HomeMy WebLinkAboutC2024-150 - 7/23/2024 - Approved Docusign Envelope ID: BB8256E9-B417-4802-B1 E2-5EEBOC45AODD
;kj, 45
Roadway Asset Services
PROFESSIONAL SERVICES AGREEMENT
This Professional Services Agreement ("Agreement"), effective this 15th day of July 2024, is by
and between ROADWAY ASSET SERVICES, LLC, having offices at 6001 W Parmer Lane, Suite
370-1102, Austin, TX 78727 ("RAS"), and City of Corpus Christi, Texas, having offices at P.O.
Box 9277, Corpus Christi, Texas 78469-9277 ("Client"). Hereinafter, RAS and Client shall be
collectively referred to as the "Parties" or individually referred to as a "Party."
WHEREAS it is in the best interest of Client to enter into a contract with the named company to
provide professional services, hereinafter, Project.
NOW, THEREFORE, the parties hereto agree as follows:
(1) SCOPE OF WORK
(a) RAS shall provide to Client the requested professional services ("Services") as described
herein and attached to this Agreement as Attachment A ("Scope of Work").
(b) In performing its work under this Agreement, RAS shall perform its services to the standard of
skill and care ordinarily provided by competent licensed professionals performing the same or
similar work, at the same time and locality and under the same or similar circumstances faced
by RAS (Standard of Care).
(c) If any change proposed by the Client to the requested professional services described in
Attachment A causes an increase or decrease in the cost and/or time required for performance
of this Agreement, RAS shall notify the Client and the change will be reduced to writing
mutually agreed to by both parties and will modify this Agreement accordingly.
(2) COMPENSATION
(a) The compensation to be paid to RAS for providing the requested services shall be paid in
accordance with Attachment B, on a Unit Cost (as shown in Attachment B) basis in
accordance with this Agreement and the Scope of Work, not to exceed the amount of
$961,653.00.
(b) If RAS' Services under this Agreement are delayed, suspended, or interrupted for reasons
beyond RAS' control, RAS' compensation and schedule shall be equitably adjusted at the
time of performance.
(c) RAS shall submit invoices to the Client for work accomplished during each financial month,
unless otherwise required by the scope/compensation for this Agreement. The amount of
each monthly invoice shall be determined on the"percentage of completion method"whereby
RAS will estimate the percentage of the total work (provided on a Unit Cost basis)
accomplished during the invoicing period. Such invoices shall be submitted by RAS as soon
1
Docusign Envelope ID: BB8256E9-B417-4802-B1 E2-5EEBOC45AODD
;kj' 45
Roadway Asset Services
as practicable after the end of the calendar month in which the work was accomplished. The
Client agrees that the monthly invoice from RAS is correct, conclusive, and binding on the
Client unless the Client within fourteen (14) working days from the date of receipt of such
invoice, notifies RAS in writing of alleged inaccuracies, discrepancies, errors in the invoice, or
the need for additional backup.
(d) The Client, as owner or authorized agent for the owner, hereby agrees that payment as
provided herein will be made for said work in compliance with the Texas Prompt Payment Act,
based on the date the invoice for same is mailed to the Client at the address set out herein or
is otherwise delivered.
(3) PERIOD OF AGREEMENT
This Agreement shall become effective upon execution by both parties and shall terminate no
later than twelve (12) months following the date of execution unless mutually extended in writing
and agreed to by both parties. The deadlines, scope of services, payment schedule, or other
facets of the Agreement may be amended when it is deemed to be in the best interests of the
Project to do so and agreed to in writing by both Parties.
(4) NO WARRANTY
RAS makes no warranties, expressed or implied, or arising by operation of the law or course of
performance, custom, usage in the trade or profession, including without limitation the implied
warranties of merchantability and fitness for a particular purpose.
(5) MONITORING
RAS shall monitor its performance under this Agreement to ensure that time schedules are being
met, the requirements of Attachments A and B are being met within the specified time periods,
and other performance goals are being achieved.
(6) RIGHT OF TECHNICAL REVIEW
Client shall have the right of technical review of the work, and where the work is reasonably found
to be erroneous or inadequate technically, may withhold any sum due under the terms of this
Agreement, provided, that if the technical deficiencies are subsequently corrected to the
satisfaction of Client, any sums withheld will then be made available to RAS as provided under
this Agreement.
