any extension hereof, at Contractor's sole
expense, insurance coverage written on an occurrence basis, by
companies authorized and admitted to do business in the State of Texas
and with an A.M. Best's rating of no less than A- VII.
C. Contractor shall be required to submit a copy of the replacement
certificate of insurance to City at the address provided below within 10
days of the requested change. Contractor shall pay any costs incurred
resulting from said changes. All notices under this Article shall be given
to City at the following address:
City of Corpus Christi
Attn: Risk Manager
P.O. Box 9277
Corpus Christi, TX 78469-9277
D. Contractor agrees that with respect to the above required insurance, all
insurance policies are to contain or be endorsed to contain the following
required provisions:
• List the City and its officers, officials, employees, volunteers, and elected
representatives as additional insured by endorsement, as respects
operations, completed operation and activities of, or on behalf of, the
named insured performed under contract with the City, with the
exception of the workers' compensation policy;
• Provide for an endorsement that the "other insurance" clause shall not
apply to the City of Corpus Christi where the City is an additional insured
shown on the policy;
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• Workers' compensation and employers' liability policies will provide a
waiver of subrogation in favor of the City; and
• Provide 30 calendar days advance written notice directly to City of any,
cancellation, non-renewal, material change or termination in coverage
and not less than 10 calendar days advance written notice for
nonpayment of premium.
E. Within 5 calendar days of a cancellation, non-renewal, material change
or termination of coverage, Contractor shall provide a replacement
Certificate of Insurance and applicable endorsements to City. City shall
have the option to suspend Contractor's performance should there be
a lapse in coverage at any time during this contract. Failure to provide
and to maintain the required insurance shall constitute a material
breach of this contract.
F. In addition to any other remedies the City may have upon Contractor's
failure to provide and maintain any insurance or policy endorsements to
the extent and within the time herein required, the City shall have the
right to order Contractor to remove the exhibit hereunder, and/or
withhold any payment(s) if any, which become due to Contractor
hereunder until Contractor demonstrates compliance with the
requirements hereof.
G. Nothing herein contained shall be construed as limiting in any way the
extent to which Contractor may be held responsible for payments of
damages to persons or property resulting from Contractor's or its
subcontractor's performance of the work covered under this
agreement.
H. It is agreed that Contractor's insurance shall be deemed primary and
non-contributory with respect to any insurance or self insurance carried
by the City of Corpus Christi for liability arising out of operations under
this agreement.
I. It is understood and agreed that the insurance required is in addition to
and separate from any other obligation contained in this agreement.
2021 Insurance Requirements
Ins. Req. Exhibit 4-B
Contracts for General Services - Services Performed Onsite
05/10/2021 Risk Management - Legal Dept.
No bond is required for this service agreement.
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Attachment D: Warranty Requirements
A. The Contractor shall provide a one-year warranty on workmanship.
B. The Contractor shall provide a one-year warranty or manufacturer
warranty on OEM parts.
C. Warranty repairs shall be corrected in a timely manner upon notification.
If the Contractor, after notice, fails to proceed promptly, the City may
have the defects corrected by another contractor and the Contractor
shall be liable for all expenses incurred. Such action shall not relieve the
Contractor of further warranty liabilities.
D. The Contractor will be responsible for submitting warranty claims to
manufacturer.
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