HomeMy WebLinkAbout033668 RES - 06/17/2025RESOLUTION AMENDING CITY COUNCIL POLICY 2 "COUNCIL
TRAVEL/BUSINESS EXPENSE" TO ADD NEW SUBSECTION I TO ESTABLISH
GUIDELINES FOR THE SHARED TRAVEL/BUSINESS EXPENSE POOL
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF CORPUS CHRISTI,
TEXAS:
Section 1. That City Council Policy 2, "Council travel/business expense" is amended
by adding new subsection "i", to read as follows:
2. Council travel/business expense.
City Council travel/business expenses are for the purpose of training, exchange of
new ideas, accomplishment of a specific purpose, solution of a definite problem, or
purchase of items related to Council business. Each Council Member will carry out the
purpose of his/her trip in an effective and economical manner. The City will reimburse
Council Members for all reasonable expenses which are incurred while on City business
up to the approved annual budgeted amount for individual Council travel/business
expenses.
a. The City Council will approve a Mayor and Council travel/business related
expense budgets annually. The Council budget will be divided equally among
the eight members of the City Council. Mayor and Council Members shall not
spend more than one -quarter ('/4) of their budget during the first fiscal quarter
(October -December) in an election year. Newly elected Mayor and Council
Members will be allocated - the remaining three-quarters (3/) of the fiscal annual
allocation upon taking office.
b. Expenses reimbursed to Council Members for Council travel and business
related charges will not exceed the amount allocated to each Council Member.
c. Each Council Member will in his/her reasonable discretion individually determine
the necessity for and benefits to be derived from travel or business related
charges to be incurred. However, reimbursement will be allowed only up to the
amount allocated for each Council Member as approved in the annual budget.
Transferring between individual Council Member budgets will not be allowed.
d. As authorized by Section 39-321(b), Code of Ordinances, Reimbursement will
be on an actual basis as supported by a travel expense report with supporting
documentation or as provided in City Policy No. G-13.0.
e. Other business related expenses include items such as: luncheon/banquet or
similar type ticket charges where the Council Members will be representing the
City, subscriptions to periodicals/publications and individual membership dues
to associations, leagues, etc. that will benefit the member in the conduct of City
business, and other business related meeting expenses. Physical property
purchased by individual Council Members will remain property of the City after
the Council Member's term ends.
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SCANNED
f. Council Member's spouse or guest related expenses will not be reimbursed.
g.
Except as noted above, general procedures and policies related to City
employee travel will be adhered to by Council Members.
h. Where a Council Member's presence is needed by a specific department of the
City for attendance at a meeting, function, or event, that department requesting
the Council Member's attendance will bear the cost incurred and such requests
shall be approved by the City Manager.
"i. When the City Operating Budget includes funds for a shared Council
travel/business expense pool, the following guidelines shall apply:
1. Council Members may request funds from the pool for travel/business
expense purposes described herein when their individual travel/business
account is or will be exhausted due to the request. Requests must be made
in writing to the City Secretary's office.
2. Use of the shared travel/business expense pool is on first -come, first -served
basis until the account is exhausted."
PASSED and APPROVED on the 1 day of T_ 2025.
Paulette Guajardo, Mayo
ATTEST:
elow,/
Rebecca Huerta, City Secretary
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