(7) NON-DISCRIMINATION
(a) Compliance with Regulations. RAS shall comply with all of the requirements imposed by Title
VI of the Civil Rights Act of 1964 and with the Regulations of the U.S. Department of
Transportation relative to non-discrimination and maximum opportunities for Minority Business
2
Docusign Envelope ID: BB8256E9-B417-4802-B1 E2-5EEBOC45AODD
;kj, 45
Roadway Asset Services
Enterprises (MBE) in carrying out the Project. These actions are described in 49 CFR Part 21,
"Non-Discrimination in Federally Assisted Programs of the Civil Rights Act of 1964" and Part 23
"Participation by Minority Business Enterprise in Department of Transportation Program"
hereinafter referred to as Regulations which are being incorporated by reference and made a part
of this Agreement.
(1) Equal Employment Opportunity. In carrying out the Project, RAS shall not discriminate
against any employee or applicant for employment because of race, religion, color, sex, or
national origin. Such action shall include, but not be limited to the following: Employment,
upgrading, demotion, or transfer; recruitment or recruitment advertising; layoff or termination;
rates of pay or other forms of compensation; and selection for training, including apprenticeship.
RAS shall insert the foregoing provision modified only to show the particular contractual
relationship in all its contracts in connection with the development or operation of the Project,
except contracts for standard commercial supplies or raw materials, and shall require all
subcontractors to insert a similar provision in all subcontracts, except subcontracts for standard
commercial supplies or raw materials.
(2) Non-Discrimination. RAS with regards to work performed by it on the Project, shall
not discriminate on the selection or retention of subcontractors including procurements of material
and leases of equipment. RAS shall not participate, either directly or indirectly, in the
discrimination prohibited by Section 21.5 of the Regulations.
(3) Solicitations for Subcontractors Including Procurements of Materials and Equipment.
In all solicitations made by competitive bidding or negotiation by RAS of materials and leases of
equipment, each potential subcontractor, supplier, or lessor shall be notified of obligations under
this Agreement and Regulations relative to discrimination on the grounds of race, religion, sex, or
national origin.
(8) DISPUTE RESOLUTION
If a dispute arises out of or related to this Agreement or the breach thereof, the Parties will attempt
to settle the matter between themselves. If no agreement can be reached, the Parties agree to
use mediation with a mutually agreed upon mediator before resorting to a judicial forum. The cost
of a third-party mediator will be shared equally by the Parties. In the event of litigation, the
prevailing Party will be entitled to reimbursement of all reasonable costs and attorneys' fees if so
awarded by court order. The Parties mutually agree that a similar dispute resolution clause will
be contained in all other contracts executed by Client concerning or related to this Agreement and
all subcontracts executed by RAS.
(9) CONTROLLING LAW
This Agreement is to be governed by the laws of the State of Texas.
3
Docusign Envelope ID: BB8256E9-B417-4802-B1 E2-5EEBOC45AODD
;kj, 45
Roadway Asset Services
(10) FORCE MAJEURE
RAS shall not be responsible for delays or failures in performance resulting from acts beyond its
reasonable control. Such acts shall include, but not be limited to, acts of God, strikes, acts of war,
epidemics, government regulations superimposed after the fact, fire, communication line failures,
power failures, earthquakes, acts of terrorism, or other disasters. Time of performance and
compensation to RAS shall be adjusted appropriately, if deemed necessary the Parties, for any
such event.
(11) LIABILITY
RAS agrees to hold Client harmless against all claims of whatever nature arising out of the RAS's
negligent acts, errors, or omissions in the performance of work under this Agreement,to the extent
allowed and required by law. The limit of liability of RAS to the Client for any cause or combination
of causes shall be, in total amount, limited to the fees paid under this Agreement.
Subcontractor Clause:
RAS may use subcontractors in connection with the Services performed under this Agreement. In
using subcontractors, RAS is responsible for all their acts and omissions to the same extent as if
the subcontractor and its employees were employees of RAS. All requirements set forth as part
of this Agreement, including the necessity of providing proof of insurance coverages via a COI in
advance to the Client, are applicable to all subcontractors and their employees to the same extent
as if RAS and its employees had performed the Services. The Client may, at the Client's sole
discretion, choose not to accept Services performed by a subcontractor if not provided in
accordance with the requirements in this paragraph.
