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HomeMy WebLinkAboutM2001-330 - 08/28/2001MOTIONS - 8/28/01 12. Motion approving the application from Bayfest, Inc. to temporarily close the following street sections for the Bayfest 2001 Festival, September 21 - 23, 2001. a) b) c) d) e) f) g) Northbound Shoreline Boulevard (inside lane only), from the north right-of- way of the old Belden Street median crossover (exclusive of median crossover at Power Street) to Hughes Street, beginning at 9:00 a.m., Wednesday, September 12, 2001 through 5:00 p.m., Friday, September 21, 2001 and from 6:00 a.m., Monday, September 24, 2001 through 5:00 p.m., Wednesday, September 26, 2001. Southbound Shoreline Boulevard (full closure), from the south right-of-way of Hughes Street to the north right-of-way of Power Street, beginning at 9:00 a.m., Wednesday, September 12 through 5:00 p.m., Wednesday, September 26, 2001. Northbound Shoreline Boulevard, (full closure), between westbound Interstate 37 and the north right-of-way of Hughes Street, from 5:00 p.m., Friday, September 21 through 6:00 a.m. Monday, September 24, 2001. Southbound Shoreline Boulevard (full closure), between the north right-of- way of Power Street to westbound IH 37, beginning at 5:00 p.m., Friday, September 21 through 6:00 a.m., Monday, September 24, 2001. North Water Street (full closure), between Fitzgerald Street and Hughes Street from 8:00 a.m., Friday, September 21 through 6:00 a.m., Monday, September 24, 2001. Palo Alto Street, Fitzgerald Street, Resaca Street and Hughes Street (full closures to through traffic) each between Water Street and Shoreline Boulevard, from 8:00 a.m., Friday, September 21 through 6:00 a.m., Monday, September 24, 2001. Power Street (full closure) between 5:00 p.m., Friday, September 21 through 6:00 a.m. Monday, September 24, 2001. ATTEST: Arma~retary City of Corpus Christi M2001-330 r EXHIBIT 2 TRAFFIC ENGINEERING DIVISION DEPARTMENT OF ENGINEERING SERVICES CITY OF CORPUS CHRISTI, TEXAS APPLICATION FOR PERMIT TO CLOSE STREET FOR PUBLIC EVENTS Name of Proposed Event: Date of Planned Event: Key Contact Individual: Name of Organization Sponsoring Event: Bayfest, Inc. Bayfest 2001 September 21-23~ 2001 Sharon Emerson and Jane Dykes Phone No. 887-0868 Street(s) Requested for Closure, Dates and Times of Day - DESCRIBE: Shoreline Blvd. north and southbound, north of 1-37, sections of Hughes, Resaca, Fitzgerald~ Palo Alto, and Belden Streets between Shoreline Blvd. and N. Water Street. September 12-26, 2001. Purpose of Event and Detailed Description of Activities Planned: To provide a vehicle for non-profit community groups to raise needed funds for their pro.jects and a family festival for South Texas. 7 List foods and beverages to be served: A variety of "pick-up" foods, soft drinks. non-carbonated drinks, beer and wine products. Services Requested by the City: See contract between Bayfest, Inc. and the City of Corpus Christi. 11 Attach a diagram illustrating in detail the location of booths, stages, restrooms, first-aid stations, etc.. that will be included in the event. ** To be mailed at a later date.** Enclose a check or money order for $200 to cover administrative costs of handling application, payable to the City of Corpus Christi (City Ordinance #20463, 9/20/88). Attach an official letter of transmittal requesting approval of the event. RECEIVED -~lC 1 ? 2001 TRAF~-IC ENGINEERING DIVISION Permit to Close Street for Public Events 2 12. In consideration of obtainin~ a permit to close a City street for a public event, the applicant or sponsoring organization agrees to comply with the following applicable conditions: A. Admittance to said event shall be free; ** See City Contract ** B. All profits derived from the event shall be for charitable causes; C. ¢ Pay the City four-percent (4%) of the gross receipts derived from event, or reimburse the City for all costs incurred by the City in support of said event. Accurate financial records shall be maintained and payment shall be made to the city within sixty (60) days after the event ends. 4(- .~ ~/'~/ D.* Provide and maintain an insurance policy with the limits and requirements shown on the attached Exhibit "A". (_o~-~j~ orr \,~s~¢~--~ E.* Completion of Indemnification Agreement; F. Provision of a traffic control plan for event, to be coordinated with the Traffic Engineering Division and Police Department. The City shall be reimbursed for its installation of all traffic signage and barricading determined by the City to be necessary for safe control of the event. G.* Written approval for the temporary street closure must be obtained from (i) one hundred (100) percent of the manaqina tenants or, if the property is vacant, manaqinq property owners of the property abutting that portion of the street to be closed to vehicular traffict and (ii) for the Downtown Manaqement District only (bounded by Lower Broadway, Interstate 37, Shoreline Boulevard (inctudina the marina areas, and Kinney Street), ninety (90%) percent of the manaqinq tenants, or, if the property is vacant, manaqinq property owners of the property abuttinq that portion of the street to be closed to vehicular traffic. H. Provide adequate number of restroom facilities to accommodate the anticipated public; I.