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Home My WebLink AboutC2023-208 - 9/19/2023 - Approved DocuSign Envelope ID:5EEB74AC-50BB-4864-932D-66A20A68C135 SC �a a� H CO-OPERATIVE PURCHASE AGREEMENT NO. 5203 Fire Station Alerting Upgrade 'Ga �uan<Q 1852 THIS Fire Station Alerting Upgrade Co-operative Purchase Agreement ("Agreement") is entered into by and between the City of Corpus Christi, a Texas home-rule municipal corporation ("City") and Zetron Inc. ("Contractor'), effective upon execution by the City Manager or the City Manager's designee ("City Manager"). 1. Co-operative Agreement. Contractor has agreed to provide Fire Station Alerting Upgrade in accordance with its agreement with HGAC-RA05-21 (the "Co- operative Agreement"), which is incorporated by reference herein as if set out here in its entirety. In the event of a conflict between this Agreement and the Co-operative Agreement, this Agreement shall govern to the extent allowed by the Co-operative Agreement. 2. Scope. Contractor will provide Fire Station Alerting Upgrade in accordance with the attached Statement of Work, as shown in Attachment A, the content of which is incorporated by reference into this Agreement as if fully set out here in its entirety. 3. Term. The Term of this Agreement is five years beginning on the date provided in the Notice to Proceed from the City's Procurement Division. The parties may mutually extend the term of this Agreement for up to zero additional zero-year periods ("Option Period(s)"), provided, the parties do so in writing prior to the expiration of the original term or the then-current Option Period. The continuation of this Agreement after the close of any fiscal year of the City, which fiscal year ends on September 30th annually, is subject to appropriations and budget approval specifically covering this Agreement as an expenditure in said budget, and it is within the sole discretion of the City's City Council to determine whether or not to fund this Agreement. The City does not represent that this budget item will be adopted, as said determination is within the City Council's sole discretion when adopting each budget. 4. Compensation and Payment. This Agreement is for an amount not to exceed $301,924.50, subject to approved amendments and changes. All pricing must be in accordance with the attached Quote, as shown in Attachment B, the content of which is incorporated by reference into this Agreement as if fully set out here in its entirety. Invoices must be mailed to the following address: Co-operative Purchase Agreement Standard Form Page 1 of 3 DocuSign Envelope ID:5EEB74AC-50BB-4864-932D-66A20A68C135 City of Corpus Christi Attn: Accounts Payable P.O. Box 9277 Corpus Christi, Texas 78469-9277 5. Notice. Any notice required under this Agreement must be given by fax, hand delivery, or certified mail, postage prepaid, and is deemed received on the day faxed or hand-delivered or on the third day after postmark if sent by certified mail. Notice must be sent as follows: IF TO CITY: City of Corpus Christi Attn: Greg Johnson IT Public Safety Manager 1201 Leopard Street, Corpus Christi, TX 78401 Phone: 361-826-8354 Fax: 361-826-4342 IF TO CONTRACTOR: Zetron Inc. Attn: Zetron Legal 6812 185th Ave., NE, Redmond, WA 98052 Phone: 425-820-6363 Email: IegalCzetron.com 6. Entire Agreement. This Agreement, along with the Co-operative Agreement, constitutes the entire agreement between the parties concerning the subject matter of this Agreement and supersedes all prior negotiations, arrangements, agreements and understandings, either oral or written, between the parties. [Signature Page Follows] Co-operative Purchase Agreement Standard Form Page 2 of 3 DocuSign Envelope ID:5EEB74AC-50BB-4864-932D-66A20A68C135 CONTRACTOR DocuSigned by: Signature: l" ,1" .. A7BS2p237SO44B9_.. Printed