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Home My WebLink AboutC2024-203 - 10/29/2024 - Approved �Vs c o CO-OPERATIVE PURCHASE AGREEMENT NO. 6117 U Dump Trucks and Pick Up Rental for Public Works Y AAgA1 THIS Dump Trucks and Pick Up Rental for Public Works Co-operative Purchase Agreement ("Agreement") is entered into by and between the City of Corpus Christi, a Texas home-rule municipal corporation ("City") and United Rentals (North America), Inc. ("Contractor'), effective upon execution by the City Manager or the City Manager's designee ("City Manager"). 1. Co-operative Agreement. Contractor has agreed to provide Dump Trucks and Pick Up Rental for Public Works in accordance with its agreement with Sourcewell #040924 (the "Co-operative Agreement"), which is incorporated by reference herein as if set out here in its entirety. In the event of a conflict between this Agreement and the Co-operative Agreement, this Agreement shall govern to the extent allowed by the Co-operative Agreement. 2. Scope. Contractor will provide Dump Trucks and Pick Up Rental for Public Works in accordance with the attached Statement of Work, as shown in Attachment A, the content of which is incorporated by reference into this Agreement as if fully set out here in its entirety. 3. Term. The Term of this Agreement is one year beginning on the date provided in the Notice to Proceed from the City's Procurement Division. The parties may mutually extend the term of this Agreement for up to two additional one-year periods ("Option Periods)"), provided, the parties do so in writing prior to the expiration of the original term or the then-current Option Period. The continuation of this Agreement after the close of any fiscal year of the City, which fiscal year ends on September 301n annually, is subject to appropriations and budget approval specifically covering this Agreement as an expenditure in said budget, and it is within the sole discretion of the City's City Council to determine whether or not to fund this Agreement. The City does not represent that this budget item will be adopted, as said determination is within the City Council's sole discretion when adopting each budget. 4. Compensation and Payment. This Agreement is for an amount not to exceed $219,716.00, subject to approved amendments and changes. All pricing must be in accordance with the attached Quote, as shown in Attachment B, the content of which is incorporated by reference into this Agreement as if fully set out here in its entirety. Invoices must be mailed to the following address: Co-operative Purchase Agreement Standard Form Page 1 of 3 City of Corpus Christi Attn: Accounts Payable P.D. Box 9277 Corpus Christi, Texas 78469-9277 5. Notice. Any notice required under this Agreement must be given by fax, hand delivery, or certified mail, postage prepaid, and is deemed received on the day faxed or hand-delivered or on the third day after postmark if sent by certified moil. Notice must be sent as follows: IF TOO CITY: City of Corpus Christi Attn: Michael Nandin Title: Contract/Funds Administrator Address: 2525 Hygeia Street, Corpus Christi, Texas 78415 Phone: 361 .826.1671 Fax: N/A IF TO CONTRACTOR: United Rentals (North America), Inc. - Branch L40 Attn: Cassandra Carrillo Title: Outside Sales Representative Address: 501 S Padre Island Dr., Corpus Christi, Texas 78405 Phone: 361,289.7000 Fax: 361 .289.7368 6. Entire Agreement. This Agreement, along with the Co-operative Agreement, constitutes the entire agreement between the parties concerning the subject matter of this Agreement and supersedes all prior negotiations, arrangements, agreements and understandings, either oral or written, between the parties. [Signature Page Follows] Ca-operative Purchase Agreement Standard Form Page 2 of 3 CONTRACTOR T Signature: _ r' IIIIPrinted Name: ��uAm Glyn L Title: I "Iq Date: 10 M2024-164 ALtthorizerl P� CITY OF CORPUS CHRISTI C OLHICil. 