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HomeMy WebLinkAbout11409 ORD - 03/28/1973JRR /MC 3/27/73 1sT AN ORDINANCE AUTHORIZING THE CITY MANAGER TO MAKE APPLICATION TO THE CR I P! I NAL JUSTICE CCUNC I L FOR ^. GRANT FOR THE SECOND YEAR IMPLEMENTATION OF THE POLICE INFORMATION SYSTEM, A COPY OF SAID QPPLIC,ATION BEING ATTACHED HERETO AND MADE A PART HEREOF, MARKED EXHIBIT "A "; AUTHCRIZI"IG THE CITY MANAGER TO ACCEPT THE AFORESAID AWARD IF OFFERED; AND DECLARING AN EMERGENCY. s BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF CORPUS CHRISTI, TEXAS: SECTION 1. THAT THE CITY MANAGER BE, AND HE IS HEREBY, AUTHORIZED TO ?MAKE APPLICATION TO THE CRIMINAL JUSTICE COUNCIL FOR A GRANT FOR THE SECOND YEAR IMPLEMENTATION OF THE POLICE INFORMATION SYSTEM, A COPY OF SAID APPLICATION BEING ATTACHED HERETO AND MADE A PART HEREOF, MARKED EXHIBIT SECTION 2. THAT THE CITY MANAGER BE, AND HE IS HEREBY, AUTHORIZED TO ACCEPT THE AFORESAID AWARD IF OFFERED. SECTION 3. THE NECESSITY TO AUTHORIZE THE CITY MANAGER TO MAKE APPLICATION TO THE CRIMINAL JUSTICE COUNCIL FOR THE AFOREMENTIONED GRANT AND TO ACCEPT THE AFORESAID AWARD IF OFFERED AT THE EARLIEST POSSIBLE DATE ` CREATES A PUBLIC EMERGENCY AND AN IMPERATIVE PUBLIC NECESSITY REQUIRING THE SUSPENSION OF ThE CHARTER RULE THAT NO ORDINANCE OR RESOLUTION SHALL BE PASSED FINALLY ON THE DATE OF ITS INTRODUCTION BUT THAT SUCH ORDINANCE OR RESOLUTION SHALL BE READ AT THREE SEVERAL MEETINGS OF THE CITY COUNCIL, AND THE MAYOR HAVING DECLARED SUCH EMERGENCY AND NECESSITY TO EXIST, AND HAVING REQUESTED THE SUSPENSION OF THE CHAPTER RULE AND THAT THIS ORDINANCE BE PASSED FINALLY ON THE DATE OF ITS INTRODUCTION ANC TAKE ppEFFECT FROM AND AF'ER ITS PASSAGE, IT 13 ACCORDINGLY SO ORDAINED, THIS THE PZ p.iC�' DAY OF MARCH, 1973- ATTEST: / c O CITY SECRET.;F THE CITY OF CORD'. HRISTI TEXA�.S A.PPr,O: Eu: 4A F ;�4RCH, 1973• 4 1.409 w� TEXAS CRIMINAL JUSTICE COL: >: ?, 7 i13fPLICATION 1. Short Title of Project: (Do not exceed one typed line)•,%,' • rl `+rcra[a[Yn� Corpus Christi Law Enforcement Information Svsied.,, ge 1 FOR GRANT 2. Type of Application: (Cheek.one) Grant I3ii er: (CJC use only) Original Revision Continuation X 1 —D2 -788 Program No. Under Which Funding Expected: Grant Number of Application to be Revised or Continued X 3. Project Duration: 4. Total CJC Support Sought: (Total for project, federal and state) Total length 12 months From 3 /31/73 $_Z40,896.00 i Through 3/31/75 5. Request for Present Year or Period: Period of Present Request: From 3/31/73 Through 3/31/74 135,296.00 6. Applicant Agency or Institution: 7. Project Director: (Name and address) (Name, title, address, telephone) Police Department James H. Avant City of Corpus Christi Chief of Police' P. 0. Box 9016 P. 0. Box 9016 Corpus Christi,•'Texas 78408 4 t Corpus Christi, Texas 78408 . t 512/882 -1913, Signature__ -(—jam 8. Financial Officer: 9. Officia Authorized to Sign Application: (Name, title, address, telephone) (Name, title'. ddress) Harold Zick R Piarvin Townsend Director of Finance City Manager City Hall City Hall Corpus Christi, Texas 78408 Corpus Christi, Texas, 78408 X12/884 -3011 Signature - 10. Federal Support: 11. Attachments (check if included): Will other federal support be available for any - (a) Clearinghouse review and comment " part of this project? Name of clearinghouse: Yes If yes, identify and explain: (b) Local governing body resolution authorizing application (c) Contracts for services, equipment, 12. Date' - •► and construction March 13, 1973 (d) Letters of endorsement • _ (e) Other (describe) 13. Total Pages in Application: 24 ty FOrmCJC -1 (1/1/73) •age 2 TEXAS CRIMINAL JUSTICE COUNCIL :, APPLICATION FOR GRANT Detailed Project Budget: Period of Present Request: From Through 3/31/74 Personnel (Employees) 1. Salaries (list each position with salary rate & percentage of time to be devoted) r C JC Support Federal Grantee and State Contributi Category Sop Confim+ation Sha $ 38,244 $ 34,959 Detail $ $ IBM System Engineer , Subtotals —,q--6,768 g $ , 2. FICA Retirement etc. $ 6,119 $ 5,593 Subtotals $ 44,363 $ 40,552 $ , B. Professional and Contract Services Brooks- Ferguson Consultants $ $ IBM System Engineer , Subtotals —,q--6,768 g $ , F. Supplies S Other Operating Expenses 5% Indirect costs as allowed $ 8,550 $ Training (See Continuation Sheet Page 4b for Detail Subtotals $ 8,550 $ 3,707 $ 12,257 G. Total Project Costs $ 135,296 $ 44,259 $ 17 ,5 FormCJC•1 (1/1173) Y+ n Ginuation Sheet - Page 2a o . A. Personnel (Employees):' 1.. Salaries Monthly % Time Cost By Year Salary By Year 1 2 Police Division Project Director $ 1,336 5/0 $ 1,605 -0- - Project Coordinator 982 50/50 5,892 5,892 Assistant Project Coordinator 761 100 1100 9,132 9,132 Central Records Supervisor 562 25/0 1,686 -0- Tab. Equipment Operator 562 50/50 3,372 3,372 Clerks (3) 462 33133 5,544 5,544 Lieutenant Training 840 10 /0 1,008 -0- Sergeant Training 761 10 /0 913 -0- Sub -total TTF1 1 5T TTTI_T� Administrative Assistant City Manager $ 1,901 5/0 $ 1,140 -0- Sub -total $ 1,140 -0- EDP Department EDP Manager $ 1,292 10 /10 $ 1,548 $ 1,548 Secretary 520 50/20 3,120 1,248 Sub -total $ 4,668 2,796 EDP Department (CJC Support) Programmer /Analyst $ 993 100/100 $11,916 $11,916 Programmer (1) 818 100 1100 9,816 9,816 Computer Operator (2) 688 100 /100 16,512 16,512 Sub -total - CJC Support $38,244 $38,244 Total Salaries (In Kind) $34,959 Total Salaries (CJC Support) 38,244 ' Fringe Benefits 11,712 Total Salaries $84,915 y TEXAS CRIMINAL JUSTICE COUNCIL A. B. CONTINUATION FUNDING PLAN t 03 APPLICATION FOR GRANT 1 ANTICIPATED PROJECT INCOME Source Present Year /Period Subsequent Year /Period Subsequent Year /Period Subsequent Year /Period Criminal Justice Council (Federal) $.L35,296 $ .79 900 Criminal Justice Council (State) 6,768 Subtotal CJC Funds 135,296 79,200 Cash Grantee 72,516 68,364 In -Kind Grantee $ 44,259 $ 26,400 Subtotal Grantee Support 44,259 26,400 Total Project Income $179,555 $105,600 ANTICIPATED PROJECT EXPENDITURES Budget Category Present Year /Period Subsequent Year/Period Subsequent Y ear /Period Subsequent Year /Period A. Personel $ 44,363 $ 26,736 B. Professional Services 6,768 C. Travel (Trans. & Subsistence) 3,099 2,000 D. Equipment & Other Capital Assets 72,516 68,364 E. Construction F. Supplies & Other Operating E-xp• 8 550 8 500 G. Total Project Costs $135,296 $105,600 C. Explanation of grantee contribution and continuation funding plan. Describe (1) nature, (2) source, and (3) project utilization of the grantee contribution for the present project period as listed in the grantee contribution column of page 2 of this application. Following this should be an explanation in the terms described above (nature, source, and project utilization), of how the applicant proposes to support the project after CJC funding has concluded (attach continuation pages if needed). 1. Nature of contribution In —kind $ 44,259 2. Sources In —kind match came from existing personnel and related fringe benefits. 