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Home My WebLink AboutAgenda Packet City Council - 08/10/2023 (2)FY2023-2024 BUDGET WORKSHOP #5 SUSTAINABILITY & COASTAL RESILIENCY INITIATIVES PUBLIC WORKS SOLID WASTE PROPERTY TAX RATE AND EXEMPTIONS AUGUST 10, 2023 SUSTAINABILITY AND COASTAL RESILIENCY FY2023-2024 PROPOSED BUDGET Presented by Eddie Houlihan, Director of Management and Budget Tuesday, August 10, 2023 3 Sustainability and Coastal Resiliency No new Department in FY 2024 Continuation of existing programs: •Gulf Beach Survey at the seawall ($125K) •Light-Up CC lighting study and potential implementation ($1M) •More street sweeping ($508K) •Storm Water channel maintenance ($2.2M) •Solid Waste composting program / additional shredder/grinder ($278K) •Continuation of the Tree Planting program ($250K) •Increase funding to Botanical Gardens ($30K) Sustainability and Coastal Resiliency 4 New programs for FY 2024: •Existing Strategic Planning & Innovation Office to complete assessment of all sustainability positions and programs •Tourism Sustainability Plan ($50K) as recommended by VCC Board •Tree Canopy Study ($50K) by Texas Trees Foundation 4 Sustainability and Coastal Resiliency 5 New programs for FY 2024: •Addition of Deputy Emergency Management Coordinator ($48K) •Addition of Safety Coordinator Position ($55K) •Cooling / Heating Center enhancements ($150K) •More general outreach ($50K) •Storage containers for belongings ($50K) •Senior welfare check ($25K) •Transportation to centers ($25K) •Air Quality Monitoring ($25K) •Generator for Flour Bluff Police Substation ($75K) PUBLIC WORKS FY2023-2024 PROPOSED BUDGET Presented by Ernesto De La Garza, P.E., Director of Public Works August 10, 2023 7 STREETS MISSION STATEMENT Manage, Maintain, and Develop the City’s street transportation system 8 About Public Works – Streets & Traffic 1,217 Centerline (CL) Miles of Streets In Network 51,000 Traffic Signs 25 Centerline (CL)Miles of Concrete Roadways 254 Signalized Intersections PUBLIC INFORMATION Director of Public Works Ernesto De La Garza, P.E. Asst. Director of Public Works (Traffic Eng. & Operations) Renee Couture, P.E. [38 FTEs] TRAFFIC ENGINEERING Traffic Engineering & Planning Traffic Management Center TRAFFIC OPERATIONS Signs & Markings Traffic Signals ROW MANAGEMENT Permits/ Licenses Inspections/ Violations SUPPORT SERVICES [10 FTEs] Executive Administration Budgetary & Financial Services Human Resources Asst. Director of Public Works (Street Operations) Manuel Hernandez [95 FTEs] *STREET OPERATIONS Pothole Repair Program In-House Street Rehabilitation Utility Cut Restoration Base & Utility Repair PUBLIC WORKS ENGINEERING SERVICES [15 FTEs] Street Engineering & Design Street Planning Asst. Director of Public Works (Storm Water Operations) Gabriel Hinojosa, P.E. STORM WATER OPERATIONS Vegetation Management Street Cleaning Concrete Maintenance Channel Maintenance & Restoration Flood Control Management Inlet Cleaning & Maintenance STORM WATER MANAGEMENT Floodplain Admin. & Management Storm Water Engineering Environmental Quality Services 9 Organizational Chart Total Public Works Positions: 281 Streets Positions – 159 Storm Water Positions – 122 * Number of Street Operation Crews: 6 - Pothole Repair Crews 2 - Utility Cut Restoration 2 - In-House Street Rehabilitation 1 – Base & Utility Pavement Repair 10 FY 2023 Achievements Stimulate economic development within downtown and surrounding area