HomeMy WebLinkAbout15573 ORD - 06/04/1980AN ORDINANCE
AUTHORIZING SUBMISSION OF THE FOLLOWING GRANT APPLICATIONS
TO THE CRIMINAL JUSTICE DIVISION: (1) NARCOTICS TASK FORCE;
(2) POLICE ADMINISTCITIZENS' INFORMATIONNATION SYSTEM;PS(4)OGICAL CADETpPROGRAM; AND3(5)
TACHOGRAPHIC EQUIPMENT, A SUBSTANTIAL COPY OF EACH GRANT
APPLICATION BEING ATTACHED HERETO AND MADE A PART HEREOF,
MARKED EXHIBITS"A"; "B", "C", "D", AND "E", AUTHORIZING
THE CITY MANAGER TO EXECUTE ANY AND ALL DOCUMENTS NECESSARY
TO ACCEPT THE AFORESAID GRANTS, IF AND WHEN APPROVED; AND
DECLARING AN EMERGENCY.
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF CORPUS CHRISTI,
TEXAS:
i
SECTION 1. That authorization is hereby given for submission of
the following grant applications to the Criminal Justice Division:
(1) Narcotics Task Force;
(2) Police Administration Psychological Assistance;
(3) Citizens' Information System;
4 Cadet Program; and
(5) Tachographic equipment,
a substantial copy of each grant application being attached hereto and made
a part hereof, marked, respectively, Exhibits "A", "B", "C", "D", and "E".
SECTION 2. That the City Manager be authorized to execute any and
all documents necessary in order to accept the grants, if and when they are
approved.
SECTION 3. The necessity to authorize submission of the aforesaid
grant applications and to authorize execution of all necessary documents in
order to accept the grants at the earliest practicable date creates a public
emergency and an imperative public necessity requiring the suspension of the
Charter rule that no ordinance or resolution shall be passed finally on the
date of its introduction but that such ordinance or resolution shall be read
at three several meetings of the City Council, and the Mayor having declared
that such emergency and necessity exist, having requested the suspension
of the Charter rule and that this ordinance be passed finally on the date
of its introduction and take effect and be in full force and effect from and
after its passage, IT IS ACCORDINGLY SO ORDAINED; this the day of June, 1980.
ATTEST:
ecretary eeC�
APPROVED:
5 DAY OF JUNE, 1980:
J. BRUCE YCOC ; CITY ATTORNEY
155"x"3
MICROFILMED
AUG 2919
Corpus Christi,
day of
, 19,1a
TO THE MEMBERS OF THE CITY COUNCIL
Corpus Christi, Texas
For the reasons set forth in the emergency clause of the foregoing ordinance, a
public emergency and imperativenecessity exist for the suspension of the Charter
rule or requirement that no ordinance or resolution shall be passed finally on
the date it is introduced, and that such ordinance or resolution shall be read
at three meetings of the City Council; I, therefore, request that you suspend
said Charter rule or requirement and pass this ordinance finally,on the date it
is introduced, or at the present meeting of the City Council.
Respectfully,
MAYO
r� - ..
T E CI OF CORPUS CHRISTI, TEXAS
The Charter rule was suspendeby the following vote:
Luther Jones
Edward L. Sample
Dr. Jack Best
David Diaz
Jack K. Dumphy
Betty N. Turner
Cliff Zarsky
The above ordinance was passed
Luther Jones
Edward L. Sample
Dr. Jack Best
David Diaz
Jack K. Dumphy
Betty N. Turner
Cliff Zarsky
by the
/1,
following vote:
155`73
F dffice of the Governor
PROJECT NOTIFICATION SHEET
Criminal Justice Division
1. Applicant Agency or Institution:
(Name, address)
City of Corpus Christi
Post Office Box 9277
Corpus Christi, Texas 78408
2. GRANT NUMBER (CJD USE ONLY)
3. I ype of Application:
(check appropriate block)
Original ( ) Continuation k )
11 continuation give number of last grant.
AC -80-B03-5967
4. Short Title of Project: (Do not exceed one typed line)
Narcotics Task Force
5. Project Director:
(Name, title, address, telephone)
W.C. Banner, Chief of Police
Corpus Christi Police Department
Post Office Box 9016 (512) 884-3811
Corpus Christi, Texas 78408
6. Financial Officer:
(Name, title, address, telephone)
Harold F. Zick, Director of Finance
City of Corpus Christi
Post Office Box 9277
Corpus Christi, Te.xxas 78408
7. Period and Amount of Request:
Fromm 1/ 81 Through 12 / 31/ 81
Amount $ 19,075
(512) 884-3011
8. State Application Identifier:
S.A.I. Number
Date Assigned
9. Official Authorized to Sign Application:
(Nene, t(tle, address, telephone)
R. Marvin Townsend, City Manager
City of Corpus Christi
Post Office Box 9277 (512) 884-3011
Corpus Christi, Texas 78408
1(1. federal or State Support:
Will other federal or state support be available for any
p.trt of this project: Yes
If yes, identify and explain:
11. Legislative Budget Board Review and Comment (StatcAgcncie Only)
This application was submitied to the Legislative Budget Board for review and comments on I_J_
The comments arc/are not attached.
32. Atuchments (check if included):
(al Ctearinghouse review and comment
Name 01 clearinghouse:
(b) Local governing body resolution
aulhoriring application
(c) Contracts -
' (d) Letters of endorsement
(c) Other (describe)
13. Date:
14. Total Pages in Application:
15. Atm Screed:
(a) State Planning Region:
(b) Counties:
16.
Grant Number
Date Received:
CJD USE ONLY
Geographic Area:
Region'
County(s),
Program Arca:
City
2X/d- .�.t
1981 PI31ET NOTIFICATION SHEET
(Page 2)
Areal CJD PROGRAM NUMBER 81- 0
Problem Statement:
(1) Brief and concise summary of the problem (be as specific as possible):
The evaluation of both primary source data such as offense reports, arrest records
and criminal histories, and intelligence data gathered from undercover operations,
surveillance activities and confidential interviews, reveals that Corpus Christi
is the focal point for the criminal activities of approximately 20-40 Class I/II
.narcotic violators.*
*These offenders are the major drug traffickers; see Texas Department of Public
Safety definition of Class I/II narcotic violators that is attached.
(2) Data which demonstrates existence and/or scope of the problem:
According to the estimates of DEA, Department of Public Safety, and the Corpus
Christi Police Department there are between twenty and forty major drug traffickers
operating organizations in and around the Corpus Christi area; increasing activity
has been noted in the operations of air and marine smugglers. During the operation
of the Narcotics Task Force in 1979 approximately $325,000 worth of narcotic contra-
band was seized and thirty-four subjects were arrested for delivery of narcotic
substances through the efforts of the three officers in the task force:{
(3) Source of data presented above:
Data was gathered from the intelligence and narcotic files of the Texas Department
of Public Safety, the Drug Enforcement Administration, and The Corpus Christi Police
Department.
(4) Resources and capabilities presently available to attack this problem:
a. Present resources and capabilities of applicant agency:
The Special Services Division of the Corpus Christi Police Department has seven
investigators assigned to the narcotics section; they are responsible for the
investigation of narcotic trafficking within the city limits. Last year eighty
search warrants and two hundred forty-seven arrests resulted from the investigation
of hundreds of leads. Officers in the narcotic section investigate citizen com-
plaints, anonymous tips and informational leads received from confidential informants,
as well as assist with investigations instigated by other agencies or offices. Con-
sequently, the narcotic section does not have the manpower necessary to concentrate
on a single violator's activities for the length of time that it takes.to investi-
gate a complex organization. The size of the narcotic section and the amount of
activity among street dealers demands that the officers spend their time in the most
productive way possible. Without the Task Force most major violators will not
come under investigation.
07.15.00 - 15..01
�
2) Major figure in a smuggling operation not
defined as a courier.
3) Key figure in an illicit laboratory operation
who performs an essential function in the pro-
duction or distribution of the product.
4) Financier of any Class 2 violator.
5) Background information which supports placing
the violator into Class 2 should include, but is not
limited to, the following items:
a) Information of financial status such as ac-
cumulated cash, property, or businesses.
b) Number and stature of customers, such as
numerous customers whose total purchases
within a thirty •day period would justify lassmg
the violator in Class 2.
cl The source of supply to at least thr re Class
3 or Class 4 violators.
d. Class 3 Violator
1) Sale or possession of the following dri.gs in at
least the amounts listed.
Heroin
Cocaine
Other Narcotics
Camabis
L.S.D.
Methamphetamine
Other Hallucinogens
Depressants
Stimulants
Other
30 grams (•a to'. pm ily
30 grams @ t(Po purity
1,000 dosage units
50 kilograms (roar eheara)
1,000 dosage units (I.ashish)
1.000 dosage units
30 grams @ 50'o purity
1,000 dosage units
1,000 dosage units
1,000 dosage units
1,000, dosage units.
2) Background information which supports place ig
the violator into Class 3 should include but is
nut limited to, the following items;
a) Information of financial status sie.h as a• -
cumulated ca•.h, property. or butanesa••.
bl Number and stature of custom.•. ♦. ,u•.F as
nienereus eirslane•rs whose Intal p.r. lin•, •s
within a Ihirty•day period would lushly. las•.ing
the violator in Claes 3 '
cl Source of supply fur at least four •aa 4.
7-26
e. Class 4 Violators
1) All violators not meeting the criteria of Cess
1, 2, and 3.
07.15.00 GENERAL INVESTIGATIVE FILES .
15.01 Procedures
1. Use. There are many investigative situations which
require that a' report be prepared and filed, but the:
situation does not warrant the assignment of a file
-- number. Investigative activity of this nature wit. .be
' reported and filed under a general file title. Tee gereral
file title will consist of one of the following:
Name of Suspect
Name of Firm
Name ol.a Program (precursor chemical program.
rock festival. etc.)
a. The general file title is the name of the 1,1,. and
it acts as a file number to segregate information.
General fele titles are to be used for investigative
matters and are not to be confused wi'h the ad-
ministrative filing system. General files will not be
used when drugs have been acqui-ed_in theenve ti• _
gation. General file titles will be,_fiird.a)phabetirally
b. A general tile. title and the date opened en ..
typed on labels and pasted where file numbers nor-
mally appear. -
2. Preparation. (See Annex #113.)
a. The general files are to be prepared in one of thin
three (3) following ways:
1) General File by Name of a .Suspect. If •rfor-
mation is developed or received on a suspect
ur group o1 suspects and the assignm..rt •e: a
file number is not warranted, the in:nstrgahee
will be reported on a Nar-2. using a genera
title. If the information pertains to mor., Char .rne
individual. the name of the most sigr:hrar: .n-
d•vidual will be chosen as the general h.. t:•..•
See Annex. 013• Page 1 of 4
al Fur ....ample, a letter is recerv. J •.. e „
Leh:. n wee. h dlleq..% that Jol:o JONES liar ry
WILLIAMS. and Peter JOHNSON a•.• se•. no
near 4hu,u.a wherh they pnrrhac. d freri 't .. 4.,e.:
SMI 111 1h.• pr i-limuiary investigation •n•1.,: Y.^<
that Oe• allegation - cannot b.- substaer•at..1, nr•3
toe It.. ..,....1.41.111y.• ..flee I will u•.1 I.... -r..••1
investigation. This is expected and will rot involve
the change of classification for the. investigation.
6. Criteria for Rating Violators
a. Definitions. To maintain uniformity an.) integrity
of selections, definitions for various criteria are
provided-
1) Laboratory Operator. Any individual or in-
dividuals who control the illicit manufacture of
controlled substances. The term 'laboratory
operator" used in Class 1 will denote individuals
engaged in the sophisticated manufacturing (in-
cluding financing) of drugs.
2) Financier. Any person who supplies significant
monetary resources to an organization for use
in an illicit drug operation. (For example, an
individual who supplies sufficient funds to pur-
chase multiple kilogram quantities of heroin,
cocaine, or dangerous drugs of equivalent value.)
3) Drug Smuggling Head. The highest person do-
mestically in a smuggling operation responsible
for the intradeclinn of illegal drugs into the United
States. The head of a drug smuggling operation
differs from a courier who is hired to merely
transport illegal drugs.
4) Registrant. Any person or firm vein is cur-
rently registered with the Deparlmen• of Public
Safety to manufacture, distribute, analyze. or dis-
pense a controlled substance and in_lures the
person who is acting in his or her capacity as the
agent or employee of the actual registrarl; i.e.,
a pharmacist employed by a pharmacy as opposed
to a cashier, or department headof amarrufacturing
f.rm as opposed to a stockroom clerk working for
the firm.
51 Dosage •Units Amami of drug nor real y used
at one time t•y the ultimate drug user This
.-.nr.petatiun will he made ul.bzmg the 01.111 en
Intl. d Cnniputinq Drug Seizure Annumt
hl Purity. The fn•r...•nt of subslan.'•• seize.) which
ea pure, rmadeltr•rat.,l rnntrnik-d snbstonor:
b Class 1 Violator
11 Sale or possession of the follnwirg d -.cgs in
al 1.-ast the arn•..nd•. Lsl. d
Heroin
Cocaine
Other Narcotics
Cannabis
L.S.D.
Methamphetamine
Other Hallucinogens
Depressants
Stimulants
Other
07.10.12
454 grams tf- 50', purity
454 grams 5. 50'. punt•,
25,000 dosage ands
500 kilograms. rmar,hvana.
50,000 dosage tents
(hashish)
30,000 dosage units
454 grams . 50", pint;
30,000 dosage units
50,000 dosage units
50,000 dosage mit%
50,000 dosage units
2) Drug smuggling head employing ene or mei,
couriers and handling amounts over a thirty-dey
period equaling Class 1 violators.
3) Illicit laboratory operator.
4) Financier .of any Class 1 violator or two ae
more Class 2 violators.
5) Background information which supports placing
the violator into Class 1 should include, but is m;
limited to, the following items:
a) Information of financial..status wch. .as a:.
cumulated cash, property, crbusinesses
it :f r -
bl Source of income or financial backing -rare
able to organized crime.
el Number and stature of customers, si:.h ac
(1) numerous customers whose total pur,has!-s
within a thirly-day period would justify r I ass.r •;
the violator as Class' 1 or (21 the snurre n?
supply for at least two Class 2 violator..
c. Class 2 Violator
1) Sate or possession of the following nat. me
or drugs in at (east the lusted amounts.
Heroin 200 grams s 25'. pr.!:
Cocaine . 200 grams.: 25'. pur.:..
Other Narcotics 10,000 dosage u,t!.
Cannabis 250 kilograms fmar•:;um.-.
25.000 dosage ,r•ts
(hashish)
L.S D. 15,000 dosage units
Methamphelarmne 200 grams .!. 50'• ;.•r
Other Hallucinogens 15,000 dosage units
Depressants 25.000 dosage :wits
Stimulants 25.000 dosage :oats
Oth.•. 25,00') r -;.sage •mil+
7-2,
1981 PROJECT NOTIFICATION SHEET
(Page 3)
b. Other agencies providing the same or similar services within the
area to be served by this project and the capabilities of each
agency. Do not caA3lete this section unless applicable.
There are no local agencies which target major drug trafficking
organizations, but the Department of Public Safety, narcotics
service, and the Drug Enforcement Administration do carry on
this sort of investigation; since its inception, the Narcotics
Task Force has worked closely with these two agencies.
Description:
(1) Objective — What is the main objective your agency hopes to accomplish
by the funding of this project?
The major objective of the Narcotics Task Force is to identify, classify,
target, investigate, and prosecute major drug traffickers in Corpus
Christi; the goal is to reduce the flow of narcotics and drugs.
1981 PROJECT .NGPIFICATION SHEET
(Page 4)
(2) Activities - Identify tasks involved in meeting the objective of the
project. How and by whom will these tasks be accomplished?
Information gathered by the three task force members from other law en-
forcement agencies, confidential informants, surveillances and other in-
vestigations is collected, collated, and analyzed. This information is
used to identify and target major drug traffickers. The Special Services
Division commander, the Narcotics Task Force supervisor and the three
officers will then target six suspects and formulate a plan to attack their
drug trafficking operation. Each officer has a primary and secondary
target to concentrate his investigative efforts upon; the secondary target
is assigned in case that the primary.target is unavailable. Significant
information which is not pertinent to the target will be disseminated to
other law enforcement agencies. The exchange of information, as well as
cooperation with, other agencies is encouraged. Under the direction of
the Project Director, division commander, the task force supervisor will
establish a timetable and monitor, the investigator's activities which
are directed towards the arrest and indictment of major narcotic traf-
fickers; the disruption of their organization is also a goal. The in-
vestigators will gather and report their information and will take
enforcement action when appropriate. The Special Services Division
secretary will type and file the reports.
(3) Relationship to Similar Programs
gr
a. If applicant agency has (or is requesting) a grant for a related
project, explain the relationship between the two projects. Do
not complete this section unless applicable.
NIA
�.rtr i:}'='...+ALTO
:fi.Fa,.y,,...„._i S --c. .... .•c .,<. _ Ri ti�J� _ _,,r-.,�r'.Ye ,
1981 PROJECT NOTIFICATION SHEET
(Page 5)
b. If the implementing agency for this project is to receive referrals
from other agencies or if the project contemplated will require the
support and cooperation of other agencies in order to be effective,
list the agencies involved and check the dppLcpliate blank below.
Do not complete this section unless applicable.
. N/A
Working agreements with all agencies.listed above have previously
been furnished to CJD as part of an earlier grant application and
copies of such agreements are attached as an appendix hereto.
Working agreements have been developed .in conjunction with this
application and are attached hereto.
Notwithstanding any right which applicant.might have to contend
that this is a complete application, the approval of which would
entitle applicant to funding without submission of additional
information or documents, the applicant agrees that copies of
such agreements will be submitted to CJD for review and approval
before applicant will be entitled to any funds.
1981 PROJECT NOTIFICATION SHEET
(Page 6)
(4) Explanation of Adherence With Effectiveness Criteria:
a. If a continuation project or a project previously funded by another
funding agency, state in quantifiable terms the accomplishments of
the project since the original implementation date. Do not complete
this section unless applicable.
1977 Results: Arrest of 7 major drug traffickers and 87 lesser violators;
a total of approximately $100,200 worth of narcotic contraband
was seized.
1978 Results: Arrest of 11 major drug traffickers and 47 lesser violators;
a total of approximately $504,500 worth of narcotic contra-
band was seized. In addition,'197 reports were written.
1979 Results: Arrest of 11 major drug traffickers and 56 lesser violators;
34 arrests involved the sale or delivery of controlled
substances. A total of $325,000 worth of contraband was
seized. 131 intelligence reports were written.
b. If previously funded by another agency, state the number of months, dates,
and total amount of funding received from that agency. Do not
complete this section unless applicable.
N/A
1981 PROJECT NOTIFICATION SHEET
(Page 7)
c. If a continuation project or a project previously funded by another
funding agency, has project ever received on-site monitoring or
evaluation? If so, state when and by Whom this was done, and briefly
summarize the monitoring or evaluation report and any modifications
of project activity which may have occurred in response to the report.
Do not complete this section unless applicable.
N/A
1981 PROJECT NOTIFICATION SHEET
(Page 8)
Perfomaance Indicators
Each project must report on all standard indicators listed for the
type of project for which funding is requested in the applicable 1981 CJD
program description. If the applicant believes that any of the indicators
which are standard for the type of application being pr'flared is impractical
to collect'and report data on, or if the applicant believes that there is
other data which could be collected which will give a better, truer picture
of the performance of the project than the standard indicators, the applicant
is requested to note this below and give appropriate explanation.
APPLICANT C0MENTS:
Listed on the following page are four indicators which bear comment.