1 •^ 3. Project Utilization In —kind personnel will provide the necessary people to implement the.project. Form CJGl (1/1173) ' ' age 4 • XAS CRIMINAL JUSTICE COUNCIL � -�i APPLICATION FOR GRANT BUDGET NARRATIVE �. i Begin below and add as many continuation pages (4a, 4b, etc.) as may be needed to explain each item of the project budget. Limit this narrative to an explanation of the basis for arriving at the cost of each item including grantee contribution items. This section must also describe the applicant's procurement procedures for equipment, services, and construction, if such items are a part of the project budget. CJC GRANTEE TOTAL A. Personnel l." Assistant City Manager ($22,812) Archie Walker to provide administrative direction from the city manager's office over the entire project representing 5% of his time. $ "$ 1,140 $ 2. Project Director ($16,040) Police Chief James H. Avant - Responsible for overall direction of the project representing 10% of his time 1,604 3. Project Coordinator ($11,784) Police Commander W. C. Banner - Responsible for overall coordina- •tion of the various elements involved in the project, including direction of4data collection and conversion, project control functions, user training and assignment of training tasks,- communication with data processing personnel, and definition of manpower requirements,.re presenting 50% of his time. 5,892 4. EDP tianager. ($15,504) Robert Rusk - to provide technical direction and administration to data processing personnel and police personnel assigned technical tasks in the project development - representing 10% of his time. 1,548 5. .Assistant Project Coordinator ($9,132) Police - Sergeant - Richard Spencer - The staff officer designated as Project Coordinator must have _ assistance in performing the myriad details required by the user agency such as personnel control, data collection, file conversion, detailed work on user manuals, classroom training, hands -on training, and evaluation. 9,132 6. Lieutenant Traini4.($10,080) -.Police Lieutenant Bob Fontaine - to provide training for user personnel in terminal inquiry and systems utilization by all personnel - representing 10% of ilis• time. 1,008 Form CJG1 (111/73) it J Page 4a CJC GRANTIAM TOTAL 7. Sergeant Training-($9,132) to provide - detailed instruction and preparation of training material _under the direction of the Training Lieutenant for user participation - representing 10% of his ' time. $ $ 913 $ 8. Central Records Supervisor ($6,744) Mrs. E. E. Holden - Responsible for direction of clerical effort and supervision of conversion of existing files 1,686 9. Tabulating Equipment Operator ($6,744) - Sergio Hinojosa - to supervise and control clerical personnel assigned as terminal operators for file maintenance, data conversion, and operation of keypunch and sorting equipment, representing 50% of his time. 3,372 10. Secretary ($6,240) to provide clerical and secretarial assistance to data processing staff representing 50% of her time. 3,120 11. Clerks (3) (@ $5,544) to perform functions of file conversion, data collection and terminal operators for file maintenance and inquiries - representing 33% of their time. 5,544 12. Programmer /Analyst ($11,916) Marvin Koehl to provide systems and file design, to define and direct programming effort during the development of the system, to evaluate and analize results of the initial files and apply results to analysis of subsequent file require- ments. Devotes 100% of his time to the project and will be assimilated into the city staff at the end of the implementation phase of the project. 11,916 13. Programmer ($9,816) Robert Lowrie - to provide programming for the various tasks involved in development of the project. Will contribute 100% of his time and will be assimilated into the city staff upon termination of the implementation phase of the project. 9,816 14. Computer Operators -2- ($8,256) to partially - staff the computer operation during the im- plementation phase of the project. Will contribute 100% of their time and will be assimilated into the data processing staff upon termination of this phase of the project. 16,512 J 15. •FICA, Retirement, etc. TOTAL - CATEGORY A FICA 6% X $38,244 and $34,959 Retirement 5.4% X 38,244 and 34,959 Insurance 4.6% X 38,244 and 34,959 B. Professional and Contract Service 1. Consultant - Robert P. Brooks (resume attached) to assist in project requirements relative to scheduling deadlines, coordination between vendor and user personnel, and to assure continuity of effort as described in feasibility study, Twenty= four man -days of effort are estimated at a billing rate of $100.00 per day. 24 days X 100 2. Systems Engineer Consultant - Michael Speed (resume attached) to assist in systems engineering during the grant period. Estimate based upon bill- ing and effort required during first year of project development. 156 hours X $28.00 TOTAL - CATEGORY B C. Travel The Project Coordinator and the EDP Manager will attend a SEARCH symposium during the year, visits will also be made to Des Moines and San Francisco to study operational systems to provide supervisory staff with information which will enable new ideas to be trans - 'witted to operational personnel. Round trips to Cincinnati (SEARCH symposium) Air fare 2 x $186.00 X 1 Round trips to Des Moines (Operational System) Air fare 2 X $156.00 X 1 Round trips to San Francisco . (Operational System) Air fare 2 X $254.00 X 1 r Page 4b CJC GRANA_TOTAL $ 6,119 $ 5,593 $ 44,363 $40,552 $84,91 ,.2,294 23097 2,065 1,887 1,759 1,608 $ 6,118 $ 5,592 $11,71 2,400 4,368 T6,768 $ $ 6,76 372 312 508 r V Round trips to Austin (to confer -with CJC Staff) Air fare 6 X $ 46.00 X 1 Subsistence for above 25 X $25.00 X 1 The Programmer /Analyst will attend two schools to become more proficient in Assembler Language and FASTER MT (both utilized in the project configuration). 5 days - Assembler Language 3 days - FASTER - MT TOTAL - CATEGORY C D. Equipment First six months Central Processing Unit @ $3,008 - 50% Controller (2848) @ $795.00 Printer (1053) @ $49.00 Video Terminals - 5 (2260) @ $60.00 Printer Terminals - 2 (2740) @ $136.50 Data Set - 2 (3872) @ $92.00 Communication Controller (2701) @ $680.00 Disk Drive @ $1,000.00 FASTER @ $100.00 Sub -total (6 months) Second six months Central Processing Unit @ $3,118.00 - 50% Controller (3271) @ $330.00 Printer (3284) @ $150.00 Video Printers - 5 (3277) @ $90.00 Printer Terminals - 2 (3286) @ $180.00 Data Sets - 2 (3872) @ $92.00 Disk Drive @ $1,000.00 FASTER MT @ $285.00 Sub -total (6 months) TOTAL - .CATEGORY D * Equipment costs reflect the present configuration (first six months) with 96 K capacity, and the different 370 -135 configuration during the last six months with 144 K capacity. Delivery schedules prevent faster utilization of the later configuration. 