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HomeMy WebLinkAboutC2023-140 - 6/27/2023 - Approved DocuSign Envelope ID:504D9373-A412-43DE-8358-3640A406415B SUS C.�,�` o� �V4 CO-OPERATIVE PURCHASE AGREEMENT NO. 139616 Eventide DX Recorder For Police Department y�aNPOPPtE 185, THIS Eventide DX Recorder Co-operative Purchase Agreement ("Agreement") is entered into by and between the City of Corpus Christi, a Texas home-rule municipal corporation ("City") and DigitalMarkets, Inc., dba Vista Corn ("Contractor"), effective upon execution by the City Manager or the City Manager's designee ("City Manager"). 1. Co-operative Agreement. Contractor has agreed to provide Eventide DX Recorder in accordance with its agreement with HGAC RP07-20 (the "Co- operative Agreement"), which is incorporated by reference herein as if set out here in its entirety. In the event of a conflict between this Agreement and the Co- operative Agreement, this Agreement shall govern to the extent allowed by the Co-operative Agreement. 2. Scope. Contractor will provide Eventide DX Recorder in accordance with the attached Statement of Work, as shown in Attachment A, the content of which is incorporated by reference into this Agreement as if fully set out here in its entirety. 3. Term. The Term of this Agreement is one year beginning on the date provided in the Notice to Proceed from the City's Procurement Division. The parties may mutually extend the term of this Agreement for up to zero additional zero-year periods ("Option Period(s)"), provided, the parties do so in writing prior to the expiration of the original term or the then-current Option Period. The continuation of this Agreement after the close of any fiscal year of the City, which fiscal year ends on September 30th annually, is subject to appropriations and budget approval specifically covering this Agreement as an expenditure in said budget, and it is within the sole discretion of the City's City Council to determine whether or not to fund this Agreement. The City does not represent that this budget item will be adopted, as said determination is within the City Council's sole discretion when adopting each budget. 4. Compensation and Payment. This Agreement is for an amount not to exceed $199,250.00 subject to approved amendments and changes. All pricing must be in accordance with the attached Quote, as shown in Attachment B, the content of which is incorporated by reference into this Agreement as if fully set out here in its entirety. Invoices must be mailed to the following address: Co-operative Purchase Agreement Standard Form Page 1 of 3 DocuSign Envelope ID:504D9373-A412-43DE-8358-3640A406415B City of Corpus Christi Attn: Accounts Payable P.O. Box 9277 Corpus Christi, Texas 78469-9277 5. Notice. Any notice required under this Agreement must be given by fax, hand delivery, or certified mail, postage prepaid, and is deemed received on the day faxed or hand-delivered or on the third day after postmark if sent by certified mail. Notice must be sent as follows: IF TO CITY: City of Corpus Christi Attn: Jesse Saenz Senior Officer 321 John Sartain St., Corpus Christi, TX 78406 Phone: 361-886-2801 Fax: n/a IF TO CONTRACTOR: DigitalMarkets, Inc. dba Vista Com Attn: Robin Clevenger Regional Sales Manager 9824 Whitthorn Drive, Houston, TX 77095 Phone: 281-516-9800 ext 201 Fax: 281-518-7056 6. Entire Agreement. This Agreement, along with the Co-operative Agreement, constitutes the entire agreement between the parties concerning the subject matter of this Agreement