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Agenda Packet City Council - 08/26/2025
®rtif Cit of Corpus Christi 1201 Leopard Street Y Corpus Christi,TX 78401 _ cctexas.com _ Meeting Agenda Final revised City Council Tuesday,August 26, 2025 11:30 AM Council Chambers Addendums may be added on Friday. Public Notice: Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact the City Secretary's office (at 361-826-3105) at least 48 hours in advance so that appropriate arrangements can be made. Si Usted desea dirigirse al Concilio y cree que su ingles es limitado, habra un interprete ingles-espanol en todas las juntas del Concilio para ayudarle. This meeting may be held via videoconference call pursuant to Texas Government Code § 551.127. If this meeting is held via videoconference call or other remote method of meeting, then a member of this governmental body presiding over this meeting will be physically present at the location of this meeting unless this meeting is held pursuant to Texas Government Code § 551.125 due to an emergency or other public necessity pursuant to Texas Government Code § 551.045. A. Mayor Paulette Guajardo to call the meeting to order. B. Invocation to be given by Pastor Kevin Jennings with Mt. Olive Lutheran Church. C. Pledge of Allegiance to the Flag of the United States and to the Texas Flag to be led by . D. City Secretary Rebecca L. Huerta to call the roll of the required Charter Officers. City of Corpus Christi Page 1 Printed on 8/25/2025 City Council Meeting Agenda-Final-revised August 26, 2025 E. PUBLIC COMMENT- Public comment prior to the General Public Comment period, scheduled at approximately 5:30 p.m., will only be on action items on this City Council agenda unless otherwise specified. Sign-up to speak at 5:30 p.m. is at www.corpuschristitx.gov/signin or at the City Council kiosk. Each speaker is limited to a total of no more than 3 minutes per speaker. Time limits may be restricted further by the Mayor at any meeting. If you have a petition or other information pertaining to your subject, please present it to the City Secretary. Written comments may be submitted at https://corpuschristitx.gov/department-directory/city-secretary. Electronic media that you would like to use may only be introduced into the City system IF approved by the City's Communications Department at least 24 hours prior to the Meeting. Please contact Communications at (361) 826-3211 to coordinate. The right to publicly comment prior to any item being considered constitutes a public hearing for all items on this agenda. F. BOARD &COMMITTEE APPOINTMENTS: (NONE) G. EXPLANATION OF COUNCIL ACTION: For administrative convenience, certain of the agenda items are listed as motions, resolutions, or ordinances. If deemed appropriate, the City Council will use a different method of adoption from the one listed;may finally pass an ordinance by adopting it as an emergency measure rather than a two reading ordinance;or may modify the action specified. H. CONSENT AGENDA: (ITEMS 1 - 5) NOTICE TO THE PUBLIC: The following items are consent motions, resolutions, and ordinances of a routine or administrative nature. The Council has been furnished with background and support material on each item, and/or it has been discussed at a previous meeting. All items will be acted upon by one vote without being discussed separately unless requested by a Council Member or a citizen, in which event the item or items will immediately be withdrawn for individual consideration in its normal sequence after the items not requiring separate discussion have been acted upon. The remaining items will be adopted by one vote. 1. 25-1372 Approval of the August 13, 2025 Budget Workshop Minutes and August 19, 2025 Regular Meeting Minutes sponsors: City Secretary's Office Consent-Second Reading Ordinances 2. 25-1163 Zoning Case No. ZN8634, Saratoga 400 Partners, LLC. (District 3). Ordinance rezoning a property at or near 602 Saratoga Boulevard from the "RS-4.5" Single-Family 4.5 District to the "RS-4.5/PUD" Single-Family 4.5 District with a Planned Unit Development overlay; providing for a penalty not to exceed $2,000 and publication. (Planning Commission and Staff recommend approval). sponsors: Development Services City of Corpus Christi Page 2 Printed on 8/25/2025 City Council Meeting Agenda-Final-revised August 26, 2025 Consent- Contracts and Procurement 3. 25-0927 Motion authorizing the purchase and installation of a virtual reality training simulator including computers, networking, training, and five-year warranty from V-Armed, of Brooklyn, New York, for the Corpus Christi Police Department's Police Training Academy, in an amount up to $383,000.00, with FY 2025 funding from the Crime Control and Prevention District Fund. sponsors: Police Department and Finance &Procurement 4. 25-1035 Motion authorizing the purchase of one additional Ford F-450 from Silsbee Ford, of Silsbee, Texas, through the TIPS Cooperative, for the Corpus Christi Police Department's Bomb Squad for a total amount of $112,007.75 ($65,355.00 for the truck cost, $39,270.50 for the upfitting cost, and other service related costs), with FY 2025 funding in the amount of$109,507.75 available through the Police Grants Fund and $2,500.00 from the General Fund. sponsors: Police Department 5. 25-0763 Motion authorizing the execution of a one-year service agreement, with two one-year options, with Roland Mendiola dba National Auto Glass, of Corpus Christi, for windshield repairs and replacements to City fleet vehicles for the Asset Management Department in an amount up to $129,250.00, with a potential amount up to $387,750.00 if both options are exercised, with FY 2025 funding in the amount of$26,928.00 from the Fleet Maintenance Service Fund. sponsors: Asset Management Department and Finance & Procurement I. RECESS FOR LUNCH The City Council will take a lunch break at approximately 1:30 p.m. J. PUBLIC HEARINGS: (NONE) The following items are public hearings and public hearings with first reading ordinances. Each item will be considered individually. K. INDIVIDUAL CONSIDERATION ITEMS: (ITEM 6) The following items are motions, resolutions or ordinances that may be considered and voted on individually. 6. 25-1238 Resolution amending Financial Budgetary Policies adopted by Resolution 033143; and providing financial policy direction on preparation of the FY 2026 Operating and Capital Budgets. sponsors: Finance &Procurement L. BRIEFINGS: (NONE) Briefing information will be provided to the City Council during the Council meeting. Briefings are for Council information only. No action will be taken and no public comment City of Corpus Christi Page 3 Printed on 8/25/2025 City Council Meeting Agenda-Final-revised August 26,2025 will be solicited. The City Manager or City Council Liaison for any city board, commission, committee or corporation(including Type A or B Corporation)may report on the action(s) or discussion(s) of any such body's public meeting that occurred within one month prior to this City Council meeting. M. CITY MANAGER'S COMMENTS / UPDATE ON CITY OPERATIONS: (ITEM 7) 7. 25-1344 Update on Alternative Water Supply Projects N. EXECUTIVE SESSION: (NONE) PUBLIC NOTICE is given that the City Council may elect to go into executive session at any time during the meeting in order to discuss any matters listed on the agenda, when authorized by the provisions of the Open Meeting Act, Chapter 551 of the Texas Government Code, and that the City Council specifically expects to go into executive session on the following matters. If the Council elects to go into executive session regarding an agenda item, the section or sections of the Open Meetings Act authorizing the executive session will be publicly announced by the presiding officer. The City Council may deliberate and take action in open session on any issue that may be discussed in executive session. The description of an item in "Executive Sessions" constitutes the written interpretation by the City Attorney of Chapter 551 of the Texas Government Code and his determination that said item may be legally discussed in Closed Meeting in compliance with Chapter 551 the Texas Government Code. O. GENERAL PUBLIC COMMENT—APPROXIMATELY 5:30 P.M. ON CITY-RELATED MATTERS. P. ADJOURNMENT City of Corpus Christi Page 4 Printed on 812512025 City of Corpus Christi 1201 Leopard Street r Corpus Christi,TX 78401 cctexas.com o Meeting Minutes City Council Workshop Wednesday,August 13,2025 9:00 AM Council Chambers FY 2026 Budget Workshop: Corpus Christi Water, FY 2026 Operating and Capital Improvement Program Proposed Budget and Rates A. Mayor Paulette Guajardo to call the meeting to order. Mayor Guajardo called the meeting to order at 9:14 a.m. B. City Secretary Rebecca L. Huerta to call the roll of the required Charter Officers City Secretary Rebecca Huerta called the roll and verified that a quorum of the City Council and the required Charter Officers were present to conduct the meeting. Charter Officers: City Manager Peter Zanoni, City Attorney Miles Risley and City Secretary Rebecca Huerta Note: Council Member Paxson arrived at 9:17 a.m. Present 8- Mayor Paulette Guajardo, Council Member Roland Barrera, Council Member Gil Hernandez, Council Member Kaylynn Paxson, Council Member Carolyn Vaughn, Council Member Everett Roy, Council Member Sylvia Campos, and Council Member Mark Scott Absent 1 - Council Member Eric Cantu C. BRIEFINGS 1. 25-1287 Overview of Corpus Christi Water, FY 2026 Operating and Capital Improvement Program Proposed Budget and Rates Chief Operating Officer of Corpus Christi Water Drew Molly, Director of Water Systems Infrastructure Wes Nebgen, Principal of Newgen Strategies and Solutions Andy McCartney, and Manager of Newgen Strategies and Solutions Tia Carnes presented information on the following topics: FY 2025-2026 proposed budget; Corpus Christi Water (an enterprise fund); wastewater fund; FY 2025 achievements wastewater; consent decree; consent decree progress; consent decree rate impact; FY 2026 proposed budget wastewater fund: $113.6M; year-over-year costs; addition of 9 maintenance positions and heavy equipment $2.3M ($800k annual/$1.5M one-time); enhanced maintenance necessary to protect investment; addition of 7 reclaimed water station positions $552k; wastewater FY 2025 CIP progress; delays; FY 2026 wastewater proposed CIP: $109.7M; wastewater FY 2026 proposed CIP; water& wastewater COS/rate study-2026; approach to Fiscal Year (FY) 2026 rates; cost of service process City of Corpus Christi Page 1 Printed on 8/21/2025 City Council Workshop Meeting Minutes August 13, 2025 flowchart; FY 2026 proposed rates; FY 2026 proposed wastewater rates; historical funding of storm water legacy debt; FY 2026 results for retail wastewater system; wastewater COS vs. revenues; FY 2026 proposed rates; inside city limit-residential; outside city limit-residential; inside city limit-commercial; outside city limit-commercial; FY 2025 achievements-water; FY 2026 proposed budget water fund: $183.4M; year-over-year costs; water FY 2025 CIP progress; water FY 2026 proposed CIP: $389.6M; water 2024 annual billed usage; water annual billed usage; FY 2026 draft COS/rate study results (water); FY 2026 proposed rates (water rate structure); water system functionalization; FY 2026 results for retail water system; FY 2026 results for total water system (water COS vs. revenues); FY 2026 proposed water rates-inside city retail water monthly minimum charge; outside city retail water monthly minimum charge; inside and outside retail water service volumetric rates; wholesale treated volumetric rates; non-ratepayer wholesale raw water only volumetric rates; municipal (wholesale) raw water only; residential; commercial (typical restaurant); irrigation; large volume; and wholesale-treated. D. Adjournment There being no further business, Mayor Guajardo adjourned the meeting at 11:48 a.m. City of Corpus Christi Page 2 Printed on 8/21/2025 City of Corpus Christi 1201 Leopard Street r Corpus Christi,TX 78401 + > cctexas.com yo Meeting Minutes City Council Tuesday,August 19, 2025 11:30 AM Council Chambers Addendums may be added on Friday. A. Mayor Paulette Guajardo to call the meeting to order. Mayor Guajardo called the meeting to order at 11:33 a.m. B. Invocation to be given by Pastor Don Leavell, with CC Christian Fellowship. Pastor Don Leavell with CC Christian Fellowship gave the invocation. C. Pledge of Allegiance to the Flag of the United States and to the Texas Flag to be led by Josiah Ponce, 12th grader at Collegiate High School. Josiah Ponce, 12th grader at Collegiate High School, led the Pledge of Allegiance to the Flag of the United States of America and to the Texas Flag. D. City Secretary Rebecca L. Huerta to call the roll of the required Charter Officers. City Secretary Rebecca Huerta called the roll and verified that a quorum of the City Council and the required Charter Officers were present to conduct the meeting. Charter Officers: City Manager Peter Zanoni, City Attorney Miles Risley and City Secretary Rebecca Huerta Present: 9- Council Member Roland Barrera,Council Member Carolyn Vaughn,Council Member Gil Hernandez,Council Member Sylvia Campos,Mayor Paulette Guajardo,Council Member Eric Cantu,Council Member Mark Scott,Council Member Kaylynn Paxson, and Council Member Everett Roy E. PUBLIC COMMENT F. BOARD &COMMITTEE APPOINTMENTS: (NONE) G. EXPLANATION OF COUNCIL ACTION: H. CONSENT AGENDA: (ITEMS 1 - 13) Approval of the Consent Agenda Mayor Guajardo referred to the Consent Agenda. Items 3, 7, 8, 10, and 13 were pulled for City of Corpus Christi Page 1 Printed on 8/20/2025 City Council Meeting Minutes August 19, 2025 individual consideration. Council Member Paxson moved to approve the consent agenda with the exception of Items 3, 7, 8, 10, and 13, seconded by Council Member Vaughn. The motion carried by the following vote: Aye: 9- Council Member Barrera, Council Member Vaughn, Council Member Hernandez, Council Member Campos, Mayor Guajardo, Council Member Cantu, Council Member Scott, Council Member Paxson and Council Member Roy Abstained: 0 1. 25-1332 Approval of the August 7, 2025 Budget Workshop Minutes and August 12, 2025 Regular Meeting Minutes The Minutes were approved on the consent agenda. Consent-Second Reading Ordinances 2. 25-1090 Ordinance awarding a construction contract to JE Construction Services of Corpus Christi for the Harbor Bridge Parks Mitigation Improvement Project in an amount up to $16,497,423.00; appropriating $4,976,000.00 from the Metropolitan Planning Organization and amending the budget, located in Council District 1 with FY 2025 funding available from the Bond 2014, prior City Council approved certificates of obligation and Metropolitan Planning Organization reimbursement. This Ordinance was passed on second reading on the consent agenda. Enactment No: 033718 Consent- Contracts and Procurement 3. 25-1097 Motion authorizing the purchase of 25 additional Panasonic mobile data computers with dash camera systems from Turn-Key Mobile, Inc., of Jefferson City, Missouri, through the Texas Department of Information Resources, in the amount of$467,975.00 for the Corpus Christi Police Department, with FY 2025 funding of$103,000.00 from the Fleet Equipment Replacement Fund and $364,975.00 from the Crime Control and Prevention District Fund. Assistant Police Chief Christopher White responded to Council questions. Mayor Guajardo opened public comment. There were no comments from the public. Mayor Guajardo closed public comment. Council Member Campos moved to approve the motion, seconded by Council Member City of Corpus Christi Page 2 Printed on 8/20/2025 City Council Meeting Minutes August 19, 2025 Barrera. This Motion was passed and approved with the following vote: Aye: 9- Council Member Barrera, Council Member Vaughn, Council Member Hernandez, Council Member Campos, Mayor Guajardo, Council Member Cantu, Council Member Scott, Council Member Paxson and Council Member Roy Abstained: 0 Enactment No: M2025-110 4. 25-0865 Motion authorizing execution of a one-year supply agreement with Core & Main, LP, in St. Louis, Missouri, with an office in Corpus Christi, for an amount not to exceed $135,570.00 to purchase manhole covers and components for Corpus Christi Water, with FY 2025 funding of$22,595.00 from the Water Fund. This Motion was passed on the consent agenda. Enactment No: M2025-111 Consent- Capital Projects 5. 25-1235 Motion authorizing a professional services contract to HDR Inc., of Corpus Christi, Texas, to evaluate AEP's recommended infrastructure improvements and the medium-voltage infrastructure at the O.N. Stevens Water Treatment Plant (ONSWTP) to recommend electrical reliability improvements and reduce service interruptions to plant operations in an amount up to $144,199.00, located in Council District 1, with FY 2025 funding available from the Water Capital Fund. This Motion was passed on the consent agenda. Enactment No: M2025-112 General Consent Items 6. 25-1205 Resolution amending and reaffirming the City of Corpus Christi's Investment Policy and Investment Strategies for Fiscal Year 2025-2026. This Resolution was passed on the consent agenda. Enactment No: 033719 7. 25-1238 Resolution amending Financial Budgetary Policies adopted by Resolution 033143; and providing financial policy direction on preparation of the FY 2026 Operating and Capital Budgets. City Manager Peter Zanoni, Assistant City Manager Heather Hurlbert, and Director of Finance Sergio Villasana responded to Council questions. Mayor Guajardo opened public comment. There were no comments from the public. City of Corpus Christi Page 3 Printed on 8/20/2025 City Council Meeting Minutes August 19, 2025 Mayor Guajardo closed public comment. Council Member Paxson moved to postpone this item until August 26, 2025, seconded by Council Member Hernandez. This Item was postponed by the following vote: Aye: 9- Council Member Barrera, Council Member Vaughn, Council Member Hernandez, Council Member Campos, Mayor Guajardo, Council Member Cantu, Council Member Scott, Council Member Paxson and Council Member Roy Abstained: 0 8. 25-1366 Resolution for the negotiation of terms with Nueces County for a proposed Tax Increment Reinvestment Zone (TIRZ) in the London Area for potential consideration of the Nueces County Commissioners Court on August 20, 2025. City Manager Peter Zanoni and Assistant City Manager Heather Hurlbert responded to Council questions. Mayor Guajardo opened public comment. The following individual spoke: Jim Klein, Corpus Christi, TX. Mayor Guajardo closed public comment. Council Member Paxson moved to amend the resolution as follows: "Nueces County can be reimbursed for up to $50,000 per year based on staffs time and resources spent," seconded by Council Member Hernandez and passed with the following vote: Mayor Guajardo, Council Members Barrera, Cantu, Hernandez, Paxson, Roy, Scott and Vaughn voting, "yes," and Council Member Campos voting, "no." Council Member Paxson moved to approve the resolution as amended, seconded by Council Member Hernandez. This Resolution was passed as amended and approved with the following vote: Aye: 8- Council Member Barrera, Council Member Vaughn, Council Member Hernandez, Mayor Guajardo, Council Member Cantu, Council Member Scott, Council Member Paxson and Council Member Roy Nay: 1 - Council Member Campos Abstained: 0 Enactment No: 033720 9. 25-0841 Resolution authorizing an Advance Funding Agreement with the Texas Department of Transportation (TXDOT) for the Leopard Street and Oak Park Avenue Pedestrian Safety Improvement Project for a pedestrian walking and bike trail on Leopard Street from Villa Drive to Up River Road with the City's payment of$14,797.00 to TXDOT for direct state costs, located in Council District 1, with FY 2025 funding from ARPA interest City of Corpus Christi Page 4 Printed on 8/20/2025 City Council Meeting Minutes August 19, 2025 This Resolution was passed on the consent agenda. Enactment No: 033721 10. 25-0842 Resolution authorizing an Advance Funding Agreement with the Texas Department of Transportation (TXDOT) for the Encantada Avenue Pedestrian Safety Improvement Project for infrastructure improvements including a five foot sidewalk on Encantada Avenue, from Gypsy Street to Park Road 22, with the City's payment of$17,885.00 to TXDOT for direct state costs, located in Council District 4, with FY 2025 funding from ARPA interest. Interim Assistant City Manager Ernesto De La Garza responded to Council questions. Mayor Guajardo opened public comment. The following individual spoke: Jim Klein, Corpus Christi, TX. Mayor Guajardo closed public comment. Council Member Roy moved to approve the resolution, seconded by Council Member Barrera. This Resolution was passed and approved with the following vote: Aye: 9- Council Member Barrera, Council Member Vaughn, Council Member Hernandez, Council Member Campos, Mayor Guajardo, Council Member Cantu, Council Member Scott, Council Member Paxson and Council Member Roy Abstained: 0 Enactment No: 033722 11. 25-0843 Resolution authorizing an Advance Funding Agreement with the Texas Department of Transportation (TXDOT) for the Mary Carroll Ditch Hike and Bike Trail Improvement Project for a pedestrian walking and bike trail along the Mary Carroll ditch, from the existing pathway to Carroll Lane with the City's payment of $23,362.00 to TXDOT for direct state costs, located in Council District 2, with FY 2025 funding from ARPA interest. This Resolution was passed on the consent agenda. Enactment No: 033723 12. 25-0844 Resolution authorizing an Advance Funding Agreement with the Texas Department of Transportation (TXDOT) for the Ocean Drive Pedestrian Crossing Improvement Project for infrastructure improvements to include a pedestrian hybrid beacon on Oleander Point at Cole Park with the City's payment of$8,354.00 to TXDOT for direct state costs, located in Council District 2, with FY 2025 funding from ARPA interest. This Resolution was passed on the consent agenda. Enactment No: 033724 City of Corpus Christi Page 5 Printed on 8/20/2025 City Council Meeting Minutes August 19, 2025 13. 25-1289 Resolution nominating Flint Hills Resources Corpus Christi, LLC to the Office of the Governor Economic Development & Tourism through the Economic Development Bank as a single enterprise project pursuant to the Texas Enterprise Zone Act. Randy Almaguer, Compliance Officer of Corpus Christi Regional Economic Development Corporation, responded to Council questions. Mayor Guajardo opened public comment. There were no comments from the public. Mayor Guajardo closed public comment. Council Member Campos moved to approve the resolution, seconded by Council Member Barrera. This Resolution was passed and approved with the following vote: Aye: 9- Council Member Barrera, Council Member Vaughn, Council Member Hernandez, Council Member Campos, Mayor Guajardo, Council Member Cantu, Council Member Scott, Council Member Paxson and Council Member Roy Abstained: 0 Enactment No: 033725 I. RECESS FOR LUNCH Mayor Guajardo recessed the Council meeting for lunch at 3:10 p.m. Mayor Guajardo reconvened the meeting at 5:34 p.m. J. PUBLIC HEARINGS: (ITEM 14) 14. 25-1163 Zoning Case No. ZN8634, Saratoga 400 Partners, LLC. (District 3). Ordinance rezoning a property at or near 602 Saratoga Boulevard from the "RS-4.5" Single-Family 4.5 District to the "RS-4.5/PUD" Single-Family 4.5 District with a Planned Unit Development overlay; providing for a penalty not to exceed $2,000 and publication. (Planning Commission and Staff recommend approval). Director of Development Services Michael Dice presented information on the following topics: zoning and land use; public notification; TRC approved site plan; and staff analysis and recommendation. Mayor Guajardo opened the public hearing. There were no comments from the public. Mayor Guajardo closed the public hearing. Council Member Cantu moved to approve the ordinance, seconded by Council Member City of Corpus Christi Page 6 Printed on 8/20/2025 City Council Meeting Minutes August 19, 2025 Barrera. This Ordinance was passed on first reading and approved with the following vote: Aye: 9- Council Member Barrera, Council Member Vaughn, Council Member Hernandez, Council Member Campos, Mayor Guajardo, Council Member Cantu, Council Member Scott, Council Member Paxson and Council Member Roy Abstained: 0 K. INDIVIDUAL CONSIDERATION ITEMS: (NONE) L. BRIEFINGS: (ITEM 15) 15. 25-1191 Briefing on City of Corpus Christi Logo Update Director of Communications Elisa Olsen presented information on the following topics: history of city seal and logo; city seal; city logo; and updated city logo. M. CITY MANAGER'S COMMENTS / UPDATE ON CITY OPERATIONS: (ITEM 16) 16. 25-1297 Update on Alternative Water Supply Projects, with Focus on Mary Rhodes Pipeline Water Delivery Performance Chief Operating Officer of Corpus Christi Water Drew Molly, Interim Director of Water Systems and Support Services Nick Winkelmann, and Associate Vice President at HDR Engineering Inc. Jerry Snead presented information on the following topics: water supply projects update; Nueces Groundwater Program; Mary Rhodes Pipeline (MRP 1) and (MRP 11); MRP I and 11 water sources; Eastern Basin (LNRA and Colorado River) water availability vs. water taken; pipeline components; pump stations; pumping schedules; MRP alignment overview with break locations; pressure exceedance: 46 MGD (sch. 2B) - LNRA to Bloomington; pressure exceedance: 55-58 MGD (sch. 3) - LNRA to Bloomington; condition assessment timeline; condition assessment findings and observations; condition assessment identified areas of pressure exceedance; pressure exceedance=obstructions in MRP; options for dealing with pressure exceedance; and improvement projects. John Hobson, City Manager of Sinton, provided a statement. N. EXECUTIVE SESSION: (NONE) O. GENERAL PUBLIC COMMENT Mayor Guajardo opened public comment. The following individuals spoke: Patricia Anderson, Corpus Christi, TX, Melissa Zamora, Corpus Christi, TX, Julie Rogers, Corpus Christi, TX, Pat Craig, Corpus Christi, TX, David Sloyer, Corpus Christi, TX, Ron Graban, Corpus Christi, TX, Melinda De Los Santos, Corpus Christi, TX, Gilbert Gonzalez, Corpus Christi, TX, Jason Hale, Corpus Christi, TX, Susie Saldana, Corpus Christi, TX, Peter Moore, Corpus Christi, TX, Mark Muenster, Corpus Christi, TX, Adam City of Corpus Christi Page 7 Printed on 8/20/2025 City Council Meeting Minutes August 19, 2025 Rios, Corpus Christi, TX, Miriam Guerra-Rachidy, Corpus Christi, TX, Fatimah Guerra-Rachidy, Corpus Christi, TX, Robin Cox, Corpus Christi, TX, David Johnson, Corpus Christi, TX, Rachel Caballero, Corpus Christi, TX, Henry Williams, Corpus Christi, TX, Marilena Garza, Corpus Christi, TX, Joshua Fraedrick, Corpus Christi, TX, Chris Torres, Corpus Christi, TX, Brad Bartilson, Corpus Christi, TX, Elyda Vasquez, Corpus Christi, TX, Christina English, Corpus Christi, TX, Eli McKay, Corpus Christi, TX, and Kaitlin Frakes, Kingsville, TX. The following individuals submitted a written public comment which is attached to the minutes: Rimakej Valentini, Corning, NY, Susanne Stone, Boise, ID, Cristophe Valentini, Corning, NY, Erik House, Corning, NY, Jessica O'Connor, Corning, NY, Becky Hardin, Floresville, TX, Katelyn Landry, Houston, TX, Amy Steigerwald, Colorado Springs, CO, John Weber, Fair Oaks, CA, Aurora Macias-Happ, Totnes, Devon, Craig Happ, Totnes, Devon, Karelly Leal, Corpus Christi, TX, JN Hernandez, Albuquerque, NM, Lyon Marks, Kansas City, KS, Elzyata Sangadzhieva, Corning, NY, Clara Villarreal Varner, Pflugerville, TX, Luis Gonzales, Schertz, TX, Reva Atkins, Elgin, TX, Cody Atkins, Elgin, TX, Joy Wright, Corpus Christi, TX, Mary Carol Edwards, Alvin, TX, Dale Switalla, Corpus Christi, TX, David Sloyer, Corpus Christi, TX, and Miranda Graham, Corpus Christi, TX. P. 