(12) INSURANCE
RAS shall at all times carry Workers' Compensation insurance as required by statute, commercial
general liability insurance including bodily injury and property damage; automobile liability
coverage; and professional liability coverage. Insurance certificates will be provided to the Client
upon request. Insurance coverages must be provided by RAS in accordance with Attachment C,
which is attached and the contents of which are incorporated by reference into this Agreement.
(13) EXECUTION OF AGREEMENT
This Agreement may be simultaneously executed in several counterparts, each of which so
executed shall be deemed to be an original, and such counterparts together shall constitute one
and the same instrument.
(14) AGREEMENT FORMAT
4
Docusign Envelope ID: BB8256E9-B417-4802-B1 E2-5EEBOC45AODD
;kj' 45
Roadway Asset Services
All words used herein in the singular form shall extend to and include the plural. All words used
in the plural form shall extend to and include the singular. All words in any gender shall extend
to and include all genders.
(15) TERMINATION OF THE AGREEMENT
(a) If the necessary funds are not available to fund this Project, the Agreement may be terminated
immediately, and RAS paid for services rendered up to the time of termination. Written notice of
termination, with effective date, shall be provided to RAS five (5) days in advance of termination.
(b) Client may terminate this Agreement for non-performance if, after notifying RAS in writing and
following a period of 10 days, corrections are not made to the satisfaction of the designated
Project Manager. Without waiving its right to terminate this Agreement, Client may delay,
withhold, or adjust payments under this Agreement to provide an opportunity for RAS to fulfill its
obligations or correct any violations of the Agreement. Client reserves the right to complete such
analysis as is necessary to protect its professional reputation.
(c) In the event of termination of this Agreement, copies of all finished or unfinished documents,
data, correspondence, reports, and maps prepared or secured by RAS under this Agreement
shall be delivered to Client offices. Except for termination related to non-performance, Client may
pay reasonable Project closure expenses as may be agreed upon by both Parties.
(16) SUCCESSORS AND ASSIGNS
(a) RAS and Client each binds itself and its partners, successors, executors, administrators,
assigns, and legal representatives of such other party, in respect to all obligations of this
contract.
(b) Unless explicitly specified, nothing herein shall be construed to give any rights or benefits
hereunder to anyone other than RAS and Client.
(c) Neither the Client nor RAS will assign or transfer its interest in this Agreement without the
written consent of the other, which shall not be unreasonably withheld.
(17) PROJECT MANAGEMENT
(a) All notices, payment requests, reports, and products provided under or pursuant to this
Agreement shall be in writing and shall originate from and be sent to the representatives
identified below at the addresses set forth below.
(b) Client Project Manager for this Agreement is:
Connie Garcia
5
Docusign Envelope ID: BB8256E9-B417-4802-B1 E2-5EEBOC45AODD
;kAIA5
Roadway Asset Services
Engineer IV—Street Departments
2525 Hygeia (Martinez Building BL21)
Corpus Christi, Texas 78415
(c) The Roadway Asset Services Project Manager for this Agreement is:
Scot Gordon, PE, IAM
6001 W Parmer Lane, Suite 370-1102
Austin, TX 78727
sgordona_roadwayassetservices.com 214-789-9941
(d) All communication related to work undertaken through this Agreement shall be through the
above-named Project Managers.
Budgetary Non-Appropriation:
The continuation of this Agreement after the close of any fiscal year of the Client/City, which
fiscal year ends on September 30th annually, is subject to budget approval and appropriations
covering this Agreement as an expenditure in said budget, and it is within the sole discretion of
the City's City Council to determine whether or not to fund this Agreement. The City does not
represent that a budget item providing for this Agreement will be adopted, as that determination
is within the City Council's sole discretion when adopting the budget.
ACCEPTANCE of the terms of this Agreement are acknowledged by the following signatures of
the authorized representatives of the Parties to the Agreement.