10/29/2024 4 k&-t - )?HSB Josh Chronley Assistant Director of Finance — Procurement Date: 11 /20/2024 APPROVED AS TO LEGAL FORM: C-az'40wilHwtvcy 11/19/2024 Assistant City Attorney Date Attached and Incorporated by Reference: ATTEST: Attachment A: Scope of Work Attachment B: Bid/Pricing Schedule " Rebecca Huerta Incorporated by Reference Only: City Secretary Co-operative Agreement: Sourcewell 9040924 Co-operative Purchase Agreement Standard Form Page 3 of 3 ATTACHMENT A: SCOPE OF WORK 1.1 General Requirements The City of Corpus Christi Public Works - Storm Water Channel Maintenance Division - 1-Year Rental Services of three (3) 12-14 Yard Dump Trucks and (1) 3/4 Ton 4X4 Crew Cab to be used at various projects Citywide. 1.2 Contractor will be responsible for the following: A. Equipment will be made ready ensuring the equipment is in excellent working condition and meets all City and State licensing requirement at the time of pickup. B. Equipment will be full of fuel at time of pickup. C. Preventative maintenance and inspection during the term of the contract. D. Resolving all mechanical issues on the equipment. E. Performing repairs or replace equipment within two working days (Monday through Friday) of notice being given. F. Providing credit for idle days ❑nd/or hours if the equipment is idle because of repair or replacement. 1.3 City Employees will be responsible for the following A. City employee with a current CDL license will pickup the equipment at the Contractor's place of business. B. City employee with a current CDL license will deliver the equipment back to the Contractor's place of business at the end of the term of this agreement. C. Handling the three dump trucks while in our possession. D. Keeping the three dump trucks clean while in our possession. E. Checking fluid levels; oil, coolant, power steering, windshield washer. F. Re-fueling of the three dump trucks prior to return, or a per gallon fee determined by the local vendor's place of business. G. Insurance coverage via the City Self Insurance (TML IRP) ❑f the equipment during the 1-Year Rental. City of Corpus Christi Point of Contract: Robert Lopez, Infrastructure Manager (Storm Water) Phone Number: (361 ) 826-1603 Email: robertl2@cctexas.com Page 1 of 1 ATTACHMENT 13: QUOTE/PRICING SCHEDULE CITY OF CORPUS CHRISTI QUOTE FORM I. Refer to"Sample Service Agreement"Contract Terms and Conditions before completing quote. 2. Quote your best price,including freight,for each item. 3. in submitting this quote,vendor certifies that the prices in this quote have been arrived at independently, without consultation,communication,or agreement with any other vendor or competitor,for the purpose of restricting competition regarding prices. Invitation to quote, FOB Destination,Freight Included,on the following: Bill 4 Week Bill Total 52 ITEM DESCRIPTION _Qty Cycles Discount cle Total Weeks DUMP Sourcewell TRUCK 10-14 Contract YARD CDL 062320 Equipment Discount 17.37% 1 Rental - 13 - 3 13 off $ 4,859.00 $ 189,501.00 4-week bill Published/Book/ cycles (52 Rate weeks) 08-28-20- 08-27- 2025 TRUCK PU Sourcewell 3/4 TON 4x4 Contract XL CREW 062320 CAB GAS Discount 17.37% 2 Equipment 1 13 off $ 1,555.00 $ 20,215.00 Rental - 13 - Published/Book/ 4-week bill Rate cycles (52) 08-28-20- 08-27- Weeks 2025 Repairs 3 Allowance 1 N/A N/A $ 10,000.00 $ 10,000.00 incidentals Sourcewell Contract#040924 Not to Exceed Amount $ 219,716.00 COMPANY: United Rentals, INC NAME OF PERSON AUTHORIZED TO SIGN: + C t� )r`� o ADDRESS: 501 S. Padre Island Dr CITY/STATE/ZIP: Corpus Christi,Texas 