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E p g • > m 2 _0 n 0 . 2 E E y / $ 2 ± \ \ n = ' - » / E k § \ D § 0 o a m # 0 m o » m \ h E ® � ° ° E / i m m cn ® / % w E 0) \ CD k ® ~ 3 E \ E E > / E _0 § � < ° ) ° � � � Co 0 " 0 0 -0 0- 2 2 J 2 4 $ g q U Z w 2 2 G o U 5 E w e m 4 \ � \ 2 Q n _ .. y 2 0 % J 0 � / / / co / k / % U / m ƒ (a a) e ƒ ® § cn 0 .0 k E ' I » e U) 2 £ o m g 3 k k < w < 3 I % % % Monday,August 18,2025 Public Comment & Input Form For City Council Meetings, Board Meetings, &Commission Meetings To submit a service request,ask a question,report a violation, browse city-required permit forms or access services online,click here: Access Online Services To continue submitting a written public comment click Next below. Public Comment & Input Form For City Council Meetings, Board Meetings, & Commission Meetings Date of Meeting Tuesday,August 19,2025 Name Elzyata Sangadzhieva Address 88 Columbia St,Apt. 103 Corning, NY, 14830 Please select the Board, Committee, City Council or governing body that your comments are directed to: Are you a resident of Corpus Christi? No Topic Barisi Village Development Agenda Item Number General Public Comment Comment strongly oppose the approval of$52 million in taxpayer funding for the Barisi Village development near a documented Native burial ground,without consulting the living descendants nearby. Hundreds of Indigenous ancestors have already been removed along Ennis Joslin Road,their remains taken to museums and treated as objects rather than returned to their rightful tribes. Corpus Christi has an opportunity and a responsibility to break from this tragic history. A respectful excavation is possible when done in collaboration with Indigenous communities. We demand that the City Council require the developer to: Consult with representatives from local tribes and Indigenous organizations throughout the planning and construction process. Consult with an archeologist prior to construction on this sacred site. Conduct an archeological survey. Develop an actionable protocol/plan for a discovery of human remains or artifacts. Provide archeological monitoring during construction. Provide an email to receive a copy of elzyatal111@gmail.com your submission. Monday,August 18,2025 • Public Comment & Input Form For City Council Meetings, Board Meetings, &Commission Meetings To submit a service request,ask a question, report a violation,browse city-required permit forms or access services online,click here: Access Online Services To continue submitting a written public comment click Next below. Public Comment & Input Form For City Council Meetings, Board Meetings, &Commission Meetings Date of Meeting Tuesday,August 19,2025 Name Clara Villarreal Varner Address 2413 Gavin Trail Pflugerville,TX,78660 Please select the Board, Committee, City Council or governing body that your comments are directed to: Are you a resident of Corpus Christi? No Topic Barisi Village Development Consultation Agenda Item Number n/a-voted on at last meeting Comment am from Corpus Christi and most of my family still lives there. As a descendent of the Karankawas and as a member of the Karankawa Tribe of Texas Five Rivers Council, it is imperative that the city and the developer take proactive steps to ensure that our ancestors'remains will be treated with the dignity and respect they deserve. It is highly likely that this development will unearth remains and/or artifacts and we urge you to do the right thing. In our opinion,the City Council should require the developer to do the following: • Consult with representatives from local tribes and Indigenous organizations throughout the planning and construction process • Consult with an archeologist prior to construction on this sacred site • Conduct an archeological survey • Develop an actionable protocol/plan for any discovery of human remains or artifacts • Provide archeological monitoring during construction Being proactive will actually save you time and money. Provide an email to receive a copy of karankawacari@gmail.com your submission. Monday,August 18, 2025 ;`• ,gin Public Comment & Input Form For City Council Meetings, Board Meetings, & Commission Meetings To submit a service request, ask a question, report a violation, browse city-required permit forms or access services online,click here: Access Online Services To continue submitting a written public comment click Next below. Public Comment & Input Form For City Council Meetings, Board Meetings, & Commission Meetings Date of Meeting Tuesday,August 19,2025 Name Luis Gonzales Address 1073 Curitss Ave Schertz,Tx,78154 Please select the Board, Committee, City Council or governing body that your comments are directed to: Are you a resident of Corpus Christi? No Topic TIRZ near Ennis Joslin Rd Agenda Item Number N/A Comment This land originally was,and still is, home to the Karankawa. We are aware that the land being proposed for development is near a sacred burial ground. At the MINIMUM,an archaeological survey should be conducted so that the remains of those buried there can be noted and moved with dignity and respect. The land has already been taken from the Karankawa and modern day cemeteries are not disturbed,so why should this sacred burial ground also be disturbed?As stated before, an archaeological survey should be conducted,along with having a plan to identify the remains, move them to an agreed upon area with Karankawa elders,and also have Karankawa elders be present during this time.The land was stolen before, people subjugated to conversion: spiritually, economically,and culturally,and Karankawa have been repeatedly left out of conversations regarding their ancestral lands. Respectfully, I ask that this moment in time,their struggles and sacrifices be not forgotten. Provide an email to receive a copy of migselaznog@gmail.com your submission. Monday,August 18,2025 ;'• Public Comment & Input Form For City Council Meetings, Board Meetings, &Commission Meetings To submit a service request,ask a question, report a violation, browse city-required permit forms or access services online,click here: Access Online Services To continue submitting a written public comment click Next below. Public Comment & Input Form For City Council Meetings, Board Meetings, & Commission Meetings Date of Meeting Tuesday,August 19, 2025 Name Reva Atkins Address 112 Honey Tree Ln Elgin,TX,78621 Please select the Board, Committee, City Council or governing body that your comments are directed to: Are you a resident of Corpus Christi? No Topic Public Comment in Support of Indigenous Burial Ground Protections Agenda Item Number Open time Comment I'm writing to express concern over the City Council's approval of TIRZ funding for development near a known Native burial site on Ennis Joslin Road—without requiring an archaeological survey or consulting tribal representatives.The City knows this area likely contains human remains; hundreds of Indigenous ancestors have already been removed from this site,often without consent. Proceeding without safeguards is negligent and deeply disrespectful.To avoid repeating a painful history,the City must: consult with local tribes; hire a qualified archaeologist before ground disturbance;complete a full archaeological survey;establish a clear protocol if remains or artifacts are found; and ensure on-site monitoring during construction.These steps are basic, necessary, and reflect respect for Indigenous heritage and dignity.This is not just a legal issue—it's a moral one. I stand with Indigenous communities and urge the City to act responsibly. Provide an email to receive a copy of goodoldhabit@gmail.com your submission. Monday,August 18,2025 Public Comment & Input Form For City Council Meetings, Board Meetings, &Commission Meetings To submit a service request,ask a question,report a violation,browse city-required permit forms or access services online,click here: Access Online Services To continue submitting a written public comment click Next below. Public Comment & Input Form For City Council Meetings, Board Meetings, &Commission Meetings Date of Meeting Tuesday,August 19,2025 Name Cody Atkins Address 112 Honey Tree Lane Elgin,TX,78621 Please select the Board, Committee, City Council or governing body that your comments are directed to: Are you a resident of Corpus Christi? No Topic Indigenous Burial Ground Protections Agenda Item Number OPEN TIME Comment I'm writing with deep respect and concern about the City Council's recent approval of TIRZ funding for development near a known Native burial site on Ennis Joslin Road—without requiring an archaeological survey or consultation with tribal communities.This area holds a high likelihood of containing ancestral remains. In the past,many Indigenous ancestors were removed from this land without consent. Moving forward without care risks repeating that painful history. I respectfully ask the City to take these steps: consult with local tribes;bring in a qualified archaeologist before any ground disturbance;complete a full archaeological survey;create a clear plan if remains or sacred items are found;and ensure on-site monitoring throughout construction.These are thoughtful, reasonable actions that show care for Indigenous heritage and human dignity. I stand in solidarity with Native communities and urge the City to move forward with respect and responsibility. Provide an email to receive a copy of codyatkins@hotmail.com your submission. Tuesday,August 19,2025 i �'• w. Public Comment & Input Form For City Council Meetings, Board Meetings, & Commission Meetings To submit a service request, ask a question, report a violation, browse city-required permit forms or access services online,click here: Access Online Services To continue submitting a written public comment click Next below. Public Comment & Input Form For City Council Meetings, Board Meetings, &Commission Meetings Date of Meeting Tuesday,August 19, 2025 Name Joy Wright Address 520 S Chaparral Apt 4 Corpus Christi,TX,78401 Please select the Board, Committee, City Council or governing body that your comments are directed to: Are you a resident of Corpus Christi? Yes What district do you reside in? District 1 Topic Native burial grounds Agenda Item Number General Comment The coastal lands of Corpus Christi have been a sacred places of the indigenous people that have lived and traveled through these areas for millennium. Decades ago,when it was discovered that there was a specific area that was a burial ground.The indigenous people of the coastal Bend asked not only the city government, but the state government to honor these people by returning any evidence of their remains to the indigenous peoples currently living in the coastal Bend area. I would never wish that your great grandfather would be in a museum. Or would be in a laboratory somewhere. Please honor the indigenous people in the same way you would want your own family members honored. Let the Coastal Bend indigenous tribes have the remains so that they may be buried in an honorable manner. Thank you Provide an email to receive a copy of j4austin@yahoo.com your submission. Monday,August 18, 2025 • Public Comment & Input Form _ For City Council Meetings, Board Meetings, &Commission Meetings To submit a service request,ask a question, report a violation, browse city-required permit forms or access services online,click here: Access Online Services To continue submitting a written public comment click Next below. Public Comment & Input Form For City Council Meetings, Board Meetings, & Commission Meetings Date of Meeting Tuesday,August 19,2025 Name Mary Carol Edwards Address 302 S. Hood Street Alvin,TX,77511 Please select the Board, Committee, City Council or governing body that your comments are directed to: Are you a resident of Corpus Christi? No Topic Barisi Village archeological site Agenda Item Number 1 Comment I live in Brazoria County and I'm commenting on this project in Corpus because this pattern of development is taking place in our area too. gather that the project has been underway for years, but in all that time there apparently was no archaeological survey,or meeting with the native people whose ancestors are likely to be buried at the proposed project site. Now that the TIRZ is in place and the project is underway, it would be a travesty to neglect this due diligence. Please urge the development company to acknowledge that the site is not a blank slate, it has hundreds of years of Texas history that should not be treated like it's nothing. Please make requirements that the developer consult with representatives of local tribes and indigenous organizations throughout the planning and construction,conduct an archeological survey, develop of plan for human remains and artifacts that may be discovered, and provide archeological monitoring during construction. Thank you. Provide an email to receive a copy of marekale@yahoo.com your submission. Tuesday,August 19, 2025 Public Comment & Input Form For City Council Meetings, Board Meetings, &Commission Meetings To submit a service request, ask a question,report a violation, browse city-required permit forms or access services online,click here: Access Online Services To continue submitting a written public comment click Next below. Public Comment & Input Form For City Council Meetings, Board Meetings, &Commission Meetings Date of Meeting Tuesday,August 19,2025 Name Dale Switalla Address 2818 Hulbirt Corpus Christi,TX,78407 Please select the Board, Committee, City Council or governing body that your comments are directed to: Are you a resident of Corpus Christi? Yes What district do you reside in? District 1 Topic Hold those responsible for wasting Colorado River water Agenda Item Number 16 (25-1297) Comment It has recently come to light that the city has been taking water out of our two lakes instead of using water from the Colorado river we have an agreement to use and have just left it run to the Gulf. From 2017 to 2024 CCW left 183,000 acre feet on the table from the Colorado River. Instead of using that water and leaving our lake water alone,we could have avoided the stage 3 water restrictions we are now under. Seems those that want Hillcrest Desal are in such a hurry to get that done that they decided to empty our lakes to scare citizens that we are running out of water. Shame on those responsible for this irresponsible behavior. Provide an email to receive a copy of kiwiservices@ymail.com your submission. Monday,August 18,2025 ,'• Public Comment & Input Form For City Council Meetings, Board Meetings, &Commission Meetings To submit a service request, ask a question,report a violation,browse city-required permit forms or access services online,click here: Access Online Services To continue submitting a written public comment click Next below. Public Comment & Input Form For City Council Meetings, Board Meetings, &Commission Meetings Date of Meeting Tuesday,August 19, 2025 Name David Sloyer Address 410 Sharon Dr Corpus Christi,TX,78412 Please select the Board, Committee, City Council or governing body that your comments are directed to: Are you a resident of Corpus Christi? Yes What district do you reside in? District 2 Topic Introduction of the"Big Daddy"water plan. Agenda Item Number N/A Comment See two attached documents. Upload supporting images or documents. _, Big Daddy Water Plan.pdf Provide an email to receive a copy of david.sloyer@yahoo.com your submission. I c ell Cwql .v11 Cv11 6v n ct/►?ff � � crtlf f�1? ,c Ac 1 I — I AkUr. _ 0- Q _ , w N... to d y in J 00 CD �s�:.� ; yr ;ice �•� .- �. J +� (D � b n 10 rq s - � CD cr Cn m Ln co 3 m - Monday,August 18,2025 Public Comment & Input Form For City Council Meetings, Board Meetings, &Commission Meetings To submit a service request,ask a question,report a violation,browse city-required permit forms or access services online,click here: Access Online Services To continue submitting a written public comment click Next below. Public Comment & Input Form For City Council Meetings, Board Meetings, &Commission Meetings Date of Meeting Tuesday,August 19,2025 Name Miranda Graham Address 14238 Natal Plum Dr Corpus Christi,TX,78418 Please select the Board, Committee, City Council or governing body that your comments are directed to: Are you a resident of Corpus Christi? Yes What district do you reside in? District 4 Topic Ennis Jolson Burial Ground Agenda Item Number N/A Comment Dear City Council of Corpus Christi, I am Miranda Graham, a Karankawa/Lipan Apache woman who is indigenous to Corpus Christi,TX. It has come to my tribe's attention that there is a Tax Increment Reinvestment Zone(TIRZ)funding for the development of a sacred burial ground to my people. I have been born and raised here and this land is a place of prayer and gathering for my relatives. I ask for you to kindly reconsider this decision on behalf of all indigenous people of the Coastal Bend. I plea on behalf of the respectable man who is no longer with us today, Larry Running Turtle Salazar.This land is sacred to us and it is historical. Please consult with local tribes who are indigenous to this land,with archaeologists to conduct an archaeological survey. Develop a plan for respectfully discovering human remains with archaeological monitoring if you must. And please consider our people instead of disposing,destroying or dehumanizing these human remains and artifacts. Thank you. 1 Upload supporting images or documents. � -• Satur I y' r •. Annual March for Ishka Provide an email to receive a copy of mirandagraham3570@gmail.com your submission. 2 so 0 H U aCORPOPp£ I852 AGENDA MEMORANDUM Public Hearing and First Reading for the City Council Meeting of August 19, 2025 Second Reading for the City Council Meeting of August 26, 2025 DATE: August 19, 2025 TO: Peter Zanoni, City Manager FROM: Michael Dice, Development Services Department Michaeld3@cctexas.com (361) 826-3596 Rezoning for a property at or near 602 Saratoga Blvd CAPTION: Zoning Case No. ZN8634, Saratoga 400 Partners, LLC. (District 3). Ordinance rezoning a property at or near 602 Saratoga Boulevard from the "RS-4.5" Single-Family 4.5 District to the "RS-4.5/PUD" Single-Family 4.5 District with a Planned Unit Development overlay; providing for a penalty not to exceed $2,000 and publication. (Planning Commission and Staff recommend approval). SUMMARY: This item is to rezone the property to allow a denser residential subdivision, accommodating a total of 256 dwelling units. BACKGROUND AND FINDINGS: The proposed Saratoga West Planned Unit Development comprises 32.80 acres out of the Planning Commission-approved 257-acre Saratoga Ridge Subdivision preliminary plat, south of the Corpus Christi International Airport, at the intersection of Saratoga Boulevard, and County Road 37 (the future Jurica Road), east of Old Brownsville Road. The site sits outside the airport's accident potential and clear zones; and within an area largely zoned "IL" Light Industrial District, with a moderate "FR" Farm-Rural District, and modest-sized medium-density residential districts dating to the early 1980s. The immediate surrounding properties are zoned "RS-4.5" Single-Family 4.5 District to the east; "FR" Farm Rural District and "RS-4.5" Single-Family 4.5 District to the north and south; and "FR" Farm Rural District to the west. The site and surrounding land have a current land use designation of agricultural and are undeveloped. The applicant is now seeking to apply a planned unit overlay to the current base zoning district to accommodate a denser residential subdivision. The "RS-4.5" District allows for various uses including single-family detached houses and places of worship. Zero lot line developments and semi-attached houses are permitted subject to limitations. A limited number of public and civic uses are allowed, subject to the restrictions necessary to preserve and protect the single-family character of the neighborhood. The proposed rezoning is consistent with the Westside Area Development Plan (ADP) and is consistent with the FLUM designation of Medium-Density Residential. During the permitting process, zoning reviews are conducted to ensure that development compatibility is achieved; through the prescription of Unified Development Code required buffer yard width and points (UDC §7.9.5, 7.9.6), increased setbacks due to height (UDC §4.2.8.D), limitations on hours of operations with certain site features (UDC §7.2.7.B.1 .a), and visual barriers such as landscaping (UDC §7.3.10) and walls to buffer noise generators (UDC §7.9.8.B). Public Input Process: Number of Notices Mailed: 0 notices were mailed within the 200-foot notification area, and 0 outside the notification area. As of July 18, 2025 In Favor In Opposition 0 inside notification area 0 inside notification area 0 outside notification area 0 outside notification area A total of 0.00% of the 200-foot notification area is in opposition. ALTERNATIVES: None. FISCAL IMPACT: There is no fiscal impact associated with this item. RECOMMENDATION (July 9, 2025): Planning Commission and Staff Recommend approval of the change of zoning from the "RS-4.5" Single-Family 4.5 District to the "RS-4.5/PUD" Single-Family 4.5 District with a Planned Unit Development overlay. Vote Results For: 8 Against: 0 Absent: 1 Abstained: 0 LIST OF SUPPORTING DOCUMENTS: Ordinance Presentation - Aerial Map Planning Commission Final Report Zoning Case No. ZN8634, Saratoga 400 Partners, LLC. (District 3). Ordinance rezoning a property at or near 602 Saratoga Boulevard from the "RS- 4.5" Single-Family 4.5 District to the "RS-4.5/PUD" Single-Family 4.5 District with a Planned Unit Development overlay; providing for a penalty not to exceed $2,000 and publication. (Planning Commission and Staff recommend approval). WHEREAS, with proper notice to the public, a public hearing was held during a meeting of the Planning Commission, during which all interested persons were allowed to appear and be heard; WHEREAS, the Planning Commission has forwarded to the City Council its final report and recommendation regarding the application for an amendment to the City of Corpus Christi's Unified Development Code ("UDC") and corresponding UDC Zoning Map; WHEREAS, with proper notice to the public, a public hearing was held during a meeting of the City Council, during which all interested persons were allowed to appear and be heard; WHEREAS, the City Council has determined that this rezoning is not detrimental to the public health, safety, or general welfare of the City of Corpus Christi and its citizens; and WHEREAS,the City Council finds that this rezoning will promote the best and most orderly development of the properties affected thereby, and to be affected thereby, in the City of Corpus Christi. NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF CORPUS CHRISTI, TEXAS, THAT: SECTION 1. The Unified Development Code ("UDC") and corresponding UDC Zoning Map of the City of Corpus Christi, Texas are amended by changing the zoning on the subject property being 32.80 acres, as described and shown in Exhibit"A", from: the "RS-4.5" Single-Family 4.5 District to the "RS-4.5/PUD" Single-Family 4.5 District with a Planned Unit Development Overlay. The subject property is located at or near 602 Saratoga Boulevard. Exhibit A, a metes and bounds, is attached to and incorporated in this ordinance. Exhibit B, the PUD (Planned Unit Development) guideline document is also attached and incorporated. SECTION 2. The Planned Unit Development Overlay granted in Section 1 of this ordinance is subject to the Owner following the conditions listed below: 1. Planned Unit Development Guidelines and Master Site Plan: The Owners shall develop the properties in accordance with the Development (PUD) Guidelines and Master Site Plan, attached as Exhibit B, and to the satisfaction of the Technical Review Committee (TRC). 2. Other Requirements: The conditions listed herein do not preclude compliance with other applicable UDC and Building and Fire Code Requirements. 3. Time Limit: An approved development plan shall expire 24 months after the date that the development plan was approved, unless a complete building permit application has been submitted, or if no building permit is required, a certificate of occupancy has been issued. SECTION 3. The UDC and corresponding UDC Zoning Map of the City, made effective July 1, 2011 and as amended from time to time, except as changed by this ordinance, both remain in full force and effect including the penalties for violations as made and provided for in Article 10 of the UDC. SECTION 4. To the extent this amendment to the UDC represents a deviation from the City's Comprehensive Plan, the Comprehensive Plan is amended to conform to the UDC, as it is amended by this ordinance. SECTION 5. All ordinances or parts of ordinances specifically pertaining to the zoning of the subject property that conflict with this ordinance are hereby expressly superseded except for the Military Compatibility Area Overlay Districts. This ordinance does not amend or supersede any Military Compatibility Area Overlay Districts, which, as adopted by Ordinance #032829, remain in full force and effect. SECTION 6. A violation of this ordinance, or requirements implemented under this ordinance, constitutes an offense punishable by a fine not to exceed $2,000.00 for each offense; as provided in Article 1, Section 1.10.1 of the UDC, Article 10 of the UDC, and/or Section 1-6 of the Corpus Christi Code of Ordinances. SECTION 7. Publication shall be made in the official publication of the City of Corpus Christi as required by the City Charter. SECTION 8. This ordinance shall become effective upon publication. Introduced and voted on the day of 12025. PASSED and APPROVED on the day of , 2025. ATTEST: Paulette Guajardo, Mayor Rebecca Huerta, City Secretary Exhibit A PAPE-DAWSON ENGINEERS METES AND BOUNDS DESCRIPTION FOR SARATOGA RIDGE WEST P.U.D. (PLANNED UNIT DEVELOPMENT) A 32.904 acre,or 1,428,923 square feet more or less,tract of land out of that called 257.69 acre tract described in a deed to Saratoga 400 Partners, LLC, recorded in Document Number 2022043954 of the Official Public Records of Nueces County,Texas,out of the Enriquez Villareal Survey,Abstract 1, of the City of Corpus Christi,Nueces County,Texas.Said 32.804 acre tract being more fully described as follows, with bearings based on the Texas Coordinate System established for the South Zone from the North American Datum of 1983 NAD 83(NA2011)epoch 2010.00: COMMENCING: At a found Type I TxDOT Monument on the northeast right-of-way line of State Highway 357,a 120-foot wide public right-of-way,also known as Saratoga Boulevard, the southwest line of said 257.69 acre tract,at the southeast end of the east cut-back of the intersection of said State Highway 357 and an un-improved 20-foot wide road reservation, recorded in Volume 3, Page 40, of the Map Records of Nueces County, Texas,a southwest corner of said 257.69 acre tract,from which a found 5/8"iron rod with a cap marked 'BASS" at the northwest corner of said east cut-back,the west corner of said 257.69 acre tract,the south corner of said 20-foot wide un-improved road reservation,bears N 35°24'26"W,a distance of 223.90 feet; THENCE: N 73°14'58"E, departing said northeast right-of-way line, the southwest line of said 257.69 acre tract,over and across said 257.69 acre tract,a distance of 424.96 feet to the POINT OF BEGINNING of the herein described Planned Unit Development tract; THENCE: Continuing over and across said 257.69 acre tract,the following twelve(12)bearings and distances: N 28°34'20" E,a distance of 1350.04 feet to a point; S 61°50'42"E,a distance of 1040.93 feet to a paint; S 28°09'18"W,a distance of 45.00 feet to a point; S 61'50'42"E,a distance of 110.00 feet to a point; S 28°09'18"W,a distance of 680.00 feet to a point; N 61"50'42"W,a distance of 160.00 feet to a point; S 28°09'18"W,a distance of 85.00 feet to a point; N 61°50'42"W,a distance of 76.80 feet to a point; Page 1 of 2 32.804 Ac Saratoga Ridge P.U.D. March 27,2025 Page 2 of 2 S 28'34'20"W,a distance of 430.01 feet to a point; S 61`50'42"E,a distance of 145.22 feet to a point; S 28°09'18"W,a distance of 110.00 feet to a point; N 61*50'42"W, a distance of 1066.05 feet to the POINT OF BEGINNING and containing 32.804 acres in the City of Corpus Christi,Nueces County,Texas.Said tract being described under job number 21032-02 by Pape-Dawson Engineers. 