3.) Number of misdemeanor arrests: These figures have not been recorded
previously since the task force officers concentrate their efforts
on major violators. These statistics will be recorded for the 1980
and , if funded, the 1981 grants.
4.) Number of indictments resulting from the efforts of the members -of s.
the unit: These statistics have not been kept in previous years,
but will be maintained in all future records.
5.) Number of felony arrests involving narcotic violations, including
possession, manufacture. and conspiracy: The only statistic which
the grant requests involves sale of narcotics/drugs; this is not -
substantial enough to gauge the activities of the task force officers.
6.) Approximate value of narcotic seizures: This was not included in
the performance indicators and this can be a good indicator of
the officers' activity.
PROJECT START DATE: 1/1/81
1981 PROJECT NOTIFICATION SHEET
(Page 9)
PERFORMANCE INDICATORS
All Applicable Standard Indicators from the 1981 CJD Program Descriptions Must Be Used.
FOR CJD USE ONLY:
Grant No •
Page —of—
Indicator.
Level at time of
application based on
12 month
period from
1[11a:112/31/79
Source of
Baseline
Date
Anticipated Level of Progress By Quarter
Estimation
Records
1st Qtr.
2nd Qtr.
(Cumulative)
3rd Qtr,
(Cumulative)
4th Qu.
(Cumulative)
1. number of officers assigned to unit
3
X
2. number of felony arrests for sale of
drugs/narcotics
34
X
3. number of misdemeanor arrests
Not available
4. number of indictments resulting from
unit's efforts (See below)
25
X
5. number of felony arrests involving
narcotic violations
67
X
6. approximate value of narcotic seizures "
$325,000.00
X
7. number of informations resulting
131
•
X
It
4. Does not include 11 cases transferred to
•ther jurisdictions
or 6 cases
pen•ing indictment.
1981 PROJECT NOTIFICATION SHEET
(Page 10)
PRencr BUDGET
Budget Category
CJD Support
Federal
and State
Grantee
'Cash
Contribution
Cash
Total
In -Kind
Contribution
Total
Project
Budget
A. Personnel
67,192
67,192
B. Professional &
Contract Services
C. Travel
2,470.
2,470
D. Equipment
E. Construction
F. Supplies & Direct
Operating Expense
15,810
-
9,112
24 922
G. Indirect Cost
795
795
Ni Total
19,075
76,304
95,379
Organizations applying for a grant under the Justice System Inprovetnent Act of
1979 should detail the total project cost above. However, only the CJD support
the grantee cash contribution must be accounted for. The in-kind eontri-
bution is for information purposes only and should reflect all other sources
of incase budgeted as a part of this project.
For a complete explanation of the CJD continuation policy applicable to local
projects, refer to Rules & Guidelines No. 001.55.
planation of grantee cash contribution and in-kind contribution. Describe
(1) nature, (2) source, and (3) project utilization of the grantee contribution
for the proposed project period as listed in the grantee contribution column.
Add additional pages if necessary.
See attached.
Explanations will appear on each schedule.
1981 PROJECT NOTIFICATION SHEET
(Page 11)
BUDGET NARRATIVE
Begin below and add as many continuation pages follaaing each schedule
(Al, B1, etc.) as may be needed to explain each item of the project
budget. Narrative should include explanation of the basis for arriving
at the cost of each item including grantee contribution items.
PERSOMIEL
1. Direct Salaries
TITLE OR POSITION 1
SCHEDULE A
% OF TIME
TO THIS
unr,7cv.,, 2
•
CJD
BUDGE'
L L CASH
(A
Investljator M.C. Ross
100%
$V_
$ 19.516
$ 2
$ 19,516
$ 18.597
$17 718
(B)
investigator, M.K. Burns
100%
$
(C)
Investigator, R. Gomez
inn%
S .----------T11,,118
(D
$ $
$
(E
$
$
$
(F)
$
$
$
(G)
s
$
$
(G)
$
$
I
$
$ .
(J)
$
_
$44
$
TOTAL
F_C DIRECT SAiART
A9ti
6b.82b
2. Fringe Benefits
FICA g 6.13% of salary $
Rett % 7.68% of salary $
Insurance % $
Other (Explain) % Workman's comnensatinn
o ing Allowance
$ 3,385
$ 4,241
$ 1,365
1,835
$ 3,385
$ 4,421
$ 1,365
$ 1,835
san
540
TOTAL FRINGE BENEFTIS
$
$ 11,765
$ 11,366
TOPAZ BUDGET PERSO,,
$
$ 67.192 $b/,19'2
1. include only one position per line
2. Express as a percent of total time (2080 hrs).
3. Should reflect employee's gross annual salary attributable to the project.
Narrative: BRIEFLY DESCRIBE THE DUTIES OR TESPONSIBEMPIES OF EACH
POSITION.
See attached.
Continuation of the Narrative explanation of the responsibilities of each
position.
There are three investigators assigned to the Narcotics Task Force.
Each of the officers is assigned to major narcotic traffickers as
targets; the primary target is the focus of his investigation, unless
the target is unavailable; after this determination is made the officer
switches his efforts toward the secondary target. The officers
investigate their target, collect information on the criminal activities
of their target coordinating their efforts with those of other agencies
when necessary, and work towards the indictment of their target. The
information they gather is written into reports which are reviewed by
the supervisor and then typed and filed.
Personnel Budget Explanation
Title/Name Salary Incentive Overtime Total Local Cash
Other Data Pay Budgeted Contribution
Investigator: 17,228 504 1,784 19,516 Local Cash
Sgt. M.C. Ross
13 yrs. service -•^
Investigator: 16,304 504 1,783 18,592 Local Cash
Sgt. M.K. Burns
4 yrs. service
Investigator: 15,540 504 1,676 17,718 Local Cash
Officer R. Gomez
8 yrs. service
FICA; These figures were arrived at by taking 6.13% of the total salaries.
Retirement: This is calculated on 7.68% of the total salaries.
Insurance: This rate, according to city accounting procedures, is approximately
$17.00 per pay period.
Workman's Compensation: City accounting estimates that the rate for a policeman
is approximately $612.00 per year.
Clothing allowance: According to the contract between the Corpus Christi Police
Officers' Association and the City of Corpus.Christi each
officer is given $15.00 per month.
1981 PROJECT' NOTIFICATION SEEET
(Page 12)
SCIIDULE B
PROFESSIONAL AND CONTRACTUAL SERVICES N/A
CJD
LOCAL CASH
°L
(A)
$ -
-
$
$
-- -
(B
$
$
$
(C)
$
$
$ .
(D
$
$
$
(E)
$.
$
$
(F)
$
$
$
G
$
$
$
(H
- $
$
$
TDTAL BUDC FEED PROFESSIONAL =FAC-
TUAL SERVICES $
Narrative: Briefly describe any anticipated contractual arrangement and
work products expected. The basis of cost rust be reflected.
1981 PROJECT NOTIFICATION SHEET
(Page 13)
SCHEDULE C
TRAVEL
Local Travel: N/A LOCAL
MILES TRAVELED CJD CASH_
POSITION/TITLE ANNUALLY REQUFST CCiTi.RI&]TIDN TOTAL
(A) $ $ $ .
(B) $ $ $
(C) $ $ $
(D) .$ $ $
(E) $ $ $
(F) $ $ $
(G) $ $ $
(H) $ $ $
(I) - $ $ $
(J) $ $ $
TOMIL ICCAL TRAVEL $ $ $
IN - STATE TRAVEL: y .1
(Specify Purposes)
PURPOSE DESTINATION
1G out -of -county trips; including 4 Tegec Nar- $ 8 $ $ 840
Cutic Officers Association greetings $ - $
$ $ $
$ $ $
324 -STATE TRAVEL TOTAL $ 840 $ $ . 840
$. $
OUP -OF -STATE TRAVEL: (Specify Clearly) $ $ $
z week advanced DEA school (locatinr_aod data $ 1,630 $ $ 1,630
undesignated) $ $ $
OUP -OF --STATE TRAVEL TOTAL $ 1,630 $ 1,630
TOTAL ;RAVEL BUDGET $ Z,4I0 $ $. $ 2,470
.NARRATIVE: Briefly describe the applicant's travel policy. (i.emileage rates and
per diem rates) and specify purposes for each iter of travel and break
out each trip by specific costs.
UM: If personnel are to use personal vehicles, this budget item should he shown
on Schedule C, with a description of the agency policy defining such usage.
If personnel are to use agency vehicles, this budget iters should be shown on
Schedule F, with the basis for budgeted costs identified.
See attached.
CITY OF CORPUS CHRISTI
STANDARD INSTRUCTIONS.
SUBJECT: Travel Policies
DISTRIBUTION: "B"
..5G5fs;, 0
•t
r%; CORit Os lb
s
s,. pO�y�It
.6 ,• my 24, 1975
APPROVED:
�
R. Marvin Townsend
City Manager
I. Purpose
* Travel -by City employees at City expense is for the purpose of training,
exchange of new ideas, accomplishment of a specific purpose, or solution'
of a definite problem. Each employee is expected to bring credit to the
City and to carry out the purpose of his trip in an effective and econom—
ical manner. The City reimburses its employees for all reasonable
expenses which are incurred while traveling on.City business. There is
no attempt on the part of the City to compensate the traveler for incon—
* venience or to provide unnecessary conveniences while traveling at City
expense.
II. Scope
This Standard Instruction is applicable to all City -travel outside of
the City limits involving reimbursable expenses which are to be charged
to Code 352, Travel; Code 353, Operational Travel; travel under appropri—
ation in various federal, state, or bond fund projects; or any other
financial source.
*
III. Procedures
A. Under Code 3522 Travel. prior budgetary approval is required. If an
advance is requested, the original and 2 copies of Standard Form 33
must be submitted to the Accounting Division which will check the
request against a master list of approved travel furnished it by the
Budget Office. If the request appears on the master list of approved
travel, the'Accounting Division will return the original copy along
with the advance check to the individual who is traveling. Upon com—
pletion of the trip, the original Standard Form 33 will be completed
and returned to the Accounting Division with the necessary expense
information and receipts attached thereto. If the request is- not on
the master list of approved travel, the Accounting Division will
return the request -to the department concerned for proper processing.
*'Indicates revision or addition
12-2-2
B. If approval was not obtained in the printed budget, the original
and 2 copies of Standard Form 33 must be submitted to the City
Manager's Office through the Budget Office: The request must show
what trip is being canceled to provide funds for the additional
trip. If the request is in addition to that which is approved in
the budget rather than a substitution, sufficient justification
must be given so that a determination can be made as to the advis-
ability of a special appropriation transfer for the requested
purpose.
C. If no advance was obtained, the original copy of Standard Form 33
should be completed with the necessary receipts attached thereto
and sent to the Accounting Division which will check the request
against the master list of approved travel. If the travel is an
addition or substitution, then the request must be submitted to the
City Manager's Office through the Budget Office for approval-. The
Standard Form 33 and attached receipts will then be sent to the
Accounting Division for reimbursement.
D. Operational travel will not require prior approval as long as each
individual trip is approved by the department head, the division
head, or the supervisor having primary responsibility for the parti-
cular activity. If advances are requested, the same procedures
will be carried out as under Code 352, Travel. Upon return of the
traveler, the original of Standard Form 33 must be sent to the
Accounting Division with the necessary expense receipts to support
the requested reimbursement.
IV. Reimbursable Expenditures
A. To provide proper management and accounting control, definite standards
must be established to determinethe amount of each item and the basic
items that are eligible for reimbursement. ,The representative of the
City is responsible for justifying his expenses adequately and fully
to the satisfaction of the Chief_ Accountant within the following limits:
1. Transportation - Tourist Class air travel will be utilized by
division heads, department heads and other staff and employees for
all long trips. First Class transportation may. be utilized only
with prior approval of the City Manager, unless Tourist Class seats
are not available. Reimbursement for private cars for short trips
* will.be made on a basis of a rate not to exceed $.15 per mile,
depending upon the policy of the division concerned. When City.
cars are used for short trips, the City credit card may be ob-
tained from the Purchasing Agent. The wives of City officials
may accompany their husbands on a short trip when the City car
is used upon approval of the City Manager; however, the City will.
pot pay for th€ cost of air fare for the wife of a City official
to accompany him on longer trips. ._
* Indicates revision or addition
12-2-3
2. Meals - Expenses for meals will be reimbursed on an actual
* basis as certified up to the following limits: $2.25 for
*
breakfast,„ $2.75 for lunch, and $3.50 for dinner. For banquets
and special meals which exceed these limits, receipts or a
written explanation of any higher prices which were necessary
must be provided.
3. Lodging - Reimbursements for room expenses shall be based on
actual receipts showing the amounts paid. When the room is
shared by several individuals, the direct percentage of the
room bill shall be reimbursed,.i.e., if two individuals share
the room, a,reimbursement of 50Z will accrue -to each individual.
Lodging for wives may be included upon approval of the City
Manager.
4. Registration - Registration reimbursement shall be based upon
-the actual receipt for the registration payment. Reimbursement
may include registration for wives upon approval of the City
Manager.
5. Tips - The reimbursement for tips shall be based upon actual
expenditures as certified by the traveler, but will not exceed
10% of the cost of meals plus $.50 per day.
6. Phone calls and telegrams - Phone calls and telegrams will be
reimbursed only when itemized individaly by purpose and certi-
fied by the traveler. Personal calls to the traveler's home of
minimum time and not in excess of one per day are reimbursable.
7. Car Storage and Parking - Receipts for car storage and parking
plus up to $.25 per day as certified by the .traveler will be
reimbursable. If.receipts are not available, parking costs.in
excess of $.25 must be itemized by City, time and purpose.
8. Car Rental - Car rental will be authorized Only when the travel-
er's appointment schedule precludes the use of taxis. When the
necessity for car rental is foreseeable, the traveler must
.obtain a car rental credit card from the Purchasing Agent. 'The
use of the credit card identifies the traveler as on City
business and assures elimination of the sales tax and also
obtains any business discount offered by the car rental agency.
Only the lowest price car available is to be rented. Since
adequate insurance.coverage is included in the car rental price,
the City will not reimburse the traveler for any additional.
insurance coverage. For unforeseeable car'rental, the traveler
* will rent at the lowest cost available at the location where
the car is to be rented.
9. .Laundry - Not more than $1.00 per day as certified by the
traveler will be allowed for laundry expenses. Reimbursement
for laundry will only be provided for trips in excess of five
days.
* Indicates revision or, addition
10. Taxis and Limousines - Expenditures for taxi and limousine
purposes will.be reimbursed as certified by the traveler
except thatall expenses over $1.00 ver day must he i min A
from location to location on a trip basis.
11. Insurance - Cost for flight and other travel insurance will be
allowed up to $1.00 per trip.
12. Other -expenditures - All other expenses must be itemized and
supported by receipts in order to be reimbursed, Travel
reports containing such other expenditures will require the
approval of the City Manager or the Assistant City Manager.
V. General Policies
A. All individuals traveling from the City should. leave word at their
officewiththeir supervisors as to where theycan be reached while
out of the City.
B. When vacation or any other type of absence is taken in addition to
the travel time, the exact hours of estimated leave time must be
clearly shown on -Standard Form 33.
C. For travel over eight hours only plane fare will be approved. It
is the City's policy that planes be used when possible to eliminate ...
the lost time which is otherwise involved. Lodging will not be
approved for automobile transportation in excess of one day unless
the travel is on the trave er s time and only then for the duration
of the conference or meeting being atte.ided.
D. 'Alternate routes which are desirable because of the personal affairs _
of the traveler can be used, but only on the traveler's"Piing and with
the traveler bearing the additional cost of the alternate route.
E. It is expected that minimum, but sufficient advances, will'be drawn
by those who are traveling for the City.
F. The careful notation of the expenses in writing when they'are incurred
will be of valuable assistance in preparing the- final expense report.
All requests for advances on approved travelwill be submitted to •
Accounting at least three days prior to departure, except on emergency
travel. . •-
G. Those persons who travel regularly to carry out their duties should
complete a reimbursement form once each month for the expenses they
have incurred during the previous month. All such travel is budgeted
in Code 353 and reimbursement should be requested upon Standard Form 33.
H. , All expenditures reports must be filed With the Accounting Division
,within 15 days after the traveler's return.
I. A written report to the City Manager through the department head
concerned is required for all travel under Code 352 and final
settlement of advances or payment far expenses will not be made
until such report is furnished. A copy of this report must accom-
pany the reimbursement request. The primary value of the report
is to provide a definite opportunity for the individual to think
through the accomplishments and values received from his City
sponsored trip.
*
Explanation of Schedule C --Travel.
In -State Travel: 12 out -of -county trips, including the four quarterly
meetings of the Texas Narcotics Officers' Association. Other trips are
often generated from information that relates to the major targets; this
information often necessitates travel to other jurisdictions. These
investigations are conducted in cooperation with local, state and federal
law enforcement agencies.
Estimated cost: Total --$840
Transportation:- 360
Meals 120
Room 280
Registration 60
Other 20
Out -of -State Travel: 2 week advanced DEA school --The location and date
of these schools have not been designated yet, but the school located
closest to Corpus Christi will be selected for attendance. Task Force
members are assigned major narcotic violators as their targets, conse-
quently they must develop a level of expertise which the advanced school
offers. The emphasis of the advanced school is conspiracy and the laws
surrounding conspiracy; this knowledge is a must for the successful
prosecution of major violators because they often never come into physical
contact with the narcotic substance itself.
Estimated cost: Total --$1,630
Transportation 900
Meals 250
Room 420
Registration 20
Other 40
(This is the cost for two investigators.)
1981 PROJECT NOTIFICATION SHEET
(Page 1/1)
SCHEDULE D
DlUIPMENT PURCHASES NSA LOCAL
CJD CASH
Equipment Name or Description JOUpmTTy REQUEST CONTRIBI)TIOPi
(A) $ $
(B $
(E) $ $
(F) $ $
(G) $ $
(H) $ $
(I) $ $
(J) $ $
(K) $ $
(L) $ $
IM) $ $
(N) $ $
(0) $ $
(P) $ $
(4) $ $
(R) $ $
(S) $ $
(T) ,$ $
(U) $ $
(V) $ $
(W) $ $.
(X) $ $
(Y) $ $
(Z) $ $
TOTAL $ $
1. Minimum of 25% local cash Contribution required for all eqpireentImumbases.
DATIVE: Describe the basis for arriving at the cost of each line item.
C0NSTF(UCTICti
1981 PROTECT NOTIFICATION SHEET
(Page 15)
N/A
eCRPTIULEE
ACTIVITY 1 FACILITY LOCAL
CTD • CASH
RST CONI'RIBUT20`1 2 TOME,
(A) $ $ $
(F)
$ $ $
TOTAL
$ $ $
1. State whether request is for construction or renovation. Renovation of $5,000
or less should be budgeted under Category F, "Supplies and Direct Operating Emeses
2. All construction requires a i iniinuu of 50 percent local cash contribution.
!ThRRATIVE: Describe the basis for arriving at the cost of each linegtdh.
1581 PRO7EICT I fIFICATION s rr
(Page 1()
SCHEDULE F
SUPPLIES & D1 her OPERATING EXPENSE IDCAL
CJD CASH
Directly Charged Supplies & Other Operating Costs REQUEST CONITIBTJ I( TOTAL
(A) Vehicle operating expense: fuel/Iubrication S. 101 $ 8,962 S 9,063
(B) Minor tools and equipment $ $ 150 $ 150
(C) Utti ce. suppli es $ 150 $ $
(D) Postage $ 110 ( $ 150
10
(E) Rentals: leased vehicles $ I0,4o4 $ S 10,404
(F) hquipment maintenance $ 300 $ $ 300
(G) Membership $ 45 $ $
(H) i-ilm; fiIm processing 45
$ 500
$ X00 $
(1) Surveillance funds; operational travel $ 300 $ $ 300
(j) 6ontiden tlaI expenditures $ 4,000 $ $ 4,000
(K) 1L) $ $ $ .