78405 PHONE: 361-289-7000 EMAIL: ccarrillo@ur.com FAX: 361-289-2017 01 DATE: 1.0 — A00 Outside Sales SIGNATURE: } Representative TITLE: THE CITY RESERVES THE RIGHT TO REJECT OR CANCEL ANY OR ALL QUOTES,TO WAIVE ANY INFORMALITIES OR IRREGULARITIES IN THE QUOTES RECEIVED AND TO CANCEL OR POSTPONE THIS PROJECT UNTIL A LATER DATE. 93United Rentals* 11111111111111111111111111111111111111111111111111 RESERVI AL TION BRANCH L40 �}�0�4 p�} �76 501 S PADRE ISLAND DR � t6� CORP CHRISTI TX 76405-4110 0 361-289-7000 Customer # 758282 Reserved Date l0/09/24 PUBLIC WORKS Scheduled out : 10/09A4 10:00 AM yy Estimated In 10/08/25 10:00 AM .r-1 2525 HYGEIA UR Job Loc 2525 HYGEIA, CORP CH CORP CHRISTI TX 78415-4117 Cu Job # : CONV0a4. 4 Customer Job ID: P.C. # : TBD h Office: 361-857-1800 Job: 361-826-1957 Ordered By : CARCOASSASA NDRA RA Co Written By CARRILLO Salesperson : CASSANDRA CARRILLO CITY OF CORPUS CHRISTI P❑ BOX 9277 PUBLIC WORKS DEPARTMENT This is not an invoice CORP CHRISTI TX 78469-9277 Please do not pay from this document: --------------- RENTAL ITEMS: Qty Equipment Description Minimum Day Week 4 Week Estimated Amt. 3 9527075 TRUCK DUMP 10-14 YARD CDL 915.00 1,963.00 4,B59.00 189,501.00 Mileage Charge: .00 1 9502295 TRUCK PU 3/4 TON 4X4 XL CREW CAB GAS 19B.00 582.00 1,555.00 20,215.00 Mileage Charge: .00 Sourcewell Contract # 040924-URI Rental Subtotal: 209,716.00 Agreement Subtotal; 209,716.00 Estimated Total: 209,716.00 COMMENTS/NOTES: CONTACT: MARCO LOZANO CELLO; 361-826-3619 INTERESTED IN BUYING EQUIPMENT? WE HAVE A LARGE SELECTION OF USED EQUIPMENT FOR SALE; NOTICE: This is not a rental agreement. The rental of equipment and any items listed above is subject to availability and subject to the terms and conditions of the Rental and Service Agreement,which are"ailable at httPa:llwww.unitedrantda..camAegdlrentiJ-nervieA-terms•DS and which are incmporatad herein by refexerce- A COPY OF THE RENTAL AND SERVICE AGREEMENT TERMS ARE AVAILABLE IN PAPER FORM UPON REQUEST. Page: 1 TO: Texas Municipal League Intergovernmental Risk Pool Underwriting Department P.O.Box SCHEDULE CHANGE REQUEST Austin,Texasxas 78 78714-9194 TML (800)537-6655 PHIt512)491-2404 FAX INTERGD'1'ERIVtitEN'rAL RISK POOL Entity Name: Entity ID: Requested By (Name&Title): Phone: VEHICLE (AUTOMOBILE) El Addition ❑ Deletion ❑ Change Effective Date: Lass payee,Lesser,Lien Holder Year: 24 Make: ,� 6NT Ng Model: (Name/Address): VIN: 3ft L tf C YFC6 K 12 K P 22Uip 2 OgJn Department: j go Secondary ID": 953WIAH Gross Vehicle Weight: C?C-t)lk3 Leased Vehicle: Yes ❑ No Emergency Use: ❑Yes [! No TM5 (Vehicles equipped wrth emergency Idghting,r.e.Police,Fire.Ambulance) Value: Original Cost New Actual Cash Value Agreed Value Loan Maturity Date: (For Automobile Physical Damage (OCN) (ACV) (AV) Coverage, provide the value including $ 1I 5. 3 q6 $ mounted equipment(light bars,radios,etC.). "� ❑ Addition ❑ Deletion El Change Effective Date: Loss payee,Lessor,Lien Holder Year: 2,020 Make: Model: F250 CrewA6 4wi9 (NamelAddress): VIN; 2_gj� LED 4 1 W s Department: �_qQSecondary ID': 3 5 CJ& S dt D' Gross Vehicle Weight: 600 !� Leased Vehicle: 0 Yes ❑ No � t3 x Emergency Use: ❑Yes ❑ No (vehrcles equipped wth emergency lighbng,i.e.Police.Fire,AmbuVance) Value: Original Cost New Actual Cash Value Agreed Value Loan Maturity Date: (For Automobile Physical Damage (OCN) (ACV) (AV) Coverage, provide the value including $ i 1 ?1 mounted equipment(light gars,radios,etc.). "� •3W MOBILE iF ❑ Addition ❑ Deletion ❑ Chan a Effective Date: Loss payee,Lessor,Lien Holder Year: Make/Model: (NamelAddress): Value: $ Secondary ID:" Serial No.: Department: Loan Maturity Date: ❑ Addition ❑ Deletion ❑ Change Effective Date: Loss payee,Lessor,Lien Holder Year: Make/Model: (Nameladdress): Value: $ Secondary ID:' Serial No.: Department: Loan Maturity Date: 'Secondary to. Entity's own identification AUTOMOBILE means a landmotor vehicle,trailer,or semi-trailer designed for travel on public roads(including any machinery,equipment,tools,or apparatus attached thereto and not intended to be removed or used off of or away from the vehicle),but does not include mobile equipment. MOBILE EQUIPMENT: Bulldozers,farm machinery,forklifts,and other vehicles designed for use principally off public roads; Vehicles maintained for use solely on or next to premises owned by or rented to the Member and not licensed for highway use;Vehicles that travel on crawler treads; Vehicles,whether self-propelled or not,maintained primarily to provide mobility to permanently mounted:a.Power cranes,shovels,loaders,diggers, or drills;or b.Road construction or resurfacing equipment such as graders,scrapers,or rollers. X107 This Form is Available at www.tmlirp.org. 03/osl11 TO: Texas Municipal League Intergovernmental Risk Pool Underwriting Department Austin, T Texas 78 SCHEDULE CHANGE REQUEST Austin,Texas 78714-9184 TML (800)537-6655 PHI(512)491.2404 FAX I:'+'TEH60VERh?{LNTA1,R351f POOL Entity Name: 11 Entity ID: 7 Requested By(Name&Title): D7777 1 Phone: 3&j- 2Qq 00 VEHICLE • O- ❑ Addition ❑ Deletion ElChange ;Effective Date: Loss payee,Lessor,Lien Holder Year: 7 Make: REIG�fly � Model: Dump (NamelAddress): VIN: I F VH C f F E5 tIOXE i494G 5 Department: Secondary ID*: 7 r j j, re LbM ,91, Gross Vehicle Weight: ip Coo JbS Leased Vehicle: EZ Yes ❑ No LC, �� Emergency Use: []Yes ❑ No (Vehicles equipped w.[h emergency lighting.i.e.Police,Fire,Ambulance} Value: Original Cost New Actual Cash Value Agreed Value Loan Maturity Date: (For Automobile Physical Damage (OCN) (ACV) (AV) Coverage, provide the value including $ I f/1 L4 $ $ mounted equipment(light bars,radios,etc.). ❑ Addition ❑ Deletion ❑ Change Effective Date: Loss payee,Lessor,Lien Holder Year: Make: n Model: (NamelAddress): VIN: 3 N A F �S Department: NO Secondary ID*: S. Nift , Gross Vehicle Weight: 4JM jb� Leased Vehicle: [a Yes ❑ No Emergency Use: ❑Yes ❑ No (Vehicles equipped with emergency Iighbng.i.e,Police.Fire.Ambulance) Value: Original Cost New Actual Cash Value Agreed Value Loan Maturity Date: (For Automobile Physical Damage (OCN) (ACV) (AV) Coverage, provide the value including $ 1rzl rn $ $ mounted equipment(light bars,radios,etc.). ( �# ! MOBILEF ❑ Addition ❑ Deletion ❑ Change Effective Date: Loss payee,Lessor Lien Holder Year: Make/Model: (NamelAddress): Value: $ Secondary ID:* Serial No.: Department: Loan Maturity Date: ❑ Addition ❑ Deletion ❑ Change Effective Date: Loss payee,Lessor,Lien Holder Year. Make/Model: (NamelAddress): Value: $ Secondary ID:* Serial No.: Department., Loan Maturity Date: 'Secondary ID: Entity's own identification AUTOMOBILE means a landmotor vehicle,trailer,or semi-trailer designed for travel on public roads(including any machinery,equipment,tools,or apparatus attached thereto and not intended to be removed or used off of or away from the vehicle),but does not include mobile equipment. MOBILE EQUIPMENT: Bulldozers,farm machinery,forklifts,and other vehicles designed for use principally off public roads; Vehicles maintained for use solely on or next to premises owned by or rented to the Member and not licensed for highway use;Vehicles that travel on crawler treads; Vehicles,whether self-propelled or not,maintained primarily to provide mobility to permanently mounted:a.Power cranes,shovels,loaders,diggers, or drills;or b.Road construction or resurfacing equipment such as graders,scrapers,or rollers. x1{A This Form is Available at www.tmlirp.org. 03/09/11 Signature• Bi'uhkeh�oefes- Email: citysecretary@cctexas.com