HomeMy WebLinkAboutC2023-257 - 12/5/2023 - Approved DocuSign Envelope ID: D445CD3F-BEB2-4C7B-910E-741A079BFDCC
1110
a SERVICE AGREEMENT NO. 4557
Uniform Rental for Corpus Christi Water
THIS Uniform Rental for Corpus Christi Water Agreement ("Agreement") is entered
into by and between the City of Corpus Christi, a Texas home-rule municipal
corporation ("City") and Cintas Corporation No. 2 ("Contractor'), effective upon
execution by the City Manager or the City Manager's designee ("City Manager").
WHEREAS, Contractor has bid to provide Uniform Rental for Corpus Christi Water
in response to Request for Bid/Proposal No. 4557/Omnia Contract R-BB-19002
("RFB/RFP"), which RFB/RFP includes the required scope of work and all specifications
and which RFB/RFP and the Contractor's bid or proposal response, as applicable, are
incorporated by reference in this Agreement as Exhibits 1 and 2, respectively, as if each
were fully set out here in its entirety. To the extent that the terms or conditions of this
Agreement conflict or are inconsistent with the terms of the Omnia Contract R-BB-
19002 (the "Omnia Contract"), the terms and conditions of the Omnia Contract
prevail.
NOW, THEREFORE, City and Contractor agree as follows:
1. Scope. Contractorwill provide Uniform Rental for Corpus Christi Water ("Services")
in accordance with the attached Scope of Work, as shown in Attachment A, the
content of which is incorporated by reference into this Agreement as if fully set
out here in its entirety, and in accordance with Exhibit 2.
2. Term. The term of this Agreement is 36 months beginning on the date of initial
delivery of uniforms, with two 12-month mutually-approved optional renewals.
3. Compensation and Payment. This Agreement is for an amount not to exceed
$892,265.40, subject to approved extensions and changes. Paymentwill be made
for Services performed and accepted by the City within 30 days of acceptance,
subject to receipt of an acceptable invoice. All pricing must be in accordance
with the attached Bid/Pricing Schedule, as shown in Attachment B, the content
of which is incorporated by reference into this Agreement as if fully set out here in
its entirety. Any amount not expended during the initial term or any option period
may, at the City's discretion, be allocated for use in the next Option Period.
Invoices must be mailed to the following address with a copy provided to the
Contract Administrator:
City of Corpus Christi
Attn: Accounts Payable
P.O. Box 9277
Corpus Christi, TX 78469-9277
Service Agreement-Cintas Corporation No. 2 Page 1 of 7
DocuSign Envelope ID: D445CD3F-BEB2-4C7B-910E-741A079BFDCC
4. Contract Administrator. The Contract Administrator designated by the City is
responsible for approval of all phases of performance and operations under this
Agreement, including deductions for non-performance and authorizations for
payment. The City's Contract Administrator for this Agreement is as follows:
Amanda V. Howard
Corpus Christi Water
Phone: 361-826-1894
Email: AmandaC@cctexas.com
5. Insurance; Bonds.
(A) Before performance can begin under this Agreement, the Contractor must
deliver a certificate of insurance ("COI"), as proof of the required insurance
coverages, to the City's Risk Manager and the Contract Administrator.
Additionally, the COI must state that the City will be given at least 30 days'
advance written notice of cancellation, material change in coverage, or intent
not to renew any of the policies. The City must be named as an additional insured,
but only to the extent of Contractor's indemnity obligations. The City Attorney
must be given copies of all insurance policies within 10 days of the City Manager's
written request. Insurance requirements are as stated in Attachment C, the
content of which is incorporated by reference into this Agreement as if fully set
out here in its entirety.
(B) In the event that a payment bond, a performance bond, or both, are
required of the Contractor to be provided to the City under this Agreement before
performance can commence, the terms, conditions, and amounts required in the
bonds and appropriate surety information are as included in the RFB/RFP or as
may be added to Attachment C, and such content is incorporated here in this
Agreement by reference as if each bond's terms, conditions, and amounts were
fully set out here in its entirety.
6. Purchase Release Order. For multiple-release purchases of Services to be
provided by the Contractor over a period of time, the City will exercise its right to
specify time, place and quantity of Services to be delivered in the following
manner: any City department or division may send to Contractor a purchase
release order signed by an authorized agent of the department or division. The
purchase release order must refer to this Agreement, and Services will not be
rendered until the Contractor receives the signed purchase release order.