(M) $ $ S
$ $ $
TOTAL DIRECT SUPPLIES & COSTS $ 15,810 $ 9,112 $.24,922
Narrative: Describe the basis for arriving at the cost of each line item.
See attached.
Explanation of Schedule F --Supplies and Direct Operating Expense.
A. Vehicle operating expense: fuel and lubricants for three leased
vehicles based on the 1979 costs and an increase estimated by
city accounting to be 75%. This also includes the cost of the
repair and maintenance of the three leased vehicles in accordance
with the lease agreement. (Fuel and lubricants --$7,663; repair
and maintenance --$1.400.)
B. Minor tools and equipment: This is the estimated cost of three
pair of replacement binoculars at $50 each.
C. Office supplies: This is the cost of one year's office supplies.
D. Postage: This is the cost of one year's postage for the correspondence
of the unit.
E. Rentals: This is the cost of the lease of three vehicles for twelve
months based on a bid agreement; the cost was $289.00 per Vehicle in
1980.
F. Equipment maintenance: This is the cost of the maintenance of three
portable radios for twelve months; this is based on 1979 costs.
G. Membership: This is the cost of the membership for three off1'Eel=s in
the Texas Narcotics Officers' Association for one year.
H. Film and film processing: It is becoming more important for success-
ful prosecution of cases to have visual records of surveillance activity.
This cost is based on the cost for 1979.
I. Surveillance funds: This covers the cost of the rental of motel rooms
or especially equipped vehicles; this also covers the cost of moving
surveillances.
J. Confidential expenditures: This fund is for the purchase of information
or evidence which can be obtained through no other means.
1981 PROTECT t3OTIFICArIQN crE i
(Page 17)
SCHEDULE G
IMIRE T COSTS
CJD
REQUEST
(A) Indirect Costs Per Approved Cost Allocation Plan - $ 795
NOTE: Indirect costs are authorized in an anent not to exceed the omputation
in Appendix C (General PLugt n Requirements), 1980 Criminal JUstice Plan
For Texas.
Office of the Governor x re Criminal Justice Division
Page 18
PROJECT NOTIFICATION SHEET
Project Title:
The following standard grant conditions, (where applicable), must be certified and agreed to by the
applicant in order to validate the application. Also, where a condition is applicable and requires additional
information, such information should be included in or as an addition to the application. (Additional
explanation of these grant conditions may be found in CJ D publications.)
Standard Grant Conditions
I. Project initiation. Acceptance of the grant award must be returned to the CJD within 30 days after the
date of the award. If an approved project has not commenced within 60 days after acceptance of the
grant award, the grantee will report by letter the steps taken to initiate the project, reasons for the
delay. and expected starting date. 1f 90 days after acceptance of the award the project is not operation,
al, a further statement of implementation delay will be submitted by the grantee to the Criminal
Justice Division. On receipt of the 90 -day letter CJD may cancel the project and redistribute the funds
to other project areas. CJD, where warranted by extenuating circumstances, may request approval from
the LEAA regional office to extend the implementation date of the project past the 90 -day period.
2. Project completion. With the exception of the final project report, final financial report, and liquida-
tion of goods or services encumbered before the termination date, grants must be completed no later
than the termination date set forth in the Statement of Grant Award or any approved extension
thereof. Grantees should keep in mind the grant condition prohibiting the obligation oflunds beyond
such termination dates, the requirement for liquidation of obligations within 90 days after the termina-
tion date, and the requirement for the return of unnbligated grant funds within such period
3. Reports. The grantee shall submit, at such times and in such forms as may be prescribed, any reports
that the Criminal Justice Division may require, including quarterly financial and progress reports and
final financial and progress reports. The grantee's failure to submit required reports within the pre-
scribed time constraits may result in unnecessary delays in the processing of request for funds.
4. Fiscal regulations. The fiscal administration of grants shall be subject to such rules, regulations, and
pulicies concerning accounting and records, payments of funds, cost allowability, submission of finan-
cial reports, etc., as may be prescribed by CJD.
5. Utilization and payment of funds. Funds awarded may be expended only for purposes and activities
covered by the grantee's approved project plan and budget. Payments will be made on the basis of
periodic requests and estimates of fund needs submitted by the grantee. Payments will be adjusted to
correct previous overpayments or underpayments.
6. Written approval of changes. Grantees must obtain prior written approval from CJD for major project
changes. These include (a) changes of substance in protect activities, design, or research plans set forth
in the approved application; (b) changes in the project director or other key personnel identified in the
approved application; (c) expenditure of project funds representing more than a 15 percent or $2,500
variation, whichever is greater, between category of the total approved budget, including both CJD
grant funds and grantee contribution; and (d) all additions to or deletions of approved equipment
purchases. Any project changes in the grantee's prerogative to initiate are subject to cost allowability
and budget guidelines that may be described in the CJD publications mentioned in the preamble to this
section.
Page 18A
7. h1ainten.tnce of records. Financial records, supporting documents, statistical records, required reports,
and all other records pertinent to the grant project or any component part thereof shall be retained for
three years from the date of the grantee's submission of the final expenditure report, except that
records for nonexpendahle property acquired with federal grant funds shall be retained for three years
after final disposition. The records shall be retained beyond the three-year period if audit findings have
not been resolved. Provisions to this effect must be included in all contracts, subcontracts, or other
arrangements for implementation of this project or any component thereof.
8. Inspection and audit. The State of Texas, the U.S. Department of Justice, and Comptroller General of
the United States, or any of their duly authorized representatives shall have access to any books,
documents, papers, and records pertinent to this grant project for the purpose of making audit,
examination, excerpts, and transcripts A provision to this effect shall be included in all contracts,
subcontracts, or other arrangements for implementation of this project or any component thereof.
9. Termination of aid. A grant may be terminated or fund payments withheld by CJD if it finds a
substantial failure to comply with the provisions of P.L. 90-351 as amended or regulations or guidelines
promulgated thereunder, including these grant conditibns or application obligations, but only after
notice and hearing and pursuant to all procedures set forth in applicable CJD rules and guidelines.
10. Obligation of grant funds. Grant funds may mit, without advance written approval by CJD, be
obligated prior to the effective date or subsequent to the termination date of the grant period.
Obligations must be related to goods or services provided and utilized for ultimate program purposes.
11. Title to property. Title to property acquired wholly or partly with grant project funds in accordance
with approved budgets shall vest in the grantee, subject to divestment at the option of LEAA or CJD
(to the extent federal funds contributed to the acquisition thereof) exercisable on notice within 180
days after the end of the grant period or termination of the grant. The grantee shall exercise due care in
the use, maintenance, protection, and preservation of such property during the period of grantor
interest
12. Use of property for criminal justice purposes. All property acquired with grant project funds or
donated property representing a grantee contribution shall be committed to use for law enforcement
purposes throughout its useful life.
13. Project income. All income earned by a grantee with respect to grant funds or as a result of conduct of
the grant project (sale of publications, registration fees, service charges on fees, etc.) must be accounted
for. All project income must be applied to project purposes or as a reduction of total project cost
14. Publications. Grantee may publish at its expense the results of grant activity without prior CJD review,
provided that any publication (written, visual, or sound) includes acknowledgement of CJD grant
support. The following disclaimer must be included in the acknowledgement: .
The fact that the Criminal Justice Division provided financial support to the activity described in
this publication does not necessarily indicate CJD concurrence in the statements or conclusions
contained herein.
At least three copies of any such publication must be provided to CJD. CJD reserves the right to
require additional copies before or after review of the original three. Publication with grant funds of
copies beyond those required by CJD must be provided for in the approved application plan and
budget. For large quantity publication, CJD may require advance submission of manuscript.
15. Copyrights. Where activities supported by this grant produce original books, manuals, films, computer
programs (including executable computer programs and supporting data in any form), or other copy-
rightable material. the grantee may copyright such, but CJD reserves a royalty -fee, nonexclusive, and
Page 18B
irrevocable license to produce, publish, and use such materials, and to authorize others to do so.
Disposition of royalties will be determined by CJI). Provisions appropriate to effectuate the purposes
of this condition must he in all employment contracts, consultants' agreements, and other contracts.
16. Potents. 11 any discovery of inventrun ,vises or is developed in the course of or as a result of work
performed under this gr.un, by the grantee or tunnanor, the grantee shall refer the discovery or
invention to CJD, which will determine whether or not portent prosection will be sought; how any
rights therein, including patent rights, will be disposed of and administered; and the need for other
action required to protect the public interest in work supported with federal funds, all in accordance
with the Presidential Memorandum of October ID, 1963, on Government Patent Policy. In the final
narrative report the grantee shall identity any discovery or invention arising under or developed in the
course of or as a result cal work performed under this grant or shall certify that there are no such
inventions or discoveries.
17. Allowable costs. The allowability of costs incurred under any grant shall be determined in accordance
with the general principles of allowability and standards for selected cost items set forth in Federal
Management Circular 74-4, "Principles for Determining Costs Applicable to Grants and Contracts with
State and Local Governments," 74-7, "Uniform Administrative Requirements for Grants -In -Aid to
State and Local Governments," and Federal Management Circular 73-8, "Principles in Determining
(:gists Applicable to Research and Development Under Grants and Contracts with Educational Institu-
tions."
18. Lxpenscs not allowable. Gn.uu funds may not he expended for (a) items notpartof the approved
budget or subsequently approved by CJI); (h) purchase of land and/or payment of real estate
mortgages or taxes; (c) construction of buildings or implementation of improvements thereon unless
specifically provided for in the giant agreement; (d) entertainment, amusements, or social activities, or
incidental costs related thereto; and (e) purchase -of automobiles or other automotive vehicles unless
provided for in the grant agreement.
19. Proposal costs. Grant funds may not be committed or expended for costs of preparing proposals
without prior CJD approval.
20. Third party participation. No contract or agreement not incorporated in the approved proposal or
approved in advance by CJD may be entered into by the grantee for execution of project activities or
provision of services to a grant project (other than purchase of supplies or standard commercial or
maintenance services less Than 53,000). Any such arrangements shall provide that the grantee will retain
ultimate control and responsibility for the grant project and that the contractor shall be bound by
Mese grant conditions and any other requirements applicable to the grantee in the conduct of the
project - - -
21. Release of information. Pursuapt to Section 521, (a) through (d), of the Act, all records, reports,
papers, and other documents kept by recipients of CJD funds, including grantees and their contractors,
relating to the receipt and disposition of such funds are required to be made available to CJD and
LEAA, under the tcrms and conditions of the Federal Freedom of Information Act.
22. Education support. No person in the United States shall, on the basis of sex, be excluded from
participation in, be denied the benefits of, or be subjected to discrimination under any education
program or activity receiving CJD financial assistance with the exception of the qualifications set forth
in Title IX, Section 901 (A) of Public Law 92-318 (86 Stat. 373). The applicant certifies that it will
comply with the provisions of the National Environmental Policy Act of 1969, Pub. L. 91-190; the
National Historic Preservation Act of 1966, Pub. L. 89-665; the Flood Diaster Protection Act of 1973,
Pub. L. 93-234; the Clean Air Act, Pub. L. 88-206; the Federal Water Pollution Control Act Amend-
ments of 1972, Pub. L. 92-500; the Safe Drinking Water Act, Pub. L. 93-523; the Endangered Species
Act of 1973, Pub. L. 93-205; the Wild and Scenic Rivers Act, Pub. L. 90-542; the Fish and Wildlife
Page 18C
Coordination Act, Pub. L. 85-624; the Historical and Archeological Preservation Act, Pub. L. 93-291;
the Coastal Zone Management Act of 1972, Pub. L. 92-583; the Hatch Political Activity Act, Pub. L.
93-443; the Animal Welfare Act of 1970, Pub. L. 91-579; the Impoundment Control Act of 1974, Pub.
L. 93-344; the Rehabilitation Act of 1973, Pub. L. 93-112; the Intergovernmental Cooperation Act of
1968, Pub. L 90-577; the Uniform Relocation Assistance and Real Property Acquisitions Policies Act
of 1970. Pub. L. 91.646; the Civil Rights Act of 1964, Pub. L. 88.352; the Joint Funding Simplifica-
tion Act of 1974, Pub. L. 93-510; the Education Amendments of 1974, (Title IX), Pub. L 93-318;
Executive Orders Nos. 11246, 11375, 11507, 11738, 11752, and 11914; Office of Management and
Budget Circulars Nos. A-87, A-95, and A-102; and all amendments and additions to those statutes,
orders, and circulars. -
To validate this application, the following special items must be certified and agreed to by the applicant:
Special Items
Nonsupplanting requirement. In compliance with the requirement that federal funds, made available under
Part C, Title 1, Public Law 90-351, as amended, be used "not to supplant state or local funds," this is to
certify that the below described recipient of federal funds under Part C, Title 1, Public Law 90-351, as
amended, will use such funds to increase state or local funds that would, in the absence of such federal aid,
be made available for law enforcement purposes. It is understood that the above certification by the
financial officer will be required on the final report of expenditures and status of action grant funds.
Assurance of compliance with Civil Rights Act of 1964. No person shall, on the ground of race, religion,
COW. national origin or sex, be excluded from participation in, be denied the benefits of, or be otherwise
subjected to discrimination under, or denied employment in connection with, grants awarded pursuant to
the Act, the juvenile Justice Act (Pub. L. 93-415, as amended), or any project, program or activity or
subgrant supported or substantially benefiting by this grant. The grantee must comply with the provisions
and requirements of Title VI of the Civil Rights Act of 1964 and regulations issued by the►?epartment of
Justice and the Law Enforcement Assistance Administration thereunder as a condition of award of Federal
funds and continued grant support. The grantee further must comply with the justice Department equal
employment opportunity regulations in federally -assisted programs, to the end that discrimination in em-
ployment practices of State planning agencies, law enforcement agencies or offices administering, conduct-
ing or participating in any program or activity receiving Federal financial assistance, on the ground of race,
religion, color, sex or national origin, is prohibited (28C.F.R. 842.101, etSeq.). This grant condition shall
not be interpreted to require the imposition in State plans or planning agency subgrant programs of any
percentage ratio, quota system, or other program to achieve racial balance or eliminate racial imbalance in a
law enforcement agency. The United States reserves the'right to seek judicial enforcement of this condition.
Equal Employment Opportunity Program Certification.
This agency employs fewer than 50 people, therefore, the
(criminal justice agency)
is not required to file an equal opportunity program in accordance with 28 CFR 42.301 et seq., Subpart E.
This agency employs 50 or more people and has received or applied to the Criminal Justice Division, Office
of the Governor for total funds in excess of $25,000, therefore, the f.ify of rewrote to Christi
(criminal justice agency)
has formulated an equal employment opportunity program in accordance with 28 CFR 42.301 et seq.,
Subpart E and that it is on file in the office of Mr. Ch rles Sped fli rector of Personnel,
Post Office Box 9277, Corpus Christi, Tx 7840iame,address' title)
for review or audit by an official of the Criminal Justice Division, Office of the Governor or the Law
Enforcement Assistance Administration, as required by relevant laws and regulations.
Page 1 8D
Applicant's Agreement
We affirm that this proposed project fully conforms with the identified program description and fully
conforms with existing CJD and LEAA program descriptions and financial guidelines as to years of funding,
minimum agency size, program requirements, and it is understood and agreed by the applicant that any
grant received as a result of this application shall be subject to the standard conditions, special items, and
other policies and rules issued by the Criminal justice Division for administration of grant projects; all
provisions under P.L. 90.351, as amended; and memoranda issued by CJD.
Certified By:
Signature of Proposed Project Director Signature of Financial Officer
W.C. Banner
Harold F. Zick
Name (Please print or type) Name (Please print or type)
Chief of Police, City of Corpus Christi Director of Finance, City of Corpus
Title Title Christi
Signature of Authorized Official
R. Marvin Townsend
Name (Please print or type)
City Manager. City of Corpus Christi
Title
CJD will not consider unsigned or incomplete project notification sheets.
Rf#!%erof the Governor
Criminal Justice Division
***LOCAL ::OVERNMENT
PROJECT NOTIFICATION SHEET PRIORITY NUMBER:
1. Applicant Agency or Institution:
(Name, address)
City of Corpus Christi
Post Office Box 9277
Corpus Christi, Texas 78408
2. GRANT NUMBER (CJD USE ONLY)
3. 1 ype of Application:
(check appropriate block)
Original ( )
11 continuation give number of last grant.
AC -79-803-5210
Continuation (X)
4. Short Title of Project: (DO nut exceed one typed line)
Police Administration Psychological Assistance
5. Project Director:
(Name, tine, address, telephone)
W.C.Banner, Chief of Police
Corpus Christi Police Department
Post Office Box 9016 (512) 884-3811
Corpus Christi, Texas 78408
6. Financial Officer:
(Name, title, address, telephone)
Harold F. Zink, Director of Finance
City of Corpus Christi
Post Office Box 9277 (512) 884-3011
Corpus Christi, Texas 78408
i. Period and Amount of Request:
-rom 2 f 1 ( 81 Through 1 / 31 82
Amount; 13,800
8. State Application Identifier: (COG USE ONLY)
S.A.I. Number
Date Assigned ( I
9 .Mficial Authorized to Sign Application:
(Name, silk, address, telephone)
R. Marvin Townsend, City Manager
City of Corpus Christi
Post Office Box 9277 (512) 884-3011
Corpus Christi, Texas 78408
1(1. federal or State Support:
Will other federal or state support be available for any
part of this project: Yes No_X,.,—
If ycs, identify and explain:
11. Legislative Budget Board Review and Comment (State Agencies Only)
This application was submitted to the Legislative Budget Board for review and comments on i C
The comments are/are not attached.
12. Attachments (check if included):
(a) Clearinghouse review and comment
Name of clearinghouse:
Coastal Bend Council of Goverrunents(CBCOG)
(b) Lou' governing body resolution
au'hori[ing application
(c) Contracts
(d) Leiters or endorsement
(c) Other (describe)
13. Date:
13. Total Pages in Application:
15. At.a Served:
.a) 5,.e Pian,ung em.Coastal Bend #t200O
16) Counties:
16.
Grant Number
Dale Received:
CJD USE ONLY
Geographic A, ea:
Region•
Counly(s)
Program Arca:
City
44„6
1981 PROJECT NOTIFICATION SHEET
. (Page 2)
Area: CJD PROGRAM NUMBER 81- 0
Problem Statement:
(1) Brief and concise summary of the problem (be as specific as possible):
The stresses of police work have long been recognized and studied.
Personal problems evolving out of numerous stressful encounters often go
unnoticed until an officer's performance has reached an unacceptable
level. In addition to problems facing current officers, the psychological
makeup of prospective officers must be considered in order to eliminate
those who reveal unstable characteristics.
(2) Data which demonstrates existence and/or scope of the problem:
Studies have disclosed that a large percentage of officers have
serious health problems, marital problems, alcohol and drug problems
and problems with their children. In addition, studies have concluded
that police officers have among the highest rates of heart disease and
stomach disorders; their divorce rates are twice as high as ct]*r p.g-
cupations and suicide rates fall between two and six times the national
average. .
(3) Source of data presented above:
The above data was collected from the National Institute of
Occupational Safety and Health (NIOSH), July, 1978.
