HomeMy WebLinkAboutC2025-168 - 9/2/2025 - Approved - SERVICE AGREEMENT NO. 6336
Heating, Ventilation, and Air Conditioning (HVAC)
Preventative Maintenance and Repairs
THIS Heating, Ventilation, and Air Conditioning (HVAC) Preventative Maintenance
and Repairs Agreement ("Agreement") is entered into by and between the City of
Corpus Christi, a Texas home-rule municipal corporation ("City") and Coastline
Refrigeration & Service, LLC ("Contractor"), effective upon execution by the City
Manager or the City Manager's designee ("City Manager").
WHEREAS, Contractor has bid to provide Heating, Ventilation, and Air
Conditioning (HVAC) Preventative Maintenance and Repairs in response to Request
for Bid/Proposal No. 6336 ("RFB/RFP"), which RFB/RFP includes the required scope of
work and all specifications and which RFB/RFP and the Contractor's bid or proposal
response, as applicable, are incorporated by reference in this Agreement as Exhibits 1
and 2, respectively, as if each were fully set out here in its entirety.
NOW, THEREFORE, City and Contractor agree as follows:
1. Scope. Contractor will provide Heating, Ventilation, and Air Conditioning (HVAC)
Preventative Maintenance and Repairs ("Services") in accordance with the
attached Scope of Work, as shown in Attachment A, the content of which is
incorporated by reference into this Agreement as if fully set out here in its entirety,
and in accordance with Exhibit 2.
2. Term.
(A) The Term of this Agreement is three years beginning on the date provided
in the Notice to Proceed from the Contract Administrator or the City's
Procurement Division. The parties may mutually extend the term of this Agreement
for up to zero additional zero-year periods ("Option Period(s)"), provided, the
parties do so in writing prior to the expiration of the original term or the then-current
Option Period.
(B) At the end of the Term of this Agreement or the final Option Period, the
Agreement may, at the request of the City prior to expiration of the Term or final
Option Period, continue on a month-to-month basis for up to six months with
compensation set based on the amount listed in Attachment B for the Term or the
final Option Period. The Contractor may opt out of this continuing term by
providing notice to the City at least 30 days prior to the expiration of the Term or
final Option Period. During the month-to-month term, either Party may terminate
the Agreement upon 30 days' written notice to the other Party.
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3. Compensation and Payment. This Agreement is for an amount not to exceed
$1 ,189,996.00, subject to approved extensions and changes. Payment will be
made for Services performed and accepted by the City within 30 days of
acceptance, subject to receipt of an acceptable invoice. All pricing must be in
accordance with the attached Bid/Pricing Schedule, as shown in Attachment B,
the content of which is incorporated by reference into this Agreement as if fully
set out here in its entirety. Any amount not expended during the initial term or any
option period may, at the City's discretion, be allocated for use in the next Option
Period.
Invoices must be emailed or mailed to the following address with a copy
provided to the Contract Administrator:
City of Corpus Christi
Attn: Accounts Payable
P.O. Box 9277
Corpus Christi, Texas 78469-9277
Email Address: accountspayable@cctexas.com
4. Contract Administrator. The Contract Administrator designated by the City is
responsible for approval of all phases of performance and operations under this
Agreement, including deductions for non-performance and authorizations for
payment. The City's Contract Administrator for this Agreement is as follows:
Name: Rebecca S. Guerra
Department: Asset Management - Facilities
Phone: 361-886-3388
Email: RebeccaS@cctexas.com
5. Insurance; Bonds.
(A) Before performance can begin under this Agreement, the Contractor must
deliver a certificate of insurance ("COI"), as proof of the required insurance
coverages, to the City's Risk Manager and the Contract Administrator.
Additionally, the COI must state that the City will be given at least 30 days'
advance written notice of cancellation, material change in coverage, or intent
not to renew any of the policies. The City must be named as an additional insured.
The City Attorney must be given copies of all insurance policies within 10 days of
the City Manager's written request. Insurance requirements are as stated in
Attachment C, the content of which is incorporated by reference into this
Agreement as if fully set out here in its entirety.
(B) In the event that a payment bond, a performance bond, or both, are
required of the Contractor to be provided to the City under this Agreement before
performance can commence, the terms, conditions, and amounts required in the
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bonds and appropriate surety information are as included in the RFB/RFP or as
may be added to Attachment C, and such content is incorporated here in this
Agreement by reference as if each bond's terms, conditions, and amounts were
fully set out here in its entirety.
6. Purchase Release Order. For multiple-release purchases of Services to be
provided by the Contractor over a period of time, the City will exercise its right to
specify time, place and quantity of Services to be delivered in the following
manner: any City department or division may send to Contractor a purchase
release order signed by an authorized agent of the department or division. The
purchase release order must refer to this Agreement, and Services will not be
rendered until the Contractor receives the signed purchase release order.
7. Inspection and Acceptance. City may inspect all Services and products supplied
before acceptance. Any Services or products that are provided but not
accepted by the City must be corrected or re-worked immediately at no charge
to the City. If immediate correction or re-working at no charge cannot be made
by the Contractor, a replacement service may be procured by the City on the
open market and any costs incurred, including additional costs over the item's
bid/proposal price, must be paid by the Contractor within 30 days of receipt of
City's invoice.
8. Warranty.
(A) The Contractor warrants that all products supplied under this Agreement
are new, quality items that are free from defects, fit for their intended purpose,
and of good material and workmanship. The Contractor warrants that it has clear
title to the products and that the products are free of liens or encumbrances.
(B) In addition, the products purchased under this Agreement shall be
warranted by the Contractor or, if indicated in Attachment D by the
manufacturer, for the period stated in Attachment D. Attachment D is attached
to this Agreement and is incorporated by reference into this Agreement as if fully
set out here in its entirety.
(C) Contractor warrants that all Services will be performed in accordance
with the standard of care used by similarly situated contractors performing similar
services.
9. Quality/Quantity Adjustments. Any Service quantities indicated on the Bid/Pricing
Schedule are estimates only and do not obligate the City to order or accept more
than the City's actual requirements nor do the estimates restrict the City from
ordering less than its actual needs during the term of the Agreement and including
any Option Period. Substitutions and deviations from the City's product
requirements or specifications are prohibited without the prior written approval of
the Contract Administrator.
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10. Non-Appropriation. The continuation of this Agreement after the close of any
fiscal year of the City, which fiscal year ends on September 30th annually, is subject
to appropriations and budget approval specifically covering this Agreement as
an expenditure in said budget, and it is within the sole discretion of the City's City
Council to determine whether or not to fund this Agreement. The City does not
represent that this budget item will be adopted, as said determination is within the
City Council's sole discretion when adopting each budget.
11. Independent Contractor. Contractor will perform the work required by this
Agreement as an independent contractor and will furnish such Services in its own
manner and method, and under no circumstances or conditions will any agent,
servant or employee of the Contractor be considered an employee of the City.
12. Subcontractors. In performing the Services, the Contractor will not enter into
subcontracts or utilize the services of subcontractors.
13. Amendments. This Agreement may be amended or modified only in writing
executed by authorized representatives of both parties.
14. Waiver. No waiver by either party of any breach of any term or condition of this
Agreement waives any subsequent breach of the same.
15. Taxes. The Contractor covenants to pay payroll taxes, Medicare taxes, FICA
taxes, unemployment taxes and all other applicable taxes. Upon request, the City
Manager shall be provided proof of payment of these taxes within 15 days of such
request.
16. Notice. Any notice required under this Agreement must be given by fax, hand
delivery, or certified mail, postage prepaid, and is deemed received on the day
faxed or hand-delivered or on the third day after postmark if sent by certified mail.
Notice must be sent as follows:
IF TO CITY:
City of Corpus Christi
Attn: Rebecca S Guerra
Department: Asset Management - Facilities
Address: 5352 Ayers Bldg 3A, Corpus Christi, Texas 78415
Phone: 361-826-3388
Fax: 361-826-1989
IF TO CONTRACTOR:
Coastline Refrigeration & Service, LLC
Attn: Moses DeAlejandro
Title: Manager
Address: 423 S. Alameda St., Corpus Christi, Texas 78401
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Phone: 361-445-451 1
Fax: 361-855-451 1
17. CONTRACTOR SHALL FULLY INDEMNIFY, HOLD HARMLESS AND DEFEND
THE CITY OF CORPUS CHRISTI AND ITS OFFICERS, EMPLOYEES AND
AGENTS ("INDEMNITEES") FROM AND AGAINST ANY AND ALL LIABILITY,
LOSS, CLAIMS, DEMANDS, SUITS, AND CAUSES OF ACTION OF
WHATEVER NATURE, CHARACTER, OR DESCRIPTION ON ACCOUNT OF
PERSONAL INJURIES, PROPERTY LOSS, OR DAMAGE, OR ANY OTHER KIND
OF INJURY, LOSS, OR DAMAGE, INCLUDING ALL EXPENSES OF
LITIGATION, COURT COSTS, ATTORNEYS' FEES AND EXPERT WITNESS FEES,
WHICH ARISE OR ARE CLAIMED TO ARISE OUT OF OR IN CONNECTION
WITH A BREACH OF THIS AGREEMENT OR THE PERFORMANCE OF THIS
AGREEMENT BY THE CONTRACTOR OR RESULTS FROM THE NEGLIGENT
ACT, OMISSION, MISCONDUCT, OR FAULT OF THE CONTRACTOR OR ITS
EMPLOYEES OR AGENTS. CONTRACTOR MUST, AT ITS OWN EXPENSE,
INVESTIGATE ALL CLAIMS AND DEMANDS, ATTEND TO THEIR SETTLEMENT
OR OTHER DISPOSITION, DEFEND ALL ACTIONS BASED THEREON WITH
COUNSEL SATISFACTORY TO THE CITY ATTORNEY, AND PAY ALL
CHARGES OF ATTORNEYS AND ALL OTHER COSTS AND EXPENSES OF
ANY KIND ARISING OR RESULTING FROM ANY SAID LIABILITY, DAMAGE,
LOSS, CLAIMS, DEMANDS, SUITS, OR ACTIONS. THE INDEMNIFICATION
OBLIGATIONS OF CONTRACTOR UNDER THIS SECTION SHALL SURVIVE
THE EXPIRATION OR EARLIER TERMINATION OF THIS AGREEMENT.