4 rage 4c CJC GRANT TOTAL $ 276 $ $ 625 456 550 $ 3,099 $ $ 3,095 $18,048 4,770 294 1,800 1,638 1,104 4,080 6,000 600 $38,334 $ $38,33, $18,708 $ $ 1,980 900 2,700 1,080 1,104 6,000 1,710 $34,182 $ $34,18: $72,516 $ $91i E. Construction None F. Supplies and other Operating Expenses 5% Indirect Costs (as allowed) Training TOTAL - CATEGORY F TOTAL BUDGET Page 4d CJC GRAN TOTAL 10,388 $ $ 3,707 $ 10,388 3,707 $137,134 $44,259 $179,5 Aike TEXAS CRIMINAL JUSTICE COUNCIL APPLICATION FOR GRANT Project Plan and Supporting Data This section constitutes the heart of the grant application. It is the applicant's detailed statement of the project —its aims, precisely what will be done, who will be involved, and what is expected to result. With the project budget, it constitutes primary evidence to CJC of the soundness of the project, the care and planning that has gone into its formulation, and the responsibility and qualifications of the applicant and others who will be involved in carrying it out. This section consists of two parts: the summary and the detailed project description. Summary [n the space below, write a brief summary of total project not to exceea zuu woras. This project involves the second year of a planned three year project designed to satisfy the information needs of the Corpus Christi Police Department as defined in th previously submitted Systems Planning Study as well as to provide the capability for the rapid interchange of information to smaller municipalities as a focal point on a regional basis. The purpose of the project:is to implement a computer based system to provide available salient information,to police officers in-the field on a timely basis and to generate statistical and management information for the requirements of command personnel. Accomplishments to date include project organization, project planning and control, systems development of the Alert Persons and Alert Vehicle applications, review and evaluation of systems requirements, and the start of conversion efforts towards the completion of remaining applications. The logical sequence of steps to design, test, and implement new systems has been defined and followed in the first two applications. Critical review points are provided to insure user understanding and to assure quality control. Training„ conversion, and systems test'checklists are being utilized to meet user requirements and discrepancy reporting is used to communicate any deficien- cies in the system. The city's EDP configuration has been upgraded to' operate the applications described. Detailed Project Description Organize the remainder of this section under the following headings: A. Goals, B. Methods, C. Resources, D. Results, and E. Evaluation. See Section IIID, Application histructions, of the CJC Action Grant Policies and Procedures Guide for detailed instructions concerning this item. Insert after this sheet as many additional pages as may be needed to complete the description of the Project Plan and Supporting Data. If the applicant wishes to append documents that cannot be readily placed on continuation sheets, these documents should be listed on the last page of the Project Plan and copies furnished with the application for staff review. 6l Form CdC -1 (1 /I /73) DATE 3-12-73 WORK LEM, PArF. Ift I p:iI AR--D BY R. P. Spencer r R,—, 1973 1974 an Feb Mar lApr May un I Jull Aug' Sep-, Oct Nov IDec Jan Feb �far I Apr May Jun I Jul jAug ALERT APPLICATION Proe•am S-st-ms Startuo File Conversion Hands-on Training CRIMINAL NtOfE INDEX D-taij-System Degign Program and Test File Conversion Syste-! Startup FIELD INTERVIEW APPLICATION' Svster,. Desi File ronv=io, Systen Startup INCIDENT APPLICATION tf f Detail System Design qvst--.i StartuD STOLEN PROPERTY APPLICATION p:iI AR--D BY R. P. Spencer r R,—, Page 5A• A. Goals 1. Problems Each step in the total police function requires the transmission of Informational data. The speed at which this data is transmitted is directly proportional, in many instances, to the success or failure of a specific police effort. This is particularly so in the trans- mission of information from various sources to police officers actually involved in enforcement or preventive work in the field. The more stringent interpretations regarding probable cause for action demand that immediate information be available to the field officer. Existing manual systems do not meet these requirements. Operational and management information available to large city police departments to permit more efficient operation is not normally avail- able to medium size cities because of economic considerations. The resources needed to purchase or lease expensive equipment, and staff a data processing operation is beyond the capability of the city on a stand alone basis. 2. Target Groups The applications are being implemented for the Corpus Christi Police Division. The design of file structures and coding systems are being implemented to provide flexibility so that expansion to serve the needs of other law enforcement agencies in the Coastal Bend Region may be accomplished as expeditiously as possible. Interface with existing systems on the state and federal level are being taken into consideration In each developing'area of effort. 3 Page 5B 3. Aims The system planning study which preceded the implementation phase identified the information needs of the Corpus Christi Police Depart- ment and realistically projected the development of information systems on the state level. The system is designed to satisfy the inquiry needs of the officers in the field on a 24 hour per day, 7 day per week basis, and to generate management and statistical reports for command personnel requirements. The applications described in the system planning study are being implemented as indicated, giving priority to applications which will provide the most immediate benefits to the field officer. The applications have been described in detail in previous reports. Summaries of the applications ana the order of development follow. Alert Vehicle Application This on -line application will enable law enforcement officers to quickly ascertain, either from the dispatcher or records personnel, whether a particular vehicle is stolen, wanted, or connected with a person of interest to the police. Inquiry will be made by license number or vehicle identification number. Alert Person ApPlication This on -line application will enable law enforcement officers to quickly determine if an individual is wanted on a misdemeanor or felony warrant or if he is an individual who is of interest to the police. Inquiry will be made by name and date of birth. J Page 5C Arrest /Criminal Name Index This on -line application will enable law enforcement officers to determine if an individual has a misdemeanor arrest record to assist in establishing probable cause and making information available prior to violator contact action. All misdemeanor arrest records will remain on -line for two years and will indicate the existence of felony on the state level. Inquiry will be by name and date of birth. Field Interview Report Application This on -line application