(4) Resources and capabilities presently available to attack this problem:
a. Present resources and-capshilities of applicant agency:
Since the implementation of theprogram in February, 1979, there
has been a continuous decline in the resistance to the program by the
officers. This has been evident through the increasing number of clients
and counseling sessions reported by Dr. Koch. Dr. Koch has been success-
ful in this program by obviously changing many officers performance levels'
through his counseling efforts. His consultative sessions with Administra -
tion have provided them with insight into unstable psychological and be-
havioral characteristics which may be revealed by officers in stressful
situations:
1981 P%17EOP NOTIFICATION SIFT
(Page 3)
•
b. Other agencies providing the same or similar services within the
area to be served by this project and the capabilities of each
agency. Do not complete this section unless applicable.
Not applicable
Descxiption:
(1) Objective - What is the main objective your agency hopes to accomplish
by the funding of this project?
By offering psychological assistance, behavioral problems may be
recognized and dealt with in their early stages. This will lead to
greater stability in an officer, in both the work environment and the
home environment. With this stability will come a lower turnover rate,
fewer citizen complaints, and fewer managerial problems. The psycholo-
gical services to the academy will prepare the prospective officers for
the stresses encountered on the job, thereby preventing future emotional
instability and inappropriate behavior.
1981 PROJECT NOTIFICATION SHEET
(Page 4)
(2) Activities - Identify tasks involved in meeting the objective of the
project. Hata and by when will these tasks be accomplished?
Dr. Koch will be performing the following tasks:
1. Interviewing and counseling the officer trainees in order to
determine their suitability for the job; administering psy-
chological tests.
2. Offering psychological counseling to officers and their families.
3. Consulting with administration on matters of disciplinary action
or managerial problems.
4. Advising on major crime cases.
(3) Relationship' to Similar Programs
a. If applicant agency has (or is requesting) a grant for a related
project, explain the relationship between the two projects. Do
not complete this section unless applicable.
Not applicable
d
1981 PROJECT NOTIFICATION SHEEP
(Page 5)
b: If the implementing agency for this project is to receive referrals
from other agencies or if the project contemplated will require the
support and cooperation of other agencies in order to be effective,
list the agencies involved and check the appropriate blank below.
Do not complete this section unless applicable.
Not applicable -
Working agreements with all agencies listed above have previously
been furnished to CJD as part of an earlier grant application and
copies of such agreements are attached as an appendix hereto.
Working agreements have been developed in conjunction with this
application and are attached hereto.
Notwithstanding any right which applicant might have to contend
that this is a complete application, the approval of which would
entitle applicant to funding without submission of additional
information or documents, the applicant agrees that copies of
such agreements will be submitted to CJD for review and approval
before applicant will be entitled to any funds.
1981 PROJECT INOTIFICATION SHEET
(Page 6)
(4) Explanation of Adherence With Effectiveness Criteria:
a. If a continuation project or a project previously funded by another
funding agency, state in quantifiable teres the accomplishments of
the project since the original implementation date. Do not complete
this section unless applicable.
Listed below are the total number -of hours devoted to counseling, related
services, and training, the number of counseling sessions, and the number of
clients seen by Dr. Koch:
DATES. HOURS SESSIONS CLIENTS
2/79 87.5 * 3 officers, 3 wives
3/79 92.5 * 3 officers, 5 wives, 1 child
4/79 100 * 6 officers, 8 wives, 1 child
5/79 95 * 5 officers, 7 wives
6/79 104 49 9 officers, 8 wives
7/79 114.5 55 8 officers, 8 wives
8/79 122 56 10 officers, 9 wives
9/79 103 56 12 officers, 10 wives
10/79 136.5 59 7 officers, 9 wives
11/79 123 66 10 officers, 12 wives
12/79 105 51 7 officers, 10 wives,;2.c}Iildren
1/80 109.5 50 6 officers, 7 wives, 1 child
2/80 113 41 5 officers, 6 wives, 1 child
*Numbers not available
Since the implementation of the program, there has been a -continuous decline
in.the resistance to the program by the officers. This is evident by the. increasing
number of clients and counseling sessions. The number of police -complaints -was
reduced from 150 to 100, and the turnover rate was 10.82 as compared to 122. last
year. Dr. Koch has psychologically certified 39 recruits and 2 returning officers
in accordance with the newly passed state law. Total hours devoted to Training = 300.
b. If previously funded by another agency, state the number of months, dates,
and total amount of funding received frau that agency. Do not..
complete this section unless applicable.
Not applicable
1981 PROTECT NOTIFICATION SHEET
(Page 7)
c. If a continuation project or a project previously funded by another
funding agency, has project ever received on-site monitoring or
evaluation? If so, state when and by whore this was done, and briefly
summarize the monitoring or evaluation report and any modifications
of project activity which may have occurred in response to the report.
Do not complete this section unless applicable.
Not applicable
1981 PROTECT NOTIFICATION SHEET
(Page 8)
Performance Indicators
Each project mast report on all standard indicators listed for the
type of project for which fundingis requested in the applicable 1981 CJD
program description. If the applicant believes that any of the indicators
which are standard for the type of application being prepared is impractical
to collect and report data on, or if the applicant believes that there is
other data which could be collected which will give a better, truer picture
of the performance of the project than the standard indicators, the applicant
is requested to note this below and give appropriate explanation.
APPLICANT O 4ENTS:
There are three additional indicators not listed that are beneficial to report:
1. Personnel turnover rate.
2. Number of police complaints.
3. Major crime assistance.
The first two will show the effectiveness of the assistance on the stability
of the officers. The third represents the number of consultative sessions
by Dr. Koch on major crime cases.
1981 PROJECT NOTIFICATION SHEET
(Page 9)
PERFORMANCE INDICATORS
PROJECT START DATE: February. 1982
All Applicable Standard Indicators from the 1981 CJD Program Descriptions Must Be Used..
FOR CJD USE ONLY:
Grant No.'AC-79-B03-5210
Page i of 2
Indicator
Level at time of
application based on
12 month
period from
Source of
Baseline
Date
Anticipated Level o Progress By Quarter
2/791/80
IO
Estimation
Records-
1st Qtr.
Ind Qtr.
(Cumulative)
3rd Qtr.
4th Qtr.
•
(Cumulative)
(Cumulative)
Number of personnel assigned to the project
0
X
0
0
0
0
Number of pre-employment psychological tests
administered by staff -psychologist.
39
X
-
-
24
-
Number of hours spent in counseling:
a. Recruits
100
X
As needed
As needecAs
needed
As needed
b. Commissioned Officers
700 •X
As needed
As needecAs
needed
As needed
Number of psychological tests administered
to commissioned officers (see page 9A)*
2
X
2
2
6**
6
Number of psychological profiles developed
to assist in investigative work.0
.
X
As needed
As needecAs
needed
As needed
Personnel turnover rate
11%
X
. 2.5
2.5
2.5
2.5
Number of police complaints
100 V
X
25
25
25
25
1
Major crime assistance
As needed
X
As needed
As needecAs
needed
As needed
1981 PF JECr NOTIFICATION SHEET
(Page 10)
PIOJEC BUDGET
Budget Category
CJD Support
Federal
and State
• Grantee
Cash
Contribution
Cash
Total
In -Kind
Contribution
Total
Project
Budget
A. Personnel - -
13. Professional &
Contract Services
$13,770
$9,180
$22,950
'$22,950
C. Travel
D. Equipment
E. Construction
F. Supplies & Direct
Operating Expense
30
20
50
50
G. Indirect Cost
H. Total
$13,800 '
$9,200
$23,,000 1
$23 000
c ganizations applying for a grant under the Justice System Improvement Act of
1979 should detail the total project cost above. However, only the CJD support
and the grantee cash contribution must be accounted for. The in-kind contri-
bution.is for information purposes only and should reflect all other sources
of income budgeted as a part of this project.
For a complete explanation of the CJD continuation policy applicahle to local
projects, refer to Rules & Guidelines No. 001.55.
E 1anation of grantee cash contribution and in-kind contribution. Describe
(1) nature, (2) source, and (3) project utilization of the grantee contribution
for the proposed project period as listed in the grantee contribution column.
Add additional pages if necessary.
1981 PROSECT NOTIFICATION SF e.
(Page 1:l)
BUDGET NARRATIVE
Begin below and add as many continuation pages following each schedule
(Al, Bi, etc.) as may be needed to explain each iter of the project
budget. Narrative should include explanation of the basis for arriving
at the cost of each item including grantee contribution items.
SCHEDULE A
PERSONNEL, BUDGET'.'
1. Direct Salaries
% TIME
TO TRIS CJD LC7CPS CASE
TITLE OR' POSITION 1 PRJJECT 2 RD'S^_' IBU'.IO T 'TCn'AL3
(A) $ $ $
(B) $ $ $
(C) $ $ $
(D) $ $ $
(E) $ $ $
(F) $ $ $
(G) $ $ $
$
(J) $ $ $
TOTAL DIRECT SALARIES $ $
2. Fringe Benefits
FICA g $ $
Retirement % $ $
Insurance % �^+ $
Other (Explain) % $
$
TOTAL FRINGE BENEFITS
TOTAL BUDGET PERSONNEL
$ $
$
1. include only one position per line
2. Express as a percent of total time (2080 hrs).
3. Should reflect employee's gross annual salary attributable to the project.
Narrative: BRIEFLY DESCRIBE THE DUTIES OR B'SPONSIBILITIES OF EACH
POSITIxl.
Not applicable
1981 PROULCT NOTIFICATION SF
'(Page 12)
SCHZDULE B
PROFESSIONAL AND CONTRACTUAL SERVICES
CJD Iccm, CASH
REQUEST CONTRIBUTIChN
(A)
(B)
Psychologist
$13,770
S22,950
$.$
(C)
$ $ $
(D)
$ $ $
(E)
$ $ $
(F)
$ $ $
(G)
$
(H) '
$ $ $
TOTAL BUDGETED PROFESSIONAL CONTRAC-
TUAL SERVICES $13,770
$ 9,180 $ 22,950
Narrative: Briefly describe any anticipated contractual arrangement and
work products eXpected. The basis of cost rust be reflected.
Dr. Koch will be hired on a contract basis to offer professional
psychological assistance to all police officers and their families, to
help in the selection of police applicants, anduto advise administration
on personnel problems.
See additional page 12A in regards to Appendix A, Section 3 - Procurement
of Consultants
PROFESSIONAL AND CONTRACTUAL SERVICES (continued) page 12A
Regarding the Procurement of Consultants, Appendix A, Section 3 for the
Police Administration Psychological Assistance Grant, Third Year.
We are requesting that the conditions of this section be waived due
to the nature of the program.
In support of this request, the reasons are as follows:
1. The success of this program rests mainly on the trust which
the officers place in the psychologist.- This trust has been the result
of an extensive amount of "lead in time" where the officers became
aware of the confidentiality of their visits to Dr. Koch. Also. during
this time, Dr. Koch has had to demonstrate to the officers an ability
to assist them with their problems. Now that this trust and confidence
have been established, it would be a definite step backwards to attempt
to "break in" a new psychologist.
2. Dr. Koch was chosen from six professional psychologists with
the assistance of two police psychologists from the Austin Police
Department. Many factors were considered in the selection including
the anticipated acceptance of the psychologist by police personnel.
After a thorough evaluation of the psychologists and the factors in-
volved, Dr. Koch was selected as the prime candidate for the program.
The above reasons essentially state that the first two years of the
grant.should justify the third year, thereby deleting the conditions of
Section 3, Procurement of Consultants.
1981, PIdOLJI CT NOTIFICATION SHUT
(Page 13)
SCI-I®ULE C -
TRAVEL
Local Travel: LOCAL
MILES TRAVELED CJD CASH
POSITION/TITLE ANNUALLY RECUEST COTTTRIBUTION TO AL
(A) $ $ +�
(B) $ $ $
(C) $ $ S
(D) $ $ $
(E $ $ $
(F) $ $ $
(G $ $ S
(H) $ -$ $
(I) $ $ S
(J) $ $ r
TOTAL ILJCAL TRAVEL $ $ $
LN - STATE TRAVEL:
(Specify Purposes)
PURPOSE
DESTINATION
$ $ $
$ $ 5
$ $ $
$ $_
INSTATE TRAVEL TOTAL
CUT -OF -STATE TRAVEL: (Specify Clearly)
OUT CF -STATE TRAVEL TOTAL
TOTAL TRAVEL BUDGET
$ $ $
-NARRATIVE: Briefly describe the applicant's travel policy. (i.e. mileage rates and
per diem rates) and specify purposes for each item of travel and break
out each trip by specific costs.
NOTE: If personnel are to use personal vehicles, this budget item should be shown
on Schedule C, with a description of the agency policy defining such usage.
If personnel are to use agency vehicles, this budget item should be shore on
Schedule F, with the basis for budgeted costs identified.
Not applicable
1981 PROJECT NOTIFICATION SI1u
(Page 1')
SCHEDULED
EQUIPMENT PURCHASES LOCAL
CJD CASH
Equipment Name or Description /QUANTITY REQUEST CONTRIBUTIO;1 TOTAL
(A) $ $ $
(B) $ $ $
(C) $ $ $
(D) $ $ $
(E) $ $ $
(F) $ $ $
(G) . $ $ $
(H) $ $ $
(I) $ $ $
(J) $ $ - ., $
(x) $ $ $
(L) $ $ ! $
(M) $ $ f $
(N) $ $ l $
(0) $ $ l $
(U)
TOTAL $ $ $
1. Minima of 25% local cash contribution required for all equipment purchases.
NARRATIVE: Describe the basis for arriving at the cost of each line iter.
Not applicable
1981 PROJECT NOTIFICATION SBEEE
(Page IS)
SCHEDULE E
CIXVSTR i rith
ACTIVITY 1 FACILITY LOCAL
CJD CASH
REQUEST CONTRIBUTION 2 TOTAL
(A) $ $ $
(D.) $ $ $
. (C) $ $ $
(D) $ $ $
(L) $ $ $
(F) $ $ $
TOPAZ
$ $ $
1. State whether request is for construction or renovation. Renovation of $5,000
or less should be budgeted under Category F, "Supplies and Direct Operating Expenses
2. All construction requires a rtinirnm of 50 percent local cash contribution.
LumnrIVE: Describe the basis for arriving at the cost of each line iters.
Not applicable
1981 PRXflXT NOTIFICATION SHEET
(Page if)
SCHEDULE F
SUPPLIES & DIRECT OPERATING EXPENSE LOCAL
CJD CASH
Directly Charged Supplies & Other Operating Costs REQUEST CONTRIBUTION TC AL
A) Answer sheets for psychological tests $ 30 $ 20
(B) $ $ $ SQ,
(C) $ $ 5
(D) $ $ 5
(E) $ $ $
(F) $ $ $.
(G) $ $ $
(H) $ $ $
(I) $ $ 5
(J.) $ $ 5
(K) . $ $ $
(L) $ $ 5
(M) . $ $ $
TOTAL DIRECT SUPPLIES & COSTS $ 30 $ 20 $ 50
Narrative: Describe the basis for arriving at the cost of each line item.
The answer sheets will be used in conjunction with the psychological
tests used by Dr. Koch for state certification as well as determining the
stability of current officers.
1981 PROTECT nor]FICATION SID=
(Page 1")
SCHEDULE G
111Dn<tL 1' COST$
(A) Indirect Costs Per Approved Cost Allocation Plan $
CJD
REQUEST
NO]?E: Indirect costs are authorized in an amount not to exceed the computation
in Appendix C (General Program Requirements), 1980 Criminal Justice Plan
For Texas.
Not applicable
Page 18
Office of the Governor
PROJECT NOTIFICATION SHEET
Criminal Justice Division
Project Title:
The Iollowiirg standard grant conditions, (where applicable), must be certified and agreed to by the
applicant in order to validate the application. Also, where a condition is applicable and requires additional
information, such information should be included in or as an addition to the application. (Additional
explanation of these grant conditions may be found in CID publications.)
Standard Grant Conditions
1. Project initiation. Acceptance of the grant award must be returned to the CJD within 30 days after the
date of the award. If an approved project has not commenced within 60 days after acceptance of the
grant award, the grantee will report by letter the steps taken to initiate the project, reasons for the
delay, and expected starting dale. If 90 days after acceptance of the award the project is not operation-
al, a further statement of implementation delay will be submitted by the grantee to the Criminal
Justice Division. On receipt of the 90 -day letter CJD may cancel the project and redistribute the funds
to Other project areas. CJD, where warranted by extenuating circumstances, may request approval from
the LEAA regional office to extend the implementation date of the project past the 90 -day period.
2. Project completion. With the exception of the find project report, final financial report, and liquida-
tion of goods or services encumbered before the termination date, grants must be completed no later
than the termination date set forth in the Statement of Grant Award or any approved extension
thereof. Grantees should keep in mind the grant condition prohibiting the obligation offends beyond
such termination dates, the requirement for liquidation of obligations within 90 days after the termina-
tion date, and the requirement for the return of unobligated grant funds within such period.
3. Reports. The grantee shall submit, at such times and in such forms as may be prescribed, any reports
that the Criminal Justice Division may require, including quarterly financial and progress reports and
final financial and progress reports. The grantee's failure to submit required reports within the pre-
scribed time constraits may result in unnecessary delays in thc processing of request for funds.
4. Fiscal regulations. The fiscal administration of grants shall be subject to such rules, regulations, and
policies concerning accounting and records, payments of funds, cost allowability, submission of finan-
cial reports, etc., as may be prescribed by CJD.
5. Utilization and payment of funds. Funds awarded may be expended only for purposes and activities
covered by the grantee's approved project plan and budget. Payments will be made on the basis of
periodic requests and estimates of fund needs submitted by the grantee. Payments will be adjusted to
correct previous overpayments or underpayments.
6. Written approval of changes. Grantees must obtain prior written approval from CJD for major project
changes. These include (a) changes of substance in project activities, design, or research plans set forth
in thc approved application; (b) changes in the project director or other key personnel identified in the
approved application; (c) expenditure of project funds representing more than a 15 percent or 52,500
variation, whichever is greater, between category of the total approved budget, including both CJD
grant funds and grantee contribution; and (d) all additions to or deletions of approved equipment
purchases. Any project changes in the grantee's prerogative to initiate are subject to cost allowability
and budget guidelines that may be described in the CJD publications mentioned in the preamble to this
section
Page 18A
7. Maintenance of records. Financial records, suppor Ling documents, statistical records, required reports,
and .111 other records pertinent to the grant project or any component part thereof shall be retained for
three years from the date of the grantee's submission of the final expenditure report, except that
records for noncxpendable property acquired with federal grant funds shall be retained for three years
after final disposition. The records shall be retained beyond the three-year period if audit findings have
not been resolved. Provisions to this effect must be included in all contracts, subcontracts, or other
arrangements for implementation of this project or any component thereof.
8. Inspection and audit. The State of Texas, the U.S. Department of Justice, and Comptroller General of
the United States, or any of their duly authorised representatives shalt have access to any books,
documents, papers, and records pertinent to this grant project for the purpose of making audit,
examination, excerpts, and transcripts. A provision to this effect shall be included in all contracts,
subcontracts, or other arrangements for implementation of this project or any component thereof.
9. Termination of aid. A grant may be terminated or fund payments withheld by CJD if it findsa
substantial failure to comply with the provisions of P.L. 90.351 as amended or regulations or guidelines
promulgated thereunder, including these grant conditions or application obligations, but only after
notice and hearing and pursuant to all procedures set forth in applicable CJD rules and guidelines.
10. Obligation of grant funds. Grant funds may not, without advance written approval by CJD, be
obligated prior to the effective date or subsequent to the termination date of the grant period.
Obligations must be related to goods or services provided and utilized for ultimate program purposes.