18. Termination.
(A) The City may terminate this Agreement for Contractor's failure to comply with
any of the terms of this Agreement. The City must give the Contractor written
notice of the breach and set out a reasonable opportunity to cure. If the
Contractor has not cured within the cure period, the City may terminate this
Agreement immediately thereafter.
(13) Alternatively, the City may terminate this Agreement for convenience upon
30 days advance written notice to the Contractor. The City may also terminate
this Agreement upon 24 hours written notice to the Contractor for failure to pay or
provide proof of payment of taxes as set out in this Agreement.
19. Owner's Manual and Preventative Maintenance. Contractor agrees to provide a
copy of the owner's manual and/or preventative maintenance guidelines or
instructions if available for any equipment purchased by the City pursuant to this
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Agreement. Contractor must provide such documentation upon delivery of such
equipment and prior to receipt of the final payment by the City.
20. Limitation of Liability. The City's maximum liability under this Agreement is limited
to the total amount of compensation listed in Section 3 of this Agreement. In no
event shall the City be liable for incidental, consequential or special damages.
21. Assignment. No assignment of this Agreement by the Contractor, or of any right
or interest contained herein, is effective unless the City Manager first gives written
consent to such assignment. The performance of this Agreement by the
Contractor is of the essence of this Agreement, and the City Manager's right to
withhold consent to such assignment is within the sole discretion of the City
Manager on any ground whatsoever.
22. Severability. Each provision of this Agreement is considered to be severable and,
if, for any reason, any provision or part of this Agreement is determined to be
invalid and contrary to applicable law, such invalidity shall not impair the
operation of nor affect those portions of this Agreement that are valid, but this
Agreement shall be construed and enforced in all respects as if the invalid or
unenforceable provision or part had been omitted.
23. Order of Precedence. In the event of any conflicts or inconsistencies between this
Agreement, its attachments, and exhibits, such conflicts and inconsistencies will
be resolved by reference to the documents in the following order of priority:
A. this Agreement (excluding attachments and exhibits);
B. its attachments;
C. the bid solicitation document including any addenda (Exhibit 1 ); then,
D. the Contractor's bid response (Exhibit 2).
24. Certificate of Interested Parties. Contractor agrees to comply with Texas
Government Code Section 2252.908, as it may be amended, and to complete
Form 1295 "Certificate of Interested Parties" as part of this Agreement if required
by said statute.
25. Governing Law. Contractor agrees to comply with all federal, Texas, and City laws
in the performance of this Agreement. The applicable law for any legal disputes
arising out of this Agreement is the law of the State of Texas, and such form and
venue for such disputes is the appropriate district, county, or justice court in and
for Nueces County, Texas.
26. Public Information Act Requirements. This paragraph applies only to agreements
that have a stated expenditure of at least $1,000,000 or that result in the
expenditure of at least $1 ,000,000 by the City. The requirements of Subchapter J,
Chapter 552, Government Code, may apply to this contract and the Contractor
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agrees that the contract can be terminated if the Contractor knowingly or
intentionally fails to comply with a requirement of that subchapter.
27. Entire Agreement. This Agreement constitutes the entire agreement between the
parties concerning the subject matter of this Agreement and supersedes all prior
negotiations, arrangements, agreements and understandings, either oral or
written, between the parties.
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Coastline Refrigeration & Service, LLC
Moses DeAleiandvo
Signature: M1loses-1,j,,dro)S,p8,2025-05o25CDT)
Printed Name: Moses DeAlejandro
Title: Manager
Date: 09/08/2025
M2025-119 ALIt110rized By
9/2/2025
CITY OF CORPUS CHRISTI COLincil
R,,l,l Erb f�1234:29 CDTJ RHSB'�
Rachel Erben
Assistant Director, Contracts & Procurement
09/08/2025
Date: ATTEST:
Attached and Incorporated by Reference: �ebeaa I`Wkta
Rebecca Hue T,5,p 8,202517:19',55 CDT)
Attachment A: Scope of Work Rebecca Hrieita
Attachment B: Bid/Pricing Schedule city Secretary
Attachment C: Insurance and Bond Requirements
Attachment D: Warranty Requirements
Incorporated by Reference Only:
Exhibit 1 : RFB/RFP No. 6336
Exhibit 2: Contractor's Bid/Proposal Response
Reviewed by--
�°"A �'�0� 09/05/2025
Nom Vag as[Sep S,02 15:3
Purchasing Manager Date
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ATTACHMENT A: SCOPE OF WORK
1.1 General Requirements
A. The Contractor shall provide repair, replacement, inspection and
preventative maintenance (PM) services to improve equipment
operations, increase equipment efficiency, minimize equipment
breakdown and prolong equipment life of the Heating, Ventilation, and
Air Conditioning (HVAC) systems to all City owned locations mentioned in
this Scope of Work and all other City owned locations on as needed basis.
B. The Contractor shall provide preventative maintenance to all locations
mentioned in the Scope of Work.
C. The Contractor is responsible for repair, replacement, inspection, and
(PM) services including, but not limited to, compressors, chillers, fan
blades, fan coils, condenser fan motors, all electrical parts of HVAC unit,
fuses, switches, pumps, filters, water treatment, refrigerant, boiler, and
thermostats.
D. The Contractor shall maintain all equipment according to each
equipment manufacturer's recommendations and industry standards.
E. The Contractor shall perform (PM) and inspection three times a year, every
four months, or as needed, per the checklist outlined in this scope of work.
The checklist is not exhaustive.
F. The Contractor shall provide labor, material, tools, equipment, and
transportation necessary to perform the (PM) inspection, repair, and
replacement services.
G. The Contractor, at their cost, shall obtain permits as required.
H. The Contractor shall be responsible for any disposal of equipment or
refrigerants in accordance with federal, state, and local rules and
regulations.
I. The Contractor shall perform all services during regular working hours
(Monday to Friday 8:00 AM to 5:00 PM) and weekends, unless approved
by the Asset Management Director or City's designee.
J. During the contract term, the Contractor shall notify the City's Contract
Administrator of any necessary and/or recommended work or addition
he/she feels is essential to the existing equipment within two working days
of becoming aware of such issues. The notification must include a fully
detailed proposal to correct the situation, which must include the
following:
1 . A detailed statement of the problem, identifying and quoting any
applicable code, law, or regulations.
2. The correction action proposed.
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3. The detailed costs at the applicable contract rates.
4. The proposed timeframe for the corrective action.
1.2 Preventive Maintenance and Inspection Checklist
A. Condensing Units (condensing units and cooling towers)
1 . Check voltage and amp readings on motors and compressors.
2. Check voltage readings across contactors and relays.
3. Perform visual inspections of wire integrity and locations. Ensure wire
positioning is free and clear of rubbing on metal or the condenser fan
blade. Secure wires as needed.
4. Check capacitors for proper microfarad (MFD)readings.
5. Inspect condenser fan blades for corrosion and cracks.
B. Air handling units and Furnaces (belt drive and direct drive)
1 . Belts must be inspected for potential failure points. (i.e., cracking,
stretching, improper seating in sheaves/pulleys). Replace/adjust
belts as needed. Approximately 150 various-sized drive belts, 1100
various-sized MERV 8 pleated filters, and 200 AHUs.
2. Inspect blower wheel assemblies for cleanliness and integrity. Blower
wheels must be cleaned as needed for maximum performance.
3. Check voltage and amp draw on motors.
4. Check voltage readings across contactors and relays.
5. Check resistance/continuity across heating elements for electric
heaters.
6. Perform visual inspections of wire integrity and locations. Ensure wire
positioning is free and clear of rubbing on metal or the condenser fan
blade. Secure wires as needed.
7. Perform startup checks when inspected before the winter season:
Inspect heat exchangers, gas valves, ignition assemblies, and all
safety limit switches. Check flame quality. If the flame quality is off,
make necessary adjustments.
8. Clean and treat condensate/drain pans and lines.
C. Motors and pumps (chill and hot water)
1 . Start up the motor/pump if it is not running. Check voltage and amp
draw during operation.
2. Lubricate the pump/motor semiannually
3. Visually check the pump for water leaks and report findings.
4. Perform vibration tests on pumps/motors once a year.
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5. If excessive vibration is found. Report possible resolutions and advise
the City's Contract Administrator.
D. Chillers
1 . Check the unit for water leaks and repair if necessary.
2. Check the unit for refrigerant leaks and repair if any leaks are found.
Recharge with refrigerant according to the manufacturer's
specifications after the leak is repaired.