* Obtain the appropriate alcohol and food permits required by State and Local authorities, at least two (2) weeks prior to the event; J. Ali security other than perimeter traffic control shall be provided by sponsor; secudty shall consist of off-duty City Police officers, or other type security officially approved by the City. K. All construction of booths, stages, displays, electrical services and plumbing shall comply with City Codes. The final layout of booths shall be approved by the Director of Parks and Recreation; L. Provide for potable water within the event site; M. Provide first-aid stations; N: Provide continuous cleaning of the site during the event and return it to pre-event condition after event ends; O. Restore any damaged City property promptly after event ends; P Coordinate all phases of event with appropriate City departments to insure a safe and successful event; Q. Vehicles shall be prohibited from parking on grass areas within the street right-of-way; R. No obliteration or defacing of the street surface or sidewalk; except by chalk markings; S. All City Noise Abatement Ordinances shall be complied with; T. Allow for the free passage of emergency vehicles into event area in case of emergency; V. Building and Electrical permits for a temporary promotional event, associated construction and Certificate of Occupancy are required. Permrt to Close Street for Public Events 3 Evidence that these ~onditions have been meet must be presented to the City Traffic Engineer prior to the request being submitted to the City Council for final approval. Signed: Eve n/t~ a irma n./,0..~)ze r Sponsonng Organization INDEMNITY AGREEMENT 7HE STATE OF TEXAS § KNOW ALL MEN BY THESE PRESENTS :OUNTY OF NUECES § WHEREAS, Section III of said standards, entitled Procedure and Permit Reauirements, equires a contractor for a permit to close or block any part ora roadway to file a statement with the iirector of Engineering Services Traffic Engineering division indemnifying the City against all :aims or causes of action by reason of or arising fi.om the closing or blocking of the roadway ;ursuant to a permit issued by the City. Now, therefore, in consideration for the issuance of a permit to the undersigned by the City ;f Corpus Christi, for the purpose of barricading, blocking or closing a street, alley or other public !o_ht-of-way in said City. said permit applicant agrees to indemnify, and save harmless and defend ~e City of Corpus Christi, its agents and employees from any and all claims, lawsuits, demands, iabilities, losses or expenses, including court costs and reasonable attorney's fees, for or on account ~fany injury to any person, or any death at any time resulting from such injury, or any damages to :ny property which arise or may be alleged to have arisen directly or indirectly, as a result of the granting of this permit. The Contractor. during the term of operations specified in this Public Right-of-Way Blockage ~ermit. will provide and maintain at the Contractor's expense a Commercial General Liability nsurance policy with the limits and requirements shown on the attached and incorporated Exhibit 'A". The City of Corpus Christi must be named as Additional Insured on the policy. Evidence of equired insurance coverage will be by a Certificate of Insurance furnished to the Director of ingineering Services Traffic Engineering Division prior to the proposed blockage under this permit. Vitness my (our) hand(s) this INSURANCE REOUIREMENTS pERMITTEE'S LIABILITY iNSURANCE Permittee must not commence work under this agreement until he/she has obtained all insurance required herein and such insurance has been approved by the City. Nor may Permittee allow any subcontractor to commence work until all similar insurance required of the subcontractor has been so obtained. Permittee must furnish to the City's Risk Manager 2 copies of Certificates of Insurance, with the City named as an additional insured for all liability policies, and a blanket waiver of subrogation on all applicable policies showing the following mh~num coverage by an insurance company(s) acceptable to the City's Risk Manager. TYPE OF I~SURA1NCE 30-Day Notice of Cancellation r~quired on ali certificates Commercial General Liability including: 1. Commercial Form 2. Prmmses - Operations 3 Products Completed operations 4. Contxactual Insurance 5. Broad Form Prope~y Damage 6. Independent Coa~'actors 7 Personal Injury. MIbIIMUM INSURANCE COVERAGE Bodily Injury and Property Damage $1,000,000 COMBINED SINGLE LIMIT for largo or $500.000 COMBINED SINGLE LIMT for smaLl ewnts AUTOMOBILE LIABILITY--OWNED NON-OWNED $500.000 COMBINED SINGLE LIIVIIT OR RENTED WORKERS~ COMPENSATION EMPLOYERS' LIABILITY WHICH COMPLIES WITH THE TEXAS WORKERS' COMPENSATION ACT AND PARAGRAPH II OF TillS EXHIBIT $100.000 In the event of accidents of any kind, Permittee must furnish the Risk Manager with copies of all reports of such accidents at the same time that the repons are fo~varded to any other interested parties. II. ADDITIONAL REOUIREMENTS Permittee must obtain workel's' compensation coverage through a licensed insurance company or through self-insurance obtained in accordance with Texas law. If such coverage is obtained through a licensed company, the contract for coverage must be written on a policy and endorsements approved by the Texas Department of Insurance. Whether workers' compensation coverage is provided through a licensed insurance company or through self-insurance, the coverage provided must be in an amount sufficient to assure that all workers' compensation obligations incurred by Permittee wilt be promptly met. Certificate of Insurance: The City of Corpus Christi must be named as an additional insured on the liability coverage, except for the Workers' Compensation coverage and a blanket waiver of subrogation on all applicable policies. Il'your insurance company uses the standard ACORD form, the cancellation clause (bottom fight) must be amended by adding the wording "changed or" between '~oe" and "canceled", and deleting the words, "endeavor to", and deleting the wording after "lefV'. * The name of the project must be listed under "Description of Operations" * At a minimum, a 30-day written notice of change or cancellation is required. If the Certificate of Insurance does not show on its face the existence of the coverage required by items 1 .B (1)-(8), an authorized representative of the insurance company must include a letter specifically stating whether items 1 .B. (1)-(8) are included or excluded. III. A completed Disclosure of Interest must be submitted with your proposal. Slxeet Closure insurance requirements 9-5-00 ep Risk Mg~at.