11. Title to property. Title to property acquired wholly or partly with grant project funds in accordance
with approved budgets shall vest in the grantee, subject to divestment at the option of LEAA or CJD
(to the extent federal funds contributed to the acquisition thereof) exercisable on notice within 180
days after the end of the grant period or termination of the grant. The grantee shall exercise due care in
the use, maintenance, protection, and preservation of such property during the period of_grantor
interest
12. Use of property for criminal justice purposes. All property acquired with grant project funds or
donated property representing a grantee contribution shall be committed to use for law enforcement
purposes throughout its useful life.'
13. Project income. All income earned by a grantee with respect to grant funds oras a result of conduct of
the grant project (sale of publications, registration fees, service charges on fees, etc.) must be accounted
for. All project income must be applied to project purposes or as a reduction of total project cost.
14. Publications. Grantee may publish at its expense the results of grant activity without prior CJD review,
provided that any publication (written, visual, or sound) includes acknowledgement of CJD grant
support. The following disclaimer must be included in the acknowledgement:
The fact that the Criminal justice Division provided financial support to the activity described in
this publication does not necessarily indicate CJD concurrence in the statements or conclusions
contained herein.
At least three copies of any such publication must be provided to CJD. CJD reserves the right to
require additional copies before or after review of the original three. Publication with grant funds of
copies beyond those required by CJD must be provided for in the approved application plan and
budget. For large quantity publication, CJD may require advance submission of manuscript.
15. Copyrights. Where activities supported by this grant produce original books, manuals, films, computer
programs (including executable computer programs and supporting data in any form), or other copy-
rightable material, the grantee may copyright such, but CJD reserves a royalty -fee, nonexclusive, and
Page 1 8B
u nwot.. hl, license to produce, publish, and ins• such materials, and to authorize others to do so.
Disposition of royalties will be determined by c:J0. Provisions appropriate to effectuate the purposes
of this condition must he in all employment contracts. consultants' agreements, and other contracts.
16. Patents. It any discovery of invention arises or is developed in the course of or as a result of work
performed under this pant, by the grantee ur undraetsx; the grantee shall refer the discovery or
invention to CJD, which will determine whether ur not patent protection will be sought; how any
rights therein, including patent rights, will be disposed of and administered; and the need for other
action required to protect the public interest in work supported with federal funds, all in accordance
with the Presidential Memorandum of October 10, 1963, on Government Patent Policy. In the final
narrative report the grantee shall identity ,any disurvcry or invention arising under or developed in the
course of ur as a result of work perforated under this grant or shall certify that there are no such
inventions or discoveries.
17. Allowable costs. The allowability of costs incurred under any grant shall be determined in accordance
with the general principles of allowability and standards for selected cost items set forth in Federal
Management Circular 74.4, "Principles for Determining Costs Applicable to Grants and Contracts with
State and Local Governments," 74-7, "Uniform Administrative Requirements for Grants -In -Aid to
State and Local Governments," and Federal Management Circular 73-8, "Principles in Determining
(o,is Applicable to Rese.jrdl and Development tinder Giants and Contracts with Educational lnstitu-
18. 1 xpenses not allowable. Chun lands may nut he expended for (a) items not part of the approved
budget or subsequently approved by CJD; (h) purchase of land and/or payment of real estate
mortgages or taxes; (c) consuuclion of buildings or implementation of improvements thereon unless
specifically provided for in the grant agreement; (d) entertainment, amusements, or social activities, or
incidental costs related thereto; and (e) purchase of automobiles or other automotive vehicles unless
provided for in the grant agreement.
19. Proposal costs. Grant funds may not be committed or expended for costs of preparing proposals
without prior CJD approval.
20. Third party participation. No contract or agreement not incorporated in the approved proposal or
approved in advance by CID may be entered into by the grantee for execution of project activities or
provision of services to a grant project (other than purchase of supplies or standard commercial or
maintenance services less than $3,000). Any such arrangements shall provide that the grantee will retain
ultimate control and responsibility for the grant project and that the contractor shall be bound by
these grant conditions and any other requirements applicable to the grantee in the conduct of the
project.
21. Release of information. Pursuant to Section 521, (a) through (d), of the Act, all records, reports,
papers, and other documents kept by recipients of CJD funds, including grantees and their contractors,
relating to the receipt and disposition of such funds are required to be made available to CJD and
LEAA, under the terms and conditions of the Federal Freedom of Information Act.
22. Education support. No person in the United States shall, on the basis of sex, be excluded from
participation in, be denied the benefits of, or he subjected to discrimination under any education
program or activity receiving CJD financial assistance with the exception of the qualifications set forth
in Title IX, Section 901 (A) of Public Law 92.318 (86 Stat. 373). The applicant certifies that it will
comply with the provisions of the National Environmental Policy Act of 1969, Pub. L. 91-190; the
National Historic Preservation Act of 1966, Pub. L. 89-665; the Flood Diaster Protection Act of 1973,
Pub. L. 93-234; the Clean Air Act, Pub. L. 88-206; the Federal Water Pollution Control Act Amend-
ments of 1972, Pub. L. 92-500; the Safe Drinking Water Act, Pub. L. 93-523; the Endangered Species
Act of 1973, Pub. L. 93-205; the Wild and Scenic Rivers Act, Pub. L. 90-542; the Fish and Wildlife
Page 18C
Coordination Act, Pub. L. 85-624; the Historical and Archeological Preservation Act, Pub. L. 93-291;
the Coastal Zone Management Act of 1972, Pub. L. 92-583; the Hatch Political Activity Act, Pub. L.
93-443; the Animal Welfare Act of 1970, Pub. L. 91-579; the Impoundment Control Act of 1974, Pub.
L. 93-344; the Rehabilitation Act of 1973, Pub. L. 93-112; the Intergovernmental Cooperation Act of
1968, Pub. L. 90-577; the Uniform Relocation Assistance and Real Property Acquisitions Policies Act
of 1970. Pub. L. 91-646; the Civil Rights Act of 1964, Pub. L. 88-352; the Joint Funding Simplifica-
tion Act of 1974, Pub. L. 93-510; the Education Amendments of 1974, (Title IX), Pub. L. 93-318;
Executive Orders Nos. 11246, 11375, 11507, 11738, 11752, and 11914; Office of Management and
Budget Circulars Nos. A-87, A-95, and A-102; and all amendments and additions to those statutes,
orders, and circulars.
To validate this application, the following special items must be certified and agreed to by the applicant:
Special Items
Nonsupplanting requirement. In compliance with the requirement that federal funds, made available under
Part C, Title I, Public Law 90-35i, as amended, be used "not to supplant state or local funds," this is to
certify that the below described recipient of federal funds under Part C, Title 1, Public Law 90-351, as
amended, will use such funds to increase state or local funds that would, in the absence of such federal aid,
be made available for law enforcement purposes. It is understood that the above certification by the
financial officer will be required on the final report of expenditures and status of action grant funds.
Assurance of compliance with Civil Rights Act of 1964. No person shall, on the ground of race, religion,
color, national origin or sex, be excluded from participation in, be denied the benefits of, or be otherwise
subjected to discrimination under, or denied employment in Connection with, grants awarded pursuant to
the Act, the juvenile justice Act (Pub. L. 93-415, as amended), or any project, program or activity or
subgrant supported or substantially benefiting by this grant. The grantee must comply with the provisions
and requirements of Title VI of the Civil Rights Act of 1964 and regulations issued by the Department of
Justice and the Law Enforcement Assistance Administration thereunder.as a condition of aware of Federal
funds and continued grant support. The grantee further must comply with the Justice Department equal
employment opportunity regulations in federally -assisted programs, to the end that discrimination in em-
ployment practices of State planning agencies, law enforcement agencies or offices administering, conduct-
ing or participating in any program or activity receiving Federal financial assistance, on the ground of race,
religion, color, sex or national origin, is prohibited (28 C.F.R. 842.101, et Seq.). This grant condition shall
not be interpreted to require the imposition in State plans or planning agency subgrant programs of any
percentage ratio, quota system, or other program to achieve racial balance or eliminate racial imbalance in a
law enforcement agency. The United States reserves the right to seek judicial enforcement of this condition.
Equal Employment Opportunity Program Certification.
This agency employs fewer than 50 people, therefore the
(criminal justice agency)
is not required to file an equal opportunity program in accordance with 28 CFR 42.301 et seq., Subpart E.
This agency employs 50 or more people and has received or applied to the Criminal Justice Division, Office
of the Governor for total funds in excess of $25,000, therefore, the
(criminal justice agency)
has formulated an equal employment opportunity program in accordance with 28 CFR 42.301 et seq.,
Subpart E and that it is on file in the office of
(name, address, title)
for review or audit by an official of the Criminal Justice Division, Office of the Governor or the Law
Enforcement Assistance Administration, as required by relevant laws and regulations.
Page 18D
Applicant's Agreement
We altirm that this proposed project fully conforms with the identified program description and fully
conforms with existing CJD and LEAA program descriptions and financial guidelines as to years of funding,
minimum agency sin, program requirements, and it is understood and agreed by the applicant that any
grant received as a result of this application shall be subject to th'e standard conditions, special items, and
other policies and rules issued by the Criminal Justice Division for administration of grant projects; all
provisions under P.L. 90-351, as amended; and memoranda issued by CJD.
Certified By:
Signature of Proposed Project Director
Signature of Financial Officer
W.C. Banner Harold F. Zick
Name (Please print or type) . Name (Please print or type)
Chief of Police, City of Corpus Christi Director of Finance, City of Corpus
Title
Title Christi
Signature of Authorized Official
R. Marvin Townsend
Name (Please print or type)
City Manager, City of Corpus Christi
Title
CJD will not consider unsigned or incomplete project notification sheets.
'Offi.e of the Governor
1. ,Applicant Agency or Institution:
'Name, address)
City of Corpus Christi
Post Office Box 9277
Corpus Christi, Texas 78408
PROJECT NOTIFICATION SHEET
2. GRANT NUMBER (CJD USE ONLY)
Criminal Justice Division
***LOCAL GOVERNMENT
PRIORITY NUMBER:
3. I ype of Application:
(chcc k appropriate block)
Original (X) Continuation ( )
If continuation give number of last grant.
4. Short Title of Project: (Do not exceed one typed line)
•Citizens Information Service
5. Project Director:
{Name, title, address, telephone)
W.C.Banner, Chief of Police
Corpus Christi Police Department
Post Office Box 9016 (512) 884-3811
rnrlt..ate '18'108
7. Period and Amount of Request:
From 1 f 1 / 81 Through 12 / 31 / 81
Amount S 7,255
6. Financial Officer:
(Name, title, address, telephone)
Harold F. Zink, Director of Finance
City of Corpus Christi
Post Office Box 9277 (512) 884-3011
rnrptto rhr;sti � � 78400
8. State Application identifier: (COG USE ONLY)
S.A.I. Number
Dale Assigned
9. Official Authorized to Sign Apphwtion:
(Name, title, address, telephone)
R. Marvin Townsend, City Manager
City of Corpus Christi
Post Office Box 9277 (512) 884-3011
Corpus Christi, Texas 78408
10. federal or State Support:
Will other federal or state support be available for any
part of this project: Yes _ No.. X
11 yes. identify and explain:
11. Legislative Budget Board Review and Comment (State Agencies Only)
This application was submitted to the Legislative Budget Board for review and comments on /
The comments are/are not attached.
12. Attachments (check if included):.
(a) Clearinghouse review and comment
Name of clearinghouse:
Coastal Bend Council of Governments(CBCOG)
(b) LouI governing body resottt '
authorizing application
(c) Contracts
(d) Letters or endorsement
(el Other (describe)
13. Date:
14. Total Pages in Application:
15. Ana Served:
(a) State Planning Region:Coast a1 Bend 412000
(b) Counties:
16.
CJD USE ONLY
Grant Number Geographic Arca:
Region:
Date Received: County(s)
Program Area:
City
2/11-
"'�
1981 PROJECT NOTIFICATION SHEET
(Page 2)
Area: CJD PROGRAM NUMBER 81- 0
Problem Statement:
(1) Brief and concise summary of the problem (be as specific as possible):
The general population of the city is neither aware of nor familiar
with many of the police department's procedures and functions. This results
in a great amount of citizen calls every day requesting information on how
to report a crime, how to obtain a police report, how to become a police
officer, etc. These informational calls occupy a large portion of an officer's
on -duty time which otherwise would be available for direct police service.
Conversely, many individuals'hesitate to call the police department for
information:because they feel their question may sound foolish. In addition,
they may be afraid to talk to an officer for fear ofta"getting involved" by
being Data
que$tions which existence
encs feel uncomfortable sccoopeoor the proolefnering.
(2)Da wrilQl demonstrates this and/or
A review of each division in the department revealed that approximately
25 officers handle calls from citizens requesting information in an eight
hour day. Of the total amount of calls received by the dispatch office,
50% may be classified as information requests.
(3) Source of data presented above:
The above data was compiled by interviewing officers in each division
of the Corpus Christi Police Department.
(4) Resources and capabilities presently available to attack this problem:
a. Present resources and capabilities of applicant agency:
Information requests are currently being handled by the following
personnel:
1) Administration -
2) Station Duty officers
3) Expeditors
4) Central Records
5) Dispatch officers
6) Community Services
7) Criminal Investigation
A more efficient usage of personnel would be the result of combining
the above resources into a citizen self-help information system. This system
is a telephone accessed public information library of cassette tapes answering
the most frequently asked citizen questions.
1981 PROTECT NOTIFICATION SHEET
(Page 3)
b. Other agencies providing the same or similar services within the
area to be served by this project and the capabilities of each
agency. Do not complete this section unless applicable.
Not applicable
Description:
(1) Objective - What is the main objective your agency hopes to accomplish
by the funding of this project?.
There are two objectives of this program:
-- 1) the first objective is to further inform the public of the services
offered by the department, as well as developing citizen awareness of crime
prevention.
2) The second objective is to release officers from time consuming
informational calls and allow them to focus on direct police services.
1981 Pyr NOTIFICATION SHEET
(Page 4)
(2) Activities - Identify tasks involved in meeting the objective of the
project. How and by whom will these tasks be accomplished?
The tasks involved in meeting the objectives of the project are listed
below:
1) A list of subjects to be covered will be comprised with the aid of
those officers who handle most citizen inquiries.
2) "Scripts" on each of the topics will be written and recorded by
those individuals who are most proficient in these areas, respectively.
3) Four additional telephone lines will be installed by the telephone
company. Equipment will be purchased and situated in the Expeditor's office.
4) The briefing of individuals who are to operate the system will occur
upon the completion of equipment placement.
5) Advertising for the program will consist of a full page advertisement
in the Sunday edition of the'local newspaper to run once at the inception of
the -program and again mid -way through the program. Brochures will be printed
and distributed to area agencies. The brochure and advertisement will announce
the program and list the topics covered with its corresponding tape number.
In addition, there will be considerable electronic media coverage at the
beginning of the program, including public service announcements. These will
be repeated on an irregular basis as the Chief of Police sees fit and as
arrangements can be made with the media.
(3) Relationship to Similar PL,.sgLans
a. If applicant agency has (or is requesting) a grant for a related
project, explain the relationship between the two projects. Do
not complete this section unless applicable.
Not applicable
1981 PROJECT NOTIFICATION SHEET
(Page 5)
b. If the implementing agency for this project is to receive referrals
-from other agencies or if the project contemplated will require the
support and cooperation of other agencies in order to be effective,
list the agencies involved and check the appropriate blank below.
Do not complete this section unless applicable.
Not applicable
Working agreements with all agencies listed above have previously
been furnished to CJD as part of an earlier grant application and
copies of such agreements are attached as an appendix hereto.
Marking agreements have been developed in conjunction with this
application and are attached hereto.
Notwithstanding any right which applicant might have to contend
that this is a cu mete application, the approval of which would
entitle applicant to funding without submission of additional
information or documents, the applicant agrees that copies of
such agreements will be submitted to CJD for review and approval
before applicant will be entitled to any funds.
1981 PROJECT I OTIFICATION SHEEP
(Page 6)
(4) Explanation of Adherence With Effectiveness Criteria:
a. If a continuation project or a project previously funded by. another
funding agency, state in quantifiable terms the accomplishments of
the project since the original implementation date. Do not complete
this section unless applicable.
Not applicable
b. If previously funded by another agency, state the number of months, dates,
and total amount of funding received from that agency. Do not
complete this section unless applicable.
Not applicable
1981 PROJECT NOTIFICATION SF!Eau
(Page 7)
c. If a continuation project or a project previously funded by another
funding agency, has project ever received on-site monitoring or
evaluation? If so, state when and by whom this was done, and briefly
summarize the monitoring or evaluation report and any modifications
of project activity which may have occurred in response to the report.
Do not complete this section unless applicable.
Not applicable
1981 PROJECT.NOTIFICATION SHEET
(Page 8)
Performance Indicators
Each project must report on all standard indicators listed for the
type of project for which funding I requested in the applicable 1981 CJD
program description. If the applicant believes that any of the indicators
which are standard for the type of application being prepared is impractical
to collect and report data on, or if the applicant believes that there is
other data which could be collected which will give a better, truer picture
of the performance of the project than the standard indicators, the applicant
is requested to note this below and give appropriate explanation.
APPLICANT CJTI NTS:
There are no standard indicators listed which will give a true picture
of the overall effectiveness of the program. Therefore, the following indi-
cators shall be used to collect and report data:
1) The number of calls received by the citizens information service.
2) The number of calls for police service. With the self-help service,
citizens may have their questions answered without calling for police service,
i.e., whether or not an officer may be sent to remedy a problem.
The following indicators will reveal the effectiveness of the program
as far as community relations and crime prevention programs are concerned:
3) Community Relations programs presented to clubs and organization.
4) Residential Security Surveys
5) Commercial Security Surveys
6) Operation Identification
7) The number of police building tours.
1981 PROJECT NOTIFICATION SHEET
(Page 9)
PERFORMANCE INDICATORS
PROJECT START DATE: January 1, 1982
All Applicable Standard Indicators from the 1981 CJD Program Descriptions Must Be Used.
FOR CJD USE ONLY:
Grant No •
Page _iof 1
Indicator
Level at time of
application based on
12 month
period from
1/82t012/822nd
Source of
Baseline
Date.
Anticipated Level of Progress By Quarter
Estimation
Records'
ist Qtr.
Qtr.
(Cumulative)
3rd Qtr.
(Cumulative)
4th Qtr.
(Cumulative)
The number of calls received by the citizens
information service
0
9,000
9,000
9,000
9,000
The number of calls for police service
123,282
X
30,820
30,820
30,820
-30,820
Community Relations programs presented to
clubs and organizations
413-
X
113
113
113
113
Residential Security Surveys
500
X
137
137
137
137
Commercial Security Surveys
187
X
51
51
51
51
Operation Identification
319
X
87
87
87
87
The number of police building tours
197
X
54
54
54
54
1981 PROJECT NOTIFICATION SHEET
(Page 10)
PROJECT BUDGET
Budget Category
CJD Support
Federal
and State
Grantee
Cash
Contribuifon
Cash
Total
In -Kind
Contribution
Total
Project
Budget
A. Persunu cl -
-
-
B. Professional &
Contract Services
C. Travel
D. Equipment
$2,686
$896
$3,582
E. Construction
F. Supplies & Direct
Operating Expense
4,569
4,569
G. lndircct Cost
H. Total
$7,255
$896
$8,151
Organizations applying for a grant under the Justice System Improvement Act of
1979 should detail the total project cost above. However, only the CJD support
and the grantee cash contribution rust be accounted for. The in-kind contri-
bution is for information purposes only and should reflect all other sources
of income budgeted as a part, of this project.