AS TO: AS TO:
ROADWAY ASSET SERVICES, LLC CITY OF CORPUS CHRISTI, TX
DocuSigned`by:
5/8/24 rt v 8/21/2024
86.56F5.E34.F r
Signature Date Signature Date
Scot Gordon Josh chronley
Printed Name Printed Name
President AD of Finance & Procurement
Title Title
M2024-115
Authorized By
7/23/2024 Ap�rCYegbto Legal Form
Council
l^jALi' 8/20/2024
Initial ATJE§T:
ocu igned by:
Rebecca Huerta
City Secretary
Docusign Envelope ID: BB8256E9-B417-4802-B1 E2-5EEBOC45AODD
;kj, 45
Roadway Asset Services
Please provide the following billing information:
Purchase Order Number if Required
Contact Name
Address 1
Address 2
City State Zip
7
Docusign Envelope ID: BB8256E9-B417-4802-B1 E2-5EEBOC45AODD
;kj, 45
Roadway Asset Services
ATTACHMENT A
8
Docusign Envelope ID: BB8256E9-B417-4802-B1 E2-5EEBOC45AODD
Attachment A - Scope of Work
1.1. General Requirements
The City of Corpus Christi is requesting the services to be performed in accordance
with the provisions contained in scope of work. The Contractor shall perform
infrastructure management services to provide an inspection survey of the City's
1 ,255 centerline mile street network.
Please note that the exact length of the City's street network may be lesser or
greater than 1 ,255 centerline miles at the time services are rendered. This effort will
include the verification of the Corpus Christi street inventory, survey and provide
an assessment of pavement condition, inventorying of public assets in the right-of-
way as detailed below.
1.2. Scope of Work
The scope of work shall include, but will not be limited to:
• An Initial Project Meeting and Data Needs:
Coordinate a project kickoff meeting with city staff to review the project
task, approach and methods, communication methods, deliverables,
schedule, and identify data needs to complete the project. Deliver an
approved project schedule to the City.
• Data Collection Services:
o A pilot study comprised of approximately 25 test miles of streets must
be reviewed with City staff prior to collection of all mileage.
o Data will be captured in the following manners:
• Arterial and Collector streets will be assessed via two
passes, one pass in the outer-most lane for each
direction of travel.
• Local streets will be assessed via one pass in one
direction of travel.
• Improved alleyways will be assessed via zero passes and
will instead be walked by foot and visually inspected.
o All surveys shall utilize a visual (windshield) evaluation of the entire
area of each pavement section. This is crucial to ensure that trained
personnel will have an up-close view of the pavements in order to
determine critical issues including oxidation and weathering which is
essential for triggering pavement preservation treatments.
• Pavement Surface Imaging:
o Use a 360-degree High-Definition Camera for data collection,
resulting in both forward and rear facing views.
• Contractor must use a downward-facing, progressive
line-scan imaging solution that utilizes laser-illumination to
Docusign Envelope ID: BB8256E9-B417-4802-B1 E2-5EEBOC45AODD
provide high-resolution images of the pavement surface
to clearly detect and quantify distresses. Vendor must
obtain PCI scores at the same locations from City's
previous data collection efforts. This will enable the City to
compare how PCI scores have changed over time.
Frame-based imaging systems-oriented oblique to the
pavement surface will not be considered for this project.
• Pavement Surface Images (JPEG format) will span, at a
minimum, the data collection lane from left lane stripe to
right lane stripe and will provide 100% continuous
pavement coverage in the direction of travel.
• Digital images shall be recorded at 15-ft maximum
intervals.
• Image resolution will be approximately 1 mm-pixel so that
all visual cracking distresses can be accurately identified
and quantified while traveling at posted highway speeds.
• Pavement Images will have a minimum horizontal
resolution of 4,000 pixels or better.
o Automated distress data collection shall be performed in accordance
with ASTM D6433 Standard Practice for Roads and Parking lots
Pavement Condition Index Surveys.
o International Roughness Index (IRI) data collection shall be performed in
accordance with ASTM E950 (Standard Test Method for Measuring
Longitudinal Profile of Traveled Surfaces with an Accelerometer
Established Inertial Profiling Reference). Inertial profilers will meet the
above listed requirements and be operated in accordance with the
latest AASHTO Standards. All IRI data will be reported at the pavement
segment level.
o Rutting data shall be collected for both the left and right wheel paths
to the hundredth of an inch. Average rut depths will be reported, for left
wheel path, right wheel path, and combined average over the length
of the pavement segment. A minimum of a 3-laser sensor rut bar is
required. Rut measurements shall be in accordance with the latest
AASHTO standards.
o Cracking distress (Fatigue, Longitudinal, Transverse and corner breaks)
will be collected in accordance with the ASTM D-6433 approach to
pavement distress identification and quantification.
1.3. Deliverables by Selected Consultant
At a minimum, the Contractor must provide data collected in electronic format
through an automated system for the following:
• Pavement Inventory Survey & Condition Assessment:
Docusign Envelope ID: BB8256E9-B417-4802-B1 E2-5EEBOC45AODD
• A PCI score for every segment (block by block) in the City's street
network. The chosen firm shall use the existing condition survey
definitions when conducting the surface distress ratings and
generating the Pavement Condition Index (PCI) for each segment.