and supersedes all prior negotiations, arrangements, agreements and understandings, either oral or written, between the parties. [Signature Page Follows] Co-operative Purchase Agreement Standard Form Page 2 of 3 DocuSign Envelope ID:504D9373-A412-43DE-8358-3640A406415B CONTRACTOR DacuSigned by; Signature: biv, 1BFCBDE1SC67-083._. Printed Name: Robin Clevenger Title: Regional Sales Manager Date:6/30/2023 M2023-089 Authorized By Council 6/27/2023 CITI�OF CORPUS CHRISTI ocuSigne by: DS r;/s is Jos�" iron�ey Assistant Director of Finance — Procurement Date: 7/24/2023 ATTEST: ^-DocuSigned by: � 4 � 7 , Rebecca Huerta APPPROVE D AS TO LEGAL FORM: DocuSigned by. City Secretary 7/13/2023 Assistant i y Attorney Date Attached and Incorporated by Reference: Attachment A: Scope of Work Attachment B: Bid/Pricing Schedule Incorporated by Reference Only: Co-operative Agreement: HGAC RP07-20 Co-operative Purchase Agreement Standard Form Page 3 of 3 DocuSign Envelope ID:504D9373-A412-43DE-8358-3640A406415B ATTACHMENT A: SCOPE OF WORK Project Name: Installation of two Eventide DX Recorders for the Corpus Christi Police Department Project Address: Corpus Christi Police Department, 321 John Sartain St., Corpus Christi, Texas 78406 Scope of Work A. The Contractor shall install two Eventide DX Recorders and software per information below: 1 . Deck A Recorder will include the following: (1) Eventide DX Recorder, 48 analog, 96 IP (56 of those are for Harris P25 radios, 14 for Viper 9-1-1, 26 for Cisco phones), 80 Quality licenses, 20 screen recording licenses, ANI/ALI tagging of address and phone number of 9-1-1 calls, 40 Media Works user software licenses for search, playback, exporting of calls, Enhanced reports, Geo mapping, NAB license, Harris P25 radio integrations, archiving and storing calls onto a NAS (Network attached storage) and UPS. 2. Deck B Recorder will include the following: (1) Eventide DX Recorder, 48 analog, 72 IP (56 of those are for Harris P25 radios, 16 IP for Viper 9-1-1s), 24 Media Works user software licenses for search, playback, exporting of calls, Geo mapping, ANI/ALI tagging of address and phone number of 9-1-1 calls, Harris P25 radio integrations, archiving and storing calls onto a NAS (Network attached storage) and UPS. B. The goal of this project is to replace the two existing Eventide recorders that are no longer manufactured due to the age with two Eventide DX recorders. The DX recorders have new and improved hardware and software. The upgrade will benefit the PD staff. C. The Contractor shall include hardware support for all Eventide installed hardware, which include power supplies and or any other parts that are related to the Eventide equipment for one year. D. Support will include the advanced replacement of failed parts and Next Business Day (NBD) replacement of failed hardware for a term of one year. E. The Contractor shall include software support for the term of the agreement. DocuSign Envelope ID:504D9373-A412-43DE-8358-3640A406415B F. The Contractor shall provide any software updates that need to be performed on the equipment during the term of the agreement. G. The Contractor shall provide installation services of the Recorder which includes Site Installation Guides, Project, Management, Pre- Configuration, Onsite Installation, System Integrations, and De-trash. H. The Contractor shall provide a support product and configuration bundle that includes Support for the recording, solution during Period of OEM materials warranty. Also, Includes, software