9 F re WAN......AVD E6AENTSON �i 6839 .' !''g eat�o'?*q�' •as SUM i Brian Lorentson Registered Professional Land Surveyor R.P.L.S.NO.6839 PREPARED BY: Pape-Dawson Engineers Texas Registered Survey Firm#10029800 DATE: March 27,2025 JOB NO. 21032-02 DOC.NO. N:\CIVIL\21032-02\Word\21032-02 FIN 32.804AC PUD.docx Exhibit B LU CL LU w - ° wLU I a e mL LU bs�aepa� Z a � I it es r — � � 1 oo'O88 M„800.9ZS hL'7 1 I 5 V a� SSw LLJ .m oao rr � aoz o� p - Z� �o� I LLI__ I III F-_--- ,ed'osci-3,AZ.aC.ezN a 4 � @ _`btl3A 001 Yw3J- �S�/, �mmra / n rrn.n su e[nw ww rim ZONING REPORT CASE ZN8634 Applicant & Subject Property District: 3 Owner: Saratoga 400 Partners LLC Applicant: Pape Dawson Engineers Address: 602 Saratoga Boulevard, located northeast of Saratoga Boulevard, and southeast of Old Brownsville Road. Legal Description: 255.684 Acres out of Tracts 1 Thru 6, WM J Farm. Acreage of Subject Property: 32.8 acres. Refer to Attachment (A) Metes and Bounds. Zoning Request From: "RS-4.5" Single-Family 4.5 District To: "RS-4.5/PUD" Single-Family 4.5 District with a Planned Unit Development Overlay Purpose of Request: To allow a denser residential subdivision. Land Development & Surrounding Land Uses Zoning District Existing Land Use Future Land Use Site "RS-4.5" Single-Family 4.5 "FR" Farm Rural, North "RS-4.5" Single-Family 4.5 South "FR" Farm Rural Agricultural Medium-Density Residential East "RS-4.5" Single-Family 4.5 West "FR" Farm Rural Plat Status: The subject property is not platted. The proposed development will require subdivision of the subject tract. A Saratoga Ridge preliminary plat was approved by Planning Commission on November 1 , 2023. Military Compatibility Area Overlay District (MCAOD, Effective August 22, 2022): The subject property is not within a MCAOD District. Code Violations: None Roadway Master Plan Existing Roadway Section Proposed Designation (Aerial) "AY Primary Arterial Section Existing Divided Saratoga 130-Foot ROW 100-Foot ROW Boulevard "Cl" Minor Residential 6 Lanes, 2 Lanes, Collector Median No Median/Center Turn Lane Transit: The Corpus Christi RTA provides service to the subject property via Bus Route 19 Ayers with a bus stop near Greenwood Drive and Sanderson Drive; approximately 1 mile east of the subject property. Bicycle Mobility Plan: The subject property is not located near bicycle mobility infrastructure. Utilities Gas: A 4-inch HP WS (active grid main) exists along the south side of Saratoga Boulevard. Stormwater: A surface stormwater infrastructure exists along the north side of Saratoga Boulevard. Wastewater: A 6-in (active and public) wastewater force main exists along the north side of Saratoga Boulevard; and an 18-inch PVC (public and under construction) gravity main is proposed southeast of the subject property along Saratoga Boulevard. Water: A 54-inch SP (active and public) transmission line exists along the north side of Saratoga Boulevard with (2) 12-inch (public and under construction) distribution lines proposed east and south of the subject property, along Saratoga Boulevard. Corpus Christi Comprehensive Plan Plan CC: Provides a vision, goals, and strategies, to guide, regulate, and manage future development and redevelopment within the corporate limits and extraterritorial jurisdiction (ETJ) was adopted in 2016. ADP (Area Development Plan): According to Plan CC the subject property is located within the Westside ADP (Adopted on January, 2023). Water Master Plan: No improvements have been proposed. Wastewater Master Plan: Improvements have been proposed, which, include a 12-inch PVC proposed main, along Saratoga Boulevard. Stormwater Master Plan: No improvements have been proposed. Roadway Master Plan: "A3" Primary Arterial Divided. Public Notification Number of Notices Mailed 0 within a 200-foot notification area 0 outside the 200-foot notification area In Opposition 0 inside the notification area 0 outside the notification area 0 % in opposition within the 200-foot notification area (0 individual property owners) Public Hearing Schedule Planning Commission Hearing Date: July 9, 2025 Tentative City Council 1st Reading/Public Hearing Date: August 19, 2025 Tentative City Council 2nd Reading Date: August 26, 2025 Background: The proposed Saratoga West Planned Unit Development comprises 32.80 acres out of the Planning Commission-approved 257-acre Saratoga Ridge Subdivision preliminary plat, south of the Corpus Christi International Airport, at the intersection of Saratoga Boulevard, and County Road 37 (the future Jurica Road), east of Old Brownsville Road. The site sits outside the airport's accident potential and clear zones; and within an area largely zoned "IL" Light Industrial District, with a moderate "FR" Farm-Rural District, and modest-sized medium-density residential districts dating to the early 1980s. The immediate surrounding properties are zoned "RS-4.5" Single-Family 4.5 District to the east; "FR" Farm Rural District and "RS-4.5" Single-Family 4.5 District to the north and south; and "FR" Farm Rural District to the west. The site and surrounding land have a current land use designation of agricultural and are undeveloped. The applicant is now seeking to apply a planned unit overlay to the current base zoning district to accommodate a denser residential subdivision. The 257-acre preliminary plat was approved on November 1st, 2023; preceded by a zoning request approved by City Council on September 6, 2022, to the "RS-4.5" Single-Family 4.5 District and "RE/SP" Residential Estate District with a special permit from the "FR" Farm Rural District. The original request was amended by applicant to be consistent with the AICUZ (Air Installation Compatibility Use Zone) for the Corpus Christi International Airport and the Navy's JLUS (Joint Land Use Study) land use recommendations whose purpose is to maintain a harmonious relationship the navy's training operation and the surrounding communities' quality of life. The subject property is out of Tract I, which is outside any of the airports' AICUZ zones. The amendment to the original request logically parceled out three tracts to align with the AICUZ zones of the airport and the Joint Land Use Study. A continuous band, 300 feet in depth, along Saratoga Boulevard and the future planned Jurica Road, maintains the "FR" Farm Rural district designation, presumably for future development of a commercial nature. Tract I, the land outside of the AICUZ zones of the airport, received a "RS-4.5" Single-family 4.5 zoning designation; while Tract II, in line with the AICUZ, was granted a "RE" Residential Estate District, which requires a greater amount of lot area for development, with a special permit that deviates the required density to 2 dwelling units per acre, rather than the prescribed 1 unit, and prevents construction in the Special Flood Hazard Area. Final plats, out of Tract I, are currently undergoing review, and include the subject property. The "RS-4.5" District allows for various uses including single-family detached houses and places of worship. Zero lot line developments and semi-attached houses are permitted subject to limitations. A limited number of public and civic uses are allowed, subject to the restrictions necessary to preserve and protect the single-family character of the neighborhood. A planned unit development overlay, as it pertains to the subject request, may be used to permit new or innovative concepts in land utilization, master-planned communities or mixed-use developments that other zoning districts do not easily accommodate. A planned unit development also provides site- specific compatibility standards. While greater flexibility is given to allow special conditions or restrictions that would not otherwise allow development to occur, procedures are established to ensure against misuse of increased flexibility. Plan CC (City of Corpus Christi Comprehensive Plan) Consistency: The proposed rezoning is consistent with Elements, Goals and Strategies for Decision Makers: o Corpus Christi development patterns support efficient and cost-effective use of resources and a high quality of life. ■ Promote the proper location of land uses based on compatibility, Iocational needs, and characteristics of each use. ■ Encourage orderly growth of new residential, commercial, and industrial areas. ■ Promote a balanced mix of land uses to accommodate continuous growth and promote the proper location of land uses based on compatibility, Iocational needs, and characteristics of each use. o Corpus Christi has well-designed neighborhoods and built environments. ■ Encourage convenient access from medium-density residential development to arterial roads. Westside ADP (Area Development Plan) and FLUM (Future Land Use Map) Consistency: The proposed rezoning is consistent with the Westside ADP and is consistent with the FLUM designation of Medium-Density Residential. Staff Analysis: Staff reviewed the subject property's background information and the applicant's purpose for the rezoning request and conducted research into the property's land development history to include platting, zoning, existing surrounding land uses, and potential code violations. Staff compared the proposed zoning's consistency with the applicable elements of the comprehensive plan. As a result of the above analysis, staff notes the following: • The proposed rezoning is consistent with the City's comprehensive plan and the future land use of medium-density residential. • The overlay to be applied will maintain compatibility with the present zoning, conforming uses to be soon established, and the character of the surrounding area, and will not have a negative impact on the surrounding neighborhood. o The overlay tweaks the base "RS-4.5" Single-Family 4.5 standards—from a 4,500 sf lot area requirement to 4,000 sf, and lot width from 45 ft to 40 ft. It remains fully compatible with adjacent zoning and existing conforming uses. No significant negative impacts on the character or livability of the surrounding neighborhood are anticipated. o Under the unmodified RS-4.5 rules, the submitted layout could have yielded roughly 224 dwelling units; with the two minor dimensional deviations allowed by this PUD overlay, the plan accommodates 256 units. That produces an overall density of about 7.82 units per acre (versus 6.83 u/a without deviations), which still comfortably fits within the Medium-Density Residential range of 7-13 units per acre. • The parcel to be rezoned is suitable for uses permitted by the zoning district that would be applied by the proposed amendment. Planning Commission and Staff Recommendation (July 9, 2025): After evaluation of case materials provided and subsequent staff analysis including land development, surrounding uses and zoning, transportation and circulation, utilities, Comprehensive Plan consistency, and considering public input, Planning Commission and Staff Recommend approval of the change of zoning from the "RS-4.5" Single-Family 4.5 District to the "RS-4.5/PUD" Single-Family 4.5 District with a Planned Unit Development overlay. Attachments: (A) Metes & Bounds Description and Exhibit. (B) Existing Zoning and Notice Area Map. (C) Planned Unit Development Plan (A) Metes & Bounds Description and Exhibit PAPE-DAWSAN ENGINEERS METES AND BOUNDS DESCRIPTION FOR SARATOGA RIDGE WEST P.W.D. (PLANNED UNIT DEVELOPMENT) A 32.804 acre,or 1,428,923 square feet more or less,tract of land out of that called 257.69 acre tract described in a deed to Saratoga 4DO Partners,U-C, recorded in Document Number 2022043954 of the Official Public Records of Nueces County,Texas,out of the Enriquez Villareal Survey,Abstract 1,of the City of Corpus Christi,Nueces County,Texas,Said 32.804 acre tract being more fully described as follows, with bearings based on the Texas Coordinate System established for the South Zone from the North American Datum of 1983 NAD 83(NA2011)epoch 2010.00: COMMENCING: At a found Type I TxDOT Monument on the northeast right-of-way line of State Highway 357,a 120-foot wide public right-of-way,also known as Saratoga Boulevard, the southwest line of said 257.69 acre tract,at the southeast end of the east cut-back. of the intersection of said State Highway 357 and an un-improved 20-foot wide road reservation,recorded in Volume 3,Page 40,of the Map Records of Nueces County, Texas,a southwest corner of said 257.69 acre tract,from which a found 5/8"iron rod with a cap marked "BASS"at the northwest corner of said east cut-back,the west corner of said 257.69 acre tract,the south corner of said 20-foot wide un-improved road reservation,bears N 35°24'26"W,a distance of 223.90 feet,- THENCE: N 73°14'58"E,departing said northeast right-of-way line,the southwest line of said 257.69 acre tract,over and across said 257.69 acre tract,a distance of 424.96 feet to the POINT OF BEGINNING of the herein described Planned Unit Development tract; THENCE: Continuing over and across said 257.69 acre tract,the fallowing twelve(12)bearings and distances: N 28°34'20"E,a distance of 1350.04 feet to a paint; S 61'50'42"E,a distance of 1040.93 feet to a point; S 28'09'18"W,a distance of 45.00 feet to a point; S 61"50'42"E,a distance of 110.00 feet to a paint; S 28'09'18"W,a distance of 680.DO feet to a point; N 61°50'42"W,a distance of 160.00 feet to a point; S 28'09'18"W,a distance of 85.00 feet to a point; N 61'50'42"W,a distance of 76.80 feet to a point; Page 1 of 2 Islnphon , 210.375.9000 addross:2000 NW LOOP 410 SAN ANTONIO,Tx 79213 webaitc PAPS-OAWSON.COM 32.804 Ac Saratoga Ridge P.U.D. March 27,2025 Page 2 of 2 S 28°34'20"W,a distance of 430.01 feet to a point; S 61°50'42"E,a distance of 145.22 feet to a point; S 28°09'18"W,a distance of 110.00 feet to a point; N 61°50'42"W, a distance of 1066.05 feet to the POINT OF BEGINNING and containing 32.804 acres in the City of Carpus Christi,Nueces County,Texas.Said tract being described under job number 21032-02 by Pape-Dawson Engineers. Af-fi � .......... - - BRINY DAVID IORENTSRN Brian Lorentson Registered Professional Land Surveyor R.P.L.S.NO.6839 PREPARED BY: Pape-Dawson Engineers Texas Registered Survey Firm#t 10028500 DATE: March 27,2025 JOB NO. 21032-02 DOC.NO. N:\CIVIL\21032-02\Word\21032-02 FN 32.804AC PUD.docx (B) Existing Zoning and Notice Area Map AICUZ =APZ-1 0'APZ-2 CZ RE FR M H SUBJECT P,R.OPEl R,S-4 5 CASE: ZN8634 Zoning and notice Area RM-i Multifamily 1 IL Light Industrial 4� RM-2 Multifamily 2 IH Heavy Industrial i RM-3 Multlfamllya PIJO Plannetl N n it Dev.Overlay ON Professional OMce RS-10 Single-Family 10 RM-AT Multifamily AT R6-6 Single-Family 6 CN-1 Neighborhood Commerctal RS-4.5 Single-Famlly4.6 CN-2 Neighborhood Commercial RS-TF Two-Family CRA Resort Commercial RS-15 Single-Family 16 CR-2 Resort Commerctal RE Residential Estate CG-1 General Commercial RS-TH Townhouse CG-2 General Commercial Sp Special Permit Cl Intensive Commercial RV Recreational Vehicle Park CRD Dewntovm Commercial RMH Manufactured Home CR-3 Resort Commercial /-- FR Farm Rural H Historic Overlay SUBJECT BP Business Park PROPERTY �f'71�Subject Property bu O Owners itIth 2C0' ffer In lauor 4 ow eswnnm2oo'it�edon owners City of Esn,HERE arraoneaew„�vsnipranre nepp-,b- C?IpuS LOCATION MAP Christi (C) Planned Unit Development Plan '4'n'd 123m 3`OOIL VOO LVHVS EO-ZEOLZ'ON qof RanInS:EO-Z£D l2'oN qof IInIJ w w aw - W �4 �o w �p N ¢= o����� z o 1Y; as hd P S m v ¢ moo- F 4Ch O w� �� w�' �`� ^ 's ❑ JIo ten. . is Z aao w LLI Lu ❑ cc Q s ❑ I aBa 'h3�'939 O Wr� F'm ¢ m�V<od o F LLO LLI � .� �. ❑ � W- q En a - ---_ I r i I Loa I r I Y � i r Qaz I r a oo'oea M_aL.easzs "L r - p` L � I x — wj = ww ts � . w� ao�= � !r I � m� - o•� �� 3 o Z¢ o,o - x - s UI _ — Y d 3 a _ ~ � ,bb'OSFL�3sOZ.bF.HaN i tiz _ o s v aN 3 _�lltl3..D3LWtlW31� n _ faa'a ces�loeLozd oo�] � '\`� �ga�AeiNnoo ('H'd'0 85-✓OSOZIGZA ADO) t'a'd'0 p64a ZOLI4LY GOGJ ill 3JVG6Y35 53A �IN33WnH Z3aN3Tn 3_GIX'0�•.�3G 1 � Zoning Case ZN8634 Saratoga 400 Partners LLC District 3 Rezoning for a property at or near 602 Saratoga Boulevard From the "RS-4.5" Single-Family 4.5 District To the "RS-4.5/PUD" Single-Family 4.5 District with a PUD Overlay SUBJECT- PROPERTY 41 1 gq. SUBJECT RgT�Gq H(vo _ _ PROPERTY N City of Esri,HERE Corpu* LOCATION MAP 1 Christi ' Planning Commission July 9, 2025 Zoning and Land Use Proposed Use: To allow a denser residential subdivision, accommodating a total of 256 FR RE dwelling units. MH ADP (Area Development Plan): Westside ADP, Adopted on January 2023 sue�Egr FLUM (Future Land Use Map): 'ROPE Medium-Density Residential S-4 5 Existing Zoning District: "RS-4.5" Single-Family 4.5 District Adjacent Land Uses: North: Agricultural; Zoned: TR" and "RS-4.5" N South: Agricultural; Zoned: TR" Farm Rural 1 East: Agricultural; Zoned: "RS-4.5" West: Agricultural; Zoned: TR" Public Notification 0 Notices mailed inside the 200' buffer 0 Notices mailed outside the 200' buffer RE FR Notification Area M Opposed: 0 (0.00%) 3UBAECT Separate Opposed Owners: (0) ' In Favor: 0 (0.00%) N "Notified property owner's land in SQF/Total SQF of all properties in the notification area =Percentage of public in opposition and/or favor. TRC Approved Site Plan Sg / S61'5042E '°` °' PUD DEVELOPMENT STANDARDS 9nge FardlyZisUIcts RS4.5 17IPtiD M m Lot Av (M 45M 4000 ' MirL Lot Nidth(FT) 45 40 M mYards(F) 20 20 — Weet(FT) 20 20 cQ m $eEt(corner)(P7) 10 i0 P .ry 8de(sirye)(Fl) 5 5 FIR 9dB Rotsl)(Fl) 10 id FIIIar(FT) 5 5 I w � I — — Min.Open dace 3ostq 305u I R � MBzHei¢R(PT1 a5 as — +WHERE NOT STATED OTHERWSE.THIS DEVELOPMENT WILL COMPLY WITH THE STANDARDS OUTLINED IN THE CITY Rs 4.5 OF CORPUS CHRIST]UNIFIED DEVELOPMENT CODE T E- rew RESIDENTIAL LOTS 1 _ UNIT If AREA ❑WELLING DENSITY - �- (ACRES) �NITS(DU) (DU/AC) rzoxirvc ewxongr UNIT 1 11.77 95 8-11 1 L UNIT 2 6.76 52 7.69 rv61'50'42'w—i°5s o5' UNIT 3 7.19 55 7.65 axovm,r unc � UNIT 4 7.08 54 7.53 R TOTAL 32.80 256 7.82 O' — ———— nonce aim Staff Analysis and Recommendation • The proposed rezoning is consistent with the City's comprehensive plan and the future land use of medium-density residential. • The overlay to be applied will maintain compatibility with the present zoning, conforming uses to be soon established, and the character of the surrounding area, and will not have a negative impact on the surrounding neighborhood. • The parcel to be rezoned is suitable for uses permitted by the zoning district that would be applied by the proposed amendment. STAFF RECOMMENDS APPROVAL FROM "RS-4.5" SINGLE-FAMILY 4.5 DISTRICT TO "RS-4.5/PUD" SINGLE-FAMILY 4.5 DISTRICT WITH A PLANNED UNIT DEVELOPMENT OVERLAY SUBJECT PROPERTY �BV CASE: ZN8 634 N WE Aerial View — s ® Subject *+� Property4 SUBJECT J,' PROPERTY City of Esri, HERE Corpus LOCATION MAP Christi se GO � O� A H AGENDA MEMORANDUM 'NCORPOP Action Item for the City Council Meeting of August 26, 2025 1852 DATE: August 26, 2025 TO: Peter Zanoni, City Manager FROM: Mike Markle, Chief of Police mikema(u-)-cctexas.com (361) 886-2603 Peter Collins, Chief Information Officer of Information Technology PeterC�cctexas.com (361) 826-3735 Sergio Villasana, Director of Finance & Procurement SergioV2@cctexas.com (361) 826-3227 Virtual Reality Simulator Training System for the Corpus Christi Police Department's Police Training Academy CAPTION: Motion authorizing the purchase and installation of a virtual reality training simulator including computers, networking, training, and five-year warranty from V-Armed, of Brooklyn, New York, for the Corpus Christi Police Department's Police Training Academy, in an amount up to $383,000.00, with FY 2025 funding from the Crime Control and Prevention District fund. SUMMARY: This item is a motion to approve the purchase and installation of a virtual reality training simulator for the Corpus Christi Police Department's Police Training Academy. The virtual reality training simulator will be used for the training of police trainees and sworn personnel. BACKGROUND AND PURPOSE: The purpose of this virtual reality training equipment is to provide a fully immersive environment for Police scenario training, specifically decision-making under stressful conditions. In today's policing landscape, law enforcement agencies are subjected to rigorous public scrutiny and face continuously evolving threats. Incidents involving the use of force garner significant attention and necessitate enhanced officer training aimed at improving judgment and de-escalation techniques. Conventional training methodologies, such as brief classroom instruction, static firearms practice, or sporadic role-playing exercises, frequently fall short in appropriately preparing officers for real- world encounters. Furthermore, live scenario exercises demand considerable coordination and are unable to replicate all of the perilous situations that officers may confront safely during training simulations. Virtual reality simulation training enables the Corpus Christi Police Department(CCPD)to position its police officers within realistic scenarios that mimic actual policing challenges in a safe and controlled environment. By using the virtual reality simulation training, CCPD's police officers can practice managing armed confrontations, mental health crises, or active shooter incidents. Additionally, it provides comprehensive after-action review features that CCPD and its police officers can analyze, learn from, and use to enhance their skills and training. Officers that participate in virtual reality training acquire increased confidence, superior decision-making skills, and heightened situational awareness in the field. V-ARMED's virtual reality simulation training is equipped with advanced features to enhance the virtual training experience. The main features and equipment include: • 30'x30' Optical Tracking System that includes wall mounted hardware, cameras, networking, computers, servers, screens, and cables • Six Whole Body Inverse Kinematics and six Operation-Oriented Motion Headsets that provide realistic and responsive body movement tracking • One Head Mounted Display (Virtual Instructor)that delivers immersive visual experiences • Headphones that ensure high-quality audio for an engaging training environment • Computer that powers the system with robust performance • Weapon Tracker that accurately tracks weapon movements in the virtual training environment • Training Pistol, Rifle, and Taser that offer realistic weapon handling and practice (these training weapons will be customized to what CCPD's police officers carry The V-Armed Dispatch software records the entire training session and allows it to be instantly replayed in a high-resolution 3D After Action Review that is guided by an auto-generated critical event timeline. All sounds, communications, and actions of participants are captured by the Dispatch software, and the system can playback the session from unlimited points of view. This allows instructors to teach, critique, and improve the police trainees' performance immediately using indisputable data. All of the above equipment will be shipped within six weeks of order, with an estimated installation time of one week. After the installation is completed, V-Armed will provide CCPD with one week (40 hours) of training. Troubleshooting will be available with V-Armed through phone and/or video call. Equipment and component repairs will be shipped overnight to V-Armed, as they have an understanding that police training is a top priority. However, if on-site services or repairs are needed, a V-Armed employee(s) will travel onsite when requested. CCPD originally considered relocating its existing virtual training simulator to the Police Training Academy. However, after extensive review, CCPD and IT determined that the current virtual training simulator equipment is out of date (over 10 years old) and not under warranty. Furthermore, the current virtual training simulator technology has vastly increased over the past decade to reflect today's policing. The proposed virtual reality training simulator is equipped with the latest technology that will be utilized by CCPD to ensure that it remains a high-performance Police Department. The virtual reality training simulator will be utilized by all CCPD police personnel (officers and cadets) and will also be made available to external law enforcement agencies. The following prominent agencies currently use the system: New York Police Department, Los Angeles Police Department, Miami Police Department, Orlando Police Department, and the Mexico City Police Department. Additionally, several colleges' and universities' police departments are using this technology to include New Mexico Tech University, Louisiana State University Training Academy, and Texas Alvin College. PROCUREMENT DETAIL: Finance & Procurement conducted a competitive Request for Bids to obtain bids for a virtual reality simulator training system to be used at the Police Academy. The City received one responsive, responsible bid. Staff are recommending the award to the lowest, responsive, responsible bidder, V-Armed, Inc. of Brooklyn, New York. Procurement conducted a local and national search for suppliers capable of providing the large virtual wall training apparatus and not the virtual headgear (goggle) type training system. The search identified seven firms, namely Apex, Inveris, V-Armed, Virtra, Milo, and Imeropex, that have previously provided or are currently supplying training systems for the Police Department and Police Academy cadets. Two of the seven firms are no longer providing services, one is no longer taking orders due to workload, and only one of the remaining four provided a bid to the City. ALTERNATIVES: The alternative is not to purchase the simulator and continue with conventional classroom training settings; however, conventional training methods do not provide the enhanced training that the virtual reality training simulator providers for officers to perform their duties at a higher level. FINANCIAL IMPACT: The fiscal impact for FY 2025 is in an amount up to $383,000.00 from the Crime Control Fund. Funding Detail Fund: 9010 Organ ization/Activity: 11718 Project # (CIP Only): N/A Account: 520090 Amount: $383,000.00 RECOMMENDATION: Staff recommends the approval of this purchase agreement with V-Armed, Inc. of Brooklyn, New York, for virtual reality training simulator training system to be used at the Police Academy, as presented. LIST OF SUPPORTING DOCUMENTS: Service Agreement Bid Tabulation City of Corpus Christi Bid Tab Finance & Procurement RFB 6565 Sr. Buyer: Marco Lozano Virtual Reality Simulator Police Academy V-Armed Inc. Brooklyn, NY Item Description Unit Qty Price Extended Price 30'x 30'Optical Tracking System:to include-Wall Mounted hardware, 1 1 LS $ 90,000.00 $ 90,000.00 cameras, networking,computers, servers,screens,cables Training Participant Kits: (6)Whole-Body Inverse Kinematics and Operation- 2 Oriented Motion, 1- Head mounted 1 LS $ 150,000.00 $ 150,000.00 dispay(HMD),headphones,Computer, Weapon Tracking,Training pistol,rifle, taser. 