7. Inspection and Acceptance. City may inspect all Services and products supplied
before acceptance. Any Services or products that are provided but not
accepted by the City must be corrected or re-worked immediately at no charge
to the City. If immediate correction or re-working at no charge cannot be made
by the Contractor, a replacement service may be procured by the City on the
open market and any costs incurred, including additional costs over the item's
Service Agreement-Cintas Corporation No. 2 Page 2 of 7
DocuSign Envelope ID: D445CD3F-BEB2-4C7B-910E-741A079BFDCC
bid/proposal price, must be paid by the Contractor within 30 days of receipt of
City's invoice.
8. Warranty.
(A) The Contractor warrants that all products supplied underthis Agreement are
new and will pass onto the City the manufacturer's warranties. The Contractor
warrants that it has clear title to the products and that the products are free of
liens or encumbrances.
(B) In addition, the products purchased under this Agreement shall be
warranted by the Contractor or, if indicated in Attachment D by the
manufacturer, for the period stated in Attachment D. Attachment D is attached
to this Agreement and is incorporated by reference into this Agreement as if fully
set out here in its entirety.
(C) Contractor warrants that all Services will be performed in accordance with
the standard of care used by similarly situated contractors performing similar
services.
9. Quality/Quantity Adjustments. Any Service quantities indicated on the Bid/Pricing
Schedule are estimates only and do not obligate the City to order or accept more
than the City's actual requirements nor do the estimates restrict the City from
ordering less than its actual needs during the term of the Agreement and including
any Option Period. Substitutions and deviations from the City's product
requirements or specifications are prohibited without the prior written approval of
the Contract Administrator.
10. Non-Appropriation. The continuation of this Agreement after the close of any
fiscal year of the City, which fiscal year ends on September 30th annually, is subject
to appropriations and budget approval specifically covering this Agreement as
an expenditure in said budget, and it is within the sole discretion of the City's City
Council to determine whether or not to fund this Agreement. The City does not
represent that this budget item will be adopted, as said determination is within the
City Council's sole discretion when adopting each budget.
11. Independent Contractor. Contractor will perform the work required by this
Agreement as an independent contractor and will furnish such Services in its own
manner and method, and under no circumstances or conditions will any agent,
servant or employee of the Contractor be considered an employee of the City.
12. Subcontractors. In performing the Services, Contractor will not enter into
subcontracts or utilize the services of subcontractors.
13. Amendments. This Agreement may be amended or modified only in writing
executed by authorized representatives of both parties.
Service Agreement-Cintas Corporation No. 2 Page 3 of 7
DocuSign Envelope ID: D445CD3F-BEB2-4C7B-910E-741A079BFDCC
14. Waiver. No waiver by either party of any breach of any term or condition of this
Agreement waives any subsequent breach of the same.
15. Taxes. The Contractor covenants to pay payroll taxes, Medicare taxes, FICA
taxes, unemployment taxes and all other applicable taxes. Upon request, the City
Manager shall be provided proof of payment of these taxes within 15 days of such
request.
16. Notice. Any notice required under this Agreement must be given by fax, hand
delivery, or certified mail, postage prepaid, and is deemed received on the day
faxed or hand-delivered or on the third day after postmark if sent by certified mail.
Notice must be sent as follows:
IF TO CITY:
City of Corpus Christi
Attn: Amanda V. Howard, Contracts/Funds Administrator
2726 Holly Rd., Corpus Christi, TX 78415
Phone: 361-826-1894
Fax: 361-826-1715
IF TO CONTRACTOR:
Cintas Corporation No. 2
Attn: Virginia Schabbing, Government Major Account Mgr.
4324 Lauren Way, Flower Mound, TX 75028
Phone: 707-217-3025
Fax: N/A
17. Contractor shall fully indemnify, hold harmless, and defend the City of
Corpus Christi and its officers, employees, representatives, and agents
("Indemnitees') from and against any and all liability, loss, claims,
demands, suits, and causes of action of whatever nature, character,
or description on account of personal injuries, property loss, or
damage, or any other kind of injury, loss, or damage, including all
expenses of litigation, court costs, attorneys' fees and expert witness
fees, which arise or are claimed to arise out of the performance of this
Agreement by the Contractor or results from the negligent act,
omission, or misconduct of the Contractor or its employees or agents.
Contractor must, at its own expense, investigate all claims and
demands, attend to their settlement or other disposition, defend all
actions based thereon with counsel satisfactory to the City's City
Attorney, and pay all charges of attorneys and all other costs and
expenses of any kind arising or resulting from any said liability,
damage, loss, claims, demands, suits, or actions. The indemnification
Service Agreement-Cintas Corporation No. 2 Page 4 of 7
DocuSign Envelope ID: D445CD3F-BEB2-4C7B-910E-741A079BFDCC
obligations of Contractor under this section shall survive the expiration
or earlier termination of this Agreement.