For a complete explanation of the CJD continuation policy applicable to local
_.Erojects, refer to Rules & Guidelines No. 001.55.
planation of grantee cash contribution and in-kind contribution. Describe
_ (1) nature, (2) source, and (3) project utilization of the grantee contribution
for the proposed project period as listed in the grantee contribution column.
Add additional pages if necessary.
1981 PROJECT NOTIFICATION Std'
(Page 11)
BUDGET NARRATIVE
Begin below and add as many continuation pages following each schedule
(A1, B1, etc.) as may be needed to explain each item of the project
budget. Narrative should include explanation of the basis for arriving
at the cost of each iter including grantee contribution items.
SCHEDULE A
PERSONNEL. BUDGET
1. Direct Salaries
% OF TIME
TO THIS CJD LOCAL CAS"
TITLE OR POSITION 1 ; PROJECT 2 HR> - - T COm:'.RIBir'Io" 'SO"_'AL3
(A) $ $$
(B) $ $ $
(C) $ $ $
(D) $ $
(E)
$ $
$
F) $
(G) $
H) $
(J) $
TOTAL DIRECT SALARIES $
S
2. Fringe Benefits
FICA % $ $ $
Retirement $ $ $ $
Insurance % $ $ $
Other (Explain) % $ $
TOTAL FRINGE BENEFITS
$
S
TOTAL BUDGET PERSCHCEL
_ 1. Include only one position per line
2. Express as a percent of total time (2080 hrs).
3. Should reflect employee's gross annual salary attributable to the project.
Narrative:. BRIEFLY DESCRIBE THE DUTIES OR RESPONSIBILITIES OF EACH
POSITION.
Not applicable
1981 PR.aIDCT NOTIFICATION Mud
(Page 12)
SCHEDULE B -
PROFESSIONAL AND CONTRACTUAL SERVICES
CJD
REQUEST
LOCAL CASH •
CONTRIBUTION
(A)
$
$
$
(B)
$
$
$
(C)
$
$
$
(D)
$
$
$
(E)
$
$
$
(F')
$
$
$
(G)
$
$
$
(H)
S
S
$
TOTAL .BUDGETED PROFE:SSIOiA.L CONPRAC-
TUAL SERVICES $
Narrative: Briefly describe any anticipated contractual arrangement and
work products expected. The basis of cost rust be reflected.
Not applicable
1981 PROJECT NOTIFICATION SHEET
(Page 1')
SCHEDULE D -
EQUIPMENT PURCHASES LOCAL
CJD CASH
Equipment Name or Description /Gummy REQUEST CONTRIBUTION TOTAL.
(A) Phone answering system / 4 $ 420 $ 140 $ 560
(B) 30 minute cassette tapes / 500 $2,250 $ 750 $3.000
(C) Cassette storage case / 2 $- 16 $ 6 $ 22
(D) $ $ $
(E) $ $ $
(F) $ $ $
(G) $ $ $
(H) $ $ $
(Z)
TOTAL $ 2 686 $ 896 $ 3,582
1.Mini.mum of 25% local cash contribution required. for all equipment purchases.
NARRATIVE: Describe the basis for arriving at the cost of each line item.
A) Telephone answering system at $140.00 each; purchase of 4 machines = $560.00
B) 500.30 minute cassette tapes at 600 each; will be 150 "Scripts" with 3 tapes
- per script (to act as backup). An additional 50 tapes will be kept on hand.
150 x 3 = 450 + 50 = 500 total tapes
500 x 604 = $3,000
C) Cassette storage case at $11.00 each. Purchase of 2 cases = $22.00. Each
holds 72 cassettes.
1981 PROVIC,T NOTIFICATION SHEET
(Page 13)
SCHEDULE. C -
TRAVEL
Local Travel: LOCAL
MILES TRAVELED CJD CASH
POSITION/TITLE ANNUALLY RST CONTRIBUTION TO 7 L
(A) $ S
(B) $ $ $
(C) $ $ s
(D) $ $ $
(E) $ $ $
..(F) $ $ $
(G) $ $ $
(H) $ $ $
(I) $ $ $
(J) $ -$ $
TOTAL LOCAL TRAVEL $ $ $
IN - STATE TRAVEL:
(Specify Purposes)
PURPOSE
DESTINATION
$ $
$ $ $
$ $ $
$ $
Its -STATE TRAVEL TOTAL
OUT-OF-STATE TRAVEL: (Specify Clearly)
OUT-OF-STATE TRAVEL TOTAL
TUPAL TRAVEL BUDGET
$ $ $
$ $ $
$ $ $
$ $ $
$ $ $
NARRATIVE: Briefly describe the applicant's travel policy. (i.e. mileage rates and
per diem rates) and specify purposes for each item of travel and break
out each trip by specific costs.
UOTE: if personnel are to use personal vehicles, this budget item should be shown
on Schedule C, with a description of the agency policy defining such usage.
If personnel are to use agency vehicles, this budget iter: should be shoran on
Schedule F, with the basis for budgeted costs identified.
Not applicable
1981 PROJECT LIFICATION SHEET
(Page 1S)
SM EDULE E
CONSTRUCTION
ACTIVITY 1 FACILITY LOCAL
CJD CASH
REQUEST CONTRIBUTION 2 TOTAL
(A) $ $ $
(c) $ $
(C) $ $ $
(D) 8 $ $
(i:) $ $ $
4F) $ $ $
TOTAL $ $ $
1. State whether request is for construction or renovation. Renovation of $5,000
or less should be budgeted under Category F, "Supplies and Direct Operating Expenses'
2. All construction requires a minimum of 50 percent local cash contribution.
NARRATIVE: Describe the basis for arriving at the cost of each line item.
- Not applicable
1981 PROJECT NOTIFICATION SHEET
(Page lE)
SCHEDULE F -
SUPPLIES & DIRECT OPERAT flIG EXPENSE FOCAL.
CJD CASH
Directly Charged Supplies & Other Operating Costs REQUEST CONTRIBUTION TOTAL
(A) Full page newspaper advertisement $ 2,860 S $2,860
(B) Installation fee for 4 telephone lines $ 175 $ $ 175
(C) 12 month service charge for 4 telephone lines $1,234 $ $1,234
(D) Brochure layout fee $ 150 $ $ 150
(E) Brochure printing costs $ 150 $ $ 150
(F) $ $ $
(G) $ $ $
(H) $ $ $
-(I) $ $ $
(J) - $ $ $
(K) $ $ $
(L) $ $ $
(M) $ $ $
TOTAL DIRECT SUPPLIES & COSTS
$4,569 $ $4,569
Narrative: Describe the basis for arriving at the cost of each line item.
A) A full page newspaper advertisement to run in two Sunday editions at
$1,430.00 each. Total = $2,860.00
B) Installation of four additional telephone lines. Fee = $175.00
C) Monthly service charge on four telephone lines = $102.83
For 12 months = $1,234.00
D) Cost of organizing layout for brochure
E) Cost of printing 5,000 brochures.
1981 PROJECT NOITFICATION shrti
(Page 1")
SCHEDULE G
INDIRDCT COSTS
CJD
RAST
(A) Indirect Costs Per Approved Cost Allocation Plan
NOTE: Indirect costs are authorized in an amount not to exceed the computation
in Appendix C (General Program Requiranents), 1960 Criminal Justice Plan
For Texas.
Not applicable
Page 18
Office of the Governor Criminal Justice Division
PROJECT NOTIFICATION SHEET
Project Title:
The lolluwing standard grant conditions, (where applicable), must be certified and agreed to by the
applicant in order to validate the application. Also, where a condition is applicable and requires additional
information, such information should be included in or as an addition to the application. (Additional
explanation of these grant conditions may be found in CJD publications.)
Standard Grant Conditions
Project initiation. Acceptance of the grant award must be returned to the CJD within 30 days after the
date of the award. If an approved project has not commenced within 60 days after acceptance Of the
grant award, the grantee will report by letter the steps taken to initiate the project, reasons for the
delay, and expected starting date. If 90 days after acceptance of the award the project is not operation-
al, a further statement of implementation delay will be submitted by the grantee to the Criminal
Justice Division. On receipt of the 90 -day letter CJI) may cancel the project and redistribute the funds
to other project areas. CJI), where warranted by extenuating circumstances, may request approval from
the LEAA regional (Alice to extend the implementation date of the project past the 90•day period.
2. Project completion. With the exception of the final project report, final financial report, and liquida-
tion of goods of services encumbered before the termination date, grants must be completed no later
than the termination dale set forth in the Statement of Grant Award or any approved extension
thereof. Grantees should keep in mind the grant condition prohibiting the obligation of fsndssbeyond
such termination dates, the requirement for liquidation of obligations within 90 days after the termina-
tion date, and the requirement for the rcturn of unobligated grant funds within such period.
3. Reports. The grantee shall submit, at such times and in such forms as may be prescribed, any reports
that the Criminal Justice Division may require, including quarterly financial and progress reports and
final financial and progress reports. The grantee's failure to submit required reports within the pre-
scribed time constraits may result in unnecessary delays in the processing of request for funds.
4. Fiscal regulations. The fiscal administration of grants shall be subject to such rules, regulations, and
policies concerning accounting and records, payments of funds, cost allowability, submission of finan-
cial reports, etc., as may be prescribed by CJD.
5. Utilisation and payment of funds. Funds awarded may be expended only for purposes and activities
covered by the grantee's approved project plan and budget. Payments will be made on the basis of
periodic requests and estimates of fund needs submitted by the grantee. Payments will be adjusted to
correct previous overpayments or underpayments.
6. Written approval of changes. Grantees must obtain prior written approval from CJD for major project
changes. These include (a) changes of substance in project activities, design, or research plans set forth
in the approved application; (b) changes in the project director or other key personnel identified in the
approved application; (c) expenditure of project funds representing more than a 15 percent or $2,500
variation, whichever is greater, between category of the total approved budget, including both CJD
grant funds and grantee contribution; and (d) all additions to or deletions of approved equipment
purchases. Any project changes in the grantee's prerogative to initiate are subject to cost allowability
and budget guidelines that may be described in the CJD publications mentioned in the preamble to this
sect ion.
Page 184
7. Maintenance of records. Financial records, supporting documents, statistical records, required reports,
and all other records pertinent to the grant project or any component part thereof shall be retained for
three years from the date.of the grantee's submission of the final expenditure report, except that
records for nonexpendahle property acquired with federal grant funds shall be retained for three years
after final disposition. The records shall be retained beyond the three-year period if audit findings have
not been resolved.. Provisions to this effect must be included in all contracts, subcontracts, or other
arrangements for implementation of this project or any component thereof.
8. Inspection and audit. The State of Texas, the US. Department of Justice, and Comptroller General of
the United States, or any of their duly authorised representatives shall have access to any books.
documents, papers, and records pertinent to this grant projectfor the purpose of making audit.
examination, excerpts, and transcripts. A provision to this effect shall be included in all contracts,
subcontracts, or other arrangements for implementation of this project or any component thereof.
9. Termination of aid. A grant may be terminated or fund payments withheld by CJD if it finds a
substantial failure to comply with the provisions of P.L. 90-351 as amended or regulations or guidelines
promulgated thereunder, including these grant conditions or application obligations, but only after
notice and hearing and pursuant to all procedures set forth in applicable CJD rules and guidelines.
10. Obligation of grant funds. Grant funds may not, without advance written approval by CJD, be
obligated prior to the effective date or subsequent to the termination date of the grant period.
Obligations must be related to goods or services provided and utilized for ultimate program purposes.
11. Title to property. Title to property acquired wholly or partly with grant project funds in accordance
with approved budgets shall vest in the grantee, subject to divestment at the option of LEAA or CJD
(to the extent federal funds contributed to the acquisition thereof) exercisable on notice within 180
days after the end of the grant period or terminatilrn of the grant. The grantee shall exercise due care in
the use, maintenance, protection, and preservation of such property during the periodofgrantor
interest
12. Use of property for criminal justice purposes. All property acquired with grant project funds or
donated property representing a grantee contribution shall be committed to use for law enforcement
purposes throughout its useful life.
13. Project income. All income earned by a grantee with respect to grant funds or as a result of conduct of
the grant project (sale of publications, registration fees, service charges on fees, etc.) must be accounted
for. All project income must be applied to project purposes or as a reduction of total project cost.
14. Publications. Grantee may publish at its expense the results of grant activity without prior CJD review,
provided that any publication (written, visual, or sound) includes acknowledgement of CJD grant
support The following disclaimer must be included in the acknowledgement:
The fact that the Criminal Justice Division provided financial support to the activity described in
this publication does not necessarily indicate CJD concurrence in the statements or conclusions
contained herein.
At least three copies of any such publication must be provided to CJD. CJD reserves the right to
require additional copies before or after review of the original three. Publication with grant funds of
copies beyond those required by CJD must be provided for in the approved application plan and
budget. For large quantity publication, CJD may require advance submission of manuscript.
15. Copyrights. Where activities supported by this grant produce original books, manuals, films, computer
programs (including executable computer programs and supporting data in any form), or other copy-
rightable material, the grantee may copyright such, but. CJD reserves a royalty -fee, nonexclusive, and
Page 18B
in cvocahle license to prodtcc, publish, and use such materials, and to authorize others to do 50.
Disposition oI royalties will be delermrn -d by (:JI). Provisions appropriate to effectuate the purposes
of this condition must he in all employment cnntr.rcts, consultants' agreements, and other contracts.
16. Patents_ II any di'. overy of invenlrun arises oris developed in the course oI or as a result of work
perturmed under this grant, by the grantee or ontraclor; the grantee shall refer the discovery or
invention to CJD, which will determine whether or not patent protection will be sought; how any
rights therein, including patent rights, will be disposed of and administered; and the need for other
action required to protea the public interest in work supported with federal funds, all in accordance
with the Presidential Memorandum of October 10, 1963, on Government Patent Policy. In the final
narrative report the grantee shall identity any discovery or invention arising under or developed in the
anmse of or as a result of work performed under this grant or shall certify that there are no such
inventions or discoveries.
17_ Allowable costs. The allowability of costs incurred under any grant shall be determined in accordance
with the general principles of allowability and standards for selected cost items set forth in Federal
Management Circular 74-4, "Principles for Determining Costs Applicable to Grants and Contracts with
State and Local Governments," 74-7, "Uniform Administrative Requirements for Grants -In -Aid to
State and Local Governments," and Federal Management Circular 73-8, "Principles in Determining
Costs Applie,rblc to Resealeh and Development (hider Grants and Contracts with Educational Institu-
tions."
18. I.xpcnses not allowable. Grant funds may not he expended for (a) items not part of the approved
budget our subsequently approved by (:JD; (h) purchase of land and/or payment of real estate
mortgages or taxes; (c) construction of buildings or implementation of improvements thereon unless
specifically provided for in the grant agreement; (d) entertainment, amusements, or social activities, or
incidental costs related thereto; .md (e) purchase of automobiles or other automotive vehicles unless
provided for in the grant agreement.
19. Prupos:d costs. Grant funds may not be committed or expended for costs of preparing proposals
without prior CJD approval.
20. Third party participation. No contract or agreement not incorporated in the approved proposal or
approved in advance by C I D may be entered into by the grantee for execution of project activities or
provision of services to a grant project (other than purchase of supplies or standard commercial or
maintenance services less than 83,000). Any such arrangements shall provide that the grantee will retain
ultimate control and responsibility for the grant project and that the contractor shall be bound by
these grant conditions and anyorher requirements applicable to the grantee in the conduct of the
project.
21. Release of information. Pursuant to Section 521, (a) through (d), of the Act, all records, reports,
papers, and other documents kept by recipients of CJ funds, including grantees and their contractors,
relating to the receipt and disposition of such funds are required ,to be made available to CJD and
LEAA, under the terms and conditions of the Federal Freedom of Information Act.
22. Education support. No person in the United States shall, on the basis of sex, be excluded from
participation in, be denied the benefits of, or he subjected to discrimination under any education
program or activity receiving CJD financial assistance with the exception of the qualifications set forth
in Title IX, Section 901 (A) of Public Law 92.318 (86 Stat. 373). The applicant certifies that it will
comply with the provisions of the National Environmental Policy Act of 1969, Pub. L. 91-190; the
National Historic Preservation Act of 1966, Pub. L. 89-665; the Flood Diaster Protection Act of 1973,
Pub. L. 93-234; the Clean Air Act, Pub. L. 88-206; the Federal Water Pollution Control Act Amend-
ments of 1972, Pub. L. 92-500; the Safe Drinking Water Act, Pub. L. 93.523; the Endangered Species
Act of 1973, Pub. L. 93-205; the Wild and Scenic Rivers Act, Pub. L. 90-542; the Fish and Wildlife
Page 18C
Coordination Act, Pub. L. 85-624; the Historical and Archeological Preservation Act, Pub. L. 93-291;
the Coastal Zone Management Act of 1972, Pub. L. 92.583; the Hatch Political Activity Act, Pub. L.
93-443; the Animal Welfare Mt of 1970, Pub. L. 91-579; the Impoundment Control Act of 1974, Pub.
L. 93-344; the Rehabilitation Act of 1973, Pub. L. 93-112; the Intergovernmental Cooperation Act of
1968, Pub. L 90-577; the Uniform Relocation Assistance and Real Property Acquisitions Policies Act
of 1970. Pub. L. 91-646; the Civil Rights Act of 1964, Pub. L. 88-352; the Joint Funding Simplifica-
tion Act of 1974, Pub. L. 93-510; the Education Amendments of 1974, (Title IX), Pub. L. 93-318;
Executive Orders Nos. 11246, 11375, 11507, 11738, 11752, and 11914; Office of Management and
Budget Circulars Nos. A-87, A-95, and A-102; and all amendments and additions to those statutes,
orders, and circulars.
To validate this application, the following special items must be certified and agreed to by the applicant:
Special Items
Nonsupplanting requirement. In compliance with the requirement that federal funds, made available under
Part C, Title 1, Public Law 90-35i, as amended, be used "not to supplant state or local funds," this is to
certify that the below described recipient of federal funds under Part C, Title I, Public Law 90-351, as
amended, will use such funds to increase state or local funds that would, in the absence of such federal aid,
be made available for law enforcement purposes. It is understood that the above certification by the
financial officer will be required on the final report of expenditures and status of action grant funds.
Assurance of compliance with Civil Rights Act of 1964. No person shall, on the ground of race, religion,
color, national origin or sex, be excluded from participation in, be denied the benefits of, or be otherwise
subjected to discrimination under, or denied employment in connection with, grants awarded pursuant to
the Act, the juvenile Justice Act (Pub. L. 93-415, as amended), or any project, program or activity or
subgrant supported or substantially benefiting by this grant. The grantee must comply with the provisions
and requirements of Title VI of the Civil Rights Act of 1964 and regulations issued by the Department of
justice and the Law Enforcement Assistance Administration thereunder -as a condition of aW 1d of -Federal
funds and continued grant support. The grantee further must comply with the Justice Department equal
employment opportunity regulations in federally -assisted programs, to the end that discrimination in em-
ployment practices of State planning agencies; law enforcement agencies or offices administering, conduct-
ing or participating in any program or activity receiving Federal financial assistance, on the ground of race,
religion, color, sex or national origin, is prohibited (28 C.F.R. 842.101, et Seq.). This grant condition shall
not be interpreted to require the imposition in State plans or planning agency subgrant programs of any
percentage ratio, quota system, or other program to achieve racial balance or eliminate racial imbalance in a
law enforcement agency. The United States reserves the right to seek judicial enforcement of this condition.
Equal Employment Opportunity Program Certification.