permits the investigator to obtain names of individuals who were interviewed in specific locations under specific circumstances, on certain dates at particular times, or a combination of these factors and to record and summarize interview information not leading to an arrest obtained by field units. Inquiry will be by any combination of factors above and will remain on -line for one year. Incident Application This application captures and summarizes salient information concerning all requests for service, provides control over requests to assure proper follow -up, and generates statistical information on criminal activity to enable proper resource allocation and make effective preventive law enforcement. The design of this application will be compatible with future development of computer assisted dispatching. Stolen Property Application This on -line application will permit the perpetual inventory of stolen /recovered property in police custody for return to owners as well as the identification of property reported stolen not meeting the criteria for input into N.C.I.C. or T.C.I.C. J Page 5D Property meeting these criteria will be entered into T.C.I.C. and N.C.I.C. files. Locater Application (Not Presently Scheduled) i This on -line application permits the dispatcher to inquire the address of a report for police service while the caller is still on the tele- phone to determine if the address is valid and the beat unit to be assigned. Will permit the proper assignment of field units with improved time response. B. METHODS 4. Objectives The systems plan developed during the study phase provides a guide for the development of the project and is being followed in the implementation phase as nearly as practicable. The attached time table in chart form illustrates the major milestones in the project and are well within the framework of projected time frames given the delay occasioned by re- selection of vendors for computer hardware. The project will enable the agency to provide information for the total police effort on a timely basis. Informational data presently reposing in a manual filing system will be converted to a computerized system and will be immediately available to field forces. The nucleus of command and control dispatching will be generated, thus permitting the capability of improved response time to calls for police service. Studies have shown that the apprehension of criminals and solutions to criminal acts are directly proportional to response time in arriving at the scene of a reported crime. 4 Page 5E The system will provide management information on a timely basis to enable the proper allocation of manpower during the times of greatest need and in the areas most likely to experience criminal activity. .Proper allocation of manpower will result in measurable improvement of police service for the same tax expenditure. The more stringent interpretation of the probable cause provision in the cririnal law has created a vital need for police field forces to have all information available prior to contact with the violator. The project will make any information residing in police files quickly available to field forces through video terminals in the dispatch office. These terminals will permit the dispatcher to access all files and respond immediately to inquiries without the intercession of a third party. C. RESOURCES Project Organization The structure of an organization to accomplish the required work has been accomplished with the various responsibilities assigned to personnel from participating divisions. This organization includes: 1. Steering Committee This committee is composed of representatives of all participants in the project. k Archie Walker - Assistant City Manager Peter Kleck - C. J. C. Staff James H. Avant - Chief of Police Doyle Rachal'- C. 0. G. - Criminal Justice Coordinator Robert Rusk - D. P. Manager W. C. Banner - Police Commander r Page SF Richard Spencer - Police Sergeant Mike Speed - Systems Engineer (Vendor) Brooks /Ferguson - Consultants This committee provides review and guidance for the project. 2. Project Director - .lames H. Avant, Chief of Police Responsibility for the continuing overall results of the project rests with the senior member of Division Management, the Chief of Police. Chief Avant is a 26 year veteran with the Corpus Christi Police Department. He has experience in all phases of police work with progressively responsible positions. IIe served in various positions with 17 years experience in adminis- trative functions as Assistant Chief of Police. Chief Avant is a graduate of the F.B.I. National Academy and has been Chief of . the department for two years. 3. Project Coordinator - W. C. Banner, Commander of Police It is recognized that a successful systems project requires user involvement to effectively satisfy user requirements. To assure this involvement, a senior officer of the Division acts as coordi- nator to: a. Obtain adequate description of information needs b. Generate user interest in systems development and potential c. Obtain proper data processing response to user requirements d. Generate training manuals e. Design and participate in continuing training programs .V Page 5G, Commander Banner is a 21 year veteran of the Corpus Christi Police Department. He has been assigned to all divisions of the department with progressively more responsible positions. He has been assigned to the project since the initial planning stages and has supervised the entire development effort. He is a graduate of the F.B.I. National Academy. 4. Assistant Project Coordinator - Sergeant Richard Spencer The staff officer designated as Project Coordinator must have y assistance in performing the myriad details required by the user agency such as personnel control, data collection, file conver- sion, detailed work on user manuals, classroom training, hands -on training, and evaluation. Sergeant Spencer has seven years police experience and has been assigned to project control and detail since the planning stage. Sergeant Spencer is currently completing academic work towards a B A degree at Sam Houston State University and has attended data processing schools in Corpus Christi and San Marcos. 5. Systems Analyst - Marvin Koehl. Review of systems design and programming requirements on applications completed to date indicate the continuing need for a full time Systems Analyst during the life of the implementation phase. Major responsibility will be the technical requirements of systems design and the articulation of requirements for the programming efforts as well as the supervision and evaluation of programming developments. Mr. Koehl has extensive experience in programming and systems analysis. s Page 5H He was associated for eight years with Pittsburgh Plate Glass as a programmer and analyst prior to joining the city staff. Mr. Koehl received his B S degree in chemistry from St. Mary's University in 1964. 