3. Clean evaporator and condenser tubes once a year.
4. Change the oil and oil filter. Analyze oil and report findings.
E. Boilers
1 . Check the unit and piping for water and gas leaks.
2. Inspect all electrical wiring for damage or improper positioning that
could lead to failure. Correct deficiencies as needed.
3. Check for proper operation of all components during startup and
regular operation.
4. Check for flue pipe integrity, report findings, and advise corrective
action.
5. Clean heat exchangers and burner assemblies yearly.
F. VAVs/Fan Powered Boxes
1 . Inspect and replace filters as needed.
2. Verify proper operation of the damper and the damper motor.
3. Check the operation of the chill/hot water valve and actuator.
4. Inspect hot water coils when applicable and clean as necessary.
Provide before and after photos.
5. Check resistance/continuity/operation of electric heaters when
applicable.
6. Check blower assemblies when applicable for the following items:
• Blower motor operation
• Blower motor voltage and amp draw
• Blower motor capacitor MFD.
• Blower wheel cleanliness and integrity. Replace as needed.
7. Check the static pressure sensor assembly operation and cleanliness.
Clean and/or replace as needed.
8. Flush chill/hot water coils yearly.
9. The Contractor will create access panels into the unit if there is not
one present already.
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G. Ductwork
Check the operation of the damper and actuators (zone, return, and
outside air dampers). Repair/Replace as needed. Under this contract,
no work is done on the ceiling or wall.
H. Chill/Hot water valves (other than VAVs/FPBs) - Manual/Actuated
(electronic/pneumatic actuators)-
1 . Check the actuator and valve operation. Repair/Replace as
needed.
2. Cycle open/closed and verify valve closure.
3. Do not leave a valve back-seated; '/4 turn toward the closed position
after the valve is entirely open.
I. Inspect the valve stem area for water leaks. Tighten or replace packing
as needed.
Automatic Logic Control (ALC) Systems—Run a system check to ensure
that the system is communicating properly. Troubleshoot and repair
issues as needed.
J. For Automatic Logic Control (ALC) Systems - Run system checks to ensure
that the system is communicating correctly. Troubleshoot and repair issues
as needed
K. Filter Change—All filters shall be pleated and meet a minimum MERV 8
rating unless approved by the City's Contract Administrator.
1.3 Water Treatment Services
A. The Contractor shall provide water treatment services as a part of the (PM)
to the City Hall, Police Department, Gas Department, Water Department,
Health Department, McDonald Library, La Retama Library, Neyland
Library, and Frost Building (EOC). No other location requires water
treatment services.
B. The Contractor shall provide chemicals, chemical feeders, control
equipment, laboratory analysis, annual inspection, tube brushing,
specified chemical cleanings, and cooling tower cleaning to perform the
water treatment services.
C. The Contractor shall provide chemicals that comply with Federal, State,
and City laws and guidelines regulating effluent pollution.
D. The Contractor shall provide labor, chemicals, equipment, and
transportation necessary for the water treatment services.
E. The Contractor shall perform the following procedures for water treatment
services:
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1 . Cooling Tower - The condenser system shall be chemically treated
twice per month to help prevent system fouling from scale, corrosion,
and biological growth.
2. Cooling tower inspection and cleaning—At least once each year, the
cooling tower shall be cleaned, including the removal of evaporative
and biological growths from slats, spray nozzles, and screens. The
tower shall also be inspected for corrosion, wood decay, and leaks.
3. Condenser inspection and brushing—At least once per year, the
heads of each condenser shall be removed and the tubes brushed.
After brushing, the condenser shall be inspected, and if hard scale is
present, it shall be chemically cleaned at no additional charge to the
City.
4. The closed system shall be chemically treated to control corrosion.
The chemical program shall be serviced once each month. The
Systems to be treated are the chill water system, hot water system, or
combined chill and hot water system. The loop system is used at City
Hall, Police Department, and Gas and Water service once per month.
Loops at the Health Department, McDonald, Central, and Neyland
Libraries every quarter.
5. Closed system inspection and cleaning—At least once yearly, the hot
water boiler or converter should be opened, and the waterside
brushed or power-sprayed to clean. At least once every three years,
the Contractor should chemically clean the closed system to remove
dirt and other harmful deposits brought into it by the make-up water.
F. The Contractor shall submit a waterside written report to the City's
Contract Administrator after inspection and cleaning of the cooling
tower, condenser, and closed system
1.4 Repair / Replacement
A. Repair parts and components must conform to the original equipment
manufacturer's specifications.
B. The Contractor shall furnish labor, technicians, parts, supplies, materials,
tools, and equipment necessary to perform as-needed repair and
replacement services for the equipment listed below, but not limited to:
1 . Gas absorption chillers up to 100 tons (specifically - YAZAKI CH-K50)
2. Water-cooled chillers up to 100 tons
3. Air Cooled Chillers up to 100 tons
4. Boilers
5. Split Systems up to 50 tons
6. RTU systems
7. Mini-split systems
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8. Dehumidifier systems
9. Ice machines
10. Walk-in coolers/freezers
11 . Associated pumps, motor, valves, drives, and electronic components
C. The Contractor shall perform repairs or replacements only after receiving
a Contractor Invoice Checklist (CIC) with the details of the work order
provided by the Asset Management Director or the City's designee.
D. Emergency service calls are defined as an event requiring immediate
action to prevent a hazard to life, health, safety, property, or to avoid
equipment failure. When an emergency arises, the City's Contract
Administrator will notify the Contractor of the emergency repair at the
facility. The Contractor shall be on site within the agreed-upon time frame
by the City's Contract Administrator.
E. Replacement of parts shall only be performed when current parts cannot
be repaired, it is not economical to fix the parts, or approved by the Asset
Management Director or the City's designee.
F. The Contractor shall use parts specified by the manufacturer or approved
equivalent parts. All parts shall be new and not refurbished.
G. The Contractor shall use parts specified by the manufacturer or approved
equivalent. All parts shall be new and not refurbished.
H. The Contractor shall provide justification if the equipment is beyond repair
or not economically feasible to repair. The City may decide to buy new
equipment through a new bid.
I. During the contract term, if the City deems an estimate unreasonable,
then the City reserves the right to request quotes from other Contractors
for such service.
J. The Contractor's vehicle used to respond to calls for service must be
stocked with commonly used HVAC supplies and equipment to eliminate
delays and/or interruptions in service.
1.5 Service Calls
A. The Contractor shall be available to perform repair services as needed.
The Contractor shall be on-site within two hours or within an agreeable
timeframe determined by the Asset Management Director or the City's
designee.
B. The Contractor shall call or check in with the City's Contract Administrator
before commencing any work.
C. Upon completion of the service call, the Contractor shall provide a job
ticket. The job ticket must include, but not be limited to, company name,
name of technician and/or apprentice, date of service, equipment
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details, detailed description of the work performed, root cause of failure,
parts used, work order number, and total time spent on the job.
D. If the Contractor is required to leave the premises to obtain parts or
materials, the City's Contract Administrator shall be notified.
E. The Contractor shall only invoice the City for time spent on the property.
The City shall not pay for time spent en route or traveling to acquire parts
or supplies.
1.6 Service Personnel
A. The Contractor's personnel working on the City's units shall meet all
applicable certification requirements of any regulatory agency having
jurisdiction. The Contractor shall ensure that all personnel are continuously
trained to meet the latest HVAC technology and industry standards. They
must be certified air conditioning and refrigeration technicians or
equivalent.
B. All crews shall be fully and adequately equipped to perform services
promptly and safely without delay. All personnel should wear a uniform,
including safety equipment and company-issued photo identification.
While working on site, all personnel shall wear clothing with an
identification logo bearing the company's name visible from 15 feet. All
personnel shall be neatly dressed in shirts, safety shoes, and long pants.
Shorts or torn clothing are unacceptable.
C. The Contractor shall deploy new personnel if the service personnel do not
perform as required.
D. The Contractor shall conduct background checks for all personnel before
they are assigned to work under this contract. The Asset Management
Director or the City's designee may request a background check report
from the Contractor because various locations require mandatory
background checks. The City reserves the right to approve or refuse
employees because of an unsatisfactory background check.
Background checks will be done at the sole expense of the Contractor.
1.7 Site Control
A. The Contractor shall barricade or place cones around the work area
before commencing services. The Contractor shall safeguard the area
while services are performed to minimize interference with the building
occupants and their day-to-day operations. The Contractor shall be
responsible for assuring the safety of its employees, City employees, and
the public during performance of all services under this agreement.
B. The Contractor shall not store worn or defective parts on City premises at
the end of the workday, unless otherwise approved by the City's Contract
Administrator.
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C. The Contractor must clean the work site from debris or hazards after
completion of work.
D. The Contractor shall dispose all worn/defective parts, oils, solvent, in
accordance with all applicable laws, rules and regulations as to ensure
the highest level of safety to the environment and public health.
1.8 Completion
A. Upon completion of each preventative maintenance, repair, or
replacement, the Contractor shall conduct a careful inspection and
correct all defective work to the satisfaction of the Contract
Administrator.
B. Remove all scrap, litter and debris resulting from operations specified
herein and leave work and the premises in clean and satisfactory
conditions.
1.9 Recordkeeping
The Contractor shall establish and maintain a log delineating complete and
accurate records of all (PM), repairs, replacements, parts, supplies, and
materials for each location for the term of the Contract. The Contractor shall
update the logs after each service defined in the contract.
1.10 Contract Pricing
A. Preventative maintenance pricing for all locations mentioned in the
scope of work shall remain fixed during the term of the Contract.