This agency employs fewer than 50 people, therefore, the
(criminal justice agency)
is not required to file an equal opportunity program in accordance with 28 CFR 42301 et seq., Subpart E.
This agency employs 50 or more people and has received or applied to the Criminal Justice Division, Office
of the Governor for total funds in excess of S25,000, therefore, the
(criminal justice agency)
has formulated an equal employment opportunity program in accordance with 28 CFR 42.301 et seq.,
Subpart E and that it is on file in the office of
(name, address, title)
for review or audit by an official of the Criminal Justice Division, Office of the Governor or the Law
Enforcement Assistance Administration, as required by relevant laws and regulations.
Page 18D
Applicant's Agreement
We affirm that this proposed project fully conforms with the identified program description and fully
conforms with existing CJD and LEAA program descriptions and financial guidelines as to years of funding,
minimum agency size, program requirements, and it is understood and agreed by the applicant that any
grant received as j result of this application shall be subject to the standard conditions, special items, and
other policies and rules issued by the Criminal justice Division for.administration of grant projects; all
provisions under P.L. 90.351, as amended; and memoranda issued by CJD.
Certified By:
Signature of Proposed Project Director Signature of Financial Officer
W.C. Banner
Name (Please print or type) Name (Please print or type)
Chief of Police, City of Corpus Christi Director of Finance, City of Corpus Christi
Title Title
Signature of Authorized Official
R. Marvin Townsend
Name (Please print or type)
City Manager, City of Corpus Christi
Title
CJD will not consider unsigned or incomplete project notification sheets.
1-) 'rice of the Governor
PROJECT NOTIFICATION SHEET
Criminal justice Division
1. Applicant Agency or Institution:
(Name, address)
City of Corpus Christi
Post Office Box 9277
Corpus Christi, Texas 78408
2. GRANT NUMBER (CJD USE ONLY)
3. Type of Application:
(check appropriate block)
Original (X) Continuation ( )
If continuation give number of last grant.
4. Short Title of Project: (Do not exceed one typed line)
Cadet Program
5. Project Director:
(Name, title, address, telephone)
W.C.Banner, Chief of Police
Corpus Christi Police Department
Post Office Box 9016 (512) 884-3811
Corpus Christi, Texas 78408
6. Financial Officer:
(Nance, title, address, telephone)
Harold F. Zink, Director of Finance
City of Corpus Christi
Post Office Box 9277 (512) 884-3011
Corpus Christi, Texas 78408
7. Period and Amount of Request:
Frum 1 / 1 / 81 Through _/_3L/_B._
Amount $ 32,697
8. State Application Identifier:
S.A.I. Number
Date Assigned
9. Official Authorized to Sign Application:
(Name, title, address, telephone)
R.Marvin Townsend, City Manager
City of Corpus Christi
Post Office Box 9277 (512) 884-3011
Corpus Christi, Texas 78408
10. Federal or State Support:
Will other federal or state support be available for any
part of this project: Yes — No_ _
If yes, identify and explain:
1. Legislative Budget Board Review and Comment (State Agencies Only)
This application was submitted to the Legislative Budget Board for review and comments on f-1
The comments are/are not attached.
12. Attachments (check if included):
1a) Clearinghouse review and comment
Name of clearinghouse:
(b) Local governing body resolution
authori,ing application
(c) Contracts
(d) Letters or endorsement
(e) Other (describe)
;_ Date:
14. Total Pages in Application:
S. At ea Served:
(e) State Planning Region:
(5) Counties:
16.
Gram Number
Date Received:
CJD USE ONLY
Geographic Area:
Region.
County(s)
Program Arca:
City
1981 PROJECT NOTIFICATION SHEET
(Page 2)
Area: CJD PROGRAM NUIU3ER 81- 0
Problem Staterient:
(1) Brief and concise summary of the problem (be as specific as possible):
The evaluation of the applicant hiring rate and the attrition rate
for cadets and police officers reveals individuals who fail to demonstrate
the qualifications needed after completing the hiring process or who are
lacking the determined interest in Law Enforcement as a career after being
exposed to the actualities of police work.
(2) Data which demonstrates existence and/or scope of the problem:
Of the original applicants for police officer, only 7% are hired to
enter the academy. From 1976-1980 (6 academies), a total of 130 individuals
were hired as cadets. Thirty of these have since separated from the depart-
ment either as a cadet or as a probationary officer, resulting in a 23%
attrition rate. The yearly turnover rate for police officers is 11 to 12%.
(3) Source of data presented above:
The above data was compiled from records in the Training Division of
the Corpus Christi Police Department.
(4) Resources and capabilities presently available to attack this problem:
a. Present resources and capabilities of applicant agency:
Prospective cadets may be drawn from either Corpus Christi State
University or Del Mar Junior College, both of which effer a Law Enforcement
curriculum.
Cadets will receive on-the-job training from the following divisions
of the Corpus Christi Police Department:
A) IDENTIFICATION - cataloging, identifying fingerprints; basic
photography; filing information.
B) CRIMINAL INVESTIGATION - assist in closing out theft reports;
calling complainants for additional information; checking local pawn
shops for stolen property.
C) UNIFORM DIVISION - inventory accident reports for correction;
review offense reports; conduct telephone inquiries on traffic accidents;
update residence observation checklist; inventory and replenish supplies.
(4) a. continued
D) TECHNICAL SERVICES - assist dispatchers; answer phones; observe
utilization of telecommunication system.
E) JAIL - assist in booking prisoners and tagging property.
F) COMMUNITY SERVICES - assist in crime prevention surveys, display
booths, and operation identification.
G) SPECIAL SERVICES - assist in filing of criminal information.
1981 PROJECT NOTIFICATION SHEET
(Page 3)
b. Other agencies providing the same or similar services within the
area to be served by this project and the capabilities of each
agency. Do not oa.iplete this section unless applicable.
Not applicable.
Description:
(1) Objective - What is the main objective your agency hopes to accomplish
by the funding of this project?
The main objective of the cadet program is to target individuals who
have shown and are continuing to show an interest in Law Enforcement through
their educational achievements. They will be evaluated as to their suitability
and adaptability to the requirements portrayed by an exceptionally qualified
police officer. This, in turn, will serve to decrease the yearly turnover
rate for cadets and police officers.
1981 PROJECT NOTIFICATION Sflk..ti
(Page 4)
(2) Activities - Identify tasks involved in meeting the objective of the
project. How and by wham will these tasks be accomplished?
The cadets will be assigned to each division on a rotating basis and
will report to a designated officer in the division who will serve as the
cadet's supervisor. The tasks are identified below:
A) IDENTIFICATION - to become familiar with fingerprinting procedures,
basic role of an ID officer at a crime scene, classification of criminal
information.
8) CRIMINAL INVESTIGATION - to become familiar with basic investigative
procedures.
C) UNIFORM DIVISION - to learn the correct procedure for completing
offense and accident reports.
D) TECHNICAL SERVICES - to become familiar with the phonetic alphabet,
radio call numbers, and dispatching.
E) JAIL - to learn basic booking procedures.
F) COMMUNITY SERVICES - become knowledgeable of services offered to
the public through crime prevention, operation identification, etc.
(3) Relationship to Similar Programs
a. If applicant agency has (or is requesting) a grant for a related
project, explain the relationship between the two projects. Do
not complete this section unless applicable.
Not applicable.
1981 PROTECT NOTIFICATION SHEET
(Page 5)
b. If the implementing agency for this project is to receive referrals
from other agencies or if the project contemplated will require the
support and cooperation of other agencies in order to be effective,
list the agencies involved and check the appropriate blank below.
Do not complete this section unless applicable.
Not applicable.
Working agreements with all agencies listed above have previously
been furnished to CJD as part of an earlier grant application and
copies of such agreements are attached as an appendix hereto.
Uorking agreements have been developed in conjunction with this
application and are attached hereto.
Notwithstanding any right which applicant might have to contend
that this is a complete application, the approval of which would
entitle applicant to funding without submission of additional
information or documents, the applicant agrees that copies of
such agreements will be submitted to CJD for review and approval
before applicant will be entitled to any funds.
1981 PROJECT NCJ1WiC\T1ON SHEET
(Page 6)
(5) Explanation of Adherence With Effectiveness Criteria:
a. If a continuation project or a project previously funded by another
funding agency, state in quantifiable teens the accomplishments of
the project since the original implementation date. Do not complete
this section unless applicable.
Not applicable.
b. If previously funded by another agency, state the number of months
and total amount of funding received from that agency. Do not
complete this section unless applicable.
Not applicable.
1981 PROJECT NOTIFICATION SHEEP
(Page 7)
c. If a continuation project or a project previously funded by another
funding agency, has project ever received on-site monitoring or
evaluation? If so, state when and by whom this was done, and briefly
summarize the monitoring or evaluation report and any modifications
of project activity which may have occurred in response to the report.
Do not complete this section unless applicable.
Not applicable.
1981 PJOJPCT NOTIFICATION SIiELT
(Page 8)
Performance Indicators
Each project rust report on all standard indicators listed for the
type of project for which funding— requested in the applicable 1981 CJD
program description. If the applicant believes that any of the indicators
which are standard for the type of application being prepared is impractical
to collect and report data on, or if the applicant believes that there is
other data which could be collected which will give a better, truer picture
of the performance of the project than the standard indicators, the applicant
is requested to note this below and give appropriate explanation.
APPLICA27^ CaTIVIS:
Not applicable.
1981 PROJECT NOTIFICATION SHEET
(Page 9)
PERFORMANCE INDICATORS
PROJECT START DATE:
All Applicable Standard Indicators from the 1981 CJD Program Descriptions Must Be Used.
Grant No.:
Page 1 of 1
Indicator
Level at time of
application based on
12 month
period from
4/79 4/80
[n
Source of
Baseline
Date
Anticipated Level of Progress By Quarter
E4i171ation
Records
1st Ori.
2nd Ot
(Cumulative)
3rd Qtr.
(Cumulatwe1
4th Qtr
(Cumulative)
Number of cadets to be hired.
0
X
8
8
8
8
Number of hours per week that cadets
relieve commissioned officers from
non -enforcement duties.
0
X
160
160
160
160
Numer of college credit hours received
per student.
0
X
64
64
64
64
Number of cadets employed as commissioned
officers after completion of program.
0
X
4
4
4
4
1981 PROJECT NOTIFICATION SHEET
(Page. 10)
PROJECT BUDGES'
Budget Category
CJD Support
Federal
and State
Grantee
Cash
Contribution
Cash
Total
ImKind
Contribution
Total.
Project
Budget
A. Personnel
$30,905
-
$30,905
-
$30,905
B. Professional Si
Contract Services
C. Travel
D. Equipment
,
E. Construction
c„
},_ ..
F. Supplies & Direct
Operating Expense
1.792
1,792
1,792
G. Indirect Cost
H. Total
$32 697
$32,697
$32,697
Organizations applying for a grant under the Justice System I1mprOVe ent Act of
1979 should detail the total project cost above. However, only the CJD support
and the grantee cash contribution ratst be accounted for. The in-kind contri-
bution is for information purposes only and should reflect all other sources
of income budgeted as a part of this project.
For a complete explanation of the CJD continuation policy applicable to local
projects, refer to Rules & Guidelines No. 001.55.
i lanation of grantee cash contribution and in-kind contribution. Describe
(1) nature, (2) source, and (3) project utilization of the grantee contribution
for the proposed project period as listed in the grantee contribution column.
Add additional pages if necessary.
1981 PROJECT NOTIFICATION SHEET
(Page 11)
BUDGET NARRATIVE
Begin below and add as many continuation pages following each schedule
(Al, B1, etc.) as may be needed to explain each item of the project
budget. Narrative should include explanation of the basis for arriving
at the cost of each iter including grantee contribution items.
SCHEDULE A
PERSONNEL
1. Direct Salaries
BUDGET
% OF TIME
TO THIS CJD LOCAL CASH
TITLE OR POSITION 1 PROJECT 2 REQUFST crETRIBunan = TAL3
(A) Cadet Trainee slot 100% $ 3.640 $ $ 3.640
(B) Cadet Trainee slot 100% $ 3.640 $ 3.640
(C) Cadet Trainee slot 100% $ 3.640 $ $ 3.640
(D) Cadet Trainee slot 100% $ 3,640 $ $ 3,640
(E) Cadet Trainee slot 100%$ 3,640 $ $ 3,640
(F) Cadet Trainee slot 100% $ 3,640 $ $ 3,640
(G) Cadet Trainee slot 100% $ 3,640 $ $ 3,640
(H) Cadet Trainee slot 100% $ 3,640 $ $ 3,640
(1) $ $ $
(J) $ $
$-29,120 $ $ 29,120
TOTAL DIRECT. SALARIES
2. Fringe Benefits ,
FICA 6.13 % $ 1 785 $ $ 1.785
Retirement % $ $ $
Insurance % $ $ $
Other (Explain) % $
'IOL FRINGE BENEFITS
$ 1,785 $ $ 1,785
TOTAL BUDGkT.PERSONNEL
$ 30,905 $ $30,905
1. Include only one position per line
2. Express as a percent of total time (2080 hrs).
3. Should reflect employee's gross annual salary attributable to the project.
Narrative: BRIEFLY DESCRIBE THE DUTIES (DR FESPMNS1BEDITIES CF EACH
POSITION.
Narrative on next page —
• 1981 PROJECT NOTIFICATION SLELi
(Page 12)
SCHEDULE B
PROFESSIONAL AND C7/TRAC_Tk1L SERVICES
CJD LOCAL CASH
REQUEST CO'?I'_RIBVPION "_OL
(A) $ $ $
(B) $ $ $
(C) $ $ $
(D) $ $ $
(E) $ $ $
(F) $ $ $
(G) $ $ $
(H) $ $ $
TOTAL BUDGETED-PROFESSIO L CONTRAC-
TUAL SERVICES $
Narrative: Briefly describe any anticipated contractual arrangement and
work products expected. The basis of cost rust be reflected.
Not applicable.
1981 PROJECT NOTIFICATION SHEET
(Page 1?)
SCHEDULE C
TRAVEL
Local Travel: LOCA,
MILES TRAVF..LFD CJD CASH
POSITION/'_TTLE ANNUALLY REQUEST CONTRIBUTION TOTAL
(A) S $
(B)
(C)
$
$ S
(D)
$ $ •
(F) $ $ $
(G) $ $ $
(H) $ $ $
(I) $ $ $
(J) $ $ $
TOTAL LOCAL TRAVEL $ $ $
IN- STP.TE TRAVEL:
(Specify Purposes)
PURPOSE
DESTINATION
$ $ $
$ $ $
$ $ $
$ $ $
IN-STATE TRAVEL TOTAL
OUP -OF -STATE TRAVEL: (Specify Clearly)
OUT-OF-STATE TRAVEL TOTAL
TOTAL ':RAVEL BUDGET
$ $ $
$ $
$ $ $
$ $
$ $ $
NARRATIVE: Briefly describe the applicant's travel policy. (i.e. mileage rates and
per diem rates) and specify purposes for each iter of travel and break
out each trip by specific costs.
:KITE: If personnel are to use personal vehicles, this budget iter should be shown
on Schedule C, with a description of the agency policy defining such usage.
If personnel are to use agency vehicles, this budget item should be shown on
Schedule F, with the hacis for budgeted costs identified.
Not applicable.
1981 PROTECT NCT1FICATION SWEET
(Page 1')
SCHEDULED
EQUIPMENT PURCHASES
Equipment Name or Description
(A)
(13)
CJD
AXANTITY REQUEST
$
I!XAL
CASH
(S N RIBtJTION
=,T,
(C)
$ $
$
$ $
(D) $ $ $
(E) $ $ $
(G) $ $ $
(H) $ $ $
(I)
$
$ $
(L) S $ $
(S) $ $
(T) $ $ $
(V)
(w)
(X)
(Y)
(Z)
$ $ $
$ $ $
$ $ $
TCMAL
$ $ $
1.Mini-man of 25% local cash contribution requiredfor all equipuent purchases.
NARRATIVE: Describe the basis for arriving at the cost of each line item.
Not applicable.
1981 PROJECT NOTIFICATION SHEET
(Page 19
SCHEDULE E
CONSTRUCTION
ALTrvITY 1 FACILITY LOCAL
CJD CASH
REQUEST CONTRIBUTIO`7 2 TOTAL
(A) $ $ $
1n) $ $ $
(C) $ $ $
(L) $ $ S
(F) $ $ S
TOTAL $ $ $
1. State whether request is for construction or renovation. Renovation of $5,000
or less should be budgeted under Category F, "Supplies and Direct Operating Expenses".
2. All construction requires a minimum of 50 percent local cash contribution.
NAR ITVE: Describe the basis for arriving at the cost of each line item.
Not applicable.
1931 PPDJLIC'i NOTIFICATION SKEET
(Page 10
SCHEDULE F
SUPPLIES & DI OPERATING EXPENSE LOCAL
CJD CASH
Directly Charged Supplies & Other Operating Costs REQUEST 0:02RIBUTIOE ICTAL
(A) Uniforms $1792 $ 1792
(B) $ $ 5
(C) $ S 5
(D) $ $ 5
(E) $ $ $
(F) $ $ 5
(G) $ $ 5
(H) $ $ 5
(I) $ $ 5
(J) $ $ 5
(K) $ $ $
(L) $ $ $
(M) $ $ $
TOTAL DIRECT SUPPLIES & COSTS $1792 $ 51792
Narrative: Describe the his for arriving at the cost of each line item.
Khaki uniforms - shirt $12
pants $16
Each cadet will require two uniforms, and there are 32 potential cadets.
1981 PROJECT NOTIFICA':IoN SP -PI
(Page 17)
SCHEDULE G
INDIRECT COSTS
(A) Indirect Costs Per Approved Cost Allocation Plan $
CJD
RFX UEST
NclrE: Indirect costs are authorized in an amount not to exceed the computation
in Appendix C (General Program Requirements), 1980 Criminal Justice Plan
Fbr Texas.
Not applicable.
Page 18
Office of the Governor
PROJECT NOTIFICATION SHEET
Criminal Justice Division
Project Title:
The following standard grant conditions, (whcrc applicable), must be certified and agreed to by the
applicant in order to validate the application. Also. where a condition is applicable and requires additional
information, such information should be included in or as an addition to the application. (Additional
explanation .d these grant conditions may be found in CJI) publications.)
Standard Grant Conditions
1. Project initiation. Acceptance of the grant.award must he returned to the CJD within 30 days after the
date of the award. If an approved project has not commenced within 60 days after acceptance of the
grant award, the grantee will report by letter the steps taken to initiate the project, reasons for the
delay, and expected starting date. If 90 days after acceptance of the award the project is not operation-
al, a ther statement of implementation delay will be submitted by the grantee to the Criminal
Justice Division. On receipt of the 90 -day letter CJD may cancel the project and redistribute the funds
to other project areas. CJD, where warranted by extenuating circumstances, may request approval from
the LEAA regional office to extend the implementation date of the project past the 90 -day period.
2. Project completion. With the exception of the final project report, final financial report, and liquida-
tion of goods or services encumbered before the termination date, grants must be completed no later
than the termination date sct forth in the Statement of Grant Award or any approved extension
thereof. Grantees should keep in mind the grant condition prohibiting the obligation of funds beyond
such termination dates, the requirement for liquidation of obligations within 90 days after the termina-
tion date, and the requirement for the return of unobligated grant funds within such period.
3. Reports. The grantee shall submit, at such times and in such forms as may be prescribed, any reports
that the Criminal Justice Division may require, including quarterly financial and progress reports and
final financial and progress'cporis. The grantee's failure to submit required reports within the pre-
scribed time constraits may result in unnecessary delays in the processing of request for funds.