6. Programmer (1) A study of programming time expended on the first two applications and a comparison of these applications to remaining applications indicates the need for one programmer assigned full time during the life of the implementation phase. 7. Other EDP Personnel - Assistance will be provided by: a. EDP Manager - to assist in vendor liaison, equipment scheduling, and technical management of EDP personnel. b. Operations personnel: for data capture, file conversion, and applications processing. S. Other Police Personnel: a. Police Gonunanders and Training personnel will provide assistance in the development of user involvement and user training. b. Clerical personnel will assist in data capture, file conver- sion, and preparation of documents and manuals. 9. Consultant Personnel - Robert P. Brooks Systems consultants were utilized extensively during the first year of development. As in -house experience becomes more competent, the requirement for consulting assistance diminishes. Assistance will be provided in software support, training, systems analysis, support in teleprocessing areas, development of user training programs, project evaluation, and detailed project planning. J .0 J Page 5I • Robert P. Brooks has extensive experience in EDP systems design, management reporting systems, operations review, accounting systems, municipal computer selection processes, financial control systems, and feasibility studies. He has been associated with the Corpus Christi project since its inception and contributed heavily to initial planning. Mr. Brooks has a B.B.A. degree in Accounting and an M.B.A. in Computer Sciences from Texas A. & M. University. It is estimated that a total of twenty -four man -days of assistance will meet these requirements. 24 days @ $100.00 = $2,400.00 10. Systems engineer - Michael Speed Michael Speed has had extensive experience as a systems engineer with IBM. His experience includes systems design and engineering in banking and retail distribution. Mr. Speed received a B.S. degree in mathematics from the University of Texas in 1967. He has been with IBM since that date and has progressed from engineering on the IBM 360/20 through the 370/145. Vendor engineers have proven invaluable in assisting city personnel in solving design problems and coding procedures re- lating to systems capability. Billing has been below initial expectations, and estimates based upon engineering support for the first two applications indicate a need during the second project year for three hours per week of systems engineering assistance. 156 hours @ $28.00 = $4,368.00 of developments in the field. Two classes to permit the Systems Analyst to remain current in software development will be scheduled. Programmer /Analyst: 5 days - Assembler Language $456.00 Programmer /Analyst: 3 days - FASTER M T $550.00 The Project Coordinator and the EDP Manager will attend a symposium sponsored by SEARCH during the year. Visits will also be made to Des Moines and San Francisco to study operational systems in those cities to determine the feasibility of further developmental efforts within the framework of present operational constraints. Round trips to Cincinnati 2 X $186.00 X 1 = $372.00 Round trips to Des Moines 2 X $156.00 X 1 = 312.00 Round trips to San Francisco 2 X $254.00 X 1 = 508.00 Subsistence 25 X $ 25.00 X 1 = 625.00 Round trips to Austin 6 X $ 46.00 X 1 = 276.00 i Page 5J Training An estimated 940 man hours of training will be required during the grant period for operational police personnel. This training will be a part of the city's in -kind contribution: Dispatchers: 26 X 8 hours @ $3.68 = $ 765.44 Central Records Personnel: 12 X 16 hours @ $2.67 = 512.64 Staff Personnel: 20 X 4 hours @ $5.64 = 451.20 Other Police Personnel: 230 X 2 hours @ $4.30 = 1,978.00 Travel During the grant year the Project Coordinator and EDP Manager will be expected to attend two conferences or symposia to remain abreast of developments in the field. Two classes to permit the Systems Analyst to remain current in software development will be scheduled. Programmer /Analyst: 5 days - Assembler Language $456.00 Programmer /Analyst: 3 days - FASTER M T $550.00 The Project Coordinator and the EDP Manager will attend a symposium sponsored by SEARCH during the year. Visits will also be made to Des Moines and San Francisco to study operational systems in those cities to determine the feasibility of further developmental efforts within the framework of present operational constraints. Round trips to Cincinnati 2 X $186.00 X 1 = $372.00 Round trips to Des Moines 2 X $156.00 X 1 = 312.00 Round trips to San Francisco 2 X $254.00 X 1 = 508.00 Subsistence 25 X $ 25.00 X 1 = 625.00 Round trips to Austin 6 X $ 46.00 X 1 = 276.00 i Page 5K Facilities The Corpus Christi Police Department is housed in a modern, multi- storied building which was remodeled four years ago and will undergo further remodeling during the next two years. The city's data processing department is well staffed with personnel who are committed to assigning top priority to the development of the Police project. F Two major equipment milestones were planned for the development phase of the project. The first grant year (March 1972/73) depended upon existing hardware (IBM 1401) for city operations during systems planning and design. The equipment needs for the first year of the implementation phase were met with the delivery in January, 1973, of an IBM System 360/30, DOS, with 96 K of memory. This equipment will be replaced in August, 1973 with an IBM System 370/135, DOS, with 144 K of memory. The latter configuration is slightly less expensive than the former, but delivery scheduling prevented its utilization prior to August, 1973. D. RESULTS 1. Information regarding all aspects of the enforcement effort will be available to field officers on a timely basis. 2. Management information regarding resource allocation will be available on a timely basis in usable form to administrative personnel. 3. Corpus Christi, as the central city in the Coastal Bend Region, will be equipped to furnish facilities to smaller municipalities and law enforcement agencies in the area as they develop capabilities to access the system through terminals. This will accomplish two things: 1 J Page 5L a. The state and national networks will be relieved of inquiries of interest on a purely local basis. b. Smaller agencies will be relieved of the responsib4ity of main- taining extensive records systems as the terminal capability increases. 4. Information relative to the improvement- of law enforcement functions will be available to any law enforcement agencies upon request. Results of the project will be published in trade journals and in a technical paper under the auspices of the police department. E. EVACUATION A project control system has been developed to accurately measure the progress on a regular basis. This system utilizes reporting from the data processing team, the consultants on the project, and police personnel participating in the project. These reports will reflect, in addition to progress on the project: 1. Impact upon crime incidence in the jurisdiction as indicated in comparative reports using the U.C.R. forms. 