18. Termination.
(A) Termination for Cause. The City may terminate this Agreement for
Contractor's failure to comply with any of the terms of this Agreement. The City
must give the Contractor written notice of the breach and set out a reasonable
opportunity to cure. If the Contractor has not cured within the cure period, the
City may terminate this Agreement immediately thereafter.
(B) Termination for Convenience. Alternatively, the City may terminate this
Agreement for convenience upon 30 days advance written notice to the
Contractor. The termination charges listed in Section 13 of the Omnia Contract
will apply should the City terminate the Agreement for convenience.
19. Assignment. No assignment of this Agreement by the Contractor, or of any right
or interest contained herein, is effective unless the City Manager first gives written
consent to such assignment. The performance of this Agreement by the
Contractor is of the essence of this Agreement, and the City Manager's right to
withhold consent to such assignment is within the sole discretion of the City
Manager on any ground whatsoever.
20. Limitation of Liability. In no event shall the City be liable for incidental,
consequential, or special damages.
21. Severability. Each provision of this Agreement is considered to be severable and,
if, for any reason, any provision or part of this Agreement is determined to be
invalid and contrary to applicable law, such invalidity shall not impair the
operation of nor affect those portions of this Agreement that are valid, but this
Agreement shall be construed and enforced in all respects as if the invalid or
unenforceable provision or part had been omitted.
22. Order of Precedence. In the event of any conflicts or inconsistencies between this
Agreement, its attachments, and exhibits, such conflicts and inconsistencies will
be resolved by reference to the documents in the following order of priority:
A. the Omnia Contract;
B. Addendums and Exhibits; then,
C. the remainder of this Agreement.
23. Certificate of Interested Parties. Contractor agrees to comply with Texas
Government Code Section 2252.908, as it may be amended, and to complete
Form 1295 "Certificate of Interested Parties" as part of this Agreement if required
by said statute.
Service Agreement-Cintas Corporation No. 2 Page 5 of 7
DocuSign Envelope ID: D445CD3F-BEB2-4C7B-910E-741A079BFDCC
24. Governing Law. Contractor agrees to comply with all federal, Texas, and City laws
in the performance of this Agreement. The applicable law for any legal disputes
arising out of this Agreement is the law of the State of Texas, and such form and
venue for such disputes is the appropriate district, county, or justice court in and
for Nueces County, Texas.
25. Public Information Act Requirements. This paragraph applies only to agreements
that have a stated expenditure of at least $1,000,000 or that result in the
expenditure of at least $1,000,000 by the City. The requirements of Subchapter J,
Chapter 552, Government Code, may apply to this contract and the Contractor
agrees that the contract can be terminated if the Contractor knowingly or
intentionally fails to comply with a requirement of that subchapter.
26. Entire Agreement. This Agreement constitutes the entire agreement between the
parties concerning the subject matter of this Agreement and supersedes all prior
negotiations, arrangements, agreements and understandings, either oral or
written, between the parties.
27. Flame Resistant Garments. City agrees it bears sole responsibility for selecting the
flame resistant clothing and fabrics ("FRC") under this Agreement and
determining whether such items are appropriate for use by its employees and
agents in their applicable work environment(s). CITY ACKNOWLEDGES THAT
CONTRACTOR HAS MADE NO REPRESENTATION, WARRANTY, OR COVENANT WITH
RESPECT TO THE FLAME RESISTANT QUALITIES OR OTHER CHARACTERISTICS OF THE
FRC OR WITH RESPECT TO THEIR FITNESS OR SUITABILITY FOR THIS OR ANY OTHER
PURPOSE. CONTRACTOR MAKES NO REPRESENTATION WHETHER THE FRC
CONSTITUTES APPROPRIATE PERSONAL PROTECTIVE EQUIPMENT FOR THE
ENVIRONMENT(S) TO WHICH CITY'S EMPLOYEES OR AGENTS MAY BE EXPOSED OR
AS TO THE FRC'S ABILITY TO PROTECT USERS FROM INJURY OR DEATH. City agrees
to notify all employees and other agents of City who may wear or will be wearing
the FRC that it is not designed for substantial heat exposure or for use around open
flames. City acknowledges that compliance with any and all OSHA or other
similar regulations or requirements, if any, relating to personal protective
equipment is the sole responsibility of City. Further, City releases Contractor from
any and all liability that results or may result from the use of the FRC including, but
not limited to, any alleged failure of the FRC to function as flame resistant or
provide protection against fire and/or heat. To the extent allowed by Texas law,
City hereby agrees to defend, indemnify, and hold harmless Contractor from any
claims and damages arising out of or associated with this Agreement or resulting
from City's or its employees' use of the FRC.
Service Agreement-Cintas Corporation No. 2 Page 6 of 7
DocuSign Envelope ID: D445CD3F-BEB2-4C7B-910E-741A079BFDCC
CONTRACTOR: CINTAS CORPORATION NO. 2
DocuSigned by:
Signature- _ Urfa
564C715A1A644B6...