Data should be analyzed using a 0-100 pavement condition
assessment scoring scale. The deducts from a 100-point PCI scale
for each distress type should include any additional deductions
taken based on both the severity and extent of each distress type.
• The following details will be included for each street segment:
o Pavement length and width
o Distress Type
o Distress Severity
o Distress Extent
o Any other comments related to the street segment,
namely road conditions or areas identified for manual re-
inspection.
• Provide geospatially referenced JPEGs of the City's network, complete
with header information (video data collection),which are directly linked
or hyperlinked to the Asset Management Software and which can be
reviewed directly within the Asset Management Software.
• The overall database of information will be provided via shape file format
to the City for incorporation into the City GIS system. All inspection data
will be referenced to a unique street segment Id (STR_ID) as defined by the
City. In addition, data shall be referenced to the latest State of Texas Plane
Coordinate System, NAD_1983_StatePlane_TexaS_South_FIPS_4205_Feet
system. Items to be included in the database: street name, segment
length, date of observation, surface type, roadway classification,
pavement condition index score, cracking/distress description, age of
surface (where known), and/or other information the selected consultant
deems necessary. The database should be tied to the City's existing Street
ID numbers.
• Collected distress data shall be compatible with the City's existing data
files. The data must be compatible with Environmental Systems Research
Institute, Inc® (ESRI) Arclnfo GIS software (version 10.6.1 ) and OpenGov
(version 45.0.0.1304)
• ROW Infrastructure Asset Inventories:
• Where present, collect curb and gutter, and driveway inventory for
every segment (block to block). The following details will be
included for each segment:
o Travel direction and Side of road
o Physical Condition numerically as 3 (good), 2 (fair), or 1 (poor)
Docusign Envelope ID: BB8256E9-B417-4802-B1 E2-5EEBOC45AODD
o Painted color
o Material type
o Owner
o Owner of Maintenance
• Where present, collect pavement marking and striping inventory for
every segment (block to block). The following details will be
included for each segment:
o Marking type
o Marking color
o Physical Condition numerically as 3 (good), 2 (fair), or 1 (poor)
o Length (striping only)
o Width
• Collect Ground Mounted Traffic Sign Inventory within every
segment (block to block). The following details will be included for
each sign:
o Type of sign
o Sign text
o Physical Condition numerically as 3 (good), 2 (fair), or 1 (poor)
o Post total
o Sign face direction and travel direction
o Whether the sign is obstructed or not
o Legend and back colors
o Hump case
o Sign support structure type
• Where present, collect sidewalk inventory for every segment (block
to block). The following details will be included for each segment:
o Physical Condition numerically as 3 (good), 2 (fair), or 1 (poor)
o Width
o Length
o Owner
o Owner of Maintenance
• Where present, collect ADA ramp inventory for every segment
(block to block). The following details will be included for each
segment:
o Intersection
o Corner direction
o Whether ramps exist or not
o Ramp orientation
o Ramp type
o Physical Condition numerically as 3 (good), 2 (fair), or 1 (poor)
o Whether it is a truncated dome or not
• Where present, collect dedicated bike lane inventory for
every segment (block to block). The following details will be
Docusign Envelope ID: BB8256E9-B417-4802-B1 E2-5EEBOC45AODD
included for each segment:
o Travel direction and Side of road
o Physical Condition numerically as 3 (good), 2 (fair), or 1 (poor)
o Whether it is a dedicated pavement lane or sidewalk lane
• Where present, collect guardrail inventory for every segment
(block to block). The following details will be included for each
segment:
o Travel direction and Side of road
o Physical Condition numerically as 3 (good), 2 (fair), or 1 (poor)
• Where present, collect Street Illumination inventory for every
segment (block to block). The following details will be included
for each segment:
o Travel direction and Side of road
o Working / Not Working
o Owner
o Owner of Maintenance
• Final Report:
• Provide an Executive Summary signed and sealed by a
Licensed Professional Engineer of the data collection effort as
well as summarize results into tables, graphics, and descriptive
text for use by the City.
• Provide the City a Final Report with area maps illustrating all data
and findings. This report shall include:
o A recommended pavement rehabilitation and
maintenance program with a five-year schedule of projects
including probable construction costs for each.
o Additional analysis of estimated remaining pavement service
life of all studied roadway sections must also be included in
this report.