2. Impact upon time response as indicated in comparison with existing time response studies. Historical data for a two year period is available for comparison. 3. Impact upon warrant registers in the misdemeanor category as in- dicated in comparative reports now available from Municipal and " County Courts. 4. Economic factors concerning collections which were not previously available because of manual operation. J 6. Impact upon overall crime rate as indicated by a comparison of the rate before and after allocation of personnel on the basis of need in time and place. These and other evaluation processes will be utilized on a continuing basis to measure the cost effectiveness of the system in relation to the total budgeted police effort as well as reporting to the Criminal Justice Council. Page 5M S. Impact upon crime rate for crimes which are conducive to solution by immediate police response, (i.e., armed robberies, robbery by assault, assaults, etc.) as indicated by the study of comparative historical data. 6. Impact upon overall crime rate as indicated by a comparison of the rate before and after allocation of personnel on the basis of need in time and place. These and other evaluation processes will be utilized on a continuing basis to measure the cost effectiveness of the system in relation to the total budgeted police effort as well as reporting to the Criminal Justice Council. Page 6 TEXAS CRIJIINAL JUSTICL COUNCIL , ; APPLICATION FOR GRANT Project Title: To validate this application, the following standard grant conditions, where applicable, must be certified and agreed to by the applicant. Also, where a condition is applicable and requires additional information, such information should be included in or as an addition to the applica- tion. (Additional explanation of these grant conditions may be found in CJC publications Financial Manual for Action and Planning Grants and Action Grant Policies and Procedures Guide.) Standard Grant Conditions 1. Project initiation. If an approved project has not commenced within 60 days after accep- tance of the grant award, the grantee will report by letter the steps taken to initiate the project, reasons for the delay, and expected starting date. If 00 days after acceptance of the award the project is not operational, a further statement of implementation delay will be submitted by the grantee to the Criminal Justice Council. On receipt of the ,90 -day letter CJC may cancel the project and redistribute the funds to other project areas. CJC, where warranted by extenuating circumstances, may request approval from the LEAA Regional Office to extend the implementation date of the project past the 90 -day period. 2. Project Completion. With the exception of the final project report, final financial report, and liquidation of goods or services encumbered before the termination date, grants must be completed no later than Elie termination date set forth in the Statement of Grant Award or any approved extension thereof. Grantees should keep in mind the grant condition prohibiting the obligation or funds beyond such termination dates, the require- . merit for liquidation of obligations within 90 days after the termination dale, and the requirement for the return of unobligaled grant. funds within such period. 3. Reports. The grantee shall submit, at such times and in such forms as may be prescribed, any reports that the Criminal Justice Council may require, including quarterly financial and progress reports and final financial and progress reports. 4. Fiscal Regulations. The fiscal administration of grants shall be subject to such rules, regulations, and policies concerning accounting and records, payment of funds, cost allowability, submission of financial reports, etc., as may be prescribed by CJC, including those set forth in the CJC Action Grant Policies and Procedures Guide and Financial Manual for Action and Planning Grants. 6. Utilization and Payment of Funds. Funds awarded may be expended only for purposes and activities covered by the grantee's approved project plan and budget. Payments will be made on the basis of periodic requests and estimates of fund needs submitted by the grantee. Payments will be adjusted to correct previous overpayments or underpayments and disallowances resulting from audit. 6. Written Approval of Changes. Grantees must obtain prior written approval from CJC for major project changes. These include (a) changes of substance in project activities, design, or research plans set forth in the approved application; (b) cluunges in the project director or other key personnel identified in the approved application; (c) expenditure of project funds representing more than a 15 percent or $2,500 variation, whichever is greater, in any category of the total approved budget, including both CJC grant funds and grantee contribution; and (d) all additions to or deletions of approved equipment purchases. Any Jy i. Page 6A project changes in the grantee's prerogative to initiate are subject to cost allowability and budget guidelines that may be described in the CJC publications mentioned in the pre- amble to this section. 7. Application Review Changes. Any changes effected in this application as a result of or during the course of CJC review will be deemed to have been accepted on receipt of the grantee's request for funds or acceptance agreement. - S. Maintenance of Records. Financial records, supporting documents, statistical records, required reports, and all other records pertinent to the grant project or any component part thereof shall be retained for three years from the date of the grantee's submission of the final expenditure report, except that records for non - expendable property acquired with Federal grant funds shall be retained for three years after final disposition. The records shall be retained beyond the three -year period if audit findings have not been resolved. Provisions to this effect must be included in all contracts, subcontracts, or other arrangements for implementation of this project or any component thereof. 9. Inspection and Audit. The State of Texas, the U.S. Department of Justice, and the Comptroller General of the United States, or any of their duly authorized representatives shall have access to any books, documents, papers, and records pertinent to this grant project for the purpose of making audit, examination, excerpts, and transcripts. A provi- sion to this effect shall be included in all contracts, subcontracts, or other arrangements for implementation of this project or any component therof. 10. Termination of Aid. A grant may be terminated or fund payments discontinued by CJC if it finds a substantial failure to comply with the provisions of P.L. 90.351 or regulations promulgated thereunder, including these grant conditions or application obligations, but only after notice and hearing and pursuant to all procedures -et forth in Sections 510 and 511 of P.L. 90 -351. 