support, configuration support, Time and Materials, and all On-Site Maintenance. I. The Contractor shall provide training that includes training and materials and a training Class which will include follow-up support. Contractor Point of Contact: Robin Clevenger, Regional Sales Manager 281-516-9800 Ext 201 robin@vistacomtx.com DocuSign Envelope ID:504D9373-A412-43DE-8358-3640A406415B V Vill Z^F Attachment B: Bid/Pricing Schedule i ` ■ co' ���� 5fY � � l ae • i• I rr i�srY' a • • sta 256 j�h fj'j'�,U U9 I I 11• CCPD - REVISED Eventide DX Recorder Upgrade Deck A&B - Harris P25 Radios Prepared by: Prepared for: Quote Information: Vista Com Corpus Christi Police Department Quote#:H00004799 Robin Clevenger 321 John Sartain St.PO Box 9016 Version:1 -i' 281-516-9800 ext 201 Corpus Christi,TX 78406 Delivery Date:05/31/2023 fax(281)518-7056 Jesse Saenz Expiration Date:08/31/2023 robin@vistacomtx.com JSaenz@cctexas.com (361)886-2801 PartNumber beckAHardware' Qty s • (Extended) Vista Com is proposing replacing the Deck A&B Eventide Nexlog 740 recorders with the new Eventide DX recorder equipped with recording the following:The quote reflects HGAC RP07-20. Deck A Recorder: 48 analog,96 IP (56 of those for Harris P25 radios, 14 for VIPER 9-1-1, 26 for Cisco phones), 80 Quality licenses,20 screen recording licenses,ANI/ALI,40 Media Works licenses,Enhanced reports, Geo Mapping, NAB license, Harris P25 radio integrations Deck B Recorder: 48 analog, 72 IP (56 of those for Harris P25 radios, 16 IP for Viper 9-1-1 s), 24 Media Works, Geo Mapping, ANI/ALI, Harris P25 radio integrations NexLog 740DX NexLog 740DX Hardware Bundle 1 $23,500.00 $23,500.00 $19,678.00 $19,678.00 Hardware NexLog 740DX Base Bundle Hardware Configuration NexLog 740 DX-Series Base System 1 NexLog 740 DX-Series base system: 3U rack-mountable, Core 6 CPU, 16GB DDR4 RAM,2 x2TB fixed-Mount HDDs (RAID 1), 1 Btu-ray Multi-Drive, 2 Network Ports (100/1000), Embedded Linux, NexLog DX-Series software, web-based configuration manager,audio controls & amplified speaker on front panel, dual hot-swap 120- 240VAC 50/60Hz power supplies. Requires ongoing Eventide DX Software Update Subscription (DXSUS)for access to critical DX-Series Software&Security Updates. HGACBU Ev i © Page 1 of 8 Quote#H00004799 v1 THE SMART PURCHASING SOLUTION DocuSign Envelope ID:504D9373-A412-43DE-8358-3640A406415B o ,iaz t ��� Y Ico' m ast �sd�c" o a IiI e e n� I ���yi+nna '- r - r • rrr Upgrade NexLog 740 DX-Series to 4x4TB 1 HotSwap MegaRA1D5=12TB Upgrade NexLog 740 DX- Series (at time of order)to 4x4TB HotSwap MegaRAID5=12TB storage Integrated 7"Color LCD Touch Screen Display 1 for NexLog 740 Integrated 7"Color LCD Touch Screen Display for NexLog 740 DX-Series DVSI 2-Port USB Decoder Unit 1 DVSI 2-Port USB Decoder for NexLogDX(for P25, DMR, MOTOTRBO, NXDN)-Max 8 NexLog 740DX NexLog 740DX Channel Bundle 1 $39,820.00 $39,820.00 $33,347.00 $33,347.00 Channel Eventide User Channel Bundle Activation Bundle Provides TDM,VoIP,RoIP Licensing for Playback 24-Channel Analog PCie(PCI Express)Card, 2 24 Ch.Licenses 24-Channel Analog PCIe (PCI Express)Card, 24 Ch. Licenses Internal IP Recorder w/8 G.711 Channel 1 Licenses Internal IP Recorder w/8 G.711 Channel Licenses Add-on license pack(internal IP recording 11 engine) Add-on license pack(internal IP recording engine)with 8 Channel Licenses for G.711 RTP/ROIP/NG911 Nexlog Nexlog Storage&Power Bundle 1 $2,405.00 $2,405.00 $2,405.00 $2,405.00 Storage& Eventide User Storage& Power Bundle Power Bundle NAS Rackmountable Appliance Based 1 