HomeMy WebLinkAboutC2024-146 - 8/13/2024 - Approved AGREEMENT TO CONDUCT JOINT ELECTION
BETWEEN THE CITY OF CORPUS CHRISTI AND NUECES COUNTY
FOR THE NOVEMBER 5,2024 ELECTION
THE STATE OF TEXAS §
COUNTY OF NUECES §
This Agreement to Conduct Joint Election(this "Contract") is entered into by and among the City
of Corpus Christi,a political subdivision of the State of Texas (the "CITY"), and Nueces County,
a political subdivision of the State of Texas, (the "COUNTY"), each individually, a "Party" or,
collectively, the "Parties,"pursuant to Chapter 271 of the Texas Election Code.
RECITALS
WHEREAS,the CITY and the COUNTY each expect to call an election to be held oat November
5,2024 ("Election Day"); and
WHEREAS, the CITY and the COUNTY desire to conduct such elections jointly pursuant to
Chapter 271 of the Texas Election Code, and
WHEREAS,the CITY and the COUNTY desire to enter into a contract setting out the respective
responsibilities of the Parties;
NOW, THEREFORE,the Parties agree as follows:
ARTICLE I
PURPOSE
1.01 The Parties have entered into this Contract to conduct a joint election on November 5,2024.
The purpose of this agreement is to :maintain consistency and accessibility in voting practices,
polling places, and election procedures in order to best assist the voters of the Parties.
ARTICLE II
JOINT ELECTION
2.01 The Parties agree to conduct their respective November 5,2024,elections jointly pursuant to
Chapter 271 of the Texas Election Code. The parties agree that early voting and regular Election
Day voting shall be conducted jointly. The Parties agree to the use of common polling places for
both early voting and Election Day, specifically the polling locations established by the Nueces
County Commissioners Court. The Parties agree to use the Election Judges and Clerks appointed
in accordance with Sections 32.002, 32.034, 85.009, 87.002 and 127.005 of the Texas Election
Code. The Parties agree that Kara Sands, Nueces County Election Officer shall serve as the
Election Officer and Early Voting Clerk for the election held jointly. The Parties agree to use a
single ballot where appropriate and that common equipment and ballot boxes may be used for both
elections for all relevant purposes as provided in Chapter 271.
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ARTICLE III.
TERM
3.01 Except as hereinafter set out,the term of this Contract shall be from the time of last execution
until all items with respect to this Contract have been completed.
ARTICLE IV
CONTRACT FOR ELECTION SERVICES
4.01 The City acknowledges that they have contracted for election services to be provided by Kara
Sands,Nueces County Election Officer for the elections.The Nueces County Election Officer will
serve as the Election Officer and the Early Voting Clerk for each Party for the joint election.
ARTICLE V
EACH PARTY RESPONSIBLE FOR ITS PRO RATA COST OF SERVICE AS BILLED
5.01 All costs incurred by the Parties attributable to the coordination, supervision, and runningof
the election and incurred on behalf of the Parties, including expenses for supplies in connection
with the election worker training, election supplies, wages paid for election workers, any paper
ballots to be used for the election, and any other expenses reasonably and directly related to the
election, including, without limitation, rental and programming of direct recording electronic
voting devices and audio ballots shall be borne by the Parties based on the Election Services
Agreement with the County Election Officer,and each Party will be responsible for their pro rata
portion.
ARTICLE VI
GENERAL PROVISIONS
5.1 This Contract shall be construed under and in accordance with the laws of the State of
Texas, and all obligations of the parties created hereunder are performable in Nueces County,
Texas.
5.2 In case any one or more of the provisions contained in this Contract shall for any reason
be held to be invalid, illegal or unenforceable in any respect, the invalidity, illegality, or
unenforceability shall not affect any other provision,and this Contract shall be construed as if the
invalid, illegal,or unenforceable provision had never been a part of the Contract.
5.3 This Contract constitutes the only agreement of the Parties hereto and supersedes any
prior understanding or written or oral agreement between the parties respecting the written subject
matter.
5A No amendment,modification,or alteration of this Contract shall be binding unless it is in
writing, dated subsequent to the date of the Contract and duly executed by all of the Parties.
5.5 Any notice to be given hereunder by any party to the other shall be in writing and may
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be affected by personal delivery, by certified mail,or by common carrier. Notice to a party shall
be addressed as follows:
CITY;
Peter Zanoni
City Manager
1201 Leopard St.
Corpus Christi, TX 78401
COUNTY:
Connie Scott
County Judge
901 Leopard Street
Corpus Christi,TX 78401
Notice by hand-delivery is deemed effective immediately, notice by certified mail is deemed
effective three days after deposit with a U.S. Postal Office or in a U.S.Mail Box,and notice by a
common carrier, is deemed effective upon receipt. Each party may change the address for notice
to it by giving notice of such change in accordance with the provisions of this Section.
5.5 Rebecca Huerta is hereby designated the primary representative of the CITY to coordinate
with the County Election Officer in the conduct of the joint election.
Remainder of page intentionally left blank;signature page to follow.
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IN TESTIMONY WHEREOF,the parties hereto have executed this Agreement on the dates
identified below,with the effective date being the date of execution by last signatory.
CITY OF CORPUS CHRISTI:
Pete(Zanoni, Date
City Manager
Attest:
c)r + ` Al3T,,,,ZED
pc�u r
l A ~
Re ecca Huei-ta
ev coul�c��� �-
City Secretary
SECRETARY
Approved as to form:
Lisa Aguil -,
Assistant City Attorney
For City Attorney
NUECES COUNTY:
Connie Scott Date
County Judge `�0�5 .. ..,RsC
O+` SC.i
Attest: ':yc.F••......• ,,
•-.,ens coy
Kara ands
County Clerk
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