11. Obligation of Grant Funds. Grant funds may not, without advance written approval by CJC, be obligated prior to the effective date or subsequent to the termination date of the grant period. Obligations outstanding as of the termination date shall be liquidated within 90 days. Such obligations must be related to, goods or services provided and utilized for ultimate program purposes. 12. Title to Property. Title to property acquired wholly or partly with grant project funds in accordance with approved budgets shall vest in the grantee, subject to divestment at the -- option of LP.AA or CJC (to the extent federal funds contributed to the acquisition - thereof) exercisable only on notice within ISO days after the end of the grant period or termination of the grant. The grantee shall exercise due care in the use, maintenance, protection, and preservation of such property during the period of grantor interest. 13. Use of Property for Law Enforcement Purposes. All property acquired with grant project funds or donated property representing a grantee contribution shall be committed to use for law enforcement purposes throughout its useful life. 14.: Project Income. All interest or other income earned by a grantee with respect to grant funds or as a result of conduct of the grant project (sale of publications, registrations fees, service charges on fees, etc.) must be accounted for. Income should be applied to project purposes pr in reduction of project cost. Interest earned on grant funds must be returned to CJC. All other project income must be applied to project purposes or as a reduction of total project cost. • ,f Page GB 15. Publications. The grantee may publish, at its own expense, the resulislof grant activity without prior CJC review provided that any publication (written, visual, or sound) con- tains an acknowledgement of CJC grant support. The following disclaimer must be con- tained in the aforementioned acknowledgement: The fact that the Criminal Justice Council furnished financial support to the activity described in this publication does not necessarily indicate the concurrence of the Criminal Justice Council in the statements or conclusions contained herein. - At least 25 copies of any such publication must be furnished to CJC but only 10 copies of training materials (where used in grant project) must be supplied, except as otherwise requested or approved by CJC. Publication of documents or reports with grant funds beyond quantities required to meet standard report requirements must be provided for in approved project plans or budgets or otherwise approved by CJC and, for large quantity publication, manuscripts must be submitted in advance to CJC. 16. Copyrights. ifihere activities supported by this grant produce original books, manuals, films, computer programs (including executable computer programs and supporting data in any form), or other copyrightable material, the grantee may copyright such, but CJC reserves a royalty -free, nonexclusive, and irrevocable license to produce, publish, and use such materials, and to authorize others to do so. Disposition of royalties will be deter- mined by CJC. Provisions appropriate to effectuate the purposes of this condition must be in all employment contracts, consultants' agreements, and other contracts. 17. Patents. If any discovery or invention arises or is developed in the course of or as a result of work perforated under this grant, by any level of implementing ltrantee or contractor, the grantee shall refer the discovery or invention to CJC, which will determine whether or not patent protection will be sought; how any rights therein, including patent rights, will be disposed of and administered; and the need for other action required to protect the public interest in work supported with federal funds, all in accordance with the Presi- dential Memorandum of October 10, 1963, on Government Patent Policy. In the final narrative report the grantee shall identify any discovery or invention arising under or developed in the course of or as a result of work performed under this grant or shall certify that there are no such inventions or discoveries. 18. Allowable Costs. The allowability of costs incurred under any grant shall be determined in accordance with the general principles of allolvability and standards for selected cost items set forth in Office of management and Budget Circular A -¢i, "Principles for Deter- mining Costs Applicable to Grants and Contracts with State and Local Governments," as further defined and delimited in conditions in the CJC Financial manual for Action and Planning Grants. Educational institutions are subject to standards set forth in OMB Circular A -21. 19. Expenses Not Allowable. Grant funds may not be expended for (a) items not part of the approved budget or separately approved by CJC-, (b) purchase or construction of land and buildings or imprownrents thereon, or payment of real estate mortgages or taxes, unless specifically provided for in the grant agreement; (c) entertainment, amusements, or social activities, or incidental costs related thereto; (d) purchase of automobiles or other auto- motive vehicles unless provided fer in the grant agreement; or (e) indirect (overhead) costs, if the grantee does not have an indirect cost allocation plan and rate acceptable to CJC, except negotiated lump sum amounts included in the approved application budget. 20. Proposal Costs. Grant funds may not be committed or expended for costs of preparing proposals without prior CJC approval 21. Third Party Participation. No contract or agreement not incorporated in the approved d� • • Page 6C proposal or approved in advance by CJC may be entered into by the grantee for execu- tion of project activities or provision of services to a grant project (other than purchase of supplies or standard commercial or maintenance services less than $2,500), Any such arrangements shall provide that the grantee will retain ultimate control and responsibility for the grant project and that the contractor shall be bound by these grant conditions and any other requirements applicable to the grantee in the conduct of the project. 22. Clean Air Act. In accordance with Presidential Executive Order 11602 and the provisions of the Clean Air Act, 42 USC 1357 et seg, as amended by P.L. 91.601, 1970, any grant may be terminated and expenditure of federal funds will be discontinued if at any time during the grant period the grantee has been convicted of an offense under the Clean Air Act. Grantee may not contract with any party convicted under the Clean Air Act. Applicant certifies that it has not been convicted of any violation of the Clean Air Act. 23. Hatch Act. All persons funded by or contributing to this project agree to comply with Title 5, Chapter 15, Sections 1501 through 1505 and any amendments thereto, United States Code Annotated, more commonly known as the "Match Act" relating to political activities. 