1.4. Consultant Quality Assurance/Quality Control
The Consultant shall establish and maintain a complete Quality Assurance/Quality
Control Program that is acceptable to the Contract to assure that the requirements
of the Contract are provided as specified. The Consultant shall verify the scores
against previous scores to ensure that prior scores are not higher than the new
scores without maintenance work being performed since previous ratings.
Docusign Envelope ID: BB8256E9-B417-4802-B1 E2-5EEBOC45AODD
;kj, 45
Roadway Asset Services
ATTACHMENT B
9
Docusign Envelope ID: BB8256E9-B417-4802-B1 E2-5EEBOC45AODD
Attachment B
City of Corpus Christi,Texas j
City Wide Pavement Evaluation and Assessment Ro` `YA�e�—s
Pavement Condition Inventory
Task Description Units Unit Cost Fee
1 Project set-up,GIS centerline file review,project initiation and Mobilization' 1 $7,450 $7,450
2 Mobile data collection and image capture for paved roads on Corpus Christi City streets(units=test miles)' 1594 $112 $178,528
3 Pavement Evaluation and Rating for paved roads utilizing Artificial Intelligence (units=test miles)' 1594 $50 $79,700
4 Alley Inventory and Condition Rating(units=test miles)' 21 $144 $3,024
5 Pavement Width and Surface Types(units=test miles)' 2449 $30 $73,470
6 Curb and Gutter,and Driveway Inventory(units=test miles)' 2449 $45 $110,205
7 Pavement Marking Inventory(units=test miles)' 1254 $30 $37,620
8 Pavement Striping Inventory(units=test miles)' 1254 $40 $50,160
9 Traffic Sign Inventory(units=test miles)' 2449 $54 $132,246
10 Sidewalk Inventory(units=test miles)' 2449 $40 $97,960
11 ADA Ramp Inventory(units=test miles)' 2449 $30 $73,470
12 Guardrails Inventory(units=test miles)° 774 $25 $19,350
13 Street Illumination Inventory(units=test miles) 2449 $30 $73,470
14 Pavement Report with 1 round of multi-year Budget Scenarios using OpenGov(lump sum) 1 $25,000 $25,000
Total Fee $961,653
'Assumes centerline file will be provided in GIS.
Client represents 1255 centerline(cl)miles of City streets.Test Miles equate to driving Arterial and Collector roads with two passes and Residential with one pass.
'Client represents 1255 centerline(cl)miles of City streets.Test Miles for evaluation equate to reviewing files for all roads with two passes
°Cllent represents 1255 centerline(cl)miles of City streets.Test Miles for evaluation equate to reviewing files in two directions of Arterials and Collector with an additona1 35 miles of Reside
5CIlent represents 1255centerline(cl)miles of City streets.Test Miles for evaluation equate to reviewing files in two directions of Arterial and Collector roads and 30%of Residential roads
'Client represents 21 centerline(cl)miles of Alleys
'Bill Monthly,lump sum based on percent complete for each task item.
Docusign Envelope ID: BB8256E9-B417-4802-B1 E2-5EEBOC45AODD
Months
Task Days 1 2 3 4 5 6 7 8
Project Setup 12
Pavement Data and Image Capture 60
Pilot Pavement Evaluation 18
Field CIA and Review of Pilot Data 20
Pavement Condition Evaluation 66
Pavement Width 24
ROW Assetlnventory 63
QA/QC 60
Final Database Preparation 18
Report and Deliverables(Pavement and ROW Assets) 18
Professional Services/GIS Database Work
Field Work
Extraction/Evaluation Work
QA/QC Work
Final Deliverable
Docusign Envelope ID: BB8256E9-B417-4802-B1 E2-5EEBOC45AODD
;kj, 45
Roadway Asset Services
Attachment C - Insurance Requirements
10
Docusign Envelope ID: BB8256E9-B417-4802-B1 E2-5EEBOC45AODD
Attachment C: Insurance and Bond Requirements
A. CONTRACTOR'S LIABILITY INSURANCE
1 . Contractor must not commence work under this contract until all insurance required
has been obtained-and such insurance has been approved by the City. Contractor
must not allow any subcontractor, to commence work until all similar insurance
required of any subcontractor has been obtained.