B. Repairs during the preventative maintenance or on call repairs shall be
invoiced on hourly labor charge as established in this Contract.
C. Parts/Materials installed shall be invoiced at the Contractor's actual cost
to include any discount offered by the supplier or allowable markup.
Material prices are subject to verification, and receipts are required.
1.11 Invoicing
A.The Contractor shall submit invoices for all services to the City of
Corpus Christi:
The invoice shall include:
a. Work description, Purchase Order Number (PO#), Service
Agreement Number, Location, and date of Service and labor
hours.
b. The Contractor shall include copies of the Work Order and
Contractor Information Checklist (CIC) as back-up for the invoice.
c. Approval for payment shall be authorized by the Asset
Management Director or the City's designee after final
walkthrough.
Page 8 of 31
1.12 Contractor Quality Control and Superintendence
The Contractor shall establish and maintain a complete Quality Control
Program that is acceptable to the Contract Administrator to assure that the
requirements of the Contract are provided as specified. The Contractor will
also provide supervision of the work to insure it complies with the contract
requirements.
1.13 Locations
The Contractor shall perform services to the following locations
including but not limited to:
Dept BUILDING Address Zip
Code
Animal Animal Care-Main Bldg, Bldgs 1-8 2626 Holly Rd, Corpus Christi, Tx 78415
Asset Mgmt Facility Maintenance 5352 Ayers Building 3a, Corpus Christi,Tx 78415
Asset Mgmt Fleet Maintenance (Heavy Equip, 5352 Ayers Building 3B, Corpus Christi, Tx 78415
Light Equip)
Asset Mgmt City Hall 1201 Leopard St, Corpus Christi, TX 78401
Asset Mgmt Frost Bank 2402 Leopard St, Corpus Christi, TX 78408
Asset Mgmt Facility Maintenance Warehouse 5352 Ayers Building 6, Corpus Christi, TX 78415
Engineering Engineering Annex 4917 Holly Rd, Corpus Christi, Tx 78415
Fire Fire Station #01 514 Belden Street 78401
Fire Fire Station #02 13421 Leopard Street 78410
Fire Fire Station #03 1401 Morgan Avenue 78404
Fire Fire Station #04 2388 Rodd Field Road 78414
Fire Fire Station #05 3105 Leopard Street 78414
Fire Fire Station #06 6713 Weber Road 78413
Fire Fire Station #07 3722 Staples Street (South) 78411
Fire Fire Station #08 4645 Kostoryz Road 78415
Fire Fire Station #09 501 Navigation Blvd 78408
Fire Fire Station #10 1550 Horne Road 78416
Fire Fire Station #11 910 Airline Road 78412
Fire Fire Station #12 2120 Rand Morgan Road 78410
Fire Fire Station #13 1801 Waldron Road 78418
Fire Fire Station #14 5901 Staples Street (South) 78413
Fire Fire Station #15 14202 Commodores Drive 78418
Fire Fire Station #16 8185 HWY 361 78418
Fire Fire Station #17 6869 Yorktown Blvd 78414
Fire Fire Station #18 6226 Ayers St 78415
Fire Fire -Warehouse and Auto Shop 1501 Holly Rd 78417
Fire Fire Department Resource Center 6226 Ayers St 78417
Page 9 of 31
Fire Hazmat Central 3312 Leopard Street 78415
Fire FDHQ-DSD 2406 Leopard Street 78408
Gas Gas Department 4225 S Port Ave, Corpus Christi, TX 78415
Health Health Department-including 1702 Horne Rd, Corpus Christi, TX 78416
WIC Clinic
Health WIC portable building 1702 Horne Rd, Corpus Christi, TX 78416
Heritage Litchenstein House 1581 N Chaparral, Corpus Christi, Tx 78401
Park
Heritage Sidbury House 1581 N Chaparral, Corpus Christi, Tx 78401
Park
Heritage Littles-Martin House 1581 N Chaparral, Corpus Christi, Tx 78401
Park
Heritage Guggenheim House 1581 N Chaparral, Corpus Christi, Tx 78401
Park
Heritage Galvan House 1581 N Chaparral, Corpus Christi, Tx 78401
Park
Heritage Merriman-Bobbys House 1581 N Chaparral, Corpus Christi, Tx 78401
Park
Heritage Grande-Grossman House 1581 N Chaparral, Corpus Christi, Tx 78401
Park
Heritage Carroll House 1581 N Chaparral, Corpus Christi, Tx 78401
Park
Heritage Jalufka-Gavatos House 1581 N Chaparral, Corpus Christi, Tx 78401
Park
Heritage McCampbell House 1581 N Chaparral, Corpus Christi, Tx 78401
Park
Library La Retama Central Library 805 Comanche St, Corpus Christi, TX 78401
Library Garcia Public Library 5930 Brockhampton St, CC, TX 78414
Library Janeth Harte Public Library 2629 Waldron Rd, Corpus Christi, TX 78418
Library Hopkins Public Library 3202 McKenzie Rd, Corpus Christi,TX 78410
Library McDonalds Library 4044 Greenwood Dr, Corpus Christi, TX 78416
Library Neyland Public Library 1230 Carmel Pkwy, Corpus Christi, TX 78411
Mun Ct Municipal Courts 321 John Sartain St, Corpus Christi,TX 78401
Park& Rec Ben Garza Gym 1815 Howard St, Corpus Christi, Tx 78408
Park& Rec Broadmoor Senior Center 1651 Tarlton St, Corpus Christi, TX 78415
Park & Rec Ethel Eyerly Senior Center 654 Graham Rd. Corpus Christi, TX 78418
Park & Rec Garden Senior Center 5325 Greely Dr, Corpus Christi, TX 78412
Park & Rec Greenwood Senior Center 4040 Greenwood Dr, Corpus Christi, TX 78416
Park & Rec Lindale Senior Center 3135 Swantner St, Corpus Christi, TX 78404
Park & Rec Northwest Senior Center 9725 Up River Rd, Corpus Christi, TX 78410
Park & Rec Oveal Williams Senior Center 1414 Martin Luther King Dr, CC, TX 78401
Park & Rec Zavala Senior Center 510 Osage St, Corpus Christi, TX 78405
Park & Rec Joe Garza Recreation Center 3204 Highland Ave, Corpus Christi, TX 78405
Page 10 of 31
Park& Rec Lindale Recreation Center 3133 Swantner St, Corpus Christi,TX 78404
Park& Rec Oak Park Recreation Center 842 Erwin Ave, Corpus Christi, TX 78408
Park & Rec Oso Recreation Center 1 1 1 1 Bernice Dr, Corpus Christi, TX 78413
Park & Rec Solomon Coles Rec Center 924 Winnebago St, Corpus Christi, TX 78401
Park & Rec Al Kruse Tennis Center 502 King St, Corpus Christi,TX 78401
Park & Rec HEB Pool Complex 1520 Shelly St, Corpus Christi, TX 78404
Park & Rec MLK-Admin Building 1406 Martin Luther King Blvd, Corpus 78401
Christi,Tx
Park & Rec Central Kitchen 4141 Old Brownsville Rd, CC, TX 78405
Park & Rec Beach Operations 8185 State HWY 361, Corpus Christi, Tx 78418
Park & Rec Science and History Museum 1900 N Chaparral St, Corpus Christi, TX 78401
Park & Rec Nutrition Center 4101 Old Brownsville Rd, Corpus Christi,Tx 78405
Police Police Department HQ 321 John Sartain St, Corpus Christi,TX 78401
Police Police Motor Pool 5352 Ayers Bldg 5A, Corpus Christi, Tx 78415
Police Police Impound 5485 Greenwood Dr, Corpus Christi, Tx 78417
Police Police Shooting Range 9600 Hearns Ferry Rd, Odem, Tx 78370
Police Police Training (Corona) 4510 Corona Dr, Corpus Chrisit, Tx 78411
Police Calallen Substation 1925 Tuloso Rd, Corpus Christi, TX 78409