Name: Scott French Title: President Date: 9/13/2023 M2023-140 Authorized By Council 9/19/2023 DS CITY OF CORPUS CHRISTI E- DocuSigned by: os N tWrWh ey Assistant Director of Finance — Procurement ATTEST: 9/27/2023 DocuSigned by Date: Rebecca Huerta City Secretary APPROVED AS TO LEGAL FORM: jDocuSignedl+by: A04 goon 9/20/2023 Assistant' I y Attorney Date Attached and Incorporated by Reference: Attachment A: Scope of Work Attachment B: Bid/Pricing Schedule Incorporated by Reference Only: Co-operative Agreement: HGAC-RA05-21 Co-operative Purchase Agreement Standard Form Page 3 of 3 DocuSign Envelope ID:5EEB74AC-50BB-4864-932D-66A20A68C135 ✓�S C ATTACHMENT A: SCOPE OF WORK PROJECT NAME: Fire Station Alerting Upgrade PROJECT ADDRESSES: Multiple Scope of Work Please refer to quote 20054503 for line-item details. A. Hardware for (18) fire stations B. (2) MAX FSA positions including base software, tone signaling/paging, event replay C. AUX 1/0 software, and stacked action workstation licenses D. Position hardware: (media docks, desktop microphones and speakers) E. The backroom includes: 1 . Two Centrals and Z-node Managers for system redundancy 2. Two additional MAX Centrals to support the CAD API and Text-to-Speech service 3. Two Portal Host 4. 18 portal licenses for the remote FSA gateways 5. Two CNB radio gateways with interface license and cables for four XG75 radios, a redundant power system and rack mounts. F. At the fire station quote includes: 1 . FSA Audio Gateway with four-wire interfaces for existing PA connectivity 2. AUX 1/0 ethernet device with associated licenses and components G. On-site operator training H. Remote configuration services 1. Four Spots for Factory Technical Training - to be provided at not cost City Point of Contact: Greg Johnson, IT Public Safety Manager City of Corpus Christi Information Technology Office 361-826-1935 Page 1 of 2 DocuSign Envelope ID:5EEB74AC-50BB-4864-932D-66A20A68C135 Contractor Point of Contact: Steven Hedley Regional Sales Manager .s 11 e v e o....,h e z e 11 r .)o....,c ............................................................. ...................... .. ................1.................. 512-541-5216 Page 2 of 2 DocuSign Envelope ID:5EEB74AC-50BB-4864-932D-66A20A68C135 Attachment B: Bid/Pricing Schedule QUOTATION Page 1 of 4 'i�auuuun � I Zetron Inc Customer#: 100100 Quote Number 20054503 6812 185th Ave, NE Sold to Name Corpus Christi Quote Date 08/11/2023 REDMOND WA 98052 Sold to Address Fiance C/O Acct Payable P.O Quote Expires 09/10/2023 USA CORPUS CHRISTI TX 78469 End User Corpus Christi,TX PO Box 97004 Contact Name Peter Collins End User Site REDMOND WA 98073-9704 Contact Phone System ID USA Contact Fax Sales Person Steven Hedley Phone: +1 425 820 6363 Contact Email Price Sheet MAX FSA Opportunity# Price List HGAC-RA05-21 HGAC(2)position MAX Fire Station Alerting quote for Corpus Christi,TX.This is for support of(18)fire stations. (2)MAX FSA positions including base software,tone signaling/paging,event replay,AUX 1/0 software,and stacked action workstation licenses,position hardware: (media docks,desktop microphones and speakers)The backroom comprises of(2)Centrals and Z-node Managers for system redundancy,(2)additional MAX Centrals to support the CAD API and Text-to-Speech service. (2)Portal Host with(18)portal licenses for the remote FSA gateways,(2)CNB radio gateways with interface license and cables for 4 XG75 radios,a redundant power system and rack mounts.At the fire station quote includes FSA Audio Gateway with 4-wire interfaces for existing PA connectivity and AUX 1/0 ethernet device with associated licenses and components.This quote includes on-site operator training,remote configuration services as well as four spots for Factory Technical Training. Extended service plan must be purchased in order to maintain continuous technical factory support and software updates. 