2. Contractor must furnish to the City's Risk Manager and Director of Facilities & Property
Management one (1 ) copy of Certificates of Insurance with applicable policy
endorsements showing the following minimum coverage by an insurance
company(s) acceptable to the City's Risk Manager. The City must be listed as an
additional insured on the General liability and Auto Liability policies by endorsement,
and a waiver of subrogation endorsement is required on all applicable policies.
Endorsements must be provided with Certificate of Insurance. Project name and/or
number must be listed in Description Box of Certificate of Insurance.
TYPE OF INSURANCE MINIMUM INSURANCE COVERAGE
PROFESSIONAL LIABILITY $1,000,000 Per Claim
(Errors and Omissions) (Defense costs not included in face value of the
policy)
If claims made policy, retro date must be at or
prior to inception of agreement, have extended
reporting period provisions and identify any
limitations regarding who is insured.
3. In the event of accidents of any kind related to this contract, Contractor must furnish
the Risk Manager with copies of all reports of any accidents within 10 days of the
accident.
B. ADDITIONAL REQUIREMENTS
1 . Applicable for paid employees, Contractor must obtain workers' compensation
coverage through a licensed insurance company. The coverage must be written on
a policy and endorsements approved by the Texas Department of Insurance. The
workers' compensation coverage provided must be in statutory amounts according
to the Texas Department of Insurance, Division of Workers' Compensation. An All
States Endorsement shall be required if Contractor is not domiciled in the State of
Texas.
2. Contractor shall obtain and maintain in full force and effect for the duration of this
Contract, and any extension hereof, at Contractor's sole expense, insurance
coverage written on an occurrence basis by companies authorized and admitted to
Page 1 of 3
Docusign Envelope ID: BB8256E9-B417-4802-B1 E2-5EEBOC45AODD
do business in the State of Texas and with an A.M. Best's rating of no less than A- VII.
3. Contractor shall be required to submit renewal certificates of insurance throughout
the term of this contract and any extensions within 10 days of the policy expiration
dates. All notices under this Exhibit shall be given to City at the following address:
City of Corpus Christi
Attn: Risk Manager
P.O. Box 9277
Corpus Christi, TX 78469-9277
4. Contractor agrees that, with respect to the above required insurance, all insurance
policies are to contain or be endorsed to contain the following required provisions:
• List the City and its officers, officials, employees, and volunteers, as additional
insureds by endorsement with regard to operations, completed operations, and
activities of or on behalf of the named insured performed under contract with the
City, with the exception of the workers' compensation policy;
• Provide for an endorsement that the "other insurance" clause shall not apply to the
City of Corpus Christi where the City is an additional insured shown on the policy;
• Workers' compensation and employers' liability policies will provide a waiver of
subrogation in favor of the City; and
• Provide thirty (30) calendar days advance written notice directly to City of any,
cancellation, non-renewal, material change or termination in coverage and not less
than ten (10) calendar days advance written notice for nonpayment of premium.
5. Within five (5) calendar days of a cancellation, non-renewal, material change or
termination of coverage, Contractor shall provide a replacement Certificate of
Insurance and applicable endorsements to City. City shall have the option to suspend
Contractor's performance should there be a lapse in coverage at any time during this
contract. Failure to provide and to maintain the required insurance shall constitute a
material breach of this contract.
6. In addition to any other remedies the City may have upon Contractor's failure to
provide and maintain any insurance or policy endorsements to the extent and within
the time herein required, the City shall have the right to order Contractor to stop work
hereunder, and/or withhold any payment(s) which become due to Contractor
hereunder until Contractor demonstrates compliance with the requirements hereof.
7. Nothing herein contained shall be construed as limiting in any way the extent to which
Contractor may be held responsible for payments of damages to persons or property
resulting from Contractor's or its subcontractor's performance of the work covered
under this contract.
Page 2 of 3
Docusign Envelope ID: BB8256E9-B417-4802-B1 E2-5EEBOC45AODD
8. It is agreed that Contractor's insurance shall be deemed primary and non-
contributory with respect to any insurance or self insurance carried by the City of
Corpus Christi for liability arising out of operations under this contract.
9. It is understood and agreed that the insurance required is in addition to and separate
from any other obligation contained in this contract.
Bonds not required.
2021 Insurance Requirements
Ins. Req. Exhibit 3-H
Professional Services - Other Professional Services
05/10/2021 Risk Management - Legal Dept
Page 3 of 3