Police Police Internal Affairs 5805 Williams Dr, Corpus Christi, Tx 78413
Police Police Property Room 321 John Sartain St, Corpus Christi, TX 78417
Asset Mgmt Facilities City Warehouse 5352 Ayers Bldg 6, Corpus Christi, Tx 78415
Solid Waste Solid Waste Building 2525 Hygeia, Corpus Christi, TX 78415
Utilities Sunrise Beach House 22787 Park Rd 25, Mathis Tx 78368
Utilities Water Department 2726 Holly Rd, Corpus Christi, TX 78415
Utilities ON Stevens Plant--Bldg 13101 Leopard St, Corpus Christi, TX 78410
Utilities Oso WasteWater Treatment Plant 501 Nile, Corpus Christi,TX 78412
Utilities Greenwood WWTP 6541 Greenwood Dr, Corpus Christi, TX 78417
Utilities Broadway WWTP 1402 W Broadway, Corpus Christi,TX 78401
Utilities Laguna Madre WWTP 201 Jester St, Corpus Christi, TX 78401
Utilities White Cap Waste WWTP 13409 White Cap St, Corpus Christi, TX 78418
Utilities Allison WWTP 4101 Allison St, Corpus Christi, TX 78410
Utilities Sand Dollar Pump Station 42201 Sand Dollar Dr, Corpus Christi, Tx 78418
Utilities Staples Street Pump Station CR 43/FM 2444 Staples, Corpus Christi, Tx 78415
Utilities Kinney Street Pump Station 302 N Shoreline Blvd, Corpus Christi, Tx 78401
Utilities Wooldridge Lift Station 6610 Wooldridge RD, Corpus Christi, Tx 78414
Utilities Williams Lift Station 6522 Williams St, Corpus Christi, Tx 78412
Utilities Sunrise Beach Bldg 1 22825 Park Rd, Corpus Christi, Tx 78368
Utilities Sunrise Beach Bldg 2 22825 Park Rd, Corpus Christi, Tx 78368
Utilities Sunrise Beach Bldg 3 22825 Park Rd, Corpus Christi, Tx 78368
Utilities Wesley Seale Dam Bldg 1 CR 365,Sandia, Tx 78383
Page 11 of 31
Utilities Choke Canyon Reservoir- 150 South Shore Park Rd, Corpus Christi,Tx 78071
Residence
Utilities Choke Canyon-Shed 150 South Shore Park Rd, Corpus Christi,Tx 78071
Utilities Choke Canyon Reservoir 150 South Shore Park Rd, Corpus Christi, Tx 78071
Utilities Choke Canyon Reservoir- 150 South Shore Park Rd, Corpus Christi, Tx 78071
Maintenance Bldg
Utilities Wesley Seale Dam Bldg 2 CR 365,Sandia, Tx 78368
Utilities Bloomington Pump Station 75 Edna In south, Bloomington, Tx 77951
Utilities Woodsboro Pump Station 75 Edna In south, Bloomington, Tx 77951
Utilities ON Stevens Plant--Warehouse 13101 Leopard St, Corpus Christi, TX 78410
and Chemical Bldg
Utilities ON Stevens Plant--Warehouse 13101 Leopard St, Corpus Christi,TX 78410
and Chemical Bldg
Unknown locations City Wide
1.14 Preventative Maintenance Equipment list
1. Health Services - 1702 Horne Rd, Corpus Christi, TX 78416
Capacity Belt Sizes Air Filter Size QTY
Air Cooled B51 20X2OX2 3
FCU B51 20X2OX2 3
FCU B60 16X20X2 4
FCU A42 24X24X2 4
FCU A44 24X24X2 2
FCU A36 18X24X2 1
FCU A34 18X24X2 1
FCU A46 20X25X2 3
FCU A43 24X24X2 2
FCU A38 16X20X2 2
FCU A34 18X24X2 1
FCU A41 24X24X2 2
FCU A13 16X20X2 3
FCU B50 20X25X2 3
FCU A44 24X24X2 2
FCU A43 24X24X2 2
FCU AX30(2) 25X25X2 2
FCU AX30(2) 20X25X2 2
FCU B42 16X20X2 2
FCU A42 24X24X2 3
FCU A43 24X24X2 2
FCU
Page 12 of 31
FCU B41 24X24X2 2
FCU AX44 24X24X2 2
FCU
FCU BP48 20X25X2 2
FCU BP48 20X25X2 2
2. City Hall — 1201 Leopard St, Corpus Christi, Tx 78401
System Capacity Belt Air Filter Size Air Filter
Water Cooled 250 NA NA NA
Water Cooled 250 NA NA NA
Water Cooled 50
PAH U-A 100 B 140 24 x 24 x 2 20
PAH U-B 100 B 140 24 x 24 x 2 20
PAH U-C 100 B 140 24 x 24 x 2 20
PAH U-D 100 B 140 24 x 24 x 2 20
PAHU-E 20 B63 24 x 24 x 2 8
OAHU-A B55 16X20X2 4
OAHU-B B55 16X20X2 4
OAHU-C B55 16X20X2 4
OAHU-D B55 16X20X2 4
CRAC#1 NA 16X24X4 6
CRAC#2 NA 16X24X4 6
CWAH U#2 A45 24X24X2 1
CHW AHU A59 16X24X2 4
SPLIT SYS - 1 15X20X1 1
SPLIT SYS -2 15X20X1 1
ELEVATOR 20X20X2 1
SPLIT- 1
ELEVATOR 16X20X2 1
SPLIT-2
Boiler 15K BTU
3. Gas De artment- 4225 S Port Ave, Corpus Christi, Tx 78415
ystem Capacity Belt Sizes Air Filter Size Air Filter
Robur Gas
Absorption 4.8 680-8M-20 NA NA
Chiller
Robur Gas
Absorption 4.8 680-8M-20 NA NA
Chiller
Page 13 of 31
Robur Gas
Absorption 4.8 680-8M-20 NA NA
Chiller
Robur Gas
Absorption 4.8 680-8M-20 NA NA
Chiller
Robur Gas
Absorption 4.8 680-8M-20 NA NA
Chiller
Robur Gas
Absorption 4.8 680-8M-20 NA NA
Chiller
Robur Gas
Absorption 4.8 680-8M-20 NA NA
Chiller
Robur Gas
Absorption 4.8 680-8M-20 NA NA
Chiller
Robur Gas
Absorption 4.8 680-8M-20 NA NA
Chiller
Robur Gas
Absorption 4.8 680-8M-20 NA NA
Chiller
Robur Gas
Absorption 4.8 680-8M-20 NA NA
Chiller
AHU— 1 NA 16X20X2 2
AHU—2 NA 12X24X2 2
20X24X2 2
AHU— 3 NA 16X20X2 2
AHU-4 NA 12X24X2 2
20X24X2 2
AHU— 5 NA 20X24X2 2
AHU-6 NA 20x20x2 10
4. Police Department- 321 John Sartain St, Corpus Christi, Tx 78401
•
Water Cooled 136 NA NA NA
Water Cooled 136 NA NA NA
Split 3
Split 5
Split 7.5
AHU-1 (CHW) 5 A27 24X24X2 2
Page 14 of 31
AHU-2 (CHW) 5 BX39 24242 2
AHU-3 (CHW) 5 BX39 16x20x2 6
AHU-4 (CHW) 20X25X2 1
AHU-5 (CHW) BX43 16x20x2 6
AHU-6 (CHW) 3 BX40 16x24x2/20X20X2 212
AHU-7 (CHW) 7.2 BX36 20x3Ox2 3
AHU-8 (CHW) 4 BX40 20x24x2 2
AHU-9 (CHW) 8 BX36 16x24x2 4
AHU-10 (CHW) 2 BX39 16x20x2 2
AHU-11 (CHW) 2.6 BX36 16x24x2 2
AHU-12 (CHW) 1.5 BX40 20x24x2 2
AHU-13 (CHW) 6.5 BX36 16x24x2 4
AHU-14 (CHW) 7.5 BX36 16x24x2 4
AHU-15 (CHW) 6 BX40 24242 2
AHU-16 (CHW) 7 BX36 16x24x2 4
AHU-17 (CHW) 12.5 BX41 16x20x2 2/2
16x24x2
AHU-18 (CHW) 2 BX36 16x20x2 2
AHU-19 (CHW) 5 BX40 16x20x2 6
AHU-20 (CHW) 3 BX43 16x24x2 4
AHU-21 (CHW) 9.5 BX38 16x24x2 4
AHU-22 (CHW) 20X25X1 1
AHU-23 (CHW) B54 24X24X2 8
AHU-24 (CHW) 8.5 BX32 16x20x2 6
OAH U-25 A49 20X24X2 4
CHW
Boiler BTU NA NA NA
SERVER RM-1 NA 16X25X1 3
(Split)
SERVER RM-2 NA 16X25X1 3
(Split)
SERVER RM-3 NA 16X16X2 1
(Split)
METROCOM A32(2) 16x25x2 8
RTU
METROCOM A32(2) 16x25x2 8
RTU
Radio RM NA 20x25x2 1
(Split)
Split-4T" FLR 3 NA 20x2Ox2 1
5. Frost Building- 2406 Leopard St, Corpus Christi, TX 78408
Page 15 of 31
Capacity Belt Sizes Air Filter Size Air Filter
Air Cooled 110
Air Cooled 110
AHU-6 16.5 BP77 24244 4 , 2
12x24x4
AHU-7 16.5 BP71 20x2Ox4 6
AHU-8 16.5 B90 24X24X2 4 , 5
12X24X2
AHU-9 16.5 BX100 24X24X2 8 , 2
12X24X2
AHU-10 16.5 BP90 24242 5,1
12x12x2
AHU-11 16.5 B68 24 x 24 x 2 2
SCAC- 1 A34 20X2OX2 1
SCAC-2 A34 20X2OX2 1
Boiler 15 BTU
6. Water Utilities Department- 2726 Holly Rd, Corpus Christi, 78415
Capacity Belt Sizes Air Filter Size Air Filter
Absorption Chiller 50
Split 2 BP77 20x2Ox2 1
Split 2.5 B90 15x20x1 1
AHU 10 BX100 16x24x2 4
16x20x2 1
13.5
AHU BP90 20x24x2 1
16x24x2 4
13.5
AHU B68 16x20x2 2
AHU 13.5 16x20x2 6
500000
Boiler BTU
7. Broadmoor Senior Center- 1651 Tartlon St. Corpus Christi, Tx 78415
System Capacity Belt Sizes Air Filter Size v Air Filter