Printed Name: Virginia schabbing
Title: Major Account Manager
11/14/2023
Date:
CITY )F CORPUS CHRISTI
ocuSigned y
` M2023-175
� Authorized By
Josh C ronley 12/5/2023
Assistant Director of Finance - Procurement Council
Date:
12/7/2023
°S
Approved as to form:
—/s 15
DocuSigned by:
I+ 12/5/2023
L��• ATTES°T
Attorney Date
6"5705 D11�5 9B. ocuSigned by
ASSls�an City
Rebecca Huerta
Attached and Incorporated by Reference: City Secretary
Attachment A: Scope of Work
Attachment B: Bid/Pricing Schedule
Attachment C: Insurance and Bond Requirements
Attachment D: Warranty Requirements
Incorporated by Reference Only:
Exhibit 1 : RFB/RFP No. 4557/Omnia Contract R-BB-19002
Exhibit 2: Contractor's Bid/Proposal Response
Service Agreement-Cintas Corporation No. 2 Page 7 of 7
DocuSign Envelope ID: D445CD3F-BEB2-4C7B-910E-741A079BFDCC
Attachment A - Scope of Work
1.1 General Requirements/Background Information
The Contractor shall furnish employee work uniforms, including shirts, pants,
and jackets, on a weekly rental basis with laundering services, for Corpus
Christi Water.
1.2 Scope of Work
a. Uniforms must be available in both women's and men's design and
sizing.
b. All uniform shirts must have two (2) patches, as follows:
• one (1) 2.5" x 3.75" rectangular embroidered Corpus Christi Water
logo patch, stitched and securely affixed over the left pocket.
• one (1 ) 1 .5" x 3.5" rectangular embroidered name patch with a
single name, stitched and securely affixed over the right pocket.
c. Uniform materials shall consist of:
• Non-FR (fire resistant) uniform shirts:
• Cotton/polyester blend
• Non-FR uniform pants
• Ripstop cotton/polyester blend
• FR uniform shirts:
• meta-aramid
• modacrylic
• para-aramid
• anti-stat
• FR uniform pants:
• cotton
• high tenacity nylon twill
d. Uniform shirt color shall be gray color and have high visibility
reflective striping for safety.
e. The Contractor shall manufacture the Corpus Christi Water logo
DocuSign Envelope ID: D445CD3F-BEB2-4C7B-910E-741A079BFDCC
patch/emblem, name patches, and obtain Department approval
prior to application to uniforms.
f. The Contractor shall measure, size and fit employees at their respective
locations, within ten (10) calendar days of notification. The Contractor
shall correct any incorrect measurements and misspelled names, at no
additional cost to the Department.
g. After fittings, the Contractor shall fill order and deliver uniform(s) within
thirty (30) calendar days of order placement.
h. Uniforms shall be delivered to the following locations Monday- Friday,
between 8:00 am and 5:00 pm:
Name Location
2726 Holly Rd.
Administration Office C.C., TX 78415
Broadway Wastewater Treatment 801 Resaca St.
Plant C.C., TX 78401
501 Nile Dr.
Oso Wastewater Treatment Plant C.C., TX 78412
Greenwood Wastewater Treatment 6541 Greenwood Dr.
Plant C.C., TX 78417
Laguna Madre Wastewater 201 Jester St.
Treatment Plant C.C., TX 78418
13101 Leopard St.
O.N. Stevens Water Treatment Plant C.C., TX 78410
i. The Contractor shall replace damaged uniforms with new or gently
used replacements, including patches, as needed, due to normal
wear and tear resulting from the employee's routine job performance,
at no additional cost to the City.
j. The Contractor shall issue replacement uniforms for employees whose
shirt size changes by one or more sizes, or whose waist size changes
over/under one inch (1 ") with new or gently used replacements.
DocuSign Envelope ID: D445CD3F-BEB2-4C7B-910E-741A079BFDCC
k. Laundering services to include washing, drying, and pressing will be
provided for all uniforms turned in on a weekly basis. Employees will
drop off and pick up uniforms at their respective locations. Facility
Manager will determine drop off and pick up locations, within the
facilities. Driver will work with location representative to log outgoing
and incoming items.