Implementation of Pavement-Only Approach Implementation of Pavement Testing Team & Utility/ADA Coordinator Implementation of the Right-Of-Way Team & Fees Conversion of 15,000 Street Lights to LED through Light-Up CC with AEP Texas Achievement 1 Achievement 2 Achievement 3 Achievement 4 11 Performance Measures Indicator FY 2022 Actual FY 2023 Estimate FY 2024 Target AVERAGE PAVEMENT CONDITION INDEX (PCI) OF CITY STREET NETWORK 65.00 66.98 69.59 IMP NEW PAVEMENT ONLY APPROACH (CL MILES)5.79 5.02 31.00 NUMBER OF SIGNALIZED INTERSECTIONS CONNECTED TO TRAFFIC MANAGEMENT CENTER 220 221 223 12 Arterials & Collectors Reconstruction $65,130,474 Fiscal Year 2022 Arterials & Collectors $70,700,000 Fiscal Year 2023 Street Maintenance $33,034,40 Fiscal Year 2024 Total: $121,500,760 Total: $122,682,625Total: $136,446,366 Arterials & Collectors $34,200,000 Street Maintenance $46,427,074 Arterials & Collectors $66,015,527 Residential Streets $24,003,765 Arterials & Collectors $54,190,782 Residential Streets $21,611,757 $380M in Three Years Street Maintenance $42,857,995 Arterials & Collectors $60,188,554 Street Maintenance $46,880,086 Residential Streets $18,454,211 0.00 20.00 40.00 60.00 80.00 100.00 120.00 140.00 FY 2022 FY 2023 FY 2024 42.86 46.43 46.88 60.19 66.02 54.19 18.45 24.00 21.61 $ M i l l i o n s Street Maintenance Operations Arterials & Collectors Reconstruction Residential Street Reconstruction $136.45 M $121.50 M $122.68 MStreet Maintenance & Reconstruction $122 Million in FY 2024 13 RESIDENTIAL STREET RECONSTRUCTION $21,611,757 Industrial District $1,547,444 Other Revenues $753,723 2+2 cents Incremental Property Tax $10,362,496 General Fund One-Time Transfer $6,100,000 1% General Fund Revenue $2,848,094 ARTERIALS & COLLECTORS RECONSTRUCTION $54,190,782 General Obligation Bonds $44,234,274 Certificates of Obligation$2,550,000 Type B Fund-Streets $5,595,508 General Fund One-Time Transfer $1,811,000 FY 2023-2024 Proposed Budget Street Maintenance & Reconstruction $122.68 MILLION 14 Fund Balance $6,422,441 Other Revenue $2,883,522 STREET MAINTENANCE $46,880,086 Street Maintenance Fee (SMF) $12,985,220 6% General Fund Revenue $16,917,678 Inter-Dept. Transfer$3,252,552 Other Revenues $9,305,963 Industrial District $1,547,444 Regional Transportation Authority (RTA) $2,871,229 15 FY 2024 PROPOSED BUDGET STREET MAINTENANCE FUND: $46.88M Personnel $10.8 23% Operating, $28.7 61% Capital $3.4 7% Allocations $3.9 9% Interfund Charges $20.2 43% Fund Balance $6.4 14% Fines & Fees $15.2 33% RTA $2.9 6% Interest & Investments $0.5 Industrial $1.5 3% Permits & Licenses $0.1 0% Fund 1041 Street Maintenance FY 2022 Actuals FY 2023 Budget FY 2024 Budget Variance 23 vs. 24 Revenues $35.2 $37.9 $46.88 $8.9 Expenditures $42 $46.4 $46.88 $.4 16 FY 2024 PROPOSED BUDGET RESIDENTIAL STREET RECONSTRUCTION FUND: $19.97M Operating $19.97 100% Interfund Charges $19.3 89% Interest & Investments $0.8 4% Industrial $1.5 7% Fund 1042 Residential Streets FY 2022 Actuals FY 2023 Budget FY 2024 Budget Variance 23 vs. 24 Revenues $18.3 $20.5 $21.6 $1.1 Expenditures $12.6 $19.97 $19.97 $0 17 IMP Snapshot FY 2021-2023 View IMP project information at www.cctexas.com/imp Project Status Non -Contractual Contractual Public Works In-House Residential Street Reconstruction Program (RSRP) Street Preventative Maintenance Program (SPMP) Concrete Restoration Program Pending Start 0 0 0 0 In Design 0 54 0 4 Scheduled 0 5 9 0 In Construction 2 5 4 0 Complete 114 75 32 