24. Release of Information. Pursuant to Section 521 of the Act, all records, reports, papers, and other documents kept by recipients of CJC funds, including grantees and their contractors, relating to the receipt and- disposition of such funds are required to be made available to CJC and LEAH, under the terms and conditions of the Federal Freedom of Information Act. 25. Relocation Assistance. In conformance with the requirements of the Uniform Relocation Assistance and Land Acquisitions Policies Act of 1970 (42 USC 4033), applicant hereby declares that this project will not result in the displacement of one or more persons, businesses, o, farm operations, and that no real property shall be acquired for project purposes. If this declaration cannot be made, CJC will provide the applicant a Relocation Assistance Certificate that must be completed before consideration of the application. 26. Environmental Lupaet. Any application for a grant involving: (a) construction, purchase, or alteration of facilities; (b) implementation of programs involving the use of herbicides and pesticides; or(c) other actions determined by the LEAH Regional Administrator to have a possibly significant effect on the quality of the environment, must include either a drart environmental statement as required by Section 102(2)(c) of the National Environ- mental Policy Act or a declaration that the proposed action will not have significant impact on the environment. 27. Historic Sites. In any grant project involving construction, renovation, purchasing, or leasing of facilities the grantee shall consult with the state liaison officer for historic preservation to determine whether the undertaking may have an effect on properties listed in the National Register of Historic Places. If the undertaking may have an adverse effect on the listed program properties CJC must be notified before consideration of the application. 28. Education Support. No person in the United States shall, on the basis of sex, be excluded from participation in, be denied the benefits or, or be subjected to discrimination under any education program or activity receiving CJC financial assistance with the exception of the qualifications set forth in Title I%, Section 901(A) of Public Law 92 -313 (36 Stat. 373). t To validate this application, the following special deers must be certified and agreed to by the applicant: • Jy Ey Page 6D Special Items Nonsupplanting Requirement. In compliance with the requirement that federal funds, made available under Part C, Title I, Public Law 90 -351, as amonded, Uc used "not to supplant stale or local funds," this is to certify that the below described recipient federal funds of under Part C, Title I, Public Law 90 -351, as amended, will use such funds to increase state or local funds - that would, in the absence of such federal aid, be made available for law enforcement purposes. It is understood that the above certification by the financial officer will be required on the final report of expenditures and status of action grant funds. - Assurance of Compliance with Civil Rights Act of 1964. The applicant hereby agrees that it will comply insure and will compliance by its contractors witli Title VI of the Civil Rights Act of 1964 (Public Law 83 -352) and all requirements - imposed by or pursuant to Regulations of the Department of Justice (28 CFR Part 42) issued pursuant to that Lille, to the end that - no person shall on the grounds of race, color, sex, or national origin be excluded from participation in, be denied the benefits of, or be _ otherwise subjected to discrimination under any program or activity for which the applicant receives federal financial assistance. The further grantee will comply with and insure compliance by its contractors with Justice Department equal eniploy- ntent regulation in federally assisted programs to the end that employment discrimination in such programs on the grounds of race, color, creed, sex, or national origin shall be eliminated. The grantee recognizes the right of the United States to seek judicial enforcement in its contracts. - Applicant's Agreement. It is understood and agreed by the applicant that any grant received as a result of this application sbail be subject to the above standard conditions, special items, and Other policies and rules issued by the Criminal Justice Council for administration of grant projects; all provisions under P.L. 90 -351, as amended; and memoranda issued by CJC. - Certified by: - Signature _ R. Marvin TrarncPnd Name • _Cikv Manager Title City of Corpus Christi Date:_ 3 — 1 4 . % 4 Agency ' FormCJC•I (1/1;73) Jy Ey APPLICATION COORDINATOR TIME CRIMINAL JUSTICE COUNCIL . POST OFFICE BOX 182$ AUSTIN, TEXAS 78767 1- The City of Corpus Christi, Texas intends to apply to the Criminal Justice Council for a grant of 135,296.00 $ . It is expressly understood that a complete application, to include appropriate clearinghouse review and comment, will be necessary prior to approval of the project. 2. Proposed title of project: Corpus Christi Law Enforcement Information System 3. CJC program and title: , 4. Proposed funding: a. Criminal Justice Council: $ 135, 296.00 75 % (Fed & State) b. Local Cash: $ % c. Local In -Kind: $ 44,259.00 25 % d. Total: $ 1792.555.00 100% 5. Summary (200 words) of proposed project and its impact on crime and delinquency. 6. This project 113DOES NOT) have a potential for environmental impact. 7. Funds have been set aside, within the constraints imposed by statute, (if cash) or other firm commitments have been made (if in- kind) to meet the local share of the cost of this project. n 8. Date: 3-14--74 Signature:' Name:_ R. Marvin Townsend (please print or type) Title:. City Manager Address: City Hall, City of Corpus Christi cc: clearinghouse corm C.IC•113(1 11/73) !J CORPUS CHRISTI, TEXAS DAY OF 7 19 7 TO THE MEMBERS OF THE CITY COUNCIL CORPUS CHRISTI? TEXAS FOR THE REASONS SET FORTH IN THE EMERGENCY 'CLAUSE OF THE FOREGOING ORDINANCE, A PUBLIC EMERGENCY AND IMPERATIVE NECESSITY EXIST FOR THE SUSPEN- SION OF THE CHARTER RULE OR REQUIREMENT THAT NO ORDINANCE OR RESOLUTION SHALL BE PASSED FINALLY ON THE DATE IT IS INTRODUCED, AND THAT SUCH ORDINANCE OR RESOLUTION SHALL BE READ AT THREE MEETINGS OF THE CITY COUNCIL; 1, THEREFORE, • REQUEST THAT YOU SUSPEND SAID CHARTER RULE OR REQUIREMENT AND PASS THIS ORDI- NANCE FINALLY ON THE DATE IT IS INTRODUCED, OR AT THE PRESENT MEETING OF THE CITY COUNCIL. RE LILLY„ O MAYOR THE CITY OF CDR S HRISTI,, TEXAS He CHARTER RULE WAS'SUSPENDED BY THE FOLLOWING VOTE. -. BONNIE $IZEMORE � ' • CHARLES A. BONNIWE LL • ROBERTO BOSQUE2, M.D. .. REV. HAROLD T. BRANCH THOMAS V. GONZALES GABE LOZANO, $R. J. HOWARD STARK THE ABOVE ORDINANCE WAS PASSED BY THE FOLLOWING •. BONNIE $IZEFIORE n. -n CHARLES A. BONNIWELL ROBERTO Bosouez, M.D. .REV. HAROLD T. BRANCH THOMAS V. GONZALES GABE LOZANO, SR. J. HOWARD STARK