10%discount on the XMP-0359-EBS is only available if all(4)years of Extended PSP is purchased at the time of original order. **NO Win 10 PCs,monitors, network switches,or network routing devices on quote. Factory training has been provided at no cost. Linilo Part NUmber, Description List Price, Disc.% 'Net,PriceQuantity Ext.List � Ext.Net HARDWARE-Fire Station This BOM contains Sub-Item:20 to 60 20 905-0536 MAX Fire Station Gateway 3,100.00 10% 2,790.00 18 EA 55,800.00 50,220.00 30 709-7968-20F MAX Radio Gateway to Tail Cable(20ft) 100.00 10% 90.00 18 EA 1,800.00 1,620.00 40 802-2117 Acromag Ethernet 1/0 Unit 2,425.00 10% 2,182.50 18 EA 43,650.00 39,285.00 32 Optically Isolated Inputs, 16 Relay Outputs (250 VAC@ 2A) 18 to 36 VDC, Power Supply Not Included. IMPORTANT!Order additional 802-0255 Power Supply when step up voltage is necessary, refer to Acromag manual for specifications<(>&<)>requirements. 50 950-1347 Network Isolation Switch 250.00 10% 225.00 18 EA 4,500.00 4,050.00 Must be used with P/N 802-2117 60 802-0255 Power Supply for 802-2117 Acromag Ethernet 50.00 10% 45.00 18 EA 900.00 810.00 Unit HARDWARE-Dispatch Center This BOM contains Sub-Item:80 to 190 80 901-9691 Media Dock XS 3,975.00 10% 3,577.50 2 EA 7,950.00 7,155.00 Power Supply(802-0692)is not included 90 416-0012 AC Power Cord(North America) 25.00 10% 22.50 2 EA 50.00 45.00 Required for items that need mains power input 100 802-0692 Power Supply, Desktop 60W 75.00 10% 67.50 2 EA 150.00 135.00 110 802-0756 Optical Mouse,Waterproof Antimicrobial 50.00 10% 45.00 2 EA 100.00 90.00 120 901-9740 MAX Central 4,600.00 10% 4,140.00 4 EA 18,400.00 16,560.00 MAX Central is the hardware platform that hosts the MAX Manager,Telephony Gateway, IP Voice Logger Gateway,and the Aux 1/0 Gateway. Includes five 10'shielded Cat 5e Terms and Conditions are published on our website:https://www.zetron.com/wp-content/uploads/2021/01/terms_and_conditions.pdf DocuSign Envelope ID:5EEB74AC-50BB-4864-932D-66A20A68C135 QUOTATION Page 2 of 4 '��auuuun � I Linilo PartNumber Description List Price, Disc.% 'Net,PriceQuantity Ext.List � Ext.,Net cables. 130 901-9738 MAX Central Portal Host 3,925.00 10% 3,532.50 2 EA 7,850.00 7,065.00 140 709-0163-15F USB 2.0,Type A,Type B, Cable, 15ft 50.00 10% 45.00 2 EA 100.00 90.00 150 950-1405 Amplified 5W Speaker V2 Assembly 775.00 10% 697.50 4 EA 3,100.00 2,790.00 Shielded CAT5e cable sold separately 160 709-0170-10F 10 ft Shielded Cat5e Cable for Speakers 25.00 10% 22.50 4 EA 100.00 90.00 170 950-1142 Redundant 12VDC Power System-Up to 20 3,125.00 10% 2,812.50 1 EA 3,125.00 2,812.50 Devices This is a redundant power supply that can support up to 20 MAX Dispatch devices. Includes 19"rack mount enclosure. 180 950-1134 12VDC Power Distribution Panel 575.00 10% 517.50 1 EA 575.00 517.50 Can support up to 40 MAX Dispatch devices. Fuses not included. 190 416-0043 Fuse, 3 Amp 25.00 10% 22.50 18 EA 450.00 405.00 HARDWARE-Documentation This BOM contains Sub-Item:210 210 395-0156 MAX FSA Manual Set on DVD 30.00 10% 27.00 1 EA 30.00 27.00 SOFTWARE This BOM contains Sub-Item:230 to 310 230 950-1363 MAX Dispatch<(>&<)>MAX FSA Stacked 1,775.00 10% 1,597.50 2 EA 3,550.00 3,195.00 Actions Feature License One License Per Console(formerly Multi- Function Button Software Kit) 240 950-1423 MAX FSA CAD API with Premium Text 13,300.00 10% 11,970.00 1 EA 13,300.00 11,970.00 Gateway Bundle Advanced MAX FSA CAD API bundle with 930-0412 Critical note:"Mandatory Add-on for this CAD API bundle is(1)950-1363 to reside on the default MAX FSA workstation console" 250 950-1435 MAX FSA Standard Software 5,275.00 10% 4,747.50 2 EA 10,550.00 9,495.00 260 930-0231 Z-Node Manager 3,875.00 10% 3,487.50 2 EA 7,750.00 6,975.00 At least 1 Z-Node Manager is required for each system. 