3 On-Site Training-40hrs 1 LS $ 2,000.00 $ 2,000.00 4 Installation 1 LS $ 6,000.00 $ 6,000.00 5 License(Included) 1 EA $ - $ - 6 Warranty-1 YR 1 EA $ 27,000.00 $ 27,000.00 6 Iwarranty-Years 2 through 5 4 EA $ 27,000.00 $ 108,000.00 TOTAL PRICE $ 383,000.00 SC I SERVICE AGREEMENT NO. 6565 U Virtual Reality Simulator Training System for Police N6 RPONPtEO z852 Academy THIS Virtual Reality Simulator Training System for Police Academy Agreement (''Agreement'') is entered into by and between the City of Corpus Christi, a Texas home- rule municipal corporation ("City") and V-Armed, Inc. ("Contractor''), effective upon execution by the City Manager or the City Manager's designee ("City Manager"). WHEREAS, Contractor has bid to provide Virtual Reality Simulator Training System for Police Academy in response to Request for Bid/Proposal No. 6565 ("RFB/RFP"), which RFB/RFP includes the required scope of work and all specifications and which RFB/RFP and the Contractor's bid or proposal response, as applicable, are incorporated by reference in this Agreement as Exhibits 1 and 2, respectively, as if each were fully set out here in its entirety. NOW, THEREFORE, City and Contractor agree as follows: 1. Scope. Contractor will provide Virtual Reality Simulator Training System for Police Academy ("Services") in accordance with the attached Scope of Work, as shown in Attachment A, the content of which is incorporated by reference into this Agreement as if fully set out here in its entirety, and in accordance with Exhibit 2. 2. Term. (A) The Term of this Agreement is four months beginning on the date provided in the Notice to Proceed from the Contract Administrator or the City's Procurement Division. The parties may mutually extend the term of this Agreement for up to zero additional zero-month periods ("Option Period(s)"), provided, the parties do so in writing prior to the expiration of the original term or the then-current Option Period. (B) At the end of the Term of this Agreement or the final Option Period, the Agreement may, at the request of the City prior to expiration of the Term or final Option Period, continue on a month-to-month basis for up to six months with compensation set based on the amount listed in Attachment B for the Term or the final Option Period. The Contractor may opt out of this continuing term by providing notice to the City at least 30 days prior to the expiration of the Term or final Option Period. During the month-to-month term, either Party may terminate the Agreement upon 30 days' written notice to the other Party. Service Agreement Standard Form Page 1 of 8 Approved as to Legal Form October 29, 2021 3. Compensation and Payment. This Agreement is for an amount not to exceed $383,000.00, subject to approved extensions and changes. Payment will be made for Services performed and accepted by the City within 30 days of acceptance, subject to receipt of an acceptable invoice. All pricing must be in accordance with the attached Bid/Pricing Schedule, as shown in Attachment B, the content of which is incorporated by reference into this Agreement as if fully set out here in its entirety. Any amount not expended during the initial term or any option period may, at the City's discretion, be allocated for use in the next Option Period. Invoices must be mailed to the following address with a copy provided to the Contract Administrator: City of Corpus Christi Attn: Accounts Payable P.O. Box 9277 Corpus Christi, Texas 78469-9277 4. Contract Administrator. The Contract Administrator designated by the City is responsible for approval of all phases of performance and operations under this Agreement, including deductions for non-performance and authorizations for payment. The City's Contract Administrator for this Agreement is as follows: Name: Erica Rodriguez Department: Corpus Chrisiti Police Department Phone: 361-886-2610 Email: EricaRoCcctexas.com 5. Insurance; Bonds. (A) Before performance can begin under this Agreement, the Contractor must deliver a certificate of insurance ("COI"), as proof of the required insurance coverages, to the City's Risk Manager and the Contract Administrator. Additionally, the COI must state that the City will be given at least 30 days' advance written notice of cancellation, material change in coverage, or intent not to renew any of the policies. The City must be named as an additional insured. The City Attorney must be given copies of all insurance policies within 10 days of the City Manager's written request. Insurance requirements are as stated in Attachment C, the content of which is incorporated by reference into this Agreement as if fully set out here in its entirety. (B) In the event that a payment bond, a performance bond, or both, are required of the Contractor to be provided to the City under this Agreement before performance can commence, the terms, conditions, and amounts required in the bonds and appropriate surety information are as included in the RFB/RFP or as Service Agreement Standard Form Page 2 of 8 Approved as to Legal Form October 29, 2021 may be added to Attachment C, and such content is incorporated here in this Agreement by reference as if each bond's terms, conditions, and amounts were fully set out here in its entirety. 6. Purchase Release Order. For multiple-release purchases of Services to be provided by the Contractor over a period of time, the City will exercise its right to specify time, place and quantity of Services to be delivered in the following manner: any City department or division may send to Contractor a purchase release order signed by an authorized agent of the department or division. The purchase release order must refer to this Agreement, and Services will not be rendered until the Contractor receives the signed purchase release order. 7. Inspection and Acceptance. City may inspect all Services and products supplied before acceptance. Any Services or products that are provided but not accepted by the City must be corrected or re-worked immediately at no charge to the City. If immediate correction or re-working at no charge cannot be made by the Contractor, a replacement service may be procured by the City on the open market and any costs incurred, including additional costs over the item's bid/proposal price, must be paid by the Contractor within 30 days of receipt of City's invoice. 8. Warranty. (A) The Contractor warrants that all products supplied under this Agreement are new, quality items that are free from defects, fit for their intended purpose, and of good material and workmanship. The Contractor warrants that it has clear title to the products and that the products are free of liens or encumbrances. (B) In addition, the products purchased under this Agreement shall be warranted by the Contractor or, if indicated in Attachment D by the manufacturer, for the period stated in Attachment D. Attachment D is attached to this Agreement and is incorporated by reference into this Agreement as if fully set out here in its entirety. (C) Contractor warrants that all Services will be performed in accordance with the standard of care used by similarly situated contractors performing similar services. 9. Quality/Quantity Adjustments. Any Service quantities indicated on the Bid/Pricing Schedule are estimates only and do not obligate the City to order or accept more than the City's actual requirements nor do the estimates restrict the City from ordering less than its actual needs during the term of the Agreement and including any Option Period. Substitutions and deviations from the City's product requirements or specifications are prohibited without the prior written approval of the Contract Administrator. Service Agreement Standard Form Page 3 of 8 Approved as to Legal Form October 29, 2021 10. Non-Appropriation. The continuation of this Agreement after the close of any fiscal year of the City, which fiscal year ends on September 30th annually, is subject to appropriations and budget approval specifically covering this Agreement as an expenditure in said budget, and it is within the sole discretion of the City's City Council to determine whether or not to fund this Agreement. The City does not represent that this budget item will be adopted, as said determination is within the City Council's sole discretion when adopting each budget. 11. Independent Contractor. Contractor will perform the work required by this Agreement as an independent contractor and will furnish such Services in its own manner and method, and under no circumstances or conditions will any agent, servant or employee of the Contractor be considered an employee of the City. 12. Subcontractors. In performing the Services, the Contractor will not enter into subcontracts or utilize the services of subcontractors. 13. Amendments. This Agreement may be amended or modified only in writing executed by authorized representatives of both parties. 14. Waiver. No waiver by either party of any breach of any term or condition of this Agreement waives any subsequent breach of the same. 15. Taxes. The Contractor covenants to pay payroll taxes, Medicare taxes, FICA taxes, unemployment taxes and all other applicable taxes. Upon request, the City Manager shall be provided proof of payment of these taxes within 15 days of such request. 16. Notice. Any notice required under this Agreement must be given by fax, hand delivery, or certified mail, postage prepaid, and is deemed received on the day faxed or hand-delivered or on the third day after postmark if sent by certified mail. Notice must be sent as follows: IF TO CITY: City of Corpus Christi Attn: Erica Rodriguez Department: Police Department Address: 321 John Sartain, Corpus Christi, TX78401 Phone: 361-886-2610 Fax: 361-826-3877 IF TO CONTRACTOR: V-Armed, Inc. Attn: Paul Grajec Title: CMO Address: 630 Flushing Ave. Mailbox 28, Brooklym, New York 11206 Phone: 212-595-0400 Service Agreement Standard Form Page 4 of 8 Approved as to Legal Form October 29, 2021 Fax: N/A 17. CONTRACTOR SHALL FULLY INDEMNIFY, HOLD HARMLESS AND DEFEND THE CITY OF CORPUS CHRISTI AND ITS OFFICERS, EMPLOYEES AND AGENTS ("INDEMNITEES') FROM AND AGAINST ANY AND ALL LIABILITY, LOSS, CLAIMS, DEMANDS, SUITS, AND CAUSES OF ACTION OF WHATEVER NATURE, CHARACTER, OR DESCRIPTION ON ACCOUNT OF PERSONAL INJURIES, PROPERTY LOSS, OR DAMAGE, OR ANY OTHER KIND OF INJURY, LOSS, OR DAMAGE, INCLUDING ALL EXPENSES OF LITIGATION, COURT COSTS, ATTORNEYS' FEES AND EXPERT WITNESS FEES, WHICH ARISE OR ARE CLAIMED TO ARISE OUT OF OR IN CONNECTION WITH A BREACH OF THIS AGREEMENT OR THE PERFORMANCE OF THIS AGREEMENT BY THE CONTRACTOR OR RESULTS FROM THE NEGLIGENT ACT, OMISSION, MISCONDUCT, OR FAULT OF THE CONTRACTOR OR ITS EMPLOYEES OR AGENTS. CONTRACTOR MUST, AT ITS OWN EXPENSE, INVESTIGATE ALL CLAIMS AND DEMANDS, ATTEND TO THEIR SETTLEMENT OR OTHER DISPOSITION, DEFEND ALL ACTIONS BASED THEREON WITH COUNSEL SATISFACTORY TO THE CITY ATTORNEY, AND PAY ALL CHARGES OF ATTORNEYS AND ALL OTHER COSTS AND EXPENSES OF ANY KIND ARISING OR RESULTING FROM ANY SAID LIABILITY, DAMAGE, LOSS, CLAIMS, DEMANDS, SUITS, OR ACTIONS. THE INDEMNIFICATION OBLIGATIONS OF CONTRACTOR UNDER THIS SECTION SHALL SURVIVE THE EXPIRATION OR EARLIER TERMINATION OF THIS AGREEMENT. 18. Termination. (A) The City may terminate this Agreement for Contractor's failure to comply with any of the terms of this Agreement. The City must give the Contractor written notice of the breach and set out a reasonable opportunity to cure. If the Contractor has not cured within the cure period, the City may terminate this Agreement immediately thereafter. (B) Alternatively, the City may terminate this Agreement for convenience upon 30 days advance written notice to the Contractor. The City may also terminate this Agreement upon 24 hours written notice to the Contractor for failure to pay or provide proof of payment of taxes as set out in this Agreement. 19. Owner's Manual and Preventative Maintenance. Contractor agrees to provide a copy of the owner's manual and/or preventative maintenance guidelines or instructions if available for any equipment purchased by the City pursuant to this Agreement. Contractor must provide such documentation upon delivery of such equipment and prior to receipt of the final payment by the City. Service Agreement Standard Form Page 5 of 8 Approved as to Legal Form October 29, 2021 20. Limitation of Liability. The City's maximum liability under this Agreement is limited to the total amount of compensation listed in Section 3 of this Agreement. In no event shall the City be liable for incidental, consequential or special damages. 21. Assignment. No assignment of this Agreement by the Contractor, or of any right or interest contained herein, is effective unless the City Manager first gives written consent to such assignment. The performance of this Agreement by the Contractor is of the essence of this Agreement, and the City Manager's right to withhold consent to such assignment is within the sole discretion of the City Manager on any ground whatsoever. 22. Severability. Each provision of this Agreement is considered to be severable and, if, for any reason, any provision or part of this Agreement is determined to be invalid and contrary to applicable law, such invalidity shall not impair the operation of nor affect those portions of this Agreement that are valid, but this Agreement shall be construed and enforced in all respects as if the invalid or unenforceable provision or part had been omitted. 23. Order of Precedence. In the event of any conflicts or inconsistencies between this Agreement, its attachments, and exhibits, such conflicts and inconsistencies will be resolved by reference to the documents in the following order of priority: A. this Agreement (excluding attachments and exhibits); B. its attachments; C. the bid solicitation document including any addenda (Exhibit 1); then, D. the Contractor's bid response (Exhibit 2). 24. Certificate of Interested Parties. Contractor agrees to comply with Texas Government Code Section 2252.908, as it may be amended, and to complete Form 1295 "Certificate of Interested Parties" as part of this Agreement if required by said statute. 25. Governing Law. Contractor agrees to comply with all federal, Texas, and City laws in the performance of this Agreement. The applicable law for any legal disputes arising out of this Agreement is the law of the State of Texas, and such form and venue for such disputes is the appropriate district, county, or justice court in and for Nueces County, Texas. 26. Public Information Act Requirements. This paragraph applies only to agreements that have a stated expenditure of at least $1 ,000,000 or that result in the expenditure of at least $1 ,000,000 by the City. The requirements of Subchapter J, Chapter 552, Government Code, may apply to this contract and the Contractor agrees that the contract can be terminated if the Contractor knowingly or intentionally fails to comply with a requirement of that subchapter. Service Agreement Standard Form Page 6 of 8 Approved as to Legal Form October 29, 2021 27. Entire Agreement. This Agreement constitutes the entire agreement between the parties concerning the subject matter of this Agreement and supersedes all prior negotiations, arrangements, agreements and understandings, either oral or written, between the parties. Service Agreement Standard Form Page 7 of 8 Approved as to Legal Form October 29, 2021 CONTRACTOR 22rd cy4 ek Signature. Paul Grajek(Au111,202511:35CDT) Printed Name: Paul Grajek Title: Chief Marketing Officer Date: 07/11 /2025 CITY OF CORPUS CHRISTI Sergio Villasana Director, Finance & Procurement Date: Attached and Incorporated by Reference: Attachment A: Scope of Work Attachment B: Bid/Pricing Schedule Attachment C: Insurance and Bond Requirements Attachment D: Warranty Requirements Incorporated by Reference Only: Exhibit l : RFB/RFP No. 6565 Exhibit 2: Contractor's Bid/Proposal Response Service Agreement Standard Form Page 8 of 8 Approved as to Legal Form October 29, 2021 Attachment A - Scope of Work 1.1 General Requirements/Background Information The City of Corpus Christi is requesting the purchase of a Virtual Reality/31D Virtual Environment Simulated Law Enforcement Training System for the Police Training Academy. The purpose of this equipment is to provide a fully immersive environment for Police scenario training, specifically decision making under stressful conditions. The virtual reality training system will integrate hardware and software to create the user's experience. The system must be instructor driven, not preset libraries, and allow for avatars to be injected as needed into the virtual world. Minimum set up for three users or more, the system must be able to replicate the Smith and Wesson M&P duty weapons. In conjunction with functionality, it is imperative to have comprehensive documentation of user feedback through after-action analysis and biometric measurements such as pupil dilation and heart rate. The system must track each bullet's trajectory to submillimeter precision. 1.2 The hardware required must contain: A. VR headset B. Motion tracking sensors C. Controllers D. Computer system with required specifications E. Recoil Kits F. Charging stations G. Tripods for portability H. Must cover 30' x 30' area I. Three trainee kits to include six whole body kinematic system mudules 1.3 Software requirements must contain: A. Limitless Scenario creation B. Multiple Avatar Users C. Voice Modulation D. After action analysis E. User Reaction analysis 1.4 Delivery, installation, training and warranty Corpus Christi Police Training Academy, 6902 Yorktown, Corpus Christi TX, 78414. Page 1 of 2 A. Delivery, installation, and training must be pre-scheduled. B. Delivery hours: 8:00 am to 4:00 pm, Monday through Friday. Deliveries are not accepted on weekends or federal holidays. C. Installation hours: 8:00 am to 4:00 pm, Monday through Friday. Deliveries are not accepted on weekends or federal holidays. D. The installation of the training system must include a site survey and the installation of all equipment. E. The Contractor shall do all equipment installation, testing, debugging, and calibrations for accuracy. F. The Contractor shall provide 40 hours of on-site training once the system is operational. Warranty - A minimum one year standard warranty should begin after complete system acceptance by the Corpus Christi Police Training Academy. City's Point of Contact: Sr. Officer Alyssa Perez, 361-886-2614. Page 2 of 2 CITY OF CORPUS CHRISTI CONTRACTS AND PROCUREMENT v BID FORM NOONPOR I,, 1852 RFB No. 6565 Virtual Reality Simulator Training System for Police Academy PAGE 1 OF 1 Date: May 21, 2025 Authorized ON14 Bidder: Paul Grajek, CMO,V-Armed Inc. Signature: 1. Refer to "Instructions to Bidders" and Contract Terms and Conditions before completing bid. 2. Quote your best price for each item. 3. In submitting this bid, Bidder certifies that: a. the prices in this bid have been arrived at independently, without consultation, communication, or agreement with any other Bidder or competitor, for the purpose of restricting competition with regard to prices. b. Bidder is an Equal Opportunity Employer, and the Disclosure of Interest information on file with City's Contracts and Procurement office, pursuant to the Code of Ordinances, is current and true. c. Bidder is current with all taxes due and company is in good standing with all applicable governmental agencies. d. Bidder acknowledges receipt and review of all addenda for this RFB. Item Description Unit Qty Price Mended Price 30'00'Optical Tracking System:to include-Wall 1 Mounted hardware,cameras,networking,computers, 1 Is $ 90,000 $ 90,000 servers,screens,cables Training Participant Kits:(6)Whole-BodyInverse Kinematics and Operation-Oriented Motion 1-Head 2 1 LS $ 150,000 $ 150,000 mounted dispay(HINID),headphones,Computer, Weapon Tracking,Trainingpistol,rifle,taser. 3 On-Site Training-40hrs 1 LS $ 2,000 $ 2,000 4 Installation 1 IS $ 6,000 $ 6,000 5 License 1 EA $ INCLUDED $ 6 Warranty- 1 YR 1 EA $ 27,000 $ 27,000 6 Warranty-Years 2 through 5 1 EA $ 27,000 $ 108,000 TOTALPRICE $ 383,000 ATTACHMENT C: INSURANCE AND BOND REQUIREMENTS I. CONTRACTOR'S LIABILITY INSURANCE A. Contractor must not commence work under this agreement until all insurance required has been obtained and such insurance has been approved by the City. Contractor must not allow any subcontractor Agency to commence work until all similar insurance required of any subcontractor Agency has been obtained. B. Contractor must furnish to the City's Risk Manager and Contract Administer one (1 ) copy of Certificates of Insurance (COI) with applicable policy endorsements showing the following minimum coverage by an insurance company(s) acceptable to the City's Risk Manager. The City must be listed as an additional insured on the General liability and Auto Liability policies by endorsement, and a waiver of subrogation is required on all applicable policies. Endorsements must be provided with COI. Project name and or number must be listed in Description Box of COI. TYPE OF INSURANCE MINIMUM INSURANCE COVERAGE Commercial General Liability Including: $1,000,000 Per Occurrence 1 . Commercial Broad Form 2. Premises - Operations 3. Products/ Completed Operations 4. Contractual Liability 5. Independent Contractors 6. Personal Injury- Advertising Injury AUTO LIABILITY (including) $500,000 Combined Single Limit 1 . Owned 2. Hired and Non-Owned 3. Rented/Leased WORKERS' COMPENSATION Statutory EMPLOYER'S LIABILITY $500,000 /$500,000 /$500,000 C. In the event of accidents of any kind related to this agreement, Contractor must furnish the Risk Manager with copies of all reports of any accidents within 10 days of the accident. II. ADDITIONAL REQUIREMENTS A. Applicable for paid employees, Contractor must obtain workers' compensation coverage through a licensed insurance company. The coverage must be written on a policy and endorsements approved by the Texas Department of Insurance. The workers' compensation coverage provided must be in an amount sufficient to assure Page 1 of 3 that all workers' compensation obligations incurred by the Contractor will be promptly met. B. Contractor shall obtain and maintain in full force and effect for the duration of this Contract, and any extension hereof, at Contractor's sole expense, insurance coverage written on an occurrence basis, by companies authorized and admitted to do business in the State of Texas and with an A.M. Best's rating of no less than A- VII. C. Contractor shall be required to submit a copy of the replacement certificate of insurance to City at the address provided below within 10 days of the requested change. Contractor shall pay any costs incurred resulting from said changes. All notices under this Article shall be given to City at the following address: City of Corpus Christi Attn: Risk Manager P.O. Box 9277 Corpus Christi, TX 78469-9277 D. Contractor agrees that with respect to the above required insurance, all insurance policies are to contain or be endorsed to contain the following required provisions: • List the City and its officers, officials, employees, volunteers, and elected representatives as additional insured by endorsement, as respects operations, completed operation and activities of, or on behalf of, the named insured performed under contract with the City, with the exception of the workers' compensation policy; • Provide for an endorsement that the ''other insurance'' clause shall not apply to the City of Corpus Christi where the City is an additional insured shown on the policy; • Workers' compensation and employers' liability policies will provide a waiver of subrogation in favor of the City; and • Provide 30 calendar days advance written notice directly to City of any, cancellation, non-renewal, material change or termination in coverage and not less than 10 calendar days advance written notice for nonpayment of premium. E. Within 5 calendar days of a cancellation, non-renewal, material change or termination of coverage, Contractor shall provide a replacement Certificate of Insurance and applicable endorsements to City. City shall have the option to suspend Contractor's performance should there be a lapse in coverage at any time during this contract. Failure to provide and to maintain the required insurance shall constitute a material breach of this contract. F. In addition to any other remedies the City may have upon Contractor's failure to provide and maintain any insurance or policy endorsements to the extent and within the time herein required, the City shall have the right to order Contractor to remove the exhibit hereunder, and/or withhold any payment(s) if any, which become due to Contractor hereunder until Contractor demonstrates compliance with the requirements hereof. Page 2 of 3 G. Nothing herein contained shall be construed as limiting in any way the extent to which Contractor may be held responsible for payments of damages to persons or property resulting from Contractor's or its subcontractor's performance of the work covered under this agreement. H. It is agreed that Contractor's insurance shall be deemed primary and non-contributory with respect to any insurance or self insurance carried by the City of Corpus Christi for liability arising out of operations under this agreement. I. It is understood and agreed that the insurance required is in addition to and separate from any other obligation contained in this agreement. BOND REQUIREMENTS: No bonds are required for the is service agreement. 