HomeMy WebLinkAbout033687 ORD - 07/22/2025Ordinance authorizing submission of reimbursement requests to the
Texas Department of Emergency Management, Coastal Bend Regional
Advisory Council, Texas A&M University —Extension Service, and the
Texas Emergency Medical Task Force; and, upon receipt of funds,
accepting and appropriating in the Emergency Management Grants
Fund for budgeting and accounting purposes; and execution of all
necessary documents.
WHEREAS, the City of Corpus Christi ("City") has, for many years, received
reimbursement funds from the Texas Department of Emergency Management, Coastal
Bend Regional Advisory Council, Texas A&M University —Extension Service, and the
Texas Emergency Medical Task Force for costs incurred during emergency response
deployments pursuant to Memoranda of Understanding (MOUs) or Memoranda of
Agreement (MOAs);
WHEREAS, these reimbursement funds, which cover personnel costs, overtime,
backfill expenses, lodging, supplies, and equipment usage, are distinct from typical grants
as they are repayments for expenses already incurred rather than competitively awarded
funds;
WHEREAS, for budgeting and accounting consistency, the City's Finance &
Procurement Department ("Finance Department") records these reimbursement funds in
the Emergency Management Grants Fund due to their external funding source and
associated compliance requirements; and
WHEREAS, the City Council desires to streamline the submission, approval, and
appropriation process for these reimbursement funds; now, therefore,
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF CORPUS CHRISTI,
TEXAS:
SECTION 1. The City Council authorizes the City Manager, or his designee ("City
Manager"), to submit reimbursement requests on behalf of the City to the Texas
Department of Emergency Management, the Coastal Bend Regional Advisory Council,
Texas A&M University —Extension Service, and the Texas Emergency Medical Task
Force for costs incurred during emergency deployments involving hazard mitigation and
disaster response activities. Additionally, the City Manager is authorized to accept, reject,
alter, or terminate any reimbursement agreement and to execute all necessary
documents. Upon receipt, the associated reimbursement funds are accepted and
appropriated in the Emergency Management Grants Fund.
SECTION 2. All cost share requirements, if applicable, must be pre -validated by the
Finance Department's Director, or the Director's designee ("Director"), prior to submission
of each reimbursement request to ensure that any required matching and in -kind funding
has been appropriated in the budget of the participating department. Furthermore, upon
receipt, the Director shall establish the applicable accounting fund and organization
number necessary for each such reimbursement.
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33687
SCANNED
SECTION 3. The City Council designates the Fire Chief as the City's authorized official
for these reimbursement programs; and he is empowered to apply for, accept, reject,
alter, or terminate any of these reimbursement agreements, execute all necessary
documents, and administer the reimbursement programs on behalf of the City as the
participating agency.
SECTION 4. In the event of the Toss or misuse of these funds, the City assures the
reimbursed funds will be returned to the funding agency in accordance with any such
requirement.
Introduced and voted on the 16 "day of �-)\,\ , 2025.
PASSED and APPROVED on the 9' day of , 2025.
ATTEST:
ulette Guajardo, M. or Rebecca Huerta, Ci Secretary
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