270 930-0233 MAX Portal Remote Radio or Console License 250.00 10% 225.00 18 EA 4,500.00 4,050.00 280 930-0224 Tone Signaling/Paging Feature Set 1,875.00 10% 1,687.50 2 EA 3,750.00 3,375.00 Includes: Manual paging operation,instant call <(>&<)>stacked paging,2-tone 100, 1000, < (>&<)>Custom Calls(Mot<(>&<)>GE), Quick Call(2+2), DTMF, Knox. 290 930-0225 Event Replay 2,125.00 10% 1,912.50 2 EA 4,250.00 3,825.00 Short term audio playback at the console position. 300 930-0226 MAX Dispatch Aux 1/0 Console Feature Set 1,875.00 10% 1,687.50 2 EA 3,750.00 3,375.00 Enables Aux 1/0 features for the Dispatch Console 310 930-0239 Aux 1/0 Port License-48 Ports 1,100.00 10% 990.00 18 EA 19,800.00 17,820.00 Supports any combination of Inputs and Outputs up to 48 Terms and Conditions are published on ourwebsite:https://www.zetron.com/wp-content/uploads/2021/01/terms_and_conditions.pdf DocuSign Envelope ID:5EEB74AC-50BB-4864-932D-66A20A68C135 QUOTATION Page 3 of 4 '��auuuun � I Linilo PartNumber Description List Price Disc.% 'Net,PriceQuantity Ext.List � Ext.,Net Training Training Includes: All printing,travel related expenses Unlimited host agency attendance Presession Surveys; Executive ReadOut 5 accesses to Online LMS, Instructors Forum ; Peer Community This BOM contains Sub-Item:330 330 X97-359F TRN,factory- MAX FSA Installation, 1,250.00 100% 0.00 4 EA 5,000.00 0.00 Configuration<(>&<)>Maintenance MAINTENANCE-Product Service Plans *****Plans are for North America and Latin America only***** This BOM contains Sub-Item:350 to 360 350 XMP-0359-BAS MAX FSA-PSP Base Service Plan 1.00 100% 0.00 1 EA 1.00 0.00 1 year Software Services, 1 years Hardware Services, 1 year of Advance Hardware replacement, Operator web training(2-4 hr sessions)and 1 year membership in the Zetron MAX Users Group 360 XMP-0359-EBS-4 MAX FSA-PSP Extended Service Plan(4YR) 5,500.00 20% 4,400.00 18 EA 99,000.00 79,200.00 SERVICES-Remote Services *****Plans are for North America and Latin America only***** This BOM contains Sub-Item:380 380 XMP-0359-RCS MAX FSA-PSP Remote Configuration Services 5,075.00 0% 5,075.00 1 EA 5,075.00 5,075.00 Systems<(>&<)>CSSI Remote assistance for initial system configuration.Additional remote and/or on-site configuration may be necessary based on design and project complexity SERVICES-On-Site Services *****Plans are for North America only***** This BOM contains Sub-Item:400 400 XMP-0359-OSO MAX FSA-PSP On-Site Operator Training, Per 2,825.00 0% 2,825.00 2 EA 5,650.00 5,650.00 Day Price is Per Day,is for North America Only and with 3 weeks Advance Notice OPTIONS-MAX Solutions Recommended Opti This BOM contains Sub-Item:420 to 440 420 901-9731 Desktop Microphone,with 6'RJ45 to RJ45 1,450.00 10% 1,305.00 2 EA 2,900.00 2,610.00 Cable 430 950-0589 Single Unit Rack Mount Option 150.00 10% 135.00 18 EA 2,700.00 2,430.00 440 950-0588 Dual Unit Rack Mount Option 225.00 10% 202.50 4 EA 900.00 810.00 Miscellaneous This BOM contains Sub-Item:460 to 490 460 709-8003-20F MAX Radio Gateway to Harris M7300 Cable 175.00 10% 157.50 4 EA 700.00 630.00 (20ft) 470 901-9690 MAX CNB Radio Gateway Hardware 3,125.00 10% 2,812.50 2 EA 6,250.00 5,625.00 480 930-0221 Block of 10 Radio Channel Licenses 775.00 10% 697.50 1 EA 775.00 697.50 Terms and Conditions are published on our website:https://www.zetron.com/wp-content/uploads/2021/01/terms_and_conditions.pdf DocuSign Envelope ID:5EEB74AC-50BB-4864-932D-66A20A68C135 QUOTATION Page 4 of 4 '��auuuun � I Linilo PartNumber Description List Price, Disc.% 'Net,PriceQuantity Ext.List � Ext.,Net 490 930-0260 Harris Interface License(M7300) 375.00 10% 337.50 4 EA 1,500.00 1,350.00 Ext. List total USD 350,281.00 Ext. Net Total USD 301,924.50 CVC�� Terms and Conditions are published on our website:https://www.zetron.com/wp-content/uploads/2021/01/terms_and_conditions.pdf