DocuSign Envelope ID: D445CD3F-BEB2-4C7B-910E-741A079BFDCC
Attachment B: Pricing Schedule
I
I )
City of Corpus Christi-Water Full Rental-Updated 7/12/2023
59935 Enhanced Visibility Shirt $ 0.49 3685 $ 1,805.65
23270 Comfort Flex Cargo Pant $ 0.38 3685 $ 1,400.3
59392 EV Carhart Featherweight FR Shirt $ 0.45 165 $ 74.25
73478 Carhart Featherweight Pant $ 0.53 165 $ 87.45
970 Hip Length Jacket $ 0.43 350 $ 150.5
Size Premium $ 0.15 5000 $ 750.0
Uniform Advantage Plus** $ 0.11 7370 $ 810.7
Emblem Advantage $ 0.05 4200 $ 210.0
Prep Advantage $ 0.04 8050 $ 322.0
Premium Uniform Advantage Plus* $ 0.16 680 $ 108.8
*only applies to Hi-Vis&FRC garments Weekly Total$ $ 5,719.65
t
r
i
um
935 Comfort Workshirt With Added EV Striping $ 22.00 $ -
23270 Comfort Flex Cargo Pant $ 36.00 $ -
59392 EV Carhart Featherweight FR Shirt $ 73.80 $ -
73478 Carhart Featherweight Pant $ 72.00 $ -
970 Hip Length Jacket $ 33.61 $ -
**Lost/Replacement costs waived with enrollment in Uniform Advantage Plus
$ 5,719.65
Total Annual Price $ 297,421.80
36 Months $ 892,265.40
DocuSign Envelope ID: D445CD3F-BEB2-4C7B-910E-741A079BFDCC
cilliwAs
NERNEM13SUMENIMMEERV
EXHIBIT A -
FACILITIES SOLUTIONS AGREEMENT Location No. 539
Contract No. 13218
Customer No. 14704411
Main Corporate Code 4 New CC 13218
Customer/Participating Agency City of Corpus Christi Date 4/28/2023 Phone 361-826-1871
Address 2726 Holly Rd. City Corpus Christi State TX Zip 78415
UNIFORM PRODUCT RENTAL PRICING:
Item# Description Unit Price
Facility Items Provided by Cintas Governed by the OMNIA Partners Cooperative Pricing
59935 Enhanced Visibility Comfort Shirt $0.49
23270 Comfort Flex Cargo Pant $0.38
23945 Comfort Flex Pant $0.33
270 Cargo Pant $0.23
945 Comfort Pant $0.20
59392 Enhanced Visibility Carharrt Featherweight FR Shirt $0.45
73478 Carharrt Featherweight Pant $0.53
Uniform Advantage Plus $0.11
Emblem Advantage $0.05
Prep Advantage $0.04
• This agreement is effective as of the date of execution for a term of 36 months from the date of installation with two one-year optional renewals.
• Name Emblem $1.50 ea •Company Emblem $2.00 ea
• Customer Emblem $2.50 ea • Embroidery $5.00 ea
• COD Terms $NA per week charge for prior service(if Amount Due is Carried to Following Week)
• Automatic Lost Replacement Charge: Item shop towels %of Inventory 3% $0.65 Ea.
• Automatic Lost Replacement Charge: Item microfiber wipers %of Inventory 3% $1.00 Ea.
• Minimum Charge $35.00 per delivery.
• Make-Up charge $2.50 per garment.
• Non-Standard/Special Cut Garment(i.e.,non-standard,non-stocked unusually small or large sizes,unusually short or long sleeve or length,etc.)
premium $0.15 per garment.
• Seasonal Sleeve Change $2.50 per garment.
• Under no circumstances will the Company accept textiles bearing free liquid. Shop towels may not be used to clean up oil or solvent spills.
• Artwork Charge for Logo Mat $0
• Size Change: Customer agrees to have employees measured by a Cintas representative using garment"size samples". A charge
of$2.50 per garment will be assessed for employee's size changed within 4 weeks of installation.
• Other
FACILITY SERVICES PRODUCTS PRICING:
Bundle* Item# Description Rental Freq. Inventory Unit Price
Facility Items Provided by Cintas Governed by the OMNIA Partners Cooperative Pricing
E3 Initial and check box if Unilease.All Garments will be cleaned by customer
Date
Q Initial and check box if receiving Linen Service.Company will take periodic physical inventories of items in possession or under control
Date customer.
0 Initial and check box if receiving direct embroidery. If service is discontinued for any employee or Customer deletes any of the garments
Date direct embroidery for any reason,or terminates this agreement for an reason or fails to renew this agreement,Customer will purchase
all direct embroidered garments at the time they are removed fr m urs rent replacement values.