1U NAS Rackmount Network Attached Storage Appliance (Linux Technology)With 2 2Tb Hard Drives B vant1 o Page 2 O 8 Quote#H00004799 v1 THE SMART PURCHASING SOLUTION DocuSign Envelope ID:504D9373-A412-43DE-8358-3640A406415B Voista C�W. M uAL/' t r . TRIPP LITE UPS 1500VA Rackmount 1 TRIPP LITE UPS Smart 1500VA 90OW Rackmount Tower LCD AVR 'Dock . otyr o . NexLog 740DX NexLog 740DX Hardware Bundle 1 $23,500.00 $23,500.00 $19,678.00 $19,678.00 Hardware NexLog 740DX Base Bundle Hardware Configuration NexLog 740 DX-Series Base System 1 NexLog 740 DX-Series base system: 3U rack-mountable, Core i5 CPU, 16GB DDR4 RAM,2 x2TB fixed-Mount HDDs (RAID 1), 1 Blu-ray Multi-Drive, 2 Network Ports (10011000), Embedded Linux, NexLog DX-Series software, web-based configuration manager,audio controls& amplified speaker on front panel, dual hot-swap 120- 240VAC 50/60Hz power supplies. Requires ongoing Eventide DX Software Update Subscription (DXSUS)for access to critical DX-Series Software&Security Updates. Upgrade NexLog 740 DX-Series to 4x4TB 1 HotSwap MegaRA1DS=12TB Upgrade NexLog 740 DX- Series (at time of order)to 4x4TB HotSwap MegaRAID5=12TB storage Integrated 7"Color LCD Touch Screen Display 1 for NexLog 740 Integrated 7"Color LCD Touch Screen Display for NexLog 740 DX-Series DVSI 2-Part USS Decoder Unit 1 DVSI 2-Port USB Decoder for NexLogDX(for P25, DMR, MOTOTRBO, NXDN)- Max 8 o Page 3 of 8Eventaidw _ Quote#H00004799 v1 THE SMAAi PURCHASING 5"L//T/O DocuSign Envelope ID:504D9373-A412-43DE-8358-3640A406415B F"V ` o istacum � of ?'T s�•Z �n .ter V ,I NexLo 740DX NexLog 740DX Channel Bundle 1 060.00 g $34, $34,060.00. . $28,523.00 $28,523.00 Channel Eventide User Channel Bundle Activation Bundle Provides TDM,VOIP,RoIP Licensing for Playback 24-Channel Analog PCIe(PCI Express)Card, 2 24 Ch.Licenses 24-Channel Analog PCIe (PCI Express)Card, 24 Ch. Licenses Internal IP Recorder w/8 G.711 Channel 1 Licenses Internal IP Recorder w/8 G.711 Channel Licenses Add-on license pack(internal IP recording 8 engine) Add-on license pack(internal IP recording engine)with 8 Channel Licenses for G.711 RTP/RoIP/NG911 Nexlog Nexlog Storage&Power Bundle 1 $2,405.00 $2,405.00 $2,405.00 $2,405.00 Storage& Eventide User Storage& Power Bundle Power Bundle NAS Rackmountable Appliance Based 1 1 U NAS Rackmount Network Attached Storage Appliance (Linux Technology)With 2 2Tb Hard Drives TRIPP LITE UPS 1500VA Rackmount 1 TRIPP LITE UPS Smart 1500VA 90OW Rackmount Tower LCD AVR Part Number /• L • • o e °-• NexLog 740DX NexLog 740DX Software Bundle 1 $50,580.00 $50,580.00 $42,355.00 $42,355.00 Software Eventide User Software Bundle Bundle and Licensing Integration to Harris VIDA P25 1 SR10A/SR10A1(or later)syste Integration to Harris VIDA P25 SR10A/SR10A1 (or later) system via VNIC ® Page 4 of 8 HGACBU EventildwQuote 4H00004799 v1 THE SMART PUREHAS)MG SOLUTfON DocuSign Envelope ID:504D9373-A412-43DE-8358-3640A406415B I i cum sta /�'� _ ,�.ci��`� e$ �9 Ili$0/� • } , P25 Encryption Key Management Option 1 (non-OTAR) P25 Encryption Key Management Option (non- OTAR) NexLog Access Bridge License 1 NexLog Access Bridge License (Customer is able to log into multiple base recorders with a single recorder software appearance) MediaWorks Plus Licenses 5 MediaWorks Plus (Web) Concurrent Access for 8 Users Geographic Search/View(Requires Lat/Lon, 1 MW Plus, Geographic Search/View (Requires Lat/Lon, MW Plus, Google Maps) Screen Recording System License w/5 PC 1 Licenses Screen Recording System License w/5 PC Licenses (Note: Due to the potential