Page 16 of 31
Split System 5 20x25x4 1
Split System 5 20x2Ox4 1
Split System 10 B59 16x24x2 4
Split System -OA 7.5 24x24x4 1
8. Ethel Eyerly Senior Center- 654 Graham Rd, Corpus Christi, TX 78418
System Capacity Belt Sizes Air Filter Size Air Filter
16x20x2 2
Split 10 AX39
16x25x2 2
16x20x2 2
Split 7.5 AX36
16x25x2 2
16x30x2 2
Split—Two Circuit 20 NA
16x25x2 4
9.Garden Senior Center- 5325 Greely Dr, Corpus Christi, Tx 78412
System L Air Filter
Split 2.5 NA 20x2Ox2 1
Split 2.5 NA 20x2Ox2 1
Split 5.0 NA 20x2Ox2 1
Split 5.0 NA 20x2Ox2 1
Split 5.0 NA 20x2Ox2 1
Split 5.0 NA 20x2Ox2 1
10. Greenwood Senior Center- 4040 Greenwood Dr. Corpus Christi, Tx 78416
Ize r System—ICCapa:c:it:y Belt Sizes Air Filter;7 Air Filter
Split-1 15T 14X25X2 1/4
20x25x2
Split-2 20T 20x25x2 6/2
20X24X2
Split-3 5T BX42 20x25x2 6
Split-4 5T___L BX57 20x25x2 4
Page 17 of 31
11. Lindale Senior Center- 3135 Swatner St, Corpus Christi, TX 78404
System Capacity Air Filter Size QTY
Split 1340(2) 16x24x2 4/4
16X20X2
Split BX42 20x25x2 1
Split 16x20x2
B66 16X25X2 4/4
Split 20x25x2 1
Split 20x25x2 1
12. Northwest Senior Center- 9725 Upriver Rd, Corpus Christi, Tx 78410
System Capacity Belt Sizes Air Filter Size Air Filter
Split— 1 25 B36 20x25x2 3
Split—2 12.5 AX32 16x25x2 2
20x25x2 1
Split—3—Two Circuit 20 A32 16x25x2 3
13. Oveal Williams Senior Center- 1414 Martin Luther King
Air Filter
System Capacity Belt Sizes Air Filter S QTY
Split 3.5 NA 16X20X2 2
Split 20 B64 20X25x2 1
Split 3.5 NA 20x25xl 1
Split 1.5 NA 25x20x1 1
Split 5.0 NA 20x2Ox2 1
Split 5.0 NA 20x25x2 1
Split 2.0 NA 20x2Oxl 1
Split 5.0 NA 20x25xl 1
14. Zavala Senior Center- 510 Osage Dr, Corpus Christi, Tx 78405
EM
Split 15.0 B46 24x20x2 1/1
24X24X2
Page 18 of 31
Split 10.0 A45 24x20x2 3
12X24X2
Split 12.5 AX37 24x20x2 1/1/1
24X24X2
15. La Retama Library- 805 Comanche St, Corpus Christi, Tx 78401
System Capacity Belt Sizes Air Filter Size Air Filter
Air Cooled 120 NA NA NA
Air Cooled 120 NA NA NA
AHU 23 5VX560 16x25x2 28
AHU 35 BX68 16x25x2 18
AHU 43 B90 16x25x2 2
AHU 29 BX71 16x25x2 24
AHU 5 A60 16x25x2 28
Boiler 1.25M BTU NA NA NA
CRAC NA 16x20x2 2
16. Hopkins Public Library- 3202 Mckinzie Rd, Corpus Christi, Tx 78410
System C pacity Belt SizesvAir Filter Sizel 0 Air Filter
Split 7.5 B40 16x20x2 8
Split 15 A39 16x24x2 4
Split 3 NA 16x25x1 3
Split 5 NA 16x25x1 3
Split 6 NA 20x25x2 1
Dehumidifier BX44 16x20x2 4
17. Neyland Public Library- 1230 Carmel Pkwy, Corpus Christi, Tx 78411
System Capacity Belt Sizes Air Filter Size Filter
Air
Split 10.0 A50 20x25x2 2
Page 19 of 31
BOILER NA NA NA
Split 7.5 A46 16x20x2 4
Split 40 5VX1060 20x24x2 10
18. McDonald Library- 4044 Greenwood RD, Corpus Christi, Tx 78416
System Capacity Belt Sizes Air Filter Size Air Filter
Air Cooled 150 NA NA NA
AHU (CHW) 50 B78 16x25x2 16
Split 5 NA 20x25x2 1
Split 5 NA 20x25x2 1
Boiler 40K BTUS NA NA NA
19. O.N Stevens WWTP-13101 Leopard St, Corpus Christi, Tx 78410
I System Capacity Belt Sizes Air Filter Size I Air Filter
Filter Bldg Split - 1 5 NA 20x25x4 1
Filter Bldg Split - 2 2 NA 20x25x4 1
Filter Bldg Split- 3 3 NA 20x25x4 1
Filter Bldg Split- 4 5 NA 20x25x4 1
Filter Bldg Split—5 5 NA 20x25x4 1
Filter Bldg Split- 6 5 NA 20x25x4 1
Filter Bldg Split— 7 5 NA 20x25x4 1
Filter Bldg Split—8 7.5 AX55 16x25x2 3
Filter Bldg Split—9 8 B31 20x25x4 2
Filter Bldg Split 4 NA 12x20x1 1
Filter Bldg Mini Split- 1 3 NA NA NA
Filter Bldg Mini Split- 2 3 NA NA NA
Filter Bldg Mini Split— 3 3 NA NA NA
Filter Bldg Mini Split—4 3 NA NA NA
Filter Bldg Mini Split— 5 3 NA NA NA
Page 20 of 31
Chemical Bldg Chiller 25 NA NA NA
Chem Bldg -AHU 20 A58 20x25x2 6
CHW
Chem Bldg — Mini Split 1 NA NA NA
Lab- AHU (CHW) 12 A50 16x20x2 6
Lab— Split 1 2.5 NA 24x24x1 1
Lab— Split 2 1.5 NA 24x24x1 1
Lab— Split 3 10 A50 16x20x2 6
Lab— Split 4 9.5 NA 24x24x2 1
Lab— Split 5 9.5 NA 24x24x2 1
High Service 2 3 NA NA NA
High Service 3 50 B86 16x25x2 16
ECR 1 Wall Mount 6 NA 20x2Ox2 1
ECR 1 Wall Mount 6 NA 20x2Ox2 1
ECR 2 Package 10 A54 20x24x2 4
ECR 3 Package 20 BX55 20x25x2 8
ECR 4 Wall Mount 5 NA 20x25x2 1
ECR 4 Wall Mount 5 NA 20x25x2 1
ECR 5 Wall Mount 2 NA 12x20x1 1
ECR 5 Wall Mount 2 NA 12x20x1 1
ECR 6 Wall Mount 5 NA 16x30x1 1
ECR 6 Wall Mount 5 NA 16x30x1 1
ECR 7 Package 7.5 A48 20x2Ox2 4
ECR 8 Package 7.5 A47 20x2Ox2 4
ECR 9 Package 7.5 A52 16x20x2 4
20. Solid Waste- 2525 Hygeia St. Corpus Christi, Tx 78415
RTU 7.5 AX54 20x25x2 4
RTU 5 AX54 20x25x2 4
RTU 10 AX58 20x25x2 4
Page 21 of 31
RTU AX39 16x20x2 2
7.5
20x2Ox2 2
RTU 4 NA 16x25x2 1
RTU 3 NA 14x20x2 4
Split 2 NA 20x2Oxl 1
Split 2 NA 20x25x2 1
Wall Mount 3.5 NA 16x25x1 1
Wall Mount 2 NA 20x2Oxl 1
Mini Split 1 NA NA NA
21. Animal Care-2626 Holly Rd. Corpus Christi, Tx 78415
Air Filter
Capacity es i79% QTY
Split-1 10 41-230 16x20x2 1
16x16x2 1
Split-2 3.5 AX34 20x25x2 2
Split-3 7.5 NA 20x25x2 2
16x25x2 1
Split-4 15 A41
16x16x2 1
Split-5 2 NA 14x20x2 1
Split-6 6 41-220 16x16x2 1
Split-7
2 4L230 16x16x2 1
Split-8 2 16x20x2 1
A20 16x16x2 1
Split-9 2.5 NA 20x2Ox2 1
Split-10 3.0 NA 16x20x2 1
Split-11 12.5 NA 16x20x2 1
Split-12 12.5 NA 16x20x2 1
Split-13 2 A55 20x25x2 3
Split-14 2 NA 20x25x2 1
Split-15 2 NA 20x25x2 1
Page 22 of 31
Split-16 2 NA 18x24x2 4
Split-17 25 NA 20x3Ox2 1
22. Signs and Signals Building- 2525 Hygeia St, Corpus Christi, Tx 78415
r �v �-; �T
ys'tem Capacity Belt Sizes Air Filter Size
RTU 7.5 NA 20x25x2 4
RTU 10 NA 20x25x2/2Ox2Ox2 3/3
23. PD Holly Warehouse- 1501 Holly Rd, Corpus Christi, Tx 78415
Air Filter
System Capacity Belt Sizes Air Filter Size QTY
Split 7.5 NA 16x25x2 3
Split 7.5 NA 16x25x2 3
Split 12.5 NA 15x20x2 8
Split 12.5 NA 16x20x2 1
Split 2 NA 16x20x2 1
Split 2 NA 16x20x2 8
Mini-Split 1 NA 20x24x2 1
Mini-Split 1 NA 20x24x2 1
24. PD Internal Affairs- 5805 Williams Dr, Corpus Christi, Tx 78415
System Capacity Belt Sizes Air Filter Size Air Filter
Split 3.5 NA 24x24x2 1
Split 3.5 NA 24242 1
Split 3.5 NA 20x25x2 1
25. PD Flour Bluff- 1456 Waldron Rd, Corpus Christi, Tx
System Capacity Belt Sizes Air Filter Size Air Filter
Split 5 NA 20x25x2 1'
Split 5 NA 20x25x2 1
Page 23 of 31
Split 5 NA 20x25x2 1
26. Park Ops- 5352 Ayers St, Corpus Christi, Tx 78415
System Capacity Belt Sizes Air Filter Size Air Filter
Split 1.5 A55 16x25x2 3
27. Fleet Services- 5352 Ayers St, Corpus Christi, Tx 78415
System Capacity Belt Sizes Air Filter Size Air Filter
Split 5 NA 20x2Oxl 1
Split 1.5 NA 20x2Ox2 1
RTU 4 NA 20x3Ox2 2
RTU 5 NA 20x3Ox2 2
RTU 7.5 A32 14x30x2 2
RTU 5 4L280 20x3Ox2 2
Split 5 NA 20x25xl 1
RTU Heater 35K BTU A45 20x2Oxl 2