6 Total Projects 116 139 45 10 Program Complete 98%54%71%60% 18 IMP Snapshot FY 2024 View IMP project information at www.cctexas.com/imp Project Status Residential Streets Arterial & Collector Streets Contractual/ Non-Contractual Contractual Pending Start 0 0 In Design 122 11 Scheduled 38 0 In Construction 0 0 Complete 0 0 Total Projects 160 11 Total Planned CL Miles 31 8 19 PW In-House Pilot Program FY 2023 6/27/23 South Saxet Drive (West Saxet to Old Robstown) 6/9/23 20 PW In-House Pilot ProgramFY 2023 7/18/23 Baker Drive (South Saxet to North Saxet) 6/15/23 21 PW In House Pilot Program FY 2023 7/14/23 8/4/23 Summit Drive (Laguna Shores to Dead End) 22 PW In-House Pilot Program FY 2023 Claudia Drive (Laguna Shores to Dead End) 7/14/23 8/7/23 23 PW In House Pilot Program FY 2023 7/18/23 8/1/23 Walker Drive (Rex to Dead End) FY 2024 Enhancement Pavement Assessment 24 Survey and Collection of Pavement Data •Provides updated PCI to include recently completed streets •Assessment conducted every 3 years •Contributes towards planning for the 5-Year IMP •Off-year recurring funding to be used on alleyway improvements [$3,000,000 Total] $1,500,000 FY 2024 Enhancement Digger Derrick 25 Traffic Signal and Street Lighting Maintenance and Repairs •254 Signalized Intersections •189 Steel/Aluminum Illumination Poles •Planned and Emergency Operations $596,250 FY 2024 Enhancement Traffic Signal Mast Arm Assessment 26 •Assess Structural Conditions of Traffic Signal Support Systems City-Wide •4-Year Assessment Cycle •Support Systems include: •14 Span Wire Systems •19 Pedestals •221 Mast Arm Poles $500,000 FY 2024 Enhancement Lighting Study 27 •Study to aid in creation of a master plan •Improve illumination, lighting location, aesthetics, and public safety •Approximately 15,000 streetlights converted to LED fixtures in FY 2023 $1,000,000 High Pressure Sodium LED FY 2024 Enhancement S.P.I.D. Landscape Maintenance 28 •Partnership with TxDOT to enhance S.P.I.D. corridor between Ayers St. and Airline Rd. $500,000 High Pressure Sodium LED Street Maintenance Fee History 29 •July 30, 2013: Street Maintenance Fee (SMF) was adopted by City Council to fund the Street Improvement Program (SIP) •January 1, 2014: SMF went into effect •Residential shall pay an amount equal to the following: $5.38 x (1 ERU) x 1.00 (TF*) = Monthly Bill (Single-family) $5.38 x (1 ERU) x 0.45 (TF*) = Monthly Bill (Multifamily) •Non-residential shall pay an amount equal to the following: $5.38 x (SF/1500) x TF* = Monthly Bill Caps: 118,00 SF of Building and 5.78 on Trip Factor •Same Rate for the Past 10 Years •Currently SMF generates approximately $12 Million Dollars a Fiscal Year •December 31, 2023: SMF will sunset unless ordinance is extended by Council action *Trip Factor –Vehicle Trips an establishment generates published by the Institute of Transportation Engineers. Street Maintenance Fee (SMF) 3-Year Plan 30 FY 2024 FY 2025 FY 2026 Maintain Current Rates Adjust Trip Factors to Current Trip Numbers Maintain Up-to- Date Trip Factors Remove sunset provision Partially remove caps on Non- Residential Customer Accounts Fully remove caps on Non-Residential Customer Accounts Renew Ordinance to allow for annual review/adoption Possible Phased Fee Increase based on Historical Inflation Possible Phased Fee Increase base on Historical Inflation FY 2024 SMF w/ Caps = $12 Million •Residential Generates 54% of the Revenue FY 2025 SMF w/ Partial Caps = $13.4 Million •Residential Generates 48% of the Revenue FY 2026 SMF w/ No Caps = $14.8 Million •Residential Generates 41% of the Revenue PUBLIC WORKS FY2023-2024 PROPOSED BUDGET STORM WATER 32 STORM WATER MISSION STATEMENT Protect life and property through proper storm water conveyance while protecting water quality in our creeks, river, bays, and estuaries 33 ABOUT PUBLIC WORKS – STORM WATER 456 Miles of Storm Water Ditches & Channels 680 Linear Miles of Underground Storm Water Pipes 19,602 Number of Storm Water Inlets PUBLIC INFORMATION [1 FTE] Director of Public Works Ernesto De La Garza, P.E. Asst. Director of Public Works (Traffic Eng. & Operations) Renee Couture, P.E. TRAFFIC ENGINEERING Traffic Engineering & Planning Traffic Management Center TRAFFIC OPERATIONS Signs & Markings Traffic Signals ROW MANAGEMENT Permits/ Licenses Inspections/ Violations SUPPORT SERVICES [4 FTEs] Executive Administration Budgetary & Financial Services Human Resources Asst. Director of Public Works (Street Operations) Manuel Hernandez STREET OPERATIONS Pothole Repair Program In-House Street Rehabilitation Utility Cut Restoration In-House IMP Engineering Support Base & Utility Repair PUBLIC WORKS ENGINEERING SERVICES Street Engineering & Design Street Planning Asst. Director of Public Works (Storm Water Operations) Gabriel Hinojosa, P.E. [117 FTEs] STORM WATER OPERATIONS Vegetation Management Street Cleaning Concrete Maintenance Channel Maintenance & Restoration Flood Control Management Inlet Cleaning & Maintenance STORM WATER MANAGEMENT Floodplain Admin. & Management Storm Water Engineering Environmental Quality Services 34 Organizational Chart Total Public Works Positions: 281 Streets Positions – 159 Storm Water Positions – 122   = New position requests in FY 2024 Budget Initiatives 35 FY 2023 Achievements Initiated Bridge Infrastructure Management Plan Advance Funding Agreement w/ TxDOT for replacement of Ocean Dr. & Yorktown Blvd. Bridges 1,800 Tons of debris swept from city streets First trash interceptor device installed on Bayfront Achievement 1 Achievement 2 Achievement 3 Achievement 4 36 Performance Measures Indicator FY 2022 Actual FY 2023 Estimate FY 2024 Target NUMBER OF LINEAR MILES OF STREETS SWEPT ANNUALLY (CITY FORCES & CONTRACTUAL)19,522 22,839 24,000 NUMBER OF ACRES OF ROW MOWED ANNUALLY (CITY FORCES)23,641 28,347 28,500 LINEAR MILES OF MAJOR STORM WATER DITCHES MAINTAINED (MOWED & GRADED)23 40 45 NUMBER OF ENVIRONMENTAL & INDUSTRIAL INSPECTIONS PERFORMED ANNUALLY 1,305 2,453 2,450 37 FY 2024 PROPOSED BUDGET STORM WATER FUND: $29.1M Personnel $7.9 27% Allocations $3.5 12%Operating $8.7 30% Capital $5.5 19% Debt $3.5 12% Services & Sales $26.5 91% Interest & Investments $0.3 1% Fund Balance $2.3 8% Fund 4300 Storm Water FY 2022 Actuals FY 2023 Budget FY 2024 Budget Variance 23 vs. 24 Revenues $19.2 $23.1 $29.1 $6.0 Expenditures $16.2 $23.2 $29.1 $5.9 38 FY 2023-2027 Five-Year Enhancement Forecast Fund 4300 – Storm Water Fund PROPOSED IMPROVEMENTS FY 2023 FY 2024 FY 2025 FY 2026 FY 2027 Inlet Cleaning and Inspection Crew Enhancement FY 23: Add one 7.0 FTE crew and capital equipment Emergency Storm Water Infrastructure Improvements FY 23: Funding for emergency capital storm water projects Staff Professional & Technical Development Training FY 23: Funding for technical staff training and certifications In-House Street Sweeping Program Enhancements FY 24: Purchase 2 Street Sweepers & Add 5 Sweeper Operators FY 25: Purchase 2 Street