for increase storage demand we highly recommend upgrading base hard drive sizes to min 2TB) Screen Recording Expansion License For 5 3 PC's Screen Recording Expansion License For 5 PC's Quality Assurance DX Software:FIRST 20 1 Agents(Requires Med Quality Assurance DX Software(Quality Factor): FIRST 20 Agents (Requires MediaWorks Plus/DX) Quality Assurance DX Software:20 Agent 3 ADD-ON license pack Quality Assurance DX Software(Quality Factor): 20 Agent ADD-ON license pack o Page 5 of 8 AW HGACBTXE SMART PUR(HAS/NG S011l U Quote#HOU004799 v1 DocuSign Envelope ID:504D9373-A412-43DE-8358-3640A406415B � Ig n Vlo sta _ r r e r rr NENA ANI/ALI CAD Spill Integration of SMDR 1 NENA ANI/ALI CAD Spill Integration SMDR Enhanced Reporting Package 1 Enhanced Reporting Package Eventide Interface license for VIPER 911 1 IP/SPAN Eventide Interface license for VIPER 911 IP/SPAN Recording • ® Discounte Price Software: e r ° •-• NexLog 740DX NexLog 740DX Software Bundle 1 $28,000.00 $28,000.00 $23,448.00 $23,448.00 Software Eventide User Software Bundle Bundle and Licensing Integration to Harris VIDA P25 1 SR10A/SR10A1(or later)syste Integration to Harris VIDA P25 SRI OA/SRI 0A1 (or later) system via VNIC P25 Encryption Key Management Option 1 (non-OTAR) P25 Encryption Key Management Option (non- OTAR) MediaWorks Plus Licenses 3 MediaWorks Plus (Web) Concurrent Access for 8 Users Geographic Search/View(Requires Lat/Lon, 1 MW Plus, Geographic Search/View (Requires Lat/Lon, MW Plus, Google Maps) VENA ANI/ALI CAD Spill Integration of SMDR 1 NENA ANI/ALI CAD Spill Integration SMDR Eventide Interface license for VIPER 911 1 IP/SPAN Eventide Interface license for VIPER 911 IP/SPAN Recording B EvIgnitidc o Page 6 of 8 Quote#H00004799 v1 THE SMART PURCHASING SOLUTION AfF DocuSign Envelope ID:504D9373-A412-43DE-8358-3640A406415B vimst a :11 J C �lj��� SQ 3® + I I ► I I List Price List Price ::Discuunted biscounted NumberPart ervices QTY •'I ° I'• Prof Sery Prof Service Installations Bundle 1 $12,590.00 $12,590.00 $12,590.00 $12,590.00 Install Bundle Recorder Solutions Installation Services Includes Site Installation Guides, Project Management; Pre- Configuration, Onsite Installation, System Integrations, and De-trash Prof Support Support Product and Configuration Bundle 1 $12,256.00 $12,256.00 $12,256.00 $12,256.00 Bundle Support For Recording Solution During Period of OEM Materials Warranty.Includes Software Support, Configration Support,Time and Materials, and all On-Site Maintenance Prof Service Prof Service Training Bundle 1 $4,350.00 $4,350.00 $4,350.00 $4,350.00 Training Professional Services, Training Bundle Programs Designed To Your Solution. Includes Materials, Training Class, and Follow Up Support $29,196.00 I $29,196.00I List Price List Price Discounted 1 . • PartNumbDiscount Qty de I •-I Vista Com Customer Discount 1 ($1,785.00) ($1,785.00) ($1,785.00) ($1,785.00) Discount ($1,785.00) ($1,785.00) e • • Deck A Hardware $55,430.00 Deck B Hardware $50,606.00 Deck A Software $42,355.00 Deck B Software $23,448.00 Services $29,196.00 Discount ($1,785.00) Total $199,250.00 B E-witide o Page 7 of 8 Quote#H00004799 v1 THE SMART PURCHASING SGLUT/G DocuSign Envelope ID:504D9373-A412-43DE-8358-3640A406415B 01 st a C t Fir g��e e • Terms Payment 0 Of Payments Amount�i Net 30 1 None $199,250.00 Taxes,shipping,handling and other fees may apply. We reserve the right to cancel orders arising from pricing or other errors. Signature Date BMAML ; o Page 8 8 Quote#HOU004799 v1 #IGACEmant THE SMART PURCHASING SOLUIJOH