2024 Insurance Requirements Ins. Req. Exhibit 4-B Contracts for General Services -Services Performed Onsite O1/01/2024 Risk Management - Legal Dept. Page 3 of 3 ATTACHMENT D: WARRANTY REQUIREMENTS Warranty Labor/Workmanship 1 year Materials 1 year A. The Contractor shall warrant materials and workmanship against defects arising from faulty material, faulty workmanship for a period of 12 months following the final acceptance of the work and shall replace such defective materials or workmanship without cost to the City. B. Where items of equipment or material carry a manufacturer's warranty for any period in excess of 12 months, then the manufacturer's warranty shall apply for that piece of material or equipment. The Contractor shall replace such defective equipment or materials, without cost to the City, within the manufacturer's warranty period. Page 1 of 1 se GO � O� A H 'NCORPOP AGENDA MEMORANDUM 1852 Action Item for the City Council Meeting of August 26, 2025 DATE: August 26, 2025 TO: Peter Zanoni, City Manager FROM: Mike Markle, Chief of Police M ikeMa(u-)-cctexas.com (361) 886-2601 Sergio Villasana, Director of Finance & Procurement SergioV2(a cctexas.com (361) 826-3169 Purchase of one additional Ford F-450 for the Corpus Christi Police Department Bomb Squad through the 2025 Homeland Security Grant CAPTION: Motion authorizing the purchase of one additional Ford F-450 from Silsbee Ford, of Silsbee, Texas, through the TIPS Cooperative, for the Corpus Christi Police Department's Bomb Squad for a total amount of$112,007.75 ($65,355.00 for the truck cost, $39,270.50 for the upfitting cost, and other service related costs), with FY 2025 funding in the amount of$109,507.75 available through the Police Grants Fund and $2,500.00 from the General Fund. SUMMARY: This item is a motion to approve the purchase of one additional 2025 Ford F-450 from Silsbee Ford, of Silsbee, Texas, through the TIPS Cooperative, for the Corpus Christi Police Department's Bomb Squad. BACKGROUND AND FINDINGS: The Corpus Christi Police Department's (CCPD) Bomb Squad responds to an average of over 100 calls annually. The Bomb Squad not only responds in Corpus Christi but also regionally across 21 counties in total as well as to the Port of Corpus Christi. CCPD's Bomb Squad currently has two Ford F-450s that carry large amounts of equipment to locations where it can be used for screening, detection, and disposal of improvised explosive devices (IEDs). The equipment that CCPD's Bomb Squad currently carries weighs 3,500 pounds. This requires a heavy-duty vehicle such as the Ford F-450 that provides safe and capable travel to and from incidents and that can also securely house the necessary equipment and explosives carried by the Bomb Squad. Specifically, the Bomb Squad response vehicle is necessary to transport explosive ordnance disposal (EOD) equipment used for screening, detection, and disposal of improvised explosive devices (IED). The two current Bomb Squad vehicles are used for transporting five Bomb Squad personnel and carrying roughly 3,500 pounds of equipment each. However, this has put a strain on readiness and efficiency for the Bomb Squad. The additional Bomb Squad vehicle is necessary to maintain operational readiness. Bomb Squad technicians need to be self-sufficient to effectively respond immediately to hazardous situations involving explosives without relying on another technician to provide transportation. This independence ensures rapid deployment and immediate action, minimizing risks to public safety. Additionally, self-sufficiency allows bomb technicians to conduct threat assessments, perform safe evacuations, and execute controlled detonations or disarmament operations, all while ensuring their safety and maintaining operational efficiency even in isolated environments. While specific federal requirements may vary, law enforcement agencies, including bomb squad units, are generally expected to have the capability to operate as self-sufficient units. This expectation often stems from national guidelines, best practices, and training standards established by organizations such as the Federal Bureau of Investigation and the Department of Homeland Security. These guidelines emphasize the importance of rapid response and operational independence in dealing with explosives and threats to public safety. Once a situation has been immediately assessed by the responding technician, additional assets can be requested such as the large EOD truck which carries more advanced technology to deal with potentially larger scale hazardous incidents. If approved, the additional Bomb Squad truck will be ordered and subsequently received by City Fleet. Once received, it will be immediately delivered to C&S Truck and Equipment for outfitting upon arrival. The truck will be upfitted before being assigned to the Bomb Squad. The upfitting will include a specialized heavy duty aluminum camper with rear and side opening doors. The Bomb Squad package includes a 30H X 48W X 90D slide out drawer, 5001b drawer slides on each side, an explosive storage cabinet, a robot tray, heavy duty shelves for tool storage, battery chargers, and an alarm system with glass sensor/door triggers on each door. Each of these items provide the space, security and effectiveness to be self-sufficient in responding to an EOD incident. This grant funding was specifically allotted for the purchase of the additional Ford F-450 for CCPD's Bomb Squad in the grant application and grant award from the Texas Office of the Governor— Homeland Security Grant Division for the State Homeland Security Program. The acceptance of the grant funding awarded from the Texas Office of the Governor — Homeland Security Grant Division for the State Homeland Security Program was approved by City Council in July 2025. PROCUREMENT DETAIL: This procurement is through the TIPS Cooperative. Contracts awarded through the cooperative have been competitively procured in compliance with Texas local and state procurement guidelines. Procurement has modified their business practices for a proactive approach to the City's vehicle procurement process. The modified business practice uses all resources available to ensure that vehicles and equipment are sourced and delivered in a timely manner while using economically favorable methods. The base pricing for the Ford F-450 from Silsbee Ford through the TIPS Cooperative is $65,355.00. A comparative same make and model could not be located within other competitive cooperatives, so Procurement searched for a comparative base model and options from a Texas Ford dealership through Ford's website. A competitively priced Ford F-450 was found online; however, its base pricing is $68,425.00. Additionally, the total pricing, which includes upfitting and delivery, for the competitively priced Ford F-450 through Ford online is $116,370.50, which is $4,362.75 more than the Ford F-450 available from Silsbee Ford through the TIPS Cooperative. Below is a table that provides the cost comparison between the Silsbee Ford through the TIPS Cooperative and the Ford online cost. ITEM DESCRIPTION TIPS - Ford Dealership Variance Silsbee Ford (Online) 1 Base Cost 2025 FORD F-450 $65,355.00 $68,425.00 $3,070.00 2 44 Package $3,995.00 $3,470.00 $(525.00) 3 Options $610.00 $610.00 - Discount $(230.25) N/A - 4 Destination Charge $507.50 $2,095.00 $1,587.50 5 Upfitting Service $41,770.50 $41,770.50 - Total $112,007.75 $116,370.50 $(4,362.75) ALTERNATIVES: The alternative is not to approve the purchase of the Ford F-450 for CCPD's Bomb Squad and instead return the grant funds to the Office of the Governor, Homeland Security Grants Division. FISCAL IMPACT: The fiscal impact for FY 2025 is funding in the amount of$109,507.75 from the Police Grants Fund and $2,500.00 from the General Fund. This grant funding was specifically allotted for the purchase of the additional Ford F-450 for CCPD's Bomb Squad in the grant application and grant award from the Texas Office of the Governor—Homeland Security Grant Division for the State Homeland Security Program. Funding Detail: Fund: 1062 Organization/Activity: 821276F Department: 10 Project # (CIP Only): N/A Account: 550020 Amount: $109,507.75 Fund: 1020 Organ ization/Activity: 11740 Department: 29 Project # (CIP Only): N/A Account: 550020 Amount: $2,500.00 RECOMMENDATION: Staff recommends approval of the purchase of one additional 2025 Ford F-450 Police Bomb Squad Pickup from Silsbee Ford, of Silsbee, Texas, through the TIPS Cooperative. LIST OF SUPPORTING DOCUMENTS: Price Sheet City of Corpus Christi Price Sheet Finance& Procurement FORD F-150. POLICE RESPONDER Sr. Buyer:Marco Lozano Silsbee Ford, 1211 Hwy 96 N., Silsbee TX 77656 TIPS USA 210907 Automobiles ITEM DESCRIPTION QTY UNIT EXTENDED TOTAL 1 2025 FORD F-450 1 $65,355.00 $65,355.00 2 4x4 1 $3,995.00 $3,995.00 3 Running Boards 1 $445.00 $445.00 4 1225 Traction 1 $165.00 $165.00 Published Options Discount 1 5% $(230.25) 5 2025 package Increase 1 $2,500.00 $2,500.00 6 C &S Upfitting (breakout cost listed below) 1 $39,270.50 $39,270.50 7 Additional Delivery Charge @ 290 miles 1 $507.50 $507.50 TOTAL PURCHASE PRICE $112,007.75 se p ,a 1-4 11 NCONPORRI� 1852 AGENDA EMORANDUM Action Item for the City Council Meeting August 26, 2025 DATE: August 26, 2025 TO: Peter Zanoni, City Manager FROM: Juan Rivera, Interim Director of Asset Management ivanr7a-cctexas.com (361)826-3273 Sergio Villasana, Director of Finance & Procurement sergiov2(a)cctexas.com (361)826-3227 Service Agreement for Windshield repairs and replacements to fleet vehicles for the Asset Management Department CAPTION: Motion authorizing the execution of a one-year service agreement, with two one-year options, with Roland Mendiola dba National Auto Glass, of Corpus Christi, Texas, for windshield repairs and replacements to City fleet vehicles for the Asset Management Department in an amount up to $129,250.00, with a potential amount up to$387,750.00 if both option periods are exercised, with FY 2025 funding in the amount of$26,928.00 from the Fleet Maintenance Service Fund. SUMMARY: This motion authorizes a one-year service agreement, with two one-year option periods, for windshield repair and replacement for the Asset Management Department's Fleet Division. Windshield repair and replacement services are essential in maintaining the City's fleet of vehicles. BACKGROUND AND PURPOSE: This service agreement will provide for the necessary windshield repairs and replacements, while ensuring compliance with state safety regulations and minimizing operational disruptions. The need for this service agreement arises due to frequent windshield damage caused by environmental factors, road debris, accidents, and other situations that cannot be anticipated. Windshield service agreements serve as a crucial component in maintaining vehicle integrity, ensuring cost-effective service delivery, and promoting operational efficiency. Establishing a formal agreement helps organizations streamline windshield repair and replacement processes, ensuring compliance with safety regulations while minimizing disruptions. This service agreement is designed to provide consistent service quality, reduce overall maintenance expenses, and enhance fleet readiness. Asset Management conducted a cost comparison between in-house repairs and contracted windshield repair. The analysis focused on labor rate, part costs, time, and training/equipment. In the case of labor, the in-house average labor rate was cheaper than the contracted labor rate by half ($27.50/ Hour as compared to $55/ Hour), but the in-house rate does not include overhead such as benefits and facility costs like the contracted rate does. Furthermore, labor for windshield repairs only covers approximately 10% of total costs per repair, making the in-house labor savings marginal. Another consideration is that if there is a defect in the installation that damages the glass when the work is contracted out, the contractor would be responsible under their lifetime warranty for the replacement of the glass. All defects in installation performed by City mechanics would result in additional costs to the City for replacement, further reducing the appeal to perform the labor in-house. In the cost comparison, part costs were comparable in-house versus contracted when using OEM parts. However, the contractor buys in bulk and has storage facilities for that inventory, which allows them to sell to the City at a 10% markup. In contrast, the City would have to buy parts off-contract from National Auto Glass, a dealership, or other vendor on an as needed basis, leading to parts being purchased at or up to a 30% mark-up as compared to the 10% contracted rate. Furthermore, the Fleet Parts Room does not have the facility space to maintain an inventory of windshields. City mechanics would need to wait on delivery or pick up the glass from the vendor before placing the unit in queue for repair, potentially downing the unit by as much as seven business days. In the final cost comparison consideration, City mechanics do not have training in glass installation. This would be an added expense to maintain skills in that field. Just as well, Asset Management does not possess glass installation equipment and tools, including calibration tools needed to properly install sensors that are part of modern windshields. The cost of procuring these items is significant and something that is provided in-kind when the work is contracted out. Taking all of these findings into consideration, the fiscal impact to train, equip, and utilize City personnel to conduct windshield replacements would be approximately $557,501 for three years as compared to $387,750 in the proposed contract if both option years are exercised. This cost would include labor, parts, training, equipment, tools, materials, and liquidated damages. Furthermore, each installation would require two mechanics and a dedicated bay space for the work, reducing labor availability for mechanical repairs by 312 hours per year (or 39 working days) and decreasing total City fleet readiness by approximately 2% annually. The decrease in fleet readiness would impact City department capabilities, ultimately impacting the delivery of services to the public. Therefore, the proposed agreement is the most cost-effective and responsible solution to support the City's windshield repair services, and staff recommends the award to the lowest, responsive, responsible bidder, Roland Mendiola dba National Auto Glass. National Auto Glass is the incumbent for these services. Asset Management has been satisfied with their performance and recommends continuing to use National Auto Glass for these services. Since 2004, National Auto Glass has been providing coastal bend businesses, car dealerships, and other company fleets with fleet maintenance programs for windshield and auto glass replacement and repair. As a local business, National Auto Glass services Corpus Christi, Calallen, Robstown, Kingsville, Aransas Pass, Port Aransas and the surrounding communities. National Auto Glass's full service includes trained technicians, mobile service, a Lifetime Warranty on workmanship, and the use of only OEM (Original Equipment Manufacturer) glass and adhesives for maximum safety and reliability. National Auto Glass is the incumbent and has been providing contracted windshield repair services to the City since August 2021. Since that time, they have performed over $435,000 in vehicle repair jobs, averaging four per week, to the City's fleet with no formal complaints as to service or quality. Fleet Maintenance personnel do not currently conduct windshield installation due to the training, specialty tools, warranty requirements, and inventory space requirements; therefore, Asset Management relies on the vendor to provide these services. National Auto Glass does not provide after-hours repair, and the City does not utilize an after-hours/emergency windshield repair contractor. However, when services are required, National Auto Glass responds to the Fleet Maintenance facility to provide repair services on-site, usually within two to three business days, depending on availability of parts. PROCUREMENT DETAIL: National Auto Glass is the incumbent vendor for the previous three-year contract. The previous agreement was for an amount up to $272,500 and expired on August 7, 2025. It is important to note that the City increased the contract valuation by an additional $47,500 in 2025 to $272,500 to carry the department through to August 2025. The increase was due to the increase in parts costs as a result of inflation. To date, all of the $272,500 has been expended. Finance & Procurement conducted a competitive Request for Bids for windshield repairs and replacements to fleet vehicles. The City received a total of three bids, one of which was deemed to be non-responsive; Eliazar Sergio Polendo dba Fastright Auto Glass, of Corpus Christi is no longer in business and was non-responsive to all forms of communication. Therefore, two responsive, responsible bids were submitted. Staff recommends the award to the lowest, responsive, responsible bidder, Roland Mendiola dba National Auto Glass of Corpus Christi, Texas. Below is a table that shows the pricing comparison between the incumbent, National Auto Glass, and the second lowest bidder, Los Dos Compadres dba Gardner Automotive & Body Shop. If options are utilized, the proposed contract will be $105,000 more than the previous contract in total. The previous agreement's hourly rate, or unit price, was $50.00 per hour as compared to$55.00 per hour in the proposed agreement. The proposed agreement will still be the most cost-effective solution for the City. Los Dos Compadres dba Fastright Auto to Gla Gla *Eliaz Sergio o dba National Auto Glass Gardner Automotive& ss Body Shop Corpus Christi,Texas Corpus Christi, Corpus Christi, Texas Texas ITEM Description Unit 1-Year Qty Unit Price Total Price Unit Price Total Price Unit Price Total Price 1 Labor HRS 350 $75.00 $26,250.00 $55.00 $19,250.00 $135.00 $47,250.00 1-Year Estimated Markup Total Price %Markup Total Price % Markup Total Price Spend Parts 0 2 Materials $100,000.00 0% $100,000.00 10% $110,000.00 30% $130,000.00 1 Year Total .Ia 250 ,,,,� $129,250.00 $177,250.00 *Deemed Non-Responsive due to no longer being in business ALTERNATIVES: The alternative would be to not secure a long-term service agreement; however, the Asset Management Department would have to contact a vendor on as needed basis and schedule windshield repair or replacement at the convenience of the vendor. Non-contracted purchases would also require the processing of manual, paper invoicing. This would not be as productive or efficient as having a set labor cost, locked in parts markup, automated invoicing payment, and first-priority service. FISCAL IMPACT: The fiscal impact for FY 2025 is an amount up to $26,928.00. The remaining cost will be budgeted in future years during the annual budget process. FUNDING DETAIL: Fund: 5110 Fleet Maintenance Service Fund Organizational/Activity: 40170 Fleet Operations Department#: 13 Asset Management - Fleet Product# (CIP Only) N/A Account: 530100 Vehicle Repairs Amount: $26,928.00 RECOMMENDATION: Staff recommends the approval of this agreement with Roland Mendiola dba National Auto Glass of Corpus Christi, Texas, for windshield repair and replacement as presented. LIST OF SUPPORTING DOCUMENTS: Resolution Service Agreement Bid Tabulation City of Corpus Christi Bid Tabulation Contracts&Procurement RFB#6169-Windshield Repair and Replacement for Fleet Vehicles Sr.Buyer: Marco Lozano Asset Management Los Dos Compadres dba *Fastright Auto Glass National Auto Glass Gardner Automotive&Body Shop Corpus Christi,Texas Corpus Christi,Texas Corpus Christi,Texas ITEM Description Unit 1-Year Qty Unit Price Total Price Unit Price Total Price Unit Price Total Price 1 Labor HRS 350 $ 75.00 $ 26,250.00 $ 55.00 $ 19,250.00 $ 135.00 $ 47,250.00 1-Year Estimated Estimated Spend+ %Markup %Markup Total Price %Markup Total Price Spend Markup=Total 2 Parts/Materials $ 100,000.00 0% $ 100,000.00 10% $ 110,000.00 30% $ 130,000.00 1 Year Total $ 126�2 Q,aa $ 129,250.00 $ 177,250.00 * Vendor is no longer in Business SC O SERVICE AGREEMENT NO. 6169 v Windshield Repairs for Fleet Maintenance N�OftpoA iEO 1852 THIS Windshield Repairs for Fleet Maintenance Agreement (''Agreement'') is entered into by and between the City of Corpus Christi, a Texas home-rule municipal corporation ("City") and Roland Mendiola dba National Auto Glass ("Contractor''), effective upon execution by the City Manager or the City Manager's designee ("City Manager"). WHEREAS, Contractor has bid to provide Windshield Repairs for Fleet Maintenance in response to Request for Bid/Proposal No. 6169 ("RFB/RFP"), which RFB/RFP includes the required scope of work and all specifications and which RFB/RFP and the Contractor's bid or proposal response, as applicable, are incorporated by reference in this Agreement as Exhibits 1 and 2, respectively, as if each were fully set out here in its entirety. NOW, THEREFORE, City and Contractor agree as follows: 1. Scope. Contractor will provide Windshield Repairs for Fleet Maintenance ("Services") in accordance with the attached Scope of Work, as shown in Attachment A, the content of which is incorporated by reference into this Agreement as if fully set out here in its entirety, and in accordance with Exhibit 2. 2. Term. (A) This Agreement is for one year. The parties may mutually extend the term of this Agreement for up to two additional one-year periods ("Option Period(s)"), provided, the parties do so in writing prior to the expiration of the original term or the then-current Option Period. (B) At the end of the Term of this Agreement or the final Option Period, the Agreement may, at the request of the City prior to expiration of the Term or final Option Period, continue on a month-to-month basis for up to six months with compensation set based on the amount listed in Attachment B for the Term or the final Option Period. The Contractor may opt out of this continuing term by providing notice to the City at least 30 days prior to the expiration of the Term or final Option Period. During the month-to-month term, either Party may terminate the Agreement upon 30 days' written notice to the other Party. 3. Compensation and Payment. This Agreement is for an amount not to exceed $129,250.00, subject to approved extensions and changes. Payment will be made for Services performed and accepted by the City within 30 days of acceptance, Service Agreement Standard Form Page 1 of 8 Approved as to Legal Form June 2, 2021 subject to receipt of an acceptable invoice. All pricing must be in accordance with the attached Bid/Pricing Schedule, as shown in Attachment B, the content of which is incorporated by reference into this Agreement as if fully set out here in its entirety. Any amount not expended during the initial term or any option period may, at the City's discretion, be allocated for use in the next Option Period. Invoices must be mailed to the following address with a copy provided to the Contract Administrator: City of Corpus Christi Attn: Accounts Payable P.O. Box 9277 Corpus Christi, Texas 78469-9277 4. Contract Administrator. The Contract Administrator designated by the City is responsible for approval of all phases of performance and operations under this Agreement, including deductions for non-performance and authorizations for payment. The City's Contract Administrator for this Agreement is as follows: Name: Francisco Olvera Jr. Department: Asset Management Phone: 361-826-1917 Email: FranciscoOCcctexas.com 5. Insurance; Bonds. (A) Before performance can begin under this Agreement, the Contractor must deliver a certificate of insurance ("COI"), as proof of the required insurance coverages, to the City's Risk Manager and the Contract Administrator. Additionally, the COI must state that the City will be given at least 30 days' advance written notice of cancellation, material change in coverage, or intent not to renew any of the policies. The City must be named as an additional insured. The City Attorney must be given copies of all insurance policies within 10 days of the City Manager's written request. Insurance requirements are as stated in Attachment C, the content of which is incorporated by reference into this Agreement as if fully set out here in its entirety. (B) In the event that a payment bond, a performance bond, or both, are required of the Contractor to be provided to the City under this Agreement before performance can commence, the terms, conditions, and amounts required in the bonds and appropriate surety information are as included in the RFB/RFP or as may be added to Attachment C, and such content is incorporated here in this Agreement by reference as if each bond's terms, conditions, and amounts were fully set out here in its entirety. Service Agreement Standard Form Page 2 of 8 Approved as to Legal Form June 2, 2021 6. Purchase Release Order. For multiple-release purchases of Services to be provided by the Contractor over a period of time, the City will exercise its right to specify time, place and quantity of Services to be delivered in the following manner: any City department or division may send to Contractor a purchase release order signed by an authorized agent of the department or division. The purchase release order must refer to this Agreement, and Services will not be rendered until the Contractor receives the signed purchase release order. 7. Inspection and Acceptance. City may inspect all Services and products supplied before acceptance. Any Services or products that are provided but not accepted by the City must be corrected or re-worked immediately at no charge to the City. If immediate correction or re-working at no charge cannot be made by the Contractor, a replacement service may be procured by the City on the open market and any costs incurred, including additional costs over the item's bid/proposal price, must be paid by the Contractor within 30 days of receipt of City's invoice. 8. Warranty. (A) The Contractor warrants that all products supplied under this Agreement are new, quality items that are free from defects, fit for their intended purpose, and of good material and workmanship. The Contractor warrants that it has clear title to the products and that the products are free of liens or encumbrances. (B) In addition, the products purchased under this Agreement shall be warranted by the Contractor or, if indicated in Attachment D by the manufacturer, for the period stated in Attachment D. Attachment D is attached to this Agreement and is incorporated by reference into this Agreement as if fully set out here in its entirety. (C) Contractor warrants that all Services will be performed in accordance with the standard of care used by similarly situated contractors performing similar services. 