CUSTOMER: L�
Cintas Loc. No: 539 Please Sign Name $ gggg�g �gggqEE
F7DO45116EC.111'�6n1 ey
By:Virginia Schabbing Please Print Name JJ
AD of Finance & Procurement
Title:GOV Maior Account Manager Please Print Title
7oshc2@cctexas.com
Accepted-GM: Email
DocuSign Envelope ID: D445CD3F-BEB2-4C7B-910E-741A079BFDCC
Continued from Exhibit A-page I
m �
970 Hi Len th Jacket
Continued from page 1
m W w W
Cintas Representative Initials: Customer Initials:
DocuSign Envelope ID: D445CD3F-BEB2-4C7B-910E-741A079BFDCC
Omnia Partners Public Sector Participating Public Agencies Terms
I. Participating Public Agencies: Supplier agrees to extend the same terms,covenants agreed to under the Master Agreement with Lead
Public Agency Prince William County Public Schools to other government agencies("Participating Public Agencies")that,in their
discretion,desire to access the Master Agreement in accordance with all terms and conditions contained herein or attached hereto.Each
participating Public Agency will be exclusively responsible and deal directly with Supplier on matters relating to length of agreement,
ordering,delivery,inspection,acceptance,invoicing,and payment for products and services in accordance with the terms and conditions of
the Master Agreement.Any disputes between a Participating Public Agency and Supplier will be resolved directly between them in
accordance with and governed by the laws of the State in which the Participating Public Agency exists.
2. Master Agreement available at 1tt p,://www Min at art i i ...�on:,t/p�Liblic sector
Supplier General Service Terms Section
3. Prices Customer agrees to rent from Company,and Company agrees to provide to Customer,the Merchandise,inventory and services
described on Exhibit A,"Merchandise&Pricing"at the prices set forth in Exhibit A.There will be a minimum charge of thirty-five dollars
($35.00)per week for each Customer location required to purchase its rental services from Company as set forth in this Agreement.
4. Buyback of Non-Standard Garments Customer has ordered from Company a garment rental service requiring embroidered garments
that may not be standard to Company's normal rental product line.Those non-standard products will be designated as such under-Garment
Description in Exhibit C.In the event Customer deletes a non-standard product,alters the design of the non-standard product,fails to renew
the Agreement,or terminates the Agreement for any reason other than documented quality of service reasons which are not cured,
Customer agrees to buy back all remaining non-standard products allocated to Customer that the Company has in service and out of service
at the then current Loss/Damage Replacement Values.
5. Garments'Lack of Flame Retardant or Acid Resistant Features Unless specified otherwise in writing by the Company,the garments
supplied under this Agreement are not flame retardant or acid resistant and contain no special flame retardant or acid resistant features.
They are not designed for use in areas of flammability risk or where contact with hazardous materials is possible.Flame resistant and acid
resistant garments are available from Company upon request.Customer warrants that none of the employees for whom garments are
supplied pursuant to this Agreement require flame retardant or acid resistant clothing.
6. Logo Mats In the event that Customer decides to delete any mat bearing the Customer's logo(Logo Mat)from the rental program,changes
the design of the Logo Mats,terminates this agreement for any reason or fails to renew this Agreement,the Customer will purchase at the
time of deletion,design change or termination,all remaining Logo mats that the Company has in service and out of service held in
inventory at the then current Loss/Damage Replacement Value.Applies only in instances where Logo Mats are being utilized by the Customer.
7. Adding Employees Additional employees and Merchandise may be added to this Agreement at any time upon written or oral request by
the Customer to the Company.Any such additional employees or Merchandise shall automatically become a part of and subject to the
terms of this Agreement.If such employees are employed at a Customer location that is then participating under this Agreement,the
Customer shall pay Company the one-time preparation fee indicated on Exhibit A.Customer shall not pay Company any one-time
preparation fee for garments for employees included in the initial installation of a Customer location.There will be a one-time charge for
name and/or company emblems when employees are added to the program in garments requiring emblems.
8. Emblem Guarantee Customer has requested that Company supply emblems designed exclusively for Customer featuring Customer's logo
or other specific identification(hereinafter"Customer Emblems").Company will maintain a sufficient quantity of Customer Emblems in
inventory to provide for Customer's needs and maintain a low cost per emblem through quantity purchases.
9. In the event Customer decides to discontinue the use of Customer Emblems,changes the design of the Customer Emblems,terminates this
Agreement for any reason or fails to renew this Agreement,the Customer will purchase at the time of deletion,design change,termination
or expiration,all remaining Customer Emblems that the Company allocated to Customer at the price indicated on Exhibit A of this
Agreement.In no event shall the number of Customer Emblems allocated to Customer exceed the greater of(a)twelve(12)months'
volume for each unique Customer Emblem or(b)a quantity agreed to by Company and Customer and noted on Exhibit A.
10. Terminating Employees Subject to the provisions of this Agreement,the weekly rental charge attributable to any individual leaving the
employ of the Customer,or on a temporary leave of absence of three(3)weeks or more,shall be terminated upon oral or written notice by
the Customer to the Company but only after all garments issued to that individual,or value of same at the then current Loss/Damage
Replacement Values,are returned to Company.