Sweepers & Add 2 Sweeper Operators FY 26: Purchase 3 Street Sweepers & Add 4 Sweeper Operators Minor Channel Maintenance Service Enhancement FY 24: Add one 8 FTE crew and capital equipment FY 25: Add one 8 FTE crew and capital equipment FY24 One-Time Pump Station Improvements FY25+ Vegetation Management Targeted ROW Herbicide Program FY 24: Add one 2.0 FTE crew and capital equipment Maintenance of Storm Water Lines Service Enhancement FY 26: Add one 16.0 FTE crew and capital equipment 39 FY 2022-2027 Service Enhancement Forecast Fund 4300 – Storm Water Fund Note: (1) Cycle length; (2) Cycles per year. Note: (1) Cycle length; (2) Cycles per year. 39 STORM WATER SERVICES FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 FY 2027 Storm Water Inlet Cleaning & Maintenance1 3.5 1.3 1.3 1.3 1.3 1.3 years years years years years years Vegetation Management 20x 20x 20x 20x 20x 20xROW Mowing2 In-House Street Sweeping Program2 (Non-Existent Prior to FY 2022) Neighborhoods 2x 2x 2x 3x 4x 4x Collectors 2x 4x 6x 8x 10x 12x Arterials 8x 8x 10x 10x 10x 12x Minor Channel (“Bar Ditches”) Cleaning & Maintenance1 As As 6 3 3 3 Requested Requested years years years years Major Channel / Natural Creek Way Restoration & Maintenance1 2.0 2.0 2.0 2.0 2.0 2.0 years years years years years years CCTV of 679 Miles of Underground System $850k/Year N/A N/A 35 35.0 35.0 35.0 Miles Miles Miles Miles 40* ERU = Equivalent Residential Unit FY 2023-2027 Five -Year Forecast Fund 4300 - Storm Water Fund FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 FY 2027 Base Program $ 16.0 M $ 20.04 M $ 22.49 M $ 29.63 M $ 34.37 M $ 38.12 M Improvements $ 2.00 M $ 2.93 M $ 6.66 M $ 4.74 M $ 3.75 M $ 2.00 M Total $ 18.00 M $ 22.97 M $ 29.15 M $ 34.37 M $ 38.12 M $ 40.12M Residential Rate Tier 1 $ 4.59 $ 5.77 $ 6.63 $ 7.74 $ 8.69 $ 9.63 Residential Rate Tier 2 $ 6.12 $ 7.69 $ 8.84 $ 10.32 $ 11.59 $ 12.84 Residential Rate Tier 3 $ 10.71 $ 13.46 $ 15.47 $ 18.06 $ 20.28 $ 22.47 Non-Residential Rate $ 6.12 per ERU $ 7.69 per ERU $ 8.84 per ERU $ 10.32 per ERU $ 11.59 per ERU $ 12.84 per ERU FY 2024 Enhancement In-House Street Sweeping 41 Storm Water Street Sweeping Crew and Equipment •Increase frequency of sweeping for Collectors and Arterials •Addition of 5 sweeper operators •Purchase of 2 Street Sweepers $508,047 FY 2024 Enhancement Minor Channel Enhancement 42 Minor Channel Maintenance Service •Target approximately 300 miles of roadside ditches along residential, collector and arterial roadways •Addition of 9 positions and heavy equipment •Maintenance cycle of 6 years $2,206,000 FY 2024 Enhancement Pump Stations Improvement 43 Downtown Pump Station Improvements •Power Street Pump Station and Kinney Street Pump Station •Improve Pump Housing and Overhaul Pumps at Power St. •Upgrade outdated PLC computer system at Kinney St. Station $250,000 FY 2024 Enhancement Debt Service for Infrastructure 44 Debt Service Funding for Storm Water Infrastructure •Supports Storm Water’s Capital Improvement Program $1,700,000 SOLID WASTE SERVICES FY2023-2024 PROPOSED BUDGET Presented by David Lehfeldt, Director August 10, 2023 46 MISSION STATEMENT Our Mission is to collect, dispose and recycle solid waste in an environmentally responsible manner, to ensure public health and beautification of the City 47 About Solid Waste Services 170,000 Customers use the Transfer Station annually 97,000 Residential and commercial accounts 12,000 Tons of recyclables collected annually