9. Quality/Quantity Adjustments. Any Service quantities indicated on the Bid/Pricing Schedule are estimates only and do not obligate the City to order or accept more than the City's actual requirements nor do the estimates restrict the City from ordering less than its actual needs during the term of the Agreement and including any Option Period. Substitutions and deviations from the City's product requirements or specifications are prohibited without the prior written approval of the Contract Administrator. 10. Non-Appropriation. The continuation of this Agreement after the close of any fiscal year of the City, which fiscal year ends on September 30'h annually, is subject to appropriations and budget approval specifically covering this Agreement as an expenditure in said budget, and it is within the sole discretion of the City's City Service Agreement Standard Form Page 3 of 8 Approved as to Legal Form June 2, 2021 Council to determine whether or not to fund this Agreement. The City does not represent that this budget item will be adopted, as said determination is within the City Council's sole discretion when adopting each budget. 11. Independent Contractor. Contractor will perform the work required by this Agreement as an independent contractor and will furnish such Services in its own manner and method, and under no circumstances or conditions will any agent, servant or employee of the Contractor be considered an employee of the City. 12. Subcontractors. In performing the Services, the Contractor will not enter into subcontracts or utilize the services of subcontractors. 13. Amendments. This Agreement may be amended or modified only in writing executed by authorized representatives of both parties. 14. Waiver. No waiver by either party of any breach of any term or condition of this Agreement waives any subsequent breach of the same. 15. Taxes. The Contractor covenants to pay payroll taxes, Medicare taxes, FICA taxes, unemployment taxes and all other applicable taxes. Upon request, the City Manager shall be provided proof of payment of these taxes within 15 days of such request. 16. Notice. Any notice required under this Agreement must be given by fax, hand delivery, or certified mail, postage prepaid, and is deemed received on the day faxed or hand-delivered or on the third day after postmark if sent by certified mail. Notice must be sent as follows: IF TO CITY: City of Corpus Christi Attn: Francisco Olvera Jr. Department: Asset Management Address: 5352 Ayers Bldg 3A, Corpus Christi, Texas 78415 Phone: 361-826-1917 Fax: 361-826-4394 IF TO CONTRACTOR: Roland Mendiola dba National Auto Glass Attn: Roland Mendiola Title: Owner Address: 1209 Imperial Circle., Corpus Christi, Texas 78416 Phone: 361-249-4351 Fax: N/A Service Agreement Standard Form Page 4 of 8 Approved as to Legal Form June 2, 2021 17. CONTRACTOR SHALL FULLY INDEMNIFY, HOLD HARMLESS AND DEFEND THE CITY OF CORPUS CHRISTI AND ITS OFFICERS, EMPLOYEES AND AGENTS ("INDEMNITEES') FROM AND AGAINST ANY AND ALL LIABILITY, LOSS, CLAIMS, DEMANDS, SUITS, AND CAUSES OF ACTION OF WHATEVER NATURE, CHARACTER, OR DESCRIPTION ON ACCOUNT OF PERSONAL INJURIES, PROPERTY LOSS, OR DAMAGE, OR ANY OTHER KIND OF INJURY, LOSS, OR DAMAGE, INCLUDING ALL EXPENSES OF LITIGATION, COURT COSTS, ATTORNEYS' FEES AND EXPERT WITNESS FEES, WHICH ARISE OR ARE CLAIMED TO ARISE OUT OF OR IN CONNECTION WITH A BREACH OF THIS AGREEMENT OR THE PERFORMANCE OF THIS AGREEMENT BY THE CONTRACTOR OR RESULTS FROM THE NEGLIGENT ACT, OMISSION, MISCONDUCT, OR FAULT OF THE CONTRACTOR OR ITS EMPLOYEES OR AGENTS. CONTRACTOR MUST, AT ITS OWN EXPENSE, INVESTIGATE ALL CLAIMS AND DEMANDS, ATTEND TO THEIR SETTLEMENT OR OTHER DISPOSITION, DEFEND ALL ACTIONS BASED THEREON WITH COUNSEL SATISFACTORY TO THE CITY ATTORNEY, AND PAY ALL CHARGES OF ATTORNEYS AND ALL OTHER COSTS AND EXPENSES OF ANY KIND ARISING OR RESULTING FROM ANY SAID LIABILITY, DAMAGE, LOSS, CLAIMS, DEMANDS, SUITS, OR ACTIONS. THE INDEMNIFICATION OBLIGATIONS OF CONTRACTOR UNDER THIS SECTION SHALL SURVIVE THE EXPIRATION OR EARLIER TERMINATION OF THIS AGREEMENT. 18. Termination. (A) The City may terminate this Agreement for Contractor's failure to comply with any of the terms of this Agreement. The City must give the Contractor written notice of the breach and set out a reasonable opportunity to cure. If the Contractor has not cured within the cure period, the City may terminate this Agreement immediately thereafter. (B) Alternatively, the City may terminate this Agreement for convenience upon 30 days advance written notice to the Contractor. The City may also terminate this Agreement upon 24 hours written notice to the Contractor for failure to pay or provide proof of payment of taxes as set out in this Agreement. 19. Owner's Manual and Preventative Maintenance. Contractor agrees to provide a copy of the owner's manual and/or preventative maintenance guidelines or instructions if available for any equipment purchased by the City pursuant to this Agreement. Contractor must provide such documentation upon delivery of such equipment and prior to receipt of the final payment by the City. Service Agreement Standard Form Page 5 of 8 Approved as to Legal Form June 2, 2021 20. Limitation of Liability. The City's maximum liability under this Agreement is limited to the total amount of compensation listed in Section 3 of this Agreement. In no event shall the City be liable for incidental, consequential or special damages. 21. Assignment. No assignment of this Agreement by the Contractor, or of any right or interest contained herein, is effective unless the City Manager first gives written consent to such assignment. The performance of this Agreement by the Contractor is of the essence of this Agreement, and the City Manager's right to withhold consent to such assignment is within the sole discretion of the City Manager on any ground whatsoever. 22. Severability. Each provision of this Agreement is considered to be severable and, if, for any reason, any provision or part of this Agreement is determined to be invalid and contrary to applicable law, such invalidity shall not impair the operation of nor affect those portions of this Agreement that are valid, but this Agreement shall be construed and enforced in all respects as if the invalid or unenforceable provision or part had been omitted. 23. Order of Precedence. In the event of any conflicts or inconsistencies between this Agreement, its attachments, and exhibits, such conflicts and inconsistencies will be resolved by reference to the documents in the following order of priority: A. this Agreement (excluding attachments and exhibits); B. its attachments; C. the bid solicitation document including any addenda (Exhibit 1); then, D. the Contractor's bid response (Exhibit 2). 24. Certificate of Interested Parties. Contractor agrees to comply with Texas Government Code Section 2252.908, as it may be amended, and to complete Form 1295 "Certificate of Interested Parties" as part of this Agreement if required by said statute. 25. Governing Law. Contractor agrees to comply with all federal, Texas, and City laws in the performance of this Agreement. The applicable law for any legal disputes arising out of this Agreement is the law of the State of Texas, and such form and venue for such disputes is the appropriate district, county, or justice court in and for Nueces County, Texas. 26. Public Information Act Requirements. This paragraph applies only to agreements that have a stated expenditure of at least $1 ,000,000 or that result in the expenditure of at least $1 ,000,000 by the City. The requirements of Subchapter J, Chapter 552, Government Code, may apply to this contract and the Contractor agrees that the contract can be terminated if the Contractor knowingly or intentionally fails to comply with a requirement of that subchapter. Service Agreement Standard Form Page 6 of 8 Approved as to Legal Form June 2, 2021 27. Entire Agreement. This Agreement constitutes the entire agreement between the parties concerning the subject matter of this Agreement and supersedes all prior negotiations, arrangements, agreements and understandings, either oral or written, between the parties. Service Agreement Standard Form Page 7 of 8 Approved as to Legal Form June 2, 2021 CONTRACTOR 6 Signature. Roland Mendiola(Jun 24,202516:03 CDT) Printed Name: Roland Mendiola Title. Owner Date. 06/24/2025 CITY OF CORPUS CHRISTI Sergio Villasana Director, Contracts & Procurement Date: Attached and Incorporated by Reference: Attachment A: Scope of Work Attachment B: Bid/Pricing Schedule Attachment C: Insurance and Bond Requirements Attachment D: Warranty Requirements Incorporated by Reference Only: Exhibit 1 : RFB/RFP No. 6919 Exhibit 2: Contractor's Bid/Proposal Response Service Agreement Standard Form Page 8 of 8 Approved as to Legal Form June 2, 2021 Attachment A - Scope of Work 1.1 General Reg uirements/Background Information The Contractor shall provide windshield repairs and windshield replacement services for the Asset Management Department's Fleet Maintenance Division as outlined in this Scope of Work. 1.2 Scope of Work A. The Contractor shall perform windshield repairs which includes but not limited to dings, chips, rubber seals and windshield replacements for all fleet vehicles on an as needed basis. B. The Contractor must give the City priority which includes acknowledgement of work within one hour and complete the windshield repair or replacement within three hours from the time the Contractor has been notified by City staff. C. First responder vehicle repairs must be given first priority. The Contractor shall provide same-day service and if longer service is needed, it must be approved verbally and written by the Contract Administrator. This standard shall apply to a full six-day work week, Monday through Saturday from 8:00 AM to 5:00 PM (CT). D. The Contractor shall be responsible for providing all the materials, equipment, tools, and services necessary to complete the required work. E. Parts and materials will be based on cost plus mark up (if applicable). Receipts will be required by the Contractor when completing the job. F. Labor will be paid for on a per-hour basis from the time work commenced until completed. The Contractor will have to communicate with its technicians before and after assignment to properly account for labor time. G. The Contractor shall maintain numerous windshields in stock in various sizes to supply the reasonable demand of the City as required by this scope. H. Repairs and replacements shall be completed at the Contractor's place of business; however, in certain cases, the Contractor may be called to perform repairs at remote locations. I. City vehicles will be driven to and from the Contractor's place of business by City personnel. J. The Contractor must clean up theirwork area,within each vehicle, including but not limited to removing all broken glass from within units or around the work area, and cleaning any smudges on the glass to provide a neat and clean repair. Page 1 of 2 K. The Contractor must be able to remove and re-install headache racks, toolboxes, and lighting if needed to install glass. 1.3 Invoicing A. The Contractor shall submit invoice for services to the City and each invoice must include: a. Work description, purchase order number (PO#), service agreement number, location, date of service, parts/materials, and labor hours. b. The Contractor shall only bill actual time worked on job. 1.4 Contractor Quality Control and Superintendence The Contractor shall establish and maintain a complete Quality Control Program that is acceptable to the Contract Administrator to assure that the requirements of the Contract are provided as specified. The Contractor will also provide supervision of the work to insure it complies with the contract requirements. Page 2 of 2 i S� CITY OF CORPUS CHRISTI CONTRACTS AND PROCUREMENT v BID FORM N00 FON�tE 1852 RFB No. 6169 Windshield Repair and Replacement for Fleet Vehicles �, 1 PAGE 1 OF 1 Date: ����XT Authorized Bidder: hbb ul &h " s Signature: 1. Refer to "Instructions to Bidders" and Contract Terms and Conditions before completing bid. 2. Quote your best price for each item. 3. In submitting this bid, Bidder certifies that: a. the prices in this bid have been arrived at independently, without consultation, communication, or agreement with any other Bidder or competitor, for the purpose of restricting competition with regard to prices. b. Bidder is an Equal Opportunity Employer, and the Disclosure of Interest information on file with City's Contracts and Procurement office, pursuant to the Code of Ordinances, is current and true. c. Bidder is current with all taxes due and company is in good standing with all applicable governmental agencies. d. Bidder acknowledges receipt and review of all addenda for this RFB. Item Description Unit 1-Year Qty Unit Price Total Price 1 Labor HRS 350 $ $ 1-Year Estimated %Markup Estimated Spend + Markup Spend R = Total 2 1 Parts/Materials 1 $ 100,000 % $ ` 00 1 Year Grand Total $ :5:6d ATTACHMENT C: INSURANCE REQUIREMENTS I. CONTRACTOR'S LIABILITY INSURANCE A. Contractor must not commence work under this agreement until all insurance required has been obtained and such insurance has been approved by the City. Contractor must not allow any subcontractor Agency to commence work until all similar insurance required of any subcontractor Agency has been obtained. B. Contractor must furnish to the City's Risk Manager and Contract Administer one (1 ) copy of Certificates of Insurance (COI) with applicable policy endorsements showing the following minimum coverage by an insurance company(s) acceptable to the City's Risk Manager. The City must be listed as an additional insured on the General liability and Auto Liability policies by endorsement, and a waiver of subrogation is required on all applicable policies. Endorsements must be provided with COI. Project name and or number must be listed in Description Box of COI. TYPE OF INSURANCE MINIMUM INSURANCE COVERAGE Commercial General Liability Including: $1 ,000,000 Per Occurrence 1 . Commercial Broad Form 2. Premises - Operations 3. Products/ Completed Operations 4. Contractual Liability 5. Independent Contractors 6. Personal Injury- Advertising Injury GARAGE KEEPERS PHYSICAL DAMAGE $500,000 COVERAGE including: Actual Cash Value of Vehicles While in Physical Damage on a Direct Primary Care, Custody or Control Basis C. In the event of accidents of any kind related to this agreement, Contractor must furnish the Risk Manager with copies of all reports of any accidents within 10 days of the accident. II. ADDITIONAL REQUIREMENTS A. Applicable for paid employees, Contractor must obtain workers' compensation coverage through a licensed insurance company. The coverage must be written on a policy and endorsements approved by the Texas Department of Insurance. The workers' compensation coverage provided must be in an amount sufficient to assure that all workers' compensation obligations incurred by the Contractor will be promptly met. Page 1 of 3 B. Contractor shall obtain and maintain in full force and effect for the duration of this Contract, and any extension hereof, at Contractor's sole expense, insurance coverage written on an occurrence basis, by companies authorized and admitted to do business in the State of Texas and with an A.M. Best's rating of no less than A- VII. C. Contractor shall be required to submit a copy of the replacement certificate of insurance to City at the address provided below within 10 days of the requested change. Contractor shall pay any costs incurred resulting from said changes. All notices under this Article shall be given to City at the following address: City of Corpus Christi Attn: Risk Manager P.O. Box 9277 Corpus Christi, TX 78469-9277 D. Contractor agrees that with respect to the above required insurance, all insurance policies are to contain or be endorsed to contain the following required provisions: • List the City and its officers, officials, employees, volunteers, and elected representatives as additional insured by endorsement, as respects operations, completed operation and activities of, or on behalf of, the named insured performed under contract with the City, with the exception of the workers' compensation policy; • Provide for an endorsement that the ''other insurance'' clause shall not apply to the City of Corpus Christi where the City is an additional insured shown on the policy; • Workers' compensation and employers' liability policies will provide a waiver of subrogation in favor of the City; and • Provide 30 calendar days advance written notice directly to City of any, cancellation, non-renewal, material change or termination in coverage and not less than 10 calendar days advance written notice for nonpayment of premium. E. Within 5 calendar days of a cancellation, non-renewal, material change or termination of coverage, Contractor shall provide a replacement Certificate of Insurance and applicable endorsements to City. City shall have the option to suspend Contractor's performance should there be a lapse in coverage at any time during this contract. Failure to provide and to maintain the required insurance shall constitute a material breach of this contract. F. In addition to any other remedies the City may have upon Contractor's failure to provide and maintain any insurance or policy endorsements to the extent and within the time herein required, the City shall have the right to order Contractor to remove the exhibit Page 2 of 3 hereunder, and/or withhold any payment(s) if any, which become due to Contractor hereunder until Contractor demonstrates compliance with the requirements hereof. G. Nothing herein contained shall be construed as limiting in any way the extent to which Contractor may be held responsible for payments of damages to persons or property resulting from Contractor's or its subcontractor's performance of the work covered under this agreement. H. It is agreed that Contractor's insurance shall be deemed primary and non-contributory with respect to any insurance or self insurance carried by the City of Corpus Christi for liability arising out of operations under this agreement. I. It is understood and agreed that the insurance required is in addition to and separate from any other obligation contained in this agreement. Bond Requirements: No bonds required for this Agreement. 2023 Insurance Requirements Ins. Req. Exhibit 4-D Contracts for General Services -Services Performed Offsite O1/01/2023 Risk Management - Legal Dept. Page 3 of 3 ATTACHMENT D: WARRANTY REQUIREMENTS Warranty on Auto Glass and Repairs shall be covered under advertised Lifetime Warranty. Page 1 of 1 SC G� O� N v NOflP00.M1E 1852 AGENDA MEMORANDUM Action Item for the City Council Meeting of August 19, 2025 DATE: August 19, 2025 TO: Peter Zanoni, City Manager THRU : Heather Hurlbert, CPA, CGFO, Assistant City Manager FROM: Sergio Villasana, CPA, CIA, CGFO Director of Finance & Procurement sergiov3@cctexas.com (361) 826-3227 Amendment to Financial Budgetary Policies for FY 2025-2026 CAPTION: Resolution amending Financial Budgetary Policies adopted by Resolution 033143 and providing financial policy direction on preparation of the FY 2026 operating and capital budgets. SUMMARY: The financial budgetary policies for FY 2025-2026 are being requested for an amendment to address several changes including updated Section 3-General Fund Balance, Section 8-Funding Level from General Fund for Residential Street Reconstruction Fund and Section 12-Operating Contingencies. BACKGROUNDAND FINDINGS: Annually, City staff reviews the financial budgetary policies for direction on preparing the upcoming, annual budget. The financial budgetary policies for FY 2025-2026 are being recommended by staff for amendment as follows: • Section 3. General Fund Balance — Over the past five adopted budgets, the City has consistently maintained a 20% reserve for major contingencies. This approach aligns with the recommendation from the City's financial advisors, Special Public Finance Inc., who advise setting a minimum reserve at 20%. A comparative review of other coastal cities reveals reserve levels ranging from 20% to as high as 50%, underscoring the importance of tailoring reserve policies to local risk factors and fiscal conditions. Based on this information, Section 3 of the policy will be updated by replacing the goal of maintaining an unrestricted fund balance of 17% and up to 20% with the goal of maintaining a reserve of 20%. A presentation on the general fund reserve policy is included with additional detail. Other amendments include: o Removing the reference to Working Capital in the title as this section refers to the Fund Balance. o Removing the reference to the GFOA Best Practice publication o Clarifying that the calculation is based on the general fund operating expenses and not appropriations. o Updating the reference to the Annual Comprehensive Financial Report (ACFR) and removing the Comprehensive Annual Financial Report. • Section 8. Funding Level from General Fund for Residential Street Reconstruction Fund Subsection 3 o Added "has not been approved by City Council to date" and updated the date from FY 2023-2024 to 2025-2026. • Section 12. Operating Contingencies o Replacing "is directed" with "may...up..." ALTERNATIVES: An alternative would be to leave the financial budgetary policies as they currently are written. FISCAL IMPACT: There is no financial impact for this item. RECOMMENDATION: Staff recommends approval of the resolution as presented. LIST OF SUPPORTING DOCUMENTS: Resolution Presentation — Financial and Budgetary Policy Presentation — General Fund Reserve Policy RESOLUTION RESOLUTION AMENDING FINANCIAL BUDGETARY POLICIES ADOPTED BY RESOLUTION 033143; AND PROVIDING FINANCIAL POLICY DIRECTION ON PREPARATION OF THE FY 2026 OPERATING AND CAPITAL BUDGETS. WHEREAS, the City Council adopted a Financial Policy in September 2023 by Resolution 033143-1 and WHEREAS, as a result of this policy, the City achieved its goal for the General Fund balance and desires now to articulate a strategy to maintain a General Fund balance and to utilize any surplus balance to provide for enhanced financial stability in future years, and also desires to manage fund balances of the Internal Service Funds, Enterprise Funds, the Combined Utility Reserve Fund, and Debt Service Reserve Funds-land WHEREAS, this policy provides an essential guide to direct financial planning and to maintain and strengthen the City's bond rating; and WHEREAS, it has been the City's practice to reaffirm its financial policy or to adopt a new or modified policy annually in conjunction with preparation of the budget and prior to presenting the Proposed Budget to the City Council. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF CORPUS CHRISTI, TEXAS: The Financial Budgetary Policies adopted by Resolution 033143 are amended to read as follows: Section 1. Development / Effective Date of Financial Budgetary Policy. This Financial Budgetary Policy reaffirms and amends the financial policies adopted each year by the City Council since 1997. The City Manager is directed to prepare each annual proposed budget in accordance with this policy. The City Council is prepared to make expenditure reductions that may be necessary to comply with this policy. This Financial Budgetary policy remains in effect and applies to future annual budget preparation processes until amended by City Council resolution. Section 2. Current Revenues / Current Expenditures. General Fund current revenues and funds available from all sources will equal or exceed current expenditures. Section 3. General Fund Balance. To ensure that current and future services or operations are not severely impacted by any economic slowdowns, emergencies, natural disasters or other unforeseen circumstances, adequate financial resources will be set aside in the General Fund unassigned fund balance. It is the goal of the City Council to maintain a reserve in the General Fund of an unassigned fund balance of 20% of regular General Fund operating expenditures, exclusive of any one-time appropriations. The amount calculated to be 20% of regular General Fund operating expenditures, exclusive of any one-time appropriations, will be Reserved for Major Contingencies in a separate account upon completion of the Annual Comprehensive Financial Report (ACFR). The City Manager shall report on the status of compliance with this policy at least annually as part of the budget process. Uncommitted fund balance in excess of the policy requirement may be recommended for expenditure by the City Manager. Finally, it is noted that extraordinary situations may arise in which the timing of external actions out of the City's control may require the use of the unassigned fund balance. The City Manager shall note these situations to the City Council as soon as the information is known. Section 4. Other Committed Fund Balances. 4.1 Internal Service Funds. To ensure that current and future services or operations are not severely impacted by any economic slowdowns, emergencies, natural disasters or other unforeseen circumstances, it is the goal of the City Council to build and maintain an unassigned reserve in each Internal Service Fund listed below, of up to five percent (5%) of the annual Internal Service Fund appropriations, exclusive of any one-time appropriations. Any amount in excess of five percent (5%)will be returned to the paying Funds or used for one-time expenditures. Subsection 4.1 only applies to the Information Technologies Internal Service Fund; Contracts and Procurement Internal Service Fund; Engineering Services Internal Service Fund; Fleet Maintenance Internal Service Fund; and Facilities Maintenance Internal Services Fund. 4.2 Group Health Plans. It is a goal of the City to maintain a fund balance in the group health plans to (1) pay any associated administrative costs and claims run-out based upon the most recent actuarial study in the event the plan ceases or a change in the third- party administrator is made; and to (2) hold a reserve for catastrophic claims equaling 10% of projected medical and prescription claims. 4.3 General Liability Fund. It is a goal of the City to maintain a fund balance in the General Liability Fund (1) to fund long-term liabilities, incurred but not reported expenses (IBNR), and a risk margin for the adverse development of claims as determined by the actuarial recommendation and reflected in the Comprehensive Annual Financial Report; (2) to provide additional protection against significant unexpected claims experience in the fiscal year as a catastrophic reserve equaling 25% of the average incurred costs of claims experience over the prior five-year period; and (3) to protect against significant cost increases in the fiscal year for purchased insurance coverage premiums equaling 25% of the cost for purchased insurance over the prior year. 4.4 Worker's Compensation Fund. It is a goal of the City to maintain a fund balance in the Worker's Compensation Fund (1) to fund long-term liabilities, incurred but not reported expenses (IBNR), and a risk margin for the adverse development of claims as determined by the actuarial recommendation and reflected in the Comprehensive Annual Financial Report; and (2) to protect against significant unexpected claims experience in the fiscal year as a catastrophic reserve equaling 25% of the average of incurred costs of claims experience over the prior five-year period. 