11. Replacement In the event any Merchandise is lost,stolen or is not returned to Company,or is destroyed or damaged by fire,welding
damage,acid,paint,ink,chemicals,neglect or otherwise,the Customer agrees to pay for said Merchandise at the then current Loss/Damage
Replacement Values.
12. Indemnification To the fullest extent permitted by law,Company agrees to defend,indemnify,pay on behalf of and save harmless the
Participating Public Agency,its elected and appointed officials,agents,employees and authorized volunteers against any and all claims,
liability,demands,suits or loss,including reasonable attorneys'fees and all other costs connected therewith,arising out of or connected to
the services provided by Company under this Contract,but only to the extent of Company's negligence.
13. Additional Items:Additional customer employees,products and services may be added to this agreement and shall automatically become
a part of and subject to the terms hereof and all of its provisions.If this agreement is terminated early for convenience,the parties agree
that the damages sustained by Company will be substantial and difficult to ascertain.Therefore,if this agreement is terminated by
Customer prior to the applicable expiration date for any reason other than documented quality of service reasons which are not cured,or
terminated by Company for non-payment by Customer at any time Customer will pay to Company,as termination charges and not as a
penalty based upon the following schedule:
If this agreement is cancelled for convenience in the first twelve months of the term,Customer shall pay as termination charges equal to 50
weeks of rental service.
If this agreement is cancelled for convenience in months thirteen(13)through eighteen(18)of the term,Customer shall pay as termination
charges equal to 36 weeks of rental service.
DocuSign Envelope ID: D445CD3F-BEB2-4C7B-910E-741A079BFDCC
If this agreement is cancelled for convenience in months nineteen(19)through twenty-four(24)of the term,Customer shall pay as
termination charges equal to 23 weeks of rental service.
If this agreement is cancelled for convenience in months twenty-five(25)through thirty-three(33)of the term,Customer shall pay as
termination charges of 10 weeks of rental service.
Customer shall also be responsible to retain all of the Merchandise allocated to such Customer locations terminating this Agreement at the
then current Loss/Damage Replacement Values and for any unpaid charges on Customer's account prior to termination.
14. Non-Appropriation. The continuation of this Agreement after the close of any fiscal year of the Customer,which fiscal year ends on
September 30th annually,is subject to appropriations and budget approval specifically covering this Agreement as an expenditure in said
budget,and it is within the sole discretion of the Customer's City Council to determine whether or not to fund this Agreement. The City
does not represent that this budget item will be adopted,as said determination is within the City Council's sole discretion when adopting
each budget.
DocuSign Envelope ID: D445CD3F-BEB2-4C7B-910E-741A079BFDCC
a
READY FOR ,F@,,,,In=1 WORM AY'
Exhibit B — Description of Service and Explanation of Fees
Per the terms and conditions listed in this Agreement, Cintas agrees to provide Uniform Rental
services to the City of Corpus Christi, hereto referred to as the "City".
Uniform Rental Program: Upon execution of this Agreement, Cintas will hold a sizing event to
ensure that each participating employee in this program tries on the selected garments for accurate
sizing, and then will place the order. Each employee will be outfitted with a minimum of 11 sets of
tops and bottoms. This allows for weekly laundering of the garments. Each of the City sites receiving
service will be placed on a Cintas Service Sales Representative (SSR) route to be serviced weekly on
a set day of the week, Monday through Friday between the hours of 8am-5pm, with
accommodations made for Federal Holidays.
1. Sizing:The City is responsible for their employees' size selections and understands that
the following stipulations apply.
a. Weekly Size Premium of$0.15/garment applied to the following sizes: tops that
are 2XL+, tops that have additional length in the sleeves or tail, bottoms with
waist 48"+, and bottoms with an inseam of 34"+.
b. No size changes will be allowed within the first four weeks to allow for two
wash cycles to be performed on the garments. If size changes are still needed,
Size Change fee of$2.50/garment will be applied unless enrolled in Uniform
Advantage or Uniform Advantage Plus.
2. Laundering: Cintas will provide weekly laundering for any garments turned in at the
designated area for each City site receiving service.
a. Every garment is barcoded to a specific employee, so their assigned garments
are returned to them each week. This barcode includes service route
information, the employees first and last name, and garment history
information.
b. True Count is Cintas' proprietary garment scanning and tracking process
utilizing the garment barcodes. Cintas SSR's are required to scan every garment
prior to leaving the City's property and provide the designated weekly contact
with a physical Pick Up report. Clean garments ready for delivery are scanned at
the Cintas facility prior to be being loaded and a reconciliation report is
generated to ensure that the garments on the Pick Up report have been
accounted for. Cintas is responsible for replacing any garments missing from the
Reconciliation Report and communicating that to the City. Upon delivery, the
SSR will provide the designated contact with a Service Summary statement and
a Drop Off report. The weekly Pick Up and Drop Off reports will be available in
the City's myCintas customer portal the following business day.