RTU Heater 35K BTU A45 16x20x1 6
RTU Heater 35K BTU A45 16x20x1 6
RTU Heater 30K BTU A43 16x20x1 6
28. Facility Maintenance- 5352 Ayers St, Corpus Christi, Tx 78415
System Capacity Belt Sizes Air Fitr Size Air Filter
Split 3 NA 16x25x2 1
Split 3 NA 16x25x2 1
Split 3 NA 14x30x1 1
Split (Electrical) 3 NA 16x25x2 1
29. Ben Garza Gym- 1815 Howard St. Corpus Christi, Tx 78408
System Capacity Belt Sizes Air Filter Size Air Filter
RTU 3T AX40 16x16x2 4
Page 24 of 31
RTU 4T AX40 16x16x2 4
RTU 3T AX40 16x16x2 4
RTU 3T AX40 16x25x2 2
RTU 15 BX54 24X24X2 6
RTU 15 BX54 18X24X2 6
RTU 10 BX60 24X24X2 6
RTU 10 AX46 18X24X2 6
30.Litchenstein House- 1581 N Chaparral, Corpus Christi, Tx 78401
System Capacity Belt Sizes Air Filter Size Air Filter
Split 1.5T 18x24x2 1
Split 1.5T 18x24x1 1
Split 2T 20x25xl 1
Split 3.5T 20x24xl 1
31. Sidbury House- 1581 N Chaparral, Corpus Christi, Tx 78401
System Capacity Belt Sizes Air Filter Size Air Filter
Split 1.5T 18x24x2 1
Split 1.5T 18x24x1 1
Split 2T 20x25xl 1
Split 3.5T 20x24xl 1
32. Littles Martin House- 1581 N Chaparral, Corpus Christi, Tx 78401
System Capacity Belt Sizes Air Filter Size Air Filter
Split 3.5 NA 20x2Oxl 1
33. Gugenheim House- 1581 N Chaparral, Corpus Christi, Tx 78401
Package Unit 3 NA 714x24xl 2
Package Unit 3 NA 1
Page 25 of 31
18x36x1 1
34. Galvan House- 1581 N Chaparral, Corpus Christi, Tx 78401
System Capacity Belt Sizes Air Filter Size Air Filter
Package Unit 17.5 NA 25x25x1 8
AHU 3T NA 18x20x1 1
AHU 3T NA 18x20x1 1
AHU 5 NA 20x3Oxl 1
35. Merriman-Boby's House- 1581 N Chaparral St, Corpus Christi, Tx 78401
rAir Filter
System Capacity Belt Sizes Air Filter Size QTY
Split 4T NA 18x30x1 1
Split 5T NA 18x24x1 1
36. Grande-Grossman Heritage Park-1581 N Chaparral St, Corpus Christi, Tx 78401
It.
System Capacity Belt Sizes Air Filter Size Air Filter
Split 2.5 NA 10x24x1 2
Split 2.5 NA 16x20x2 1
37. Jaluka-Gavatos House- 1581 N Chaparral St, Corpus Christi, Tx 78401
System Capacity Belt Sizes Air Filter Size Air Filter
Split 5T NA 18x36x1 1
38. McCampbell House- 1581 N Chaparral St, Corpus Christi, Tx 78401
System A Capacity Belt Sizes Air Filter Size Air Filter
Package Unit 4 NA 16x18x1 2
Split 3T NA 20x25xl 1
Page 26 of 31
39. Woolridge Lift Station, 6610 Woolridge Rd, Corpus Christi, Tx 78414
System Sizes Air Filter Size Air Filter
Split 3T NA 20x20x2 6
40. Sunrise Beach- 22825 State Park Rd 25-Mathis Texas -W Air Filter
System Capacity Belt Sizes Air Filter Size QTY
Split 3T NA 20x25xl 1
Split 2.5 NA 16x20x1 2
41. Wesley Seale Dam, CR365 Sandia, Tx
Air Filter
System Capacity Belt Sizes Air Filter Size A QTY
20x20x2 1
Split 4 NA
20x30xl 1
Split 5T NA 20x30xl 1
Split 5T NA 20x30xl 1
Split 2.5T NA 20x20xl 1
Split 2 5T NA 20x20xl 1
Split 3T NA 20x25xl 1
42. Carrol House, 1621 N Mesquite, Corpus Christi, Tx 78401
System Capacity Belt Sizes Air Filter Size Air Filter
Split 4T NA 20x30xl 1
43. Bayfront Kiosk Restroom,14O0 N Shoreline, Corpus Christi, Tx
System Capacity Belt Sizes Air Filter Size Air Filter
SCAC 3T A46 20X20X1 1
44. Bayfront Kiosk, 1401 N Shoreline, Corpus Christi, Tx
Air Filter
System Capacity Belt Sizes Air Filter Size QTY
SCAC 3T A46 20X20X1 1
Page 27 of 31
45. Oso WWTP, 501 Nile St, Corpus Christi, Tx
Air Filter
System Capacity Belt Sizes Air Filter Size QTY
Wall Mount 10T NA 22x2x2 2
Wall Mount 10T NA 22x24x2 2
RTU 3T NA 16x20x2 4
RTU 3T NA 16x20x2 4
Wall Mount 5T NA 24x24x1 1
Wall Mount 5T NA 24x24x1 1
Wall Mount 2T NA 20x2Oxl 1
Wall Mount 5T NA 20x2Oxl 1
Wall Mount 5T NA 16x25x1 1
Wall Mount 3T NA 20x24xl 1
Wall Mount 3T NA 20x24xl 1
Wall Mount 5 NA 16x30x1 1
Wall Mount 5 NA 16x30x1 1
Wall Mount 5 NA 16x25x1 1
RTU 7.5 AX35 20x25x2 4
Split s NA 20x2Ox2 1
46. Greenwood WWTP- 6451 Greenwood St, Corpus Christi, Tx 78415
Air
System Capacity Belt Sizes Air Filter Size Filter
QTY
RTU 7.5 AX51 16x20x2 4
RTU 6 AX52 20x24x2 4
Split 5T NA 16x24x2 2
Split 5T NA 16x25x2 2
Split 3T NA 20x2Ox2 1
RTU 3 NA 20x2Ox2 2
16x20x2 2
RTU 4 NA 16x20x2 4
RTU 4 AX35 16x20x2 1
Page 28 of 31
12x30x2 1
47. Williams Lift Station, 6522 Williams Dr, Corpus Christi, Tx 78415
System Capacity Belt Sizes Air Filter Size Air Filter
Split 3T NA 20X2OX2 1
48. Fire Stations #1 - #18
FA rdd r 7es s System Capacity Belt Air Filter Size
Size
1 514 Belden, CC, TX, 78401 Split 5 NA 18x20xl 1
Split 5 NA 20x24x4 1
Split 5 NA 20x24x4 1
2 13421 Leopard St, CC, TX, 78410 Split 3 NA 16x25x2 1
Split 4 NA 20x25x2 1
3 1401 Morgan Ave, CC, TX, 78404 Split 5 NA 12x24x1 1
Subject to change. Split 5 NA 22x24x1 1
Split 5 NA 20x24xl 1
4 2338 Rodd Field Rd, CC, TX, 78414 Split 4 NA 16x25x1 1
Split 4 NA 20x25xl 1
5 3105 Leopard St, CC, TX, 78408 RTU AX54 20x25x2 4
RTU AX52 14x20x2 4
RTU A39 20x2Ox2 4
6 6713 Weber Rd, CC, TX, 78413 Split 3 NA 413 AP 1
Split 4 NA 213 AP 1
7 3722 S Staples St, CC, TX, 78411 Split 4 NA 20x24xl 1
Split 5 NA 20x25x4 1
8 4645 Kostoryz Rd, CC, TX, 78415 Split 4 NA 16X25X2 1
Split 5 NA 20X25X2 1
9 501 Navigation Rd, CC, TX, 78408 Split 3 NA 18x18x1 2
Split 4 NA 18x18x1 1
10 1550 Horne Rd, CC, TX, 78416 Split 7.5 NA 20x25x2 1
Page 29 of 31
Split 7.5 NA 20x25x2 1
11 910 Airline Rd, CC, TX, 78412 Split 3 NA 18X30X2 1
Split 5 NA 16X20X2 2
12 2120 Rand Morgan Rd, CC, TX, Split 5 NA 20X25X1 1
78410
Split 5 NA 20X25X1 1
13 1802 Waldron Rd, CC, TX, 78418 Split 3.5 NA 20x25x2 1
Split 5 NA 20x25x2 1
14 5901 S Staples St, CC, TX, 78413 Split 5 NA 20X25X2 1
Split 5 NA 20X25X2 1
14202 Commodores Dr, CC, TX, PMAC-20C
15 78418 Split 5 NA 25X20X6 1
Split 5 NA PMAC-20C 1
25X20X6
16 8185 State Hwy 361, CC, TX, 78373 Split 6 NA 16x25x2 4
17 6869 Yorktown Blvd, CC, TX, 78414 Split 5 NA 20X25X1 1
Split 5 NA 20X25X1 1
18 6226 Ayers St, CC, TX, 78415 Split 4 NA 20X25X2 1
Split 4 NA 20X25X2 1
49. Fire Station Warehouse, 1501 Holly Rd, Corpus Christi, Texas 78417
Air HIM
System Capacity Belt Sizes - Air Filter SizeAMQTY dM
Split 3 NA 14x20x2 2
Split 3 NA 20x30xl 1
Split 7.5 A48 16x25x2 3
Split 7.5 A48 16x25x2 3
Split 7.5 A48 16x25x2 3
Split 7.5 A48 16x25x2 3
Split 7.5 NA 16x25x2 3
Page 30 of 31
50. Hazmat Central, 3312 Leopard, Corpus Christi, Tx 78408
Split 4 NA 20x24x2 2
Page 31 of 31
ATTACHMENT B - PRICING
-� CITY OF CORPUS CHRISTI
CONTRACTS AND PROCUREMENT
BID FORM
RFB No. 6336
Heating, Ventilation, and Air Conditioning (HVAC)
Preventative Maintenance and Repairs
Date:
04/01 /2025 PAGE 1 OF 2
Coastline Refrigeration&Service, LLC. Authorized
Bidder: Signature:
1. Refer to "Instructions to Bidders" and Contract Terms and Conditions before
completing bid.