4.5 Enterprise Funds. To ensure that current and future services or operations are not severely impacted by any economic slowdowns, emergencies, natural disasters or other unforeseen circumstances, it is the goal of the City Council to build and maintain a reserved fund balance in each of the Enterprise Funds of a maximum of twenty-five percent (25%) of the annual Enterprise Fund appropriations, exclusive of any one-time appropriations, and anything over that amount shall be designated for specific purpose(s). Subsection 4.5 only applies to Water, Wastewater, Gas, Storm Water, Airport, and Marina fund balances. 4.6 Debt Service Reserve Fund. The City will strive to maintain a debt service fund balance for bonds, certificates of obligation, tax notes, and other debt instruments of at least two percent (2%) of the annual debt service appropriation(s) for the fiscal year; provided, however, this requirement shall comply with the provision of Treasury Regulation 1 .148-2(f) which limits the amount of reserve funds that may secure the payment of debt service on bonds. Section 5. Liabilities for Other Post-Employment Benefits, Accrued Compensated Absences and Net Pension Liability. For financial reporting purposes, the City will record liabilities for Other Post-Employment Benefits, Accrued Compensated Absences and Net Pension Liability according to guidance of the Governmental Accounting Standards Board. These liabilities will be funded on a pay- as-you-go basis, and thus will not be included in the minimum fund balances of the affected funds. Section 6. Property Tax Rate for Operations and Maintenance. Each proposed annual budget shall be prepared assuming that the City will be adopting a tax rate necessary to be in compliance with Section 2 above. Full consideration will be given to achieving the "no new-revenue maintenance and operations tax rate" for maintenance and operations when assessed property values decrease, and full consideration will be given to maintaining the current tax rate when assessed properties values increase, as long as the tax rate does not exceed the "voter approval tax rate" (which is the rate that allows the City to raise the same amount of maintenance and operation revenue raised in the prior year, excluding new property, with a 3.5% increase.) Section 7. Funding Level from General Fund for Street Maintenance. The General Fund will contribute the higher of 6% of General Fund revenue less grants, industrial district revenue and any transfer to Residential Streets or $10,818,730 for Street Maintenance. In addition, the City must include 5% of industrial district revenue in the Street Maintenance Fund. Section 8. Funding Level from General Fund for Residential Street Reconstruction Fund. In order to develop a long-term funding mechanism for capital improvements related to residential/local streets, implement the following: 1. The City must include 5% of industrial district revenue in the Residential Street Reconstruction Fund. 2. Transfer 1% of the General Fund revenues less: • Grants • Industrial District revenue, and • Any General Fund transfer to Residential Streets Reconstruction Fund 3. At a Special City Election in November 2016 Corpus Christi voters voted to create a dedicated fund to be used solely for residential street reconstruction and the city council was authorized each year to levy, assess and collect a property tax not to exceed six cents ($0.06) per one hundred dollars ($100.00) of assessed value for the purpose of residential street reconstruction to be deposited in such fund. Said taxes shall be used solely for the purpose of residential street reconstruction, including associated architectural, engineering and utility costs, and shall be implemented gradually at a rate not to exceed two cents ($0.02) per one hundred dollars ($100.00) of assessed value per year. For the purposes of this provision, the term "reconstruction" is defined as removing all or a significant portion of the pavement material and replacing it with new or recycled materials. The dedicated fund established by this section may not be used for payment of debt service. The City Council approved two cents ($0.02) per one hundred dollars ($100.00) of assessed value for fiscal year 2018-2019 and two cents ($0.02) per one hundred dollars ($100.00) of assessed value for fiscal year 2019-2020 for the purpose of residential street reconstruction. The final two cents have not been approved by City Council to date and will not be recommended for FY 2025-2026. Section 9. Funding of Texas Municipal Retirement System (TMRS) Contributions. It is a goal of the City Council to maintain the fully funded contribution rate to TMRS to fund the general City employees' and sworn police officers' pension. Section 10. Funding of Corpus Christi Fire Fighters' Retirement System (CCFFRS). Whereas, pursuant to a Special Task Force appointed by the City Manager, it is a goal of the City to, over time, adequately fund the CCFFRS so that its funding ratio is in line with the funding ratio of TMRS for general City employees and sworn police officers. Section 11. Priority of City Services. The City Council recognizes the need to provide public services which support the continued growth of the local economy and personal income growth to insure an adequate financial base for the future. Section 12. Operating Contingencies. The City Manager may budget up to $500,000 per year as an operating contingency as part of General Fund expenditures in order to further insulate the General Fund unreserved fund balance from unforeseen circumstances. Up to 2% of annual appropriations for operating contingencies may be budgeted, as deemed necessary, in enterprise, internal service, and special revenue funds of the City. Section 13. Multi-year Budget Model. Whereas many of the City's fiscal goals require commitment and discipline beyond the one year considered within the City's fiscal year, the City will also consider adoption of business plans necessary for the accomplishment of City short term or long-term goals. These business plans will be presented and recommended to the City Council in the proposed annual operating budget and shall be used for development of future budget recommendations as necessary to accomplish these goals. The City shall also maintain business plans and/or rate models for enterprise operations. Preparation of the annual budget will include model for years two and three, with specific revenue and expenditure assumptions and with respect to the debt horizon. Section 14. Water and Wastewater Rates. As part of the budget process, City Council shall annually review Water and Wastewater rates and adjust accordingly, with any rate changes going into effect January 1 of the following year. Section 15. Cost Recovery. The City may recover costs in the General Fund by charging other funds for administrative costs incurred to support their operations. The City shall attempt to pursue and maintain a diversified and stable revenue stream for the General Fund in order to shelter finances from short term fluctuations in any one revenue source. In order to meet the requirements outlined herein, every effort will be made to base rates on a cost of service model, so costs incurred for certain services are paid by the population benefiting from such services. Section 16. Quarterly Financial Reporting and Monitoring. The City Manager shall provide interim financial performance reports and updates to the City Council on a quarterly basis. These interim reports must include detailed year to date revenue and expenditure estimates, as well as explanations for major variances to budget. The format of the quarterly report must be relatively consistent with the adopted budget. Quarterly financial reports shall include a summary of fund balances for each fund and a statement regarding compliance with these financial policies, where applicable. Section 17. Use of Nonrecurring Revenue. The City shall endeavor to use nonrecurring revenue to fund one-time expenditures. Nonrecurring revenue may include items such as sale of fixed assets, court settlements, or revenue collection windfalls. Section 18. Debt Management. The City Manager shall adhere to the Debt management Policy adopted by Resolution 028902 on December 14, 2010 and reaffirmed by Resolution 029321 on December 13, 2011. Section 19. Texas Ambulance Supplemental Payment Program (TASPP). Annual payment shall be applied exclusively to the Fire Department Budget for one-time expenditures and/or to cover budget overruns by the Fire Department in respective fiscal year. Section 20. Capital Improvement Plans/Funding. The City Manager shall provide quarterly updates to the City Council on Capital Improvement Projects and post these updates on the City website. The annual Capital Improvement Plan (CIP) shall follow a similar cycle as the Operating Budget. As part of the annual capital budget process, the City shall update its short and long-range capital improvement plans. Due to the limited amount of available funds, the CIP serves to establish a priority for the many necessary projects. Therefore, the CIP will be updated annually in order to incorporate the changing priorities, needs and funding sources. As part of a concerted effort to improve financial flexibility, it is authorized that all interest and other revenues relating to Capital Funds will be appropriated at the beginning of each fiscal year and become part of those funds to be used for capital project expenditures. Additionally, the City shall pursue pay-as-you-go funding for maintenance-type capital costs to the extent possible. The CIP is a necessary tool in the capital planning process, and shall be organized as follows: 1. ANNUAL CAPITAL BUDGET: This is the first year of the short-range CIP and shall be fully funded. All approved projects must have corresponding funding resources identified by individual project. Projects added to the approved annual Capital Budget shall require City Council approval. 2. SHORT RANGE CIP: A schedule of capital expenditures to be incurred over the current annual Capital Budget plus two (2) additional years. The short- range plan projects must have programmed funding with corresponding funding resources identified by individual project. Any projects that include projected increases to operating costs for programmed facilities will be notated. A review of all CIP encumbrances will be done annually. Any encumbrance that does not represent a true commitment will be returned to reserves. 3. LONG RANGE CIP: The long-range plan extends for an additional seven years beyond the short range, for a complete plan that includes ten years. The long- range CIP projects must have realistic planned funding tied to the projects. Section 21. Capital Improvement Future Bond Design Funding. To have more accurate cost estimates for CIP General Obligation Bond projects and to lessen the impact from annual inflation, design and engineering costs should be included in Bond elections for constructions projects. The General Obligation Bond for construction funding should be placed in the following Bond Election cycle. Section 22. Capital Improvement Annual Close-out. No less than annually, all Capital Funds will be reconciled by City Staff. 1. Voter-approved Debt — Capital Improvement Plan funds associated with voter-approved debt shall be brought to City Council when all projects in the Fund are deemed complete for review and recommendation on use of any remaining funds. Funds may be held in the short-term to complete projects or may be assigned to other projects as allowed by bond language. 2. Utility Revenue Debt — Capital Improvement Plan funds associated with utility bond debt shall be brought to City Council in a report comparing budget to actuals when a utility bond issuance is deemed complete. Funds may be held in the short-term to complete projects or may be assigned to other projects as allowed by bond language. Section 23. Expenditures. Within the limitation of public service needs, statutory requirements and contractual commitments expenditures included in the operating budget shall represent the most cost-efficient method to deliver services to the citizens of Corpus Christi. Efforts to- identify the most cost-efficient method of service delivery shall continue during the fiscal year after the operating budget is adopted and may be implemented during the fiscal year as necessary and of benefit to the public. Section 24. Line-Item Budget Review Process. During the preparation of the City's operating budget, City staff shall perform a line-item budget review of departmental budgets. Section 25. Drought Surcharge Exemption Fund. Beginning in Fiscal Year 2018-2019 The Drought Surcharge Exemption Fees collected from large-volume industrial customers pursuant to Ordinance 031533 shall be dedicated for development of a drought-resistant water supply and shall not be used for operation and maintenance costs of any water supply, treatment facility or distribution system. The Drought Surcharge Exemption Fees paid to the City will be accounted for and reserved in a separate Drought Surcharge Exemption Fund and used only for capital costs to develop and/or acquire an additional drought-resistant water supply including but not limited to, payment of debt for an allowable capital project. Section 26. Park Development Fund. Expenditures shall be used for the acquisition of land for a public park and/or construction improvements for a public park including utility extensions required to serve recreational areas. Revenues come from a Park Development Fee in lieu of land dedication and earnings on investments. Revenues are authorized to be appropriated at the beginning of each fiscal year and will be restricted as per current City codes and ordinances and unspent appropriations will carry over from fiscal year to fiscal year. Section 27. Budget Controls. Budgetary compliance is an important tool in managing and controlling governmental activities, as well as ensuring conformance with the City's budgetary limits. Budgetary controls, levels at which expenditures cannot legally exceed appropriated amounts, are established within individual funds. The City utilizes an encumbrance system of accounting as one mechanism to accomplish effective budgetary controls. Encumbrances at year end which represent a true commitment are generally added to the budget. PASSED AND APPROVED on the day of 2025. ATTEST: Paulette Guajardo, Mayor Rebecca Huerta, City Secretary RESOLUTION RESOLUTION AMENDING FINANCIAL BUDGETARY POLICIES ADOPTED BY RESOLUTION 033143; AND PROVIDING FINANCIAL POLICY DIRECTION ON PREPARATION OF THE FY 2026 OPERATING AND CAPITAL BUDGETS. A""F"IDING FINANCIAL BUDGETARY P01 IGICQ ADOPTED QV RE901 I ITIGINI 0331 3033143 AND PROVIDING FINANCIAl P01 icy DIRECTION PREPARATION OF THE ANN''AI QI DGETC WHEREAS, the City Council adopted a Financial Policy in 4u[Sa E ember 2023 by Resolution 03033143; and Formatted:Justified WHEREAS, as a result of this policy, the City achieved its goal for the General Fund balance and desires now to articulate a strategy to maintain a General(Fund balance and to utilize any surplus balance to provide for enhanced financial stability in future years, and also desires to manage fund balances of the Internal Service Funds, Enterprise Funds, the Combined Utility Reserve Fund, and Debt Service Reserve Funds-land Formatted:Justified WHEREAS, this policy provides an essential guide to direct financial planning and to maintain and strengthen the City's bond rating; and Formatted:Justified WHEREAS, it has been the City's practice to reaffirm its financial policy or to adopt a new or modified policy annually in conjunction with preparation of the budget and prior to presenting the Proposed Budget to the City Council. Formatted:Justified NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF CORPUS CHRISTI, TEXAS:- Formatted:Justified The Financial Budgetary Policies adopted by Resolution 0331403 are amended to read as follows: Formatted:Justified Section 1. Development / Effective Date of Financial Budgetary Policy. This Financial Budgetary Policy reaffirms and amends the financial policies adopted each year by the City Council since 1997. The City Manager is directed to prepare each annual proposed budget in accordance with this policy. The City Council is prepared to make expenditure reductions that may be necessary to comply with this policy.This Financial Budgetary policy remains in effect and applies to future annual budget preparation processes until amended by City Council resolution. Section 2. Current Revenues / Current Expenditures. General Fund current revenues and funds available from all sources will equal or exceed current expenditures. Formatted:Justified Section 3. General Fund Balance 1 Working Gap4a4. To ensure that current and future services or operations are not severely impacted by any economic slowdowns, emergencies, natural disasters or other unforeseen circumstances, adequate financial resources will be set aside in the General Fund unassigned fund balance. In the A nnrnnria+o of Wnre � Fund �hnn . +moo ((_ I C61RGI / 15)" QPGA r�ppropr,�� 2�F �vtFl^ G--I 2F}CiF3,--�--� �-07--�-0,--� Formatted:Right: 0.07",Space Before: 0 pt tole en+ho of regular n al f IRd ratinn regular n al fifind "'It is the goal of the City Council to maintain a reserve in the General Fund of an unassigned fund balance of 20%which ° f regular Ggeneral(Fund operating expenditure Up +n 20,0 of+ +ol of QeReFal Rd iati9R6 exclusive of any one-time appropriations. ,t the a;mod of the fiscal year, UPORrGemple+tthe rlapr The amount calculated to be atleast20%twe menths of regular ggeneral Ffund operating expenditures, exclusive of any one-time appropriations. up te 20,04will be Reserved for Major Contingencies and set 6 ip—in a separate account upon completion of the Annual Comprehensive Financial Report(ACFR).The City Manager shall report on the status of compliance with this policy at least annually as part of the budget process. Uncommitted fund balance in excess of the policy requirement may be recommended for expenditure by the City Manager. Finally, it is noted that extraordinary situations may arise in which the timing of external actions out of the City's control may require the use of the unassigned fund balance. The City Manager shall note these situations to the City Council as soon as the information is known. Formatted:Justified Section 4. Other Committed Fund Balances. Formatted:Justified 4.1 Internal Service Funds. To ensure that current and future services or operations are not severely impacted by any economic slowdowns,emergencies, natural disasters or other unforeseen circumstances, it is the goal of the City Council to build and maintain an unassigned reserve in each Internal Service Fund listed below, of up to five percent (5%) of the annual Internal Service Fund appropriations, exclusive of any one-time appropriations.Any amount in excess of five percent(5%)will be returned to the paying Funds or used for one-time expenditures.Subsection 4.1 only applies to the Information Technologies Internal Service Fund;Contracts and Procurement Internal Service Fund; Engineering Services Internal Service Fund; Fleet Maintenance Internal Service Fund; and Facilities Maintenance Internal Services Fund. Formatted:Justified 4.2 Group Health Plans. It is a goal of the City to maintain a fund balance in the group health plans to (1) pay any associated administrative costs and claims run-out based upon the most recent actuarial study in the event the plan ceases or a change in the third- party administrator is made; and to (2) hold a reserve for catastrophic claims equaling 10%of projected medical and prescription claims. Formatted:Justified 4.3 General Liability Fund. It is a goal of the City to maintain a fund balance in the General Liability Fund (1) to fund long-term liabilities, incurred but not reported expenses (IBNR), and a risk margin for the adverse development of claims as determined by the actuarial recommendation and reflected in the Comprehensive Annual Financial Report; (2) to provide additional protection against significant Formatted:Font:12pt unexpected claims experience in the fiscal year as a catastrophic reserve equaling 25% of the average incurred costs of claims experience over the prior five-year period; and (3) to protect against significant cost increases in the fiscal year for purchased insurance coverage premiums equaling 25%of the cost for purchased insurance over the prior year. 4.4 Worker's Compensation Fund. It is a goal of the City to maintain a fund balance in the Worker's Compensation Fund (1) to fund long-term liabilities, incurred but not reported expenses(IBNR), and a risk margin for the adverse development of claims as determined by the actuarial recommendation and reflected in the Comprehensive Annual Financial Report; and (2) to protect against significant unexpected claims experience in the fiscal year as a catastrophic reserve equaling 25%of the average of incurred costs of claims experience over the prior five-year period. Formatted:Justified 4.5 Enterprise Funds.To ensure that current and future services or operations are not severely impacted by any economic slowdowns, emergencies, natural disasters or other unforeseen circumstances, it is the goal of the City Council to build and maintain a reserved fund balance in each of the Enterprise Funds of a maximum of twenty-five percent(25%)of the annual Enterprise Fund appropriations,exclusive of any one-time appropriations, and anything over that amount shall be designated for specific purpose(s). Subsection 4.5 only applies to Water, Wastewater, Gas, Storm Water, Airport, and Marina fund balances. Formatted:lustified 4.6 Debt Service Reserve Fund. The City will strive to maintain a debt service fund balance for bonds, certificates of obligation, tax notes, and other debt instruments of at least two percent (2%) of the annual debt service appropriation(s) for the fiscal year; provided, however, this requirement shall comply with the provision of Treasury Regulation 1.148-2(f) which limits the amount of reserve funds that may secure the payment of debt service on bonds. Formatted:Justified Section 5. Liabilities for Other Post-Employment Benefits, Accrued Compensated Absences and Net Pension Liability. For financial reporting purposes, the City will record liabilities for Other Post-Employment Benefits, Accrued Compensated Absences and Net Pension Liability according to guidance of the Governmental Accounting Standards Board. These liabilities will be funded on a pay- as-you-go basis, and thus will not be included in the minimum fund balances of the affected funds. Formatted:Justified Section 6. Property Tax Rate for Operations and Maintenance. Each proposed annual budget shall be prepared assuming that the City will be adopting a tax rate necessary to be in compliance with Section 2 above. Full consideration will be given to achieving the "no new-revenue maintenance and operations tax rate" for maintenance and operations when assessed property values decrease, and full consideration will be given to maintaining the current tax rate when assessed properties values increase,as long as the tax rate does not exceed the "voter approval tax rate" (which is the rate that allows the City to raise the same amount of maintenance and operation revenue raised in the prior year, excluding new property,with a 3.5% increase.) Section 7. Funding Level from General Fund for Street Maintenance.The General Formatted:lndent:Left: 0.31" Fund will contribute the higher of 6% of General Fund revenue less grants, industrial district revenue and any transfer to Residential Streets or $10,818,730 for Street Maintenance. In addition, the City must include 5% of industrial district revenue in the Street Maintenance Fund. Formatted:lustified Formatted:Indent:Left: 0" Section 8. Funding Level from General Fund for Residential Street Reconstruction Fund. In order to develop a long-term funding mechanism for capital improvements related to residential/local streets, implement the following: Formatted:Justified 1. The City must include 5% of industrial district revenue in the Residential Formatted:lndent:Left: 0.75",Hanging: 0.31",Tab Street Reconstruction Fund. stops: 1.06",Left+Not at 1.25" 2. Transfer 1%of the General Fund revenues less: Formatted:Justified • Grants • Industrial District revenue, and • Any General Fund transfer to Residential Streets Reconstruction Fund 3. At a Special City Election in November 2016 Corpus Christi voters voted to create a dedicated fund to be used solely for residential street reconstruction and the city council was authorized each year to levy, assess and collect a property tax not to exceed six cents ($0.06) per one hundred dollars($100.00)of assessed value for the purpose of residential street reconstruction to be deposited in such fund.Said taxes shall be used solely for the purpose of residential street reconstruction, including associated architectural, engineering and utility costs, and shall be implemented gradually at a rate not to exceed two cents ($0.02) per one hundred dollars($100.00)of assessed value per year. For the purposes of this provision, the term "reconstruction" is defined as removing all or a significant portion of the pavement material and replacing it with new or recycled materials.The dedicated fund established by this section may not be used for payment of debt service. The City Council approved two cents ($0.02)per one hundred dollars($100.00)of assessed value forfiscal year 2018-2019 and two cents ($0.02) per one hundred dollars ($100.00) of assessed value for fiscal year 2019-2020 for the purpose of residential street reconstruction. The final two cents have not been approved by City Council to date and will not be recommended for FY 20253-20262024. Section 9. Funding of Texas Municipal Retirement System(TMRS)Contributions. It is a goal of the City Council to maintain the fully funded contribution rate to TMRS to fund the general City employees' and sworn police officers' pension. Formatted:Justified Section 10. Funding of Corpus Christi Fire Fighters'Retirement System(CCFFRS). Whereas, pursuant to a Special Task Force appointed by the City Manager, it is a goal of Formatted:lustified,Space Before: 0 pt the City to,over time, adequately fund the CCFFRS so that its funding ratio is in line with the funding ratio of TMRS for general City employees and sworn police officers. Formatted:Justified Section 11.Priority of City Services.The