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DocuSign Envelope ID: D445CD3F-BEB2-4C7B-910E-741A079BFDCC
C. Cintas wash process uses specialized wash formulas based on the soil and
material of the garments being processed. Cintas is responsible for sorting
soiled garments. The City is responsible for communicating any soil hazards
(blood, combustible substances, metal shavings, etc) to Cintas.
d. Cintas will deliver shirts and pants on metal hangers that have been finished
through a steam tunnel. The City is responsible for providing an approved
area for Cintas to deliver garments each week. If assigned lockers are
available, the SSR will return clean garments to each employee's locker in as
much as they are able given space availability, access, and clear locker
labelling.
e. Cintas plant tours and wash formulas are available upon request.
3. Advantage Programs: Advantages are optional programs that bill out weekly to
counteract auxiliary charges that may occur due to inserting new wearers into the
program, size changes, sleeve switch outs, and lost or ruined garments. The City may opt
in and out of the below advantage programs every six months from the start of service.
a. Uniform Advantage (UA) - $0.05/garment: UA covers on going costs associated
with size changes and sleeve changes, while providing additional benefit and
cost protection should a garment be destroyed. Does not cover lost garments.
If opted out of, Seasonal Sleeve Change and Size Change charges listed in the
agreement will apply.
b. Premium Uniform Advantage (Premium UA) - $0.10/garment: Premium UA only
applies to safety rated garments such as Class II & III ANSI Hi-Visibility garments
and ARC rated Fire Resistant Clothing. Premium UA covers on going costs
associated with size changes and sleeve changes, while providing additional
benefit and cost protection should a garment be destroyed. Does not cover lost
garments. If opted out of, Seasonal Sleeve Change and Size Change listed in the
agreement will apply.
c. Uniform Advantage Plus (UA+) -$0.11/garment: UA+ covers on going costs
associated with size changes and sleeve changes, while providing additional
benefit and cost protection should a garment be destroyed or lost. If opted out
of, Seasonal Sleeve Change, Size Change, and lost charges will apply.
d. Premium Uniform Advantage Plus (Premium UA+) - $0.16/garment: Premium
UA+ only applies to safety rated garments such as Class II & III ANSI Hi-Visibility
garments and ARC rated Fire Resistant Clothing. Premium UA covers on going
costs associated with size changes and sleeve changes, while providing
additional benefits and cost protection should a garment be destroyed or lost.
If opted out of, Seasonal Sleeve Change, Size Change, and lost charges listed in
the agreement will apply.
e. Prep Advantage (PA) - $0.04/garment: PA covers cost associated with shipping,
receiving, and ID taping each garment in the rental program. If opted out of,
Make Up charge listed in the agreement will apply.
Page 2 of 4
DocuSign Envelope ID: D445CD3F-BEB2-4C7B-910E-741A079BFDCC
f. Emblem Advantage (EA) - $0.05/top: EA covers cost associated with
creating and applying Company and Name emblems to shirts, jackets, and
coveralls. Only applied to garments receiving emblems. If opted out of,
individual emblem charges listed in the agreement will apply.
4. Style Changes: Due to the upfront cost incurred by Cintas at the program initiation,
the City acknowledges that any style changes made during the contract term will
result in additional fees. Cintas reserves the right to offer an extended contract term
in lieu of these fees.
S. Minimum Charge:The $35.00 minimum charge is a threshold for Cintas to maintain
weekly service to a location. The City reserves the right to add or delete products
from their program at any time. Should a service site drop below the required $35.00
minimum, then a fee will be assessed to bring the weekly invoice to the $35.00
minimum.
6. Visual Summary
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DocuSign Envelope ID: D445CD3F-BEB2-4C7B-910E-741A079BFDCC
ATTACHMENT C: INSURANCE REQUIREMENTS
The City's Legal Department has recommended there be no insurance requirements for this
particular scope of work, Purchase Contracts - Supply Agreements - Equipment Leases -
Goods or Equipment Delivered to City Other Than Hazardous Chemicals.
2023 Insurance Requirements
Ins. Req. Exhibit 1-A
Purchase Contracts - Supply Agreements - Equipment Leases
Goods or Equipment Delivered to City Other Than Hazardous Chemicals
01/01/2023 Risk Management - Legal Dept.
DocuSign Envelope ID: D445CD3F-BEB2-4C7B-910E-741A079BFDCC
ATTACHMENT D: WARRANTY REQUIREMENTS
No manufacturer's warranty required for this Agreement.
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