2. Quote your best price for each item.
3. In submitting this bid, Bidder certifies that:
a. the prices in this bid have been arrived at independently, without consultation,
communication, or agreement with any other Bidder or competitor, for the
purpose of restricting competition with regard to prices.
b. Bidder is an Equal Opportunity Employer, and the Disclosure of Interest information
on file with City's Contracts and Procurement office, pursuant to the Code of
Ordinances, is current and true.
c. Bidder is current with all taxes due and company is in good standing with all
applicable governmental agencies.
d. Bidder acknowledges receipt and review of all addenda for this RFB.
DESCRIPTION 3 YCEAR TY Unit Unit Cost Price Total
Water Treatment Services
Health Department 36 MONTHLY $195.00 $7,020.00
City Hall 36 MONTHLY $945.00 $34,020.00
Gas Department 36 MONTHLY $640.00 $23,040.00
Police Department (HQ) 36 MONTHLY $640.00 $23,040.00
Frost Building 36 MONTHLY $275.00 $9,900.00
Water Utilities Building 36 MONTHLY $457.00 $16,452.00
La Retama Library 36 MONTHLY $140.00 $5040.00
Neyland Library 36 MONTHLY $104.00 $3,744.00
McDonald Library 36 MONTHLY $140.00 $5,040.00
DESCRIPTION QTY Unit Unit Cost Price Total
HVAC Technician 80.00 240,000.00
Normal Hours 3,000 Hours $
M-F 8 AM-5 PM
HVAC Helper 37.00 111,000.00
Normal Hours 3,000 Hours $
M-F 8 AM PM
HVAC Technician $80.00 8,000.00
After Hours, Weekends and Holidays 100 Hours
HVAC Helper $37.00 3,700.00
After Hours, Weekends and Holidays 100 Hours
Parts/Materials Estimated Spend $ 700,000.00
Three Year Total 1,189,996.00
PAGE 2 OF 2
ATTACHMENT C: INSURANCE AND BOND REQUIREMENTS
I. CONTRACTOR'S LIABILITY INSURANCE
A. Contractor must not commence work under this agreement until all insurance required
has been obtained and such insurance has been approved by the City. Contractor
must not allow any subcontractor Agency to commence work until all similar insurance
required of any subcontractor Agency has been obtained.
B. Contractor must furnish to the City's Risk Manager and Contract Administer one (1) copy
of Certificates of Insurance (COI) with applicable policy endorsements showing the
following minimum coverage by an insurance company(s) acceptable to the City's Risk
Manager. The City must be listed as an additional insured on the General liability and
Auto Liability policies by endorsement, and a waiver of subrogation is required on all
applicable policies. Endorsements must be provided with COI. Project name and or
number must be listed in Description Box of COI.
TYPE OF INSURANCE MINIMUM INSURANCE COVERAGE
Commercial General Liability Including: $1 ,000,000 Per Occurrence
1 . Commercial Broad Form
2. Premises - Operations
3. Products/ Completed Operations
4. Contractual Liability
5. Independent Contractors
6. Personal Injury- Advertising Injury
AUTO LIABILITY (including) $500,000 Combined Single Limit
1 . Owned
2. Hired and Non-Owned
3. Rented/Leased
WORKERS' COMPENSATION Statutory
EMPLOYER'S LIABILITY $500,000 /$500,000 /$500,000
C. In the event of accidents of any kind related to this agreement, Contractor must furnish
the Risk Manager with copies of all reports of any accidents within 10 days of the
accident.
II. ADDITIONAL REQUIREMENTS
A. Applicable for paid employees, Contractor must obtain workers' compensation
coverage through a licensed insurance company. The coverage must be written on a
policy and endorsements approved by the Texas Department of Insurance. The
workers' compensation coverage provided must be in an amount sufficient to assure
Page 1 of 3
that all workers' compensation obligations incurred by the Contractor will be promptly
met.
B. Contractor shall obtain and maintain in full force and effect for the duration of this
Contract, and any extension hereof, at Contractor's sole expense, insurance coverage
written on an occurrence basis, by companies authorized and admitted to do business
in the State of Texas and with an A.M. Best's rating of no less than A- VII.
C. Contractor shall be required to submit a copy of the replacement certificate of
insurance to City at the address provided below within 10 days of the requested
change. Contractor shall pay any costs incurred resulting from said changes. All notices
under this Article shall be given to City at the following address:
City of Corpus Christi
Attn: Risk Manager
P.O. Box 9277
Corpus Christi, TX 78469-9277
D. Contractor agrees that with respect to the above required insurance, all insurance
policies are to contain or be endorsed to contain the following required provisions:
• List the City and its officers, officials, employees, volunteers, and elected representatives
as additional insured by endorsement, as respects operations, completed operation
and activities of, or on behalf of, the named insured performed under contract with the
City, with the exception of the workers' compensation policy;
• Provide for an endorsement that the "other insurance" clause shall not apply to the City
of Corpus Christi where the City is an additional insured shown on the policy;
• Workers' compensation and employers' liability policies will provide a waiver of
subrogation in favor of the City; and
• Provide 30 calendar days advance written notice directly to City of any, cancellation,
non-renewal, material change or termination in coverage and not less than 10 calendar
days advance written notice for nonpayment of premium.
E. Within 5 calendar days of a cancellation, non-renewal, material change or termination
of coverage, Contractor shall provide a replacement Certificate of Insurance and
applicable endorsements to City. City shall have the option to suspend Contractor's
performance should there be a lapse in coverage at any time during this contract.
Failure to provide and to maintain the required insurance shall constitute a material
breach of this contract.
F. In addition to any other remedies the City may have upon Contractor's failure to provide
and maintain any insurance or policy endorsements to the extent and within the time
herein required, the City shall have the right to order Contractor to remove the exhibit
hereunder, and/or withhold any payment(s) if any, which become due to Contractor
hereunder until Contractor demonstrates compliance with the requirements hereof.
Page 2 of 3
G. Nothing herein contained shall be construed as limiting in any way the extent to which
Contractor may be held responsible for payments of damages to persons or property
resulting from Contractor's or its subcontractor's performance of the work covered
under this agreement.
H. It is agreed that Contractor's insurance shall be deemed primary and non-contributory
with respect to any insurance or self insurance carried by the City of Corpus Christi for
liability arising out of operations under this agreement.
I. It is understood and agreed that the insurance required is in addition to and separate
from any other obligation contained in this agreement.
BOND REQUIREMENTS: No bonds are required for the is service agreement.
2024 Insurance Requirements
Ins. Req. Exhibit 4-B
Contracts for General Services - Services Performed Onsite
O1/01/2024 Risk Management - Legal Dept.
Page 3 of 3
ATTACHMENT D: WARRANTY REQUIREMENTS
Warranty
Labor/Workmanship 1 year
Materials 1 year
A. The Contractor shall warrant materials and workmanship against defects arising
from faulty material, faulty workmanship for a period of 12 months following the
final acceptance of the work and shall replace such defective materials or
workmanship without cost to the City.
B. Where items of equipment or material carry a manufacturer's warranty for any
period in excess of 12 months, then the manufacturer's warranty shall apply for
that piece of material or equipment. The Contractor shall replace such defective
equipment or materials, without cost to the City, within the manufacturer's
warranty period.
C. The Contractor shall clean the system at no additional charge if the condenser or
boiler become fouled by calcium carbonate scale during the term of the contract.
D. Any additional service call to repair deficiencies previously addressed will not be
considered for payment
Page 1 of 1