City Council recognizes the need to provide public services which support the continued growth of the local economy and personal income growth to insure an adequate financial base for the future. Formatted:Justified Section 12. Operating Contingencies. The City Manager is ,may budget uM to$500,000 per year as an operating contingency as part of General Fund expenditures in order to further insulate the General Fund unreserved fund balance from unforeseen circumstances. Up to 2% of annual appropriations for operating contingencies may be budgeted, as deemed necessary, in enterprise, internal service, and special revenue funds of the City. Section 13. Multi-year Budget Model.Whereas many of the City's fiscal goals require commitment and discipline beyond the one year considered within the City's fiscal year, the City will also consider adoption of business plans necessary for the accomplishment of City short term or long-term goals. These business plans will be presented and recommended to the City Council in the proposed annual operating budget and shall be used for development of future budget recommendations as necessary to accomplish these goals. The City shall also maintain business plans and/or rate models for enterprise operations. Preparation of the annual budget will include model for years two and three, with specific revenue and expenditure assumptions and with respect to the debt horizon. Formatted:Justified Section 14. Water and Wastewater Rates. As part of the budget process, City Council shall annually review Water and Wastewater rates and adjust accordingly,with any rate changes going into effect January 1 of the following year. Section 15.Cost Recovery.The City may recover costs in the General Fund by charging other funds for administrative costs incurred to support their operations. The City shall attempt to pursue and maintain a diversified and stable revenue stream for the General Fund in order to shelter finances from short term fluctuations in any one revenue source. In order to meet the requirements outlined herein,every effort will be made to base rates on a cost of service model, so costs incurred for certain services are paid by the population benefiting from such services. Formatted:Justified Section 16. Quarterly Financial Reporting and Monitoring. The City Manager shall provide interim financial performance reports and updates to the City Council on a quarterly basis. These interim reports must include detailed year to date revenue and expenditure estimates,as well as explanations for major variances to budget.The format of the quarterly report must be relatively consistent with the adopted budget. Quarterly financial reports shall include a summary of fund balances for each fund and a statement regarding compliance with these financial policies, where applicable. Formatted:Justified Section 17.Use of Nonrecurring Revenue.The City shall endeavor to use nonrecurring revenue to fund one-time expenditures. Nonrecurring revenue may include items such as sale of fixed assets, court settlements, or revenue collection windfalls. Formatted:Justified Section 18.Debt Management.The City Manager shall adhere to the Debt management Policy adopted by Resolution 028902 on December 14, 2010 and reaffirmed by Resolution 029321 on December 13, 2011. - Formatted:Justified Section 19. Texas Ambulance Supplemental Payment Program (TASPP). Annual payment shall be applied exclusively to the Fire Department Budget for one-time expenditures and/or to cover budget overruns by the Fire Department in respective fiscal year. Formatted:Justified Section 20. Capital Improvement Plans/Funding. The City Manager shall provide quarterly updates to the City Council on Capital Improvement Projects and post these updates on the City website. The annual Capital Improvement Plan (CIP) shall follow a similar cycle as the Operating Budget.As part of the annual capital budget process, the City shall update its short and long-range capital improvement plans. Due to the limited amount of available funds, the CIP serves to establish a priority for the many necessary projects.Therefore,the CIP will be updated annually in order to incorporate the changing priorities, needs and funding sources. As part of a concerted effort to improve financial flexibility, it is authorized that all interest and other revenues relating to Capital Funds will be appropriated at the beginning of each fiscal year and become part of those funds to be used for capital project expenditures. Additionally, the City shall pursue pay-as-you-go funding for maintenance-type capital costs to the extent possible.The CIP is a necessary tool in the capital planning process, and shall be organized as follows: Formatted:Justified 1. ANNUAL CAPITAL BUDGET: This is the first year of the short-range CIP and shall be fully funded. All approved projects must have corresponding funding resources identified by individual project. Projects added to the approved annual Capital Budget shall require City Council approval. Formatted:Justified 2. SHORT RANGE CIP: A schedule of capital expenditures to be incurred over the current annual Capital Budget plus two (2) additional years. The short- range plan projects must have programmed funding with corresponding funding resources identified by individual project. Any projects that include projected increases to operating costs for programmed facilities will be notated. A review of all CIP encumbrances will be done annually. Any encumbrance that does not represent a true commitment will be returned to reserves. Formatted:Justified 3. LONG RANGE CIP: The long-range plan extends for an additional seven years beyond the short range,for a complete plan that includes ten years.The long- range CIP projects must have realistic planned funding tied to the projects. Section 21. Capital Improvement Future Bond Design Funding. To have more Formatted:Justified accurate cost estimates for CIP General Obligation Bond projects and to lessen the impact from annual inflation, design and engineering costs should be included in Bond elections for constructions projects. The General Obligation Bond for construction funding should be placed in the following Bond Election cycle. Section 22. Capital Improvement Annual Close-out. No less than annually, all Formatted:Justified Ceapital Ffunds will be reconciled by City Staff. 1. Voter-approved Debt— Capital Improvement Plan funds associated with voter-approved debt shall be brought to City Council when all projects in the Fund are deemed complete for review and recommendation on use of any remaining funds. Funds may be held in the short-term to complete projects or may be assigned to other projects as allowed by bond language. Formatted:Justified 2. Utility Revenue Debt— Capital Improvement Plan funds associated with utility bond debt shall be brought to City Council in a report comparing budget to actuals when a utility bond issuance is deemed complete. Funds may be held in the short-term to complete projects or may be assigned to other projects as allowed by bond language. Formatted:Justified Section 23. Expenditures. Within the limitation of public service needs, statutory requirements and contractual commitments expenditures included in the operating budget shall represent the most cost-efficient method to deliver services to the citizens of Corpus Christi. Efforts to- identify the most cost-efficient method of service delivery shall continue during the fiscal year after the operating budget is adopted and may be implemented during the fiscal year as necessary and of benefit to the public. Formatted:Justified Section 24. Line-Item Budget Review Process. During the preparation of the City's operating budget, City staff shall perform a line-item budget review of departmental budgets. Formatted:Justified Section 25.Drought Surcharge Exemption Fund.Beginning in Fiscal Year 2018-2019 The Drought Surcharge Exemption Fees collected from large-volume industrial customers pursuant to Ordinance 031533 shall be dedicated for development of a drought-resistant water supply and shall not be used for operation and maintenance costs of any water supply, treatment facility or distribution system. The Drought Surcharge Exemption Fees paid to the City will be accounted for and reserved in a separate Drought Surcharge Exemption Fund and used only for capital costs to develop and/or acquire an additional drought-resistant water supply including but not limited to, payment of debt for an allowable capital project. Section 26. Park Development Fund. Expenditures shall be used for the acquisition of land for a public park and/or construction improvements for a public park including utility extensions required to serve recreational areas. Revenues come from a Park Development Fee in lieu of land dedication and earnings on investments. Revenues are authorized to be appropriated at the beginning of each fiscal year and will be restricted as per current City codes and ordinances and unspent appropriations will carry over from fiscal year to fiscal year. Formatted:Justified Section 27. Budget Controls. Budgetary compliance is an important tool in managing Formatted:Justified and controlling governmental activities,as well as ensuring conformance with the City's budgetary limits.Budgetary controls, levels at which expenditures cannot legally exceed Formatted:Space Before: 0 pt,Tab stops:Not at appropriated amounts, are established within individual funds. The City utilizes an Formatted:Normal,Space Before: 0 pt encumbrance system of accounting as one mechanism to accomplish effective budgetary Formatted:Normal,Line spacing: single controls. Encumbrances at year end which represent a true commitment are generally Formatted:Normal,Indent:Left: 0",Line spacing: added to the budget. single,Tab stops:Not at 1.53" That the fe Fe aiRg „„„l tie„ „„ „ h d„ „„ „ 'PASSED AND APPROVE trnTthe Formatted:Normal,Indent:Left: 0",Line spacing: # „�„ D on single day j Formatted:Normal,Left,Indent:Left: 0",Line spacing: day of -�202,35. by 1h„a„u„,.,;„r,,,.+,.. , single,Tab stops:Not at 1.43" Paulette GuajardG "Urn 16-3n Formatted Table o^l„„ham,„ ^rg ^n r, Formatted:Normal \ Formatted:Normal,Indent:Left: 0",Tab stops:Not at Sylvia GaR;PGG EyArAt+oar 1.53" Gal u „„„del D A.R. 2 Ak_ ��\ Formatted:Normal,Indent:Left: 0" Formatted:Normal,Left,Indent:Left: 0",Tab stops: M;..hA;d H u„tg, Not at 1.43" Formatted:Normal ATTEST: Formatted:Normal,Indent:Left: 0",Tab stops:Not at 1.53" Formatted:Normal,Indent:Left: 0" Formatted:Normal,Left,Indent:Left: 0",Tab stops: Paulette Guaiardo, Mayor Rebecca Huerta,City Secretary Not at 1.43" AT -; TY QF C-,Q�c Formatted:Normal Gk#Rt�T�- Formatted:Normal,Indent:Left: 0",Tab stops:Not at 1.53" Formatted:Normal,Indent:Left: 0" Formatted:Normal,Left,Indent:Left: 0",Tab stops: Not at 1.43" Paulette Gua;ardARPhespg HQel4g Rehesen-WQP.4A oa„lette a,� hL-kYfffZGMty�c� G.ity c Formatted:Normal,Space Before: 0 pt Formatted:Normal,Space Before: 0 pt Formatted:Normal,Line spacing: single Formatted:Normal,Indent:Left: 0",Line spacing: single,Tab stops:Not at 1.53" Formatted:Normal,Space Before: 0 pt Financial Budgetary Policy Amendments Council Presentation \ August 19, 2025 Financial BudgetaryPolicy • Last amended in September 2023 and has been amended or reaffirmed each year by City Council since 1997 as part of the budget process • Provides guidance on the preparation of the budget • Amendments are proposed by staff for: ■ Section 3-General Fund Balance/Working Capital ■ Section 8-Funding Level from General Fund for Residential Street Reconstruction Fund ■ Section 12 - Operating Contingencies Section 3-General Fund Balance/Working Capital • Remove Working Capital from the title • Remove reference to GFOA recommendation. GFOA updated guidance in 2020 and has moved to a risk-based calculation • Remove the reference to building the fund balance as the goal has been met • Remove the reference to the 17% and instead base the goal on the 20% of general fund operating expenditures • Update the Comprehensive Annual Financial Report to the Annual Comprehensive Financial Report • Add that the 20% goal should be calculated on the general operating expenses less any one-time appropriations Section 3-General Fund Balance/Working Capital Section as amended: ". . .It is the goal of the City Council to maintain a reserve in the General Fund of an unassigned fund balance of 20% of regular general fund operating expenditures, exclusive of any one-time appropriations. The amount calculated to be 20% of regular general fund operating expenditures, exclusive of any one-time appropriations, will be Reserved for Major Contingencies in a separate account upon completion of the Annual Comprehensive Financial Report (ACFR). . ." Section 8-Funding Level from General Fund for Residential Street Reconstruction Fund Proposed Amendment-Add "has not been approved by City Council to date and" to last sentence along with updated fiscal year 2025-2026 Section as amended: "The final two cents have not been approved by City Council to date and will not be recommended for FY 2025-2026..." ' Section 12-Operating Contingencies Proposed Amendment- Remove "...is directed. . ." and add . .may. . .up. . . Section as amended: "The City Manager may budget up to $500,000 per year as an operating contingency as part of General Fund expenditures ..." Questions ? General Fund Reserve Policy Council Presentation \ August 26, 2025 Purpose of Fund Balance • Maintaining adequate fund balances is essential for governments to manage financial risks such as revenue shortfalls, unexpected expenditures, and to support stable tax rates. • The appropriate level of unrestricted fund balance in the General Fund should reflect each government's unique circumstances. • For example, governments that may be vulnerable to natural disasters, more dependent on a volatile revenue source, or potentially subject to cuts in state aid and/or federal grants may need to maintain a higher level in the unrestricted fund balance. Fund Balance PolicyHistory • FY 2015: "...at least ten 10% percent and up to 25% of total annual General Fund appropriations, exclusive of any one-time appropriations." • FY 2017: "... at least two months (or approximately 17%) of regular General Fund operating revenues or regular General Fund operating expenditures up to 25% of total annual General Fund appropriations, excluding any one-time appropriations." • FY 2019: "At least two months (or approximately 17%) of regular general fund operating expenditures up to 25% of total annual General Fund appropriations, exclusive of any one-time appropriations." Fund Balance PolicyHistory • FY 2020: "...at least two months ( or approximately 17%) of regular general fund operating expenditures up to 20% of total annual General Fund appropriations, exclusive of any one-time appropriations." • FY 2026 Draft: "...It is the goal of the City Council to maintain a reserve in the General Fund of an unassigned fund balance of 20% of regular General Fund operating expenditures, exclusive of any one-time appropriations. The amount calculated to be 20% of regular General Fund operating expenditures, exclusive of any one-time appropriations, will be Reserved for Major Contingencies..." General Fund Reserve Balance Budget History FY 2021 FY 2022 FY 2023 FY 2024 FY 2025 Adopted Budget Adopted Budget Adopted Budget Adopted Budget Adopted Budget Total Expenditures $ 265,391,785 $ 299,261,862 $ 329,299,474 $ 352,866,791 $ 343,780,465 Less One-Time Expenditure 1,200,000 13,200,000 22,180,976 27,026,438 13,156,510 Net Operating Expenditures $ 264,191,785 $ 286,061,862 $ 307,118,498 $ 325,840,352 $ 330,623,955 Reserved for Major Contingencies $ 52,838,357 $ 57,212,372 $ 61,423,700 $ 65,168,070 $ 66,124,791 Unreserved Fund Balance 24,012,372 19,939,694 16,009,191 3,662,281 1,370,228 Total Unassigned Fund Balance $ 76,850,729 $ 77,152,066 $ 77,432,890 $ 68,830,352 $ 67,495,019 Reserved for Major Contingencies% 20.0% 20.0% 20.0% 20.0% 20.0% Unreserved Fund Balance% 9.1% 7.0% 5.2% 1.1% 0.4% Total Unassigned Fund Balance% 29.1% 27.0% 25.2% 21.1% 20.4% Days of Operation for Total 106 98 92 77 75 Unassigned Fund Balance 5 p S ecialized Public Finance Inc. Recommendations Some widely accepted benchmarks • Baseline: At least 2 months of operating expenditures (about 16 to 17 percent) is generally expected. • Stronger cushion for coastal risk: 20 to 25 percent (about 2.5 to 3 months) is viewed favorably by rating agencies, especially for cities with weather exposure. • Policy matters: A council-adopted policy that sets a minimum and a target range, plus a plan to restore fund balance when it dips below the minimum, is looked on favorably. SPECIALIZED PUBLIC FINANCE INC. F I N A N C I A L A D V I S O R Y S € R V I C F S Specialized Public Finance Inc. Recommendations Recommendation Adopt a minimum of 20 percent with a target range of 20 to 25 percent. This reflects the City's coastal risk profile while setting an achievable path. Consider phasing toward the upper end over the next 2 to 3 years and adding: • Triggers to replenish if the balance falls below 20 percent • Guidance to use one-time revenues and year-end surpluses for rebuilding reserves • A separate stabilization or catastrophe reserve designation within the overall fund balance, if desired (3-5%) SPECIALIZED PUBLIC FINANCE INC. F I N A N C I A L A D V I S O R Y S E R V I C E S Fund Balance/Financial Policies from Other Cities Cityof: Fund Balance/Financial Policies Austin 17%of ongoing expenditures Dallas 50 days and not more than 70 days of General Fund operating expenditures Fort Worth Minimum of two months(16.67%);with a goal of three months(25%),of the next fiscalyear budgeted operating expenditures. Houston 7.5%of General Fund expenditures for that fiscalyear,excluding debt service payments and transfers for pay-as-you-go(PAYGO)capital expenditures. In addition to the Fund Balance,the City shall maintain a separate Budget Stabilization Fund in an amount not less than the greater of(a)1%of Adopted Budget General Fund expenditures(excluding debt service payments and transfers for pay-as-you-go(PAYGO)capital expenditures)or(b)$20 million,which may be used in accordance with the definition of the fund. San Antonio 15.0%of revenues Galveston General Fund90-Day Reserve Beaumont General Fund endingfund balance not to be less than twenty percent(20%)of that fund's annual operating expenditures. Brownsville a minimum 90-day unassigned fund balance in its general fund of the subsequent year's expenditures and outgoing transfers. South Padre Island 6-month operating reserve Options for Consideration • Option I : "...It is the goal of the City Council to maintain an unassigned fund balance in the General Fund of at least 20% of regular operating expenditures, excluding any one-time appropriations. The amount calculated to be 20% of regular General Fund operating expenditures, exclusive of any one-time appropriations, will be Reserved for Major Contingencies..." Options for Consideration • Option 2 : "...It is the goal of the City Council to maintain an unassigned fund balance in the General Fund of at least 17%, and up to 20%, of regular operating expenditures, excluding any one- time appropriations. The amount calculated to be at least 17% and up to 20%, of regular General Fund operating expenditures, exclusive of any one-time appropriations, will be Reserved for Major Contingencies..." • Staff recommends Option 1 CITY OF CORPUS CHRISTI CORPUS CHRISTI WATER TO: Peter Zanoni, City Manager y FROM: Drew Molly, P.E., Chief Operating Officer COPY: Mayor& City Council DATE: August 22, 2025 SUBJECT: Water Supply Projects Update Corpus Christi Water(CCW) continues to evaluate a number of alternative water supply projects. These projects are in addition to the Inner Harbor Water Treatment Campus,which was suspended at the request of City Council on July 29, 2025, until more information is provided by the Texas Water Development Board (TWDB) to determine if the current project funding can be appropriated to alternative projects. The suspension of work directs Kiewit to stop work on design services and the demonstration plant. It also directs Freese and Nichols(FNI),the owner's agent,to stop work on all owner representative services. The suspension of work is effective August 1,2025, and ends August 28, 2025, or until further Council action. Kiewit acknowledged receipt of the project suspension and has communicated how this suspension will potentially impact project costs and schedule in a letter dated on August 1 to the Program Management Office. Inner Harbor Water Treatment Campus (IHWTC) Two agenda items related to the Inner Harbor Water Treatment Campus (IHWTC) — the City's desalination initiative, originally scheduled for the August 26 City Council meeting, have been rescheduled. They will now be considered by Council on September 2. The first item is consideration of a contract amendment for continued design up to the 60% milestone and development of the guaranteed maximum price(GMP). Council first heard this item at the July 29 meeting and voted at that time to postpone a decision for 30 days. The other item for consideration is a financial agreement with the TWDB to accept the second tranche of IHWTC fimding from the State Water Implementation Fund for Texas (SWIFT) low- interest loan program. The first receipt of these loan funds was approved in November 2024, and the deadline to approve the next round of funding is September 5. The industry partners have committed their resources, at no cost to the City,to provide services in the form of meetings, workshops, discussions, studies, and other support as needed in support of the project development. City staff will use this partnership to help strengthen the project team and ensure the guaranteed maximum price is fair and reasonable. Water Supply Projects Update Page 2 If City Council approves continuing the IHWTC project design development, staff will immediately integrate the industry partners into the project management process. City staff is providing a Total Project Cost one-pager that shows each contract/amendment and the amount spent on each. There is no change in the IHWTC Project cost. See attached. Nueces River Groundwater Wells Project Phase 1 —Groundwater Well Implementation for Diversions to Nueces River Phase 1 consists of obtaining the necessary Texas Commission on Environmental Quality (TCEQ) Bed and Banks permit to discharge up to 15,680 acre-feet per year (approximately 14 MGD) of groundwater into the Nueces River. As of today, the current expenditure for this project is $15,391,317. There is no change in Nueces River Groundwater Wells Project cost. Interra Incorporated,the City's project hydrogeologist,has estimated the long-term safe yield from the Eastern Well Field to be approximately 11 MGD. A summary of the activities includes: ® Well Field 1 (Eastern Well Field) o Completion of Well No. 1 o Completion of Well No. 2 o Completion of Well No. 3 o Completion of Well No. 4 o Delivery of pumping equipment for Well No. 5 has been delayed and is now expected during the week of August 25, with installation scheduled for the following week ® City staff anticipate the well to be operable by the end of August o Completion of Well No. 6 o Completion of permanent pumping equipment for Well No. 7 0 City staff anticipate the well to be operable by next week o Scheduled test pumping and water sampling at Well No. 8 from August 23 to 25 On June 11, 2025,the TCEQ declared the permit to be administratively complete. The City began discharging groundwater into the Nueces River in accordance with the approved monitoring plan and in compliance with all State and Federal laws. A notice of the application on June 27, 2025, was sent to the downstream inteijacent water right holders of record in the Nueces River Basin, Texas Parks and Wildlife Department, and the Public Interest Council. The temporary bed and banks permit was granted by TCEQ on August 7, 2025. Phase 2A & 2B—Proposed Future Brackish Reverse Osmosis (RO) Treatment Plant Phase 2A of the Nueces River Groundwater Project will utilize groundwater from the eight new wells (Eastern Well Field) as a source of water for a future brackish groundwater plant. The City has estimated that the eight groundwater wells will provide approximately 11 MGD of drinking water to its current supply. Preliminary and conceptual design work has commenced for the development of a fixture plant and is included in the Region N Water Plan. Water Supply Projects Update Page 3 Phase 213 of the Nueces River Groundwater Project will utilize groundwater from the 251-acre Sutherland tract (Western Well Field) purchased by the City. City staff anticipate developing additional groundwater wells at this location. Evangeline Groundwater Project On August 12, the Council made a motion to direct City staff to prepare a purchase agreement for water rights on approximately 22,788 acres of property in San Patricio County. The motion was made to direct City staff to prepare a term sheet for a potential water source project involving 24 million gallons of water rights. City staff will work on deliverables, such as the land title, transfer permits, and drilling permits, before bringing a formal proposal back to council. South Texas Water Authority (STWA) The South Texas Water Authority board voted on Tuesday, August 19, not to discharge its brine into Petronila Creek and announced its plans to explore deep well injection. EV Ranch Groundwater Project There is no update to add regarding the EV Ranch Groundwater Project for this week. CC Polymers Seawater Desalination Treatment Plant City staff, the City's consultant, CDM Smith, will meet with CC Polymers next week to review their Seawater Desalination Treatment Plant Project. Harbor Island Seawater Desalination Project City staff will meet with John Byrum, Executive Director of Nueces River Authority next week. No agenda for the meeting has been established. Reclaimed Water Infrastructure Project On April 8, 2025, the Council approved a professional services contract with Garver to provide the preliminary design services for this project. Garver received the executed contract on June 20, which includes evaluating alternative water reclamation and reuse applications that would add a new water supply for the City. The main tasks associated with this project include: ® Develop a Reuse Alternatives Summary ® Develop a 12-month source water characterization report at Greenwood and Oso WWTP. ® Develop pilot study protocol documents, as required by TCEQ, which will serve as the basis for a future pilot plant design. These opportunities include conveying effluent to Industrial users and also the Nueces River. An additional meeting will be scheduled to explore these options. Attachment: IHWTC Total Cost One-pager CD m a (D oo Oo (.C) r-I (0 (0 C-'4 cn MEMO m cn Omni 4-j Jc: LL C., ..,.. m rl L a) 00 co '1 M c .� W CD00 m LO �? LO m E ® c'4 F C, E n w w U 00 ® W ac G .� � � ux c� N q co VA C) N Cq w w w 0) C,4 1601.* Q� cn c m z m r� 0 Icn 5 LZ 0