4. Fiscal regulations. The fiscal administration of giants shall he subject to such rules, regulations, and
policies concerning accounting and records, payments of funds, cost allowability, submission of finan•
cial reports, etc., as may be prescribed by CJD.
5. Utilization and payment of lands. Funds awarded may be expended only for purposes and activities
covered by the grantee's approved project plan and budget. Payments will be made on the basis of
periodic requests and estimates of fund needs submitted by the grantee. Payments will be adjusted to
correct previous overpayments or underpayments.
6. Written approval of changes. Grantees must obtain prior written approval from CJD for major project
changes. These include (a) changes of substance in project activities, design, or research plans set forth
in the approved application; (b) rh.utges in the project director or other key personnel identified in the
appioveal application; (c) - extn•riditure of •project funds representing more than a 15 percent or $2,500
variation, whichever is greater, between category of the total approved budget, including both CJD
grant funds and grantee contribution; and (d) all additions to or deletions of approved equipment
purchases. Any project changes in the grantee's prerogative to initiate are subject to cost allowability
and budget guidelines that may he described in the CJD publications mentioned in the preamble to this
section.
Page 18A
`7. Maintenance of records. financial records, supporting documents, statistical records, required reports,
.and all other records pert hent to the grant project or any component part thereof shall be retained for
three years from the date of the grantee's submission of the final expenditure report, except that
records for noncxpendahle property acquired with federal grant funds shall be retained for three years
after final disposition. The records shall be retained beyond the three-year period if audit findings have
not been resolved. Provisions to this effect must be included in all contracts, subcontracts, or other
arrangements for implementation of this project of any component thereof.
8. Inspection and audit. The State of Texas, the U.S. Department of Justice, and Comptroller General of
the United States, or any of their duly authorised representatives shall have access to any books,
documents, papers, and records pertinent to this grant project for the purpose of making audit,
examination, excerpts, and transcripts. A provision to this effect shall be included in all contracts,
subcontracts, or other arrangements for implementation of this project or any component thereof.
9. Termination of aid. A grant may be terminated or fund payments withheld by CJD if it finds a
substantial failure to comply with the provisions of P.L. 90-351 as amended or regulations or guidelines
promulgated thereunder, including these grant conditions or application obligations, but only after
notice and hearing and pus stunt to aft procedures set forth in applicable CJD rules and guidelines.
10. Obligation of grant funds. Grant funds may not, without advance written approval by CJD, be
obliqued prior to the effective date or subsequent to the termination date of the grant period.
Obligations must be related to goods or services provided and utilized for ultimate program purposes.
11. Title lo property. Title to property acquired wholly or partly with grant project funds in accordance
with approved budgets shall vest in the grantee, subject to divestment at the option of LEAA or CJD
(to the extent federal funds contributed to the acquisition thereof) exercisable on notice within 180
days after the end of the grant period or termination of the grant. The grantee shall exercise due care in
the use, maintenance, protection, and preservation of such property during the period of grantor
interest
12. Use of property for criminal justice purposes. A!1 property acquired with grant project funds or
donated property representing a grantee contribution shall he committed to use for law enforcement
purposes throughout its useful life.
13. Project income. All income earned by a grantee with respect to grant funds or as a result of conduct of
the grant project (sale of publications, registration fees, service charges on fees, etc.) must be accounted
for. All project income must be applied to project purposes or as a reduction of total project cost.
14. Publications. Grantee may publish at its expense the results of grant activity without prior CJD review,
provided that any publication (written, visual, or sound) includes acknowledgement of CJD grant
support The following disclaimer must be included in the acknowledgement:
The fact that the Criminal Justice Division provided financial support to the activity described in
this publication does not necessarily indicate CJD concurrence in the statements or conclusions
contained herein.
At least three copies of any such publication must be provided to CJD. CJD reserves the right to
require additional copies before or after review of the original three. Publication with grant funds of
copies beyond those required by CID must be provided for in the approved application plan and
budget. For large quantity publication, CJ may require advance submission of manuscript.
15. Copyrights. Where activities supported by this grant produce original books, manuals, films, computer
programs (including executable computer programs and supporting data in any form), or other copy-
rightable material, the grantee ma copyright such, but CJD reserves a royalty -fee, nonexclusive, and
Page 188
itt t ihlc license to pi dut.c, publish, and use such materials, and to authorize others to do so.
Disposition of royalties will be determined by CID. Provisions appropriate to effectuate the purposes
of this condition must be in all employment contracts, consultants' agreements, and other contracts.
16. Patents. 11 any discovery of inuemion arises or is developed in the course of or as a result of work
performed under this grant, by the grantee or contractor, the grantee shall refer the discovery or
invention W CJD, which will determine whether 01 not parent protection will be sought; how any
rights therein, including patent rights, will he disposed of and administered; and the need for other
action required to protect the public interest in work supported with federal funds, all in accordance
with the Presidential Menwrandum of October 10, 1963, on Government Patent Policy. In the final
narrative report the grantee shall identify any discovery or invention arising under or developed in the
course of or as .t result of woe k performed under this grant or shall certify that there are no such
inventions or discoveries.
17. Allowable costs. The allowability of costs incurred under any grant shall be determined in accordance
with the general principles of allowability and standards for selected cost items set forth in Federal
Management Circular 744, "Principles for Determining Costs Applicable to Grants and Contracts with
State and Local Governments," 74-7, "Uniform Administrative Requirements for Grants -In -Aid to
Slate and Local Governments," and Federal Management Circular 73.8, "Principles in Determining
Costs Applicable to Rescarch and Development Under Grants and Contracts with Educational Institu-
tions."
18- 1 xpenscs not allowable. Gr.uu lunch may nut he expcudrd for (a) items notpart of the approved
budget or subsequently approved by CJD; (b) purchase of land and/or payment of real estate
mortgages or taxes; (c) construction of buildings or implementation of improvements thereon unless
specifically provided for in the grant agreement; ((l) entertainment, amusements, or social activities, or
incidental costs related thereto; and (e) purchase of automobiles or other automotive vehicles unless
provided for in the grant agreement.
19. Proposal costs. Grant funds may not be committed or expended for costs of preparing proposals
without prior CJD approval.
20. Third party participation. No contract or agreement not incorporated in the approved proposal or
approved in advance by CJI) may he entered into by the grantee for execution of project activities or
provision of services to a grant project (other than purchase of supplies or standard commercial or
maintenance services less than 53,000). Any such arrangements shall provide that the grantee will retain
ultimate control and responsibility for the grant project and that the contractor shall be bound by
these grant conditions and any other requirements applicable to the grantee in the conduct of the
project.
21. Release of information. Pursuant to Section 521, (a) through (d), of the Act, all records, reports,
papers, and other documents kept by recipients of CJD funds, including grantees and their contractors,
relating to the receipt and disposition of such fonds arc required to be made available to CJD and
LEAA, under the terms and conditions of the Federal Freedom of Information Act.
22. Education support. No person in the United States shall, on the basis of sex, be excluded from
participation in, be denied the benefits of, or be subjected to discrimination under any education
program or activity receiving CJD financial assistance with the exception of the qualifications set forth
in Title IX, Section 901 (A) of Public Law 92-318 (86 Stat. 373). The applicant certifies that it will
comply with the provisions of the National Environmental Policy Act of 1969, Pub. L. 91-190; the
National Historic Preservation Act of 1966, Pub. l.. 89-665; the Flood Diaster Protection Act of 1973,
Pub. L. 93-234: the Clean Air Act, Pub. L. 88.206; the Federal Water Pollution Control Act Amend-
ments of 1972, Pub. L. 92.500; the Safe Drinking Water Act, Pub. L. 93-523; the Endangered Species
Au of 1973, Pub. L. 93.205; the Wild and Scenic Rivers Act, Pub.' L. 90-542; the Fish and Wildlife
Page 18C
Coordination Act, Pub. L. 85-624; the Historical and Archeological Preservation Act, Pub. L. 93-291;
the Coastal Zone Management Act of 1972, Pub. L. 92-583; the Hatch Political Activity Act, Pub. L.
93-443; the Animal Welfare Act of 1970, Pub. L. 91.579; the Impoundment Control Act of 1974, Pub.
L. 93-344; the Rehabilitation Act of 1973, Pub. L. 93-112; the Intergovernmental Cooperation Act of
1%8, Pub. L. 90.577; the Uniform Relocation Assistance and Real Property Acquisitions Policies Act
of 1970. Pub. L 91-646; the Civil Rights Act of 1964, Pub. L. 88-352; the Joint Funding Simplifica-
tion Act of 1974, Pub. L. 93-510; the Education Amendments of 1974, (Title IX), Pub. L. 93-318;
Executive Orders Nos. 11246, 11375, 11507, 11738, 11752, and 11914; Office of Management and
Budget Circulars Nos. A-87, A-95, and A-102; and all amendments and additions to those statutes,
orders, and circulars.
To validate this application, the following special items must be certified and agreed to by the applicant:
Special Items
Nonsupplanting requirement. In compliance with the requirement that federal funds, made available under
Part C, Title I, Public Law 90-35,, as amended, be used "not to supplant state or local funds," this is to
certify that the below described recipient of federal funds under Part C, Title I, Public Law 90-351, as
amended, will use such funds to increase state or local funds that would, in the absence of such federal aid,
be made available for law enforcement purposes. It is understood that the above certification by the
financial officer will be required on the final report of expenditures and status of action grant funds.
Assurance of compliance with Civil Rights Act of 1964. No person shall, on the ground of race, religion,
color, national origin or sex, be excluded from participation in, be denied the benefits of, or be otherwise
subjected to discrimination under, or denied employment in connection with, grants awarded pursuant to
the Act, the juvenile justice Act (Pub. L. 93-415, as amended), or any project, program or activity or
subgrant supported or substantially benefiting by this grant. The grantee must comply with the provisions
and requirements of Title VI of the Civil Rights Act of 1964 and regulations issued by the Department of
Justice and the Law Enforcement Assistance Administration thereunder as a condition of award of Federal
funds and continued grant support. The grantee further must comply with the Justice Department equal
employment opportunity regulations in federally -assisted programs, to the end that discrimination in em-
ployment practices of State planning agencies, law enforcement agencies or offices administering, conduct-
ing or participating in any program or activity receiving Federal financial assistance, on the ground of race,
religion, color, sex or national origin, is prohibited (28 C.F.R. 842.101, et Seq.). This grant condition shall
not be interpreted to require the imposition in State plans or planning agency subgrant programs of any
percentage ratio, quota system, or other program to achieve racial balance or eliminate racial imbalance in a
law enforcement agency. The United States reserves the right to seek judicial enforcement of this condition.
Equal Employment Opportunity Program Certification.
This agency employs fewer than 50 people, therefore, the
(criminal justice agency)
is nui required to file an equal opportunity program in accordance with 28 CFR 42.301 et seq., Subpart E.
This agency employs 50 or more people and has received or applied to the Criminal Justice Division, Office
of the Governor for total funds in excess of 525,000, therefore, the
(criminal justice agency)
has formulated an equal employment opportunity program in accordance with 28 CFR 42.301 et seq.,
Subpart E and that it is on file in the office of
(name, address, title)
lot review or audit by an official in the Criminal justice Division, Office of the Governor or the Law
Lnlurcement Assistance Administration, as required by relevant laws and regulations.
Page 18D
Applicant's Agreement
We affirm that this proposed prm.: fully conforms with the identified program description and fully
conforms with existing CJD and LEA program descriptions and financial guidelines as to years of funding,
minimum agency sire, program requirements, and it is understood and agreed by the applicant that any
yr..int received as a result of this application shall he subject to the standard conditions, special items, and
other policies and rules issued by the Criminal justice Division for administration of grant projects; all
provisions under P.L. 90351, as mu•nded; and memoranda issued by CJD.
Certified By:
Signature of Proposed Project Director
Signature of Financial Officer
W.C. Banner Harold F. Zick
Name (Please print or type) Name (Please print or type)
Chief of Police, City of Corpus Christi Director of Finance, City of Corpus Christi
Title Title
Signature of Authorized Official
R. Marvin Townsend
Name (Please print or type)
City Manager, City of Corpus Christi
Talc
CID aitl not consider unsigned or incomplete project notification sheets.
Office of the Governor
PROJECT NOTIFICATION SHEET
Criminal Justice Division.
***LOCAL GOVERNMENT
PRIORITY NUMBER:
1. Applicant Agency or Institution:
(Name, address)
City of Corpus Christi
Post Office Box 9277
Corpus Christi, Texas 78408
2. GRANT NUMBER (CJD USE ONLY)
3. I ype of Application:
(check appropriate block)
Original (g) Continuation ( )
If continuation give number of last grant.
4. Short Title of Project: (Do nut exceed one typed line)
Tacoeraph Eauipment
5. Project Director:
(Name, title, address, telephone)
W.C.Banner, Chief of Police
Corpus Christi, Police Department
Post Office Box 9016 (512) 884-3811
Corpus.Chri¢ri, To,raa 7A/118
7. Period and Amount of Request:
Frum_J_L/_$j_ Through 17 r_31 /_g] _
Amount $ 11, 250. Q0
6. Financial Officer:
(Name, title, address, telephone)
Harold F. Zink, Director of Finance.
City of Corpus Christi
Post Office Box 9277 (512) 884-3011
Corpus Christi, Texas 7840R
8. State Application Identifier: (COG USE ONLY)
S.A.I. Number
Dale Assigned
9. Official Authorized to Sign Application:
(Name, title, address, telephone)
R.Marvin Townsend, City Manager
City of Corpus Christi
Post Office Box 9277 (512) 884-3011
Corpus Christi, Texas 78408
10. federal or State Support:
Will other federal or state support be available for any
part of this project: Yes No__
If yes, identify and explain:
11. Legislative Budget Board Review and Comment (State Agencies Only)
This application was submitted to the Legislative Budget Board for review and comments on
The comments are/are not attached.
12. Attachments (check if included):
(a) Clearinghouse review and comrrlsml
Nance ur clearinghouse:
Coastal Bend Council of Governments(CBCOG)
(b) Local governing body resolu -
authori[ing application
(c) Contracts
(d) Lettersof endorsement
(a) Other (describe)
13. Date:
14. Total Pages in Application:
15. Area Served:
(a) State Planning Region: Coast al Bend #2000
(b) Counties:
16.
Grant Number
Date Received:
CJD USE ONLY
Geographic Area:
Region:
County(s)
Program Arca:
City
L�x�� .•-a
1981 PROJECT NOTIFICATION SHEET
(Page 2)
Area: CJD PROGRAM NUMBER 81- 0
Problem Statement:
(1) Brief and concise summary of the problem (be as specific as passible):
With rapidly increasing fuel, maintenance, and repair costs, police
departments have been looking for different solutions to curb these climb-
ing figures. Officers have been urged to reduce their speed, avoid jack
rabbit starts and stops, and avoid excessive engine idling. This abuse of
vehicles results in numerous maintenance problems, potential accidents,
and complaints by citizens who have observed the poor driving habits of
the officers. Many approaches to the situation have been undertaken in the
past, none of which have been effective.
(2) Data which demonstrates existence and/or scope of the'problem:
In the year 1979, accident repair costs = $52,615 (including 4 totaled
vehicles). Maintenance costs for oil, tires, and batteries a $14,000 and
fuel costs = $150,000. There were 61 accidents with 12 officers injured.
All of the above figures pertain to marked vehicles.
(3) Source of data presented above:
The data was compiled from the Traffic Division and the Budget and
Purchasing officer of the Corpus Christi Police Department.
(4) Resources and capabilities presently available to attack this problem:
a. Present resources and capabilities of applicant agency:
Supervisory personnel will monitor the program and the Uniform,
Internal Affairs, and Administrative Divisions will monitor the citizen
complaints.
1981 PROJECT NOTIFICATION SHEET
(Page 3)
b. Other agencies providing the same or similar services within the
area to be served by this project and the capabilities of each
agency. Do not complete this section unless applicable.
Not applicable
Description:
(1) Objective - 'ant is the main objective your agency hopes to accomplish
by the funding of this project?
The main objective of this program will be to reduce the amount of
fuel consumed, to decrease the accident rate, and lower the amount of
maintenance required for each unit. In addition, the public image of
police officers driving habits will be enhanced.
1981 Pip NOTIFICATION snEEr
(Page 4)
(2) Activities - Identify tasks involved in meeting the objective of the
project. How and by wham will these tasks be accomplished?
Marked units will be equipped with a tachograph which measures road
speed, driving motion, engine RPM, total miles traveled, and the use of
emergency equipment. The instrument connects by electrical leads to the
engine and transmission and will be mounted in the trunk.of the unit. The
installation will be taken care of by the City Garage. A. paper chart ro-
tates inside the tachograph over a 12 hour period measuring the above
mentioned functions on a time based graph. Officers will be instructed
to place a blank tacograph chart in the instrument at the beginning of
their shift. At the end of their shift, they will remove the chart and
write the following information on the chart: name, unit number, date, and
mileage. It will then be placed in a collection box in the Uniform Division.
The tacograpbs requested represent equipment for part of the marked
vehicles; the remaining marked vehicles will serve as a control group.
(3) Relationship to Similar PzcyLamg
a. If applicant agency has (or is requesting) a grant for a related
project, explain the relationship between the two projects. Do
not complete this section unless applicable.
Not applicable
1981 PROTECT NOTIFICATION SFT
(Page 5)
b. If the implementing agency for this project is to receive referrals
from other agencies or if the project contemplated will require the
support and cooperation of other agencies in order to be effective,
list the agencies involved and check the appropriate blank below.
Do not complete this section unless applicable.
Not applicable
Working agreements with all agencies listed above have previously
been furnished to CJD as part of an earlier grant application and
copies of such agreements are attached as an appendix hereto.
Working agreements have been developed in conjunction with this
application and are attached hereto."
Notwithstanding any right which applicant might have to contend
that this is a complete application, the approval of which would
entitle applicant to funding without submission of additional
information or documents, the applicant agrees that copies of
such agreements will be submitted to CJD for review and approval
before applicant will be entitled to any funds.
1981 PROJECT NOTIFICATION SHEET
(Page 6)
(4) Explanation of Adherence With Effectiveness Criteria:
a. If a continuation project or a project previously funded by another
funding agency, state in quantifiable terms the accomplishments of
the project since the original implementation date. Do not complete
this section unless applicable.
Not applicable
b. If previously funded by another agency, state the number of months, dates,
and total amount of funding received from that agency. Do not
complete this section unless applicable.
Not applicable
1981 PROJECT NOTIFICATION SHEEP
(Page 7)
c. If a continuation project or a project previously funded by another
funding agency, has project ever received on-site monitoring or
evaluation? If so, state when and by whom this was done, and briefly
summarize the monitoring or evaluation report and any modifications
of project activity which may have occurred in response to the report.
Do not complete this section unless applicable.
Not applicable
1981 PROJECT NOTIFICATION SHEET
(Page 8)
Performance Indicators
Each project roast report on all standard indicators listed for the
type of project for which fundingis requested in the applicable 1981 CJD
proyLam description. If the applicant believes that any of the indicators
which are standard for the type of application being prepared is impractical
to collect and report data on, or if the applicant believes that there is
other data which could be collected which will give a better, truer picture
of the performance of the project than the standard indicators, the applicant
is requested to note this below and give appropriate explanation.
APPLICANT COMMENTS:
There are no standard indicators listed; therefore, the following
indicators will be used to measure and collect data:
1) Number of accidents in marked vehicles
2) Number of officers injured in accidents
3) Total number of gallons of fuel
4) Maintenance costs (average per car)
5) Accident repair costs (average per car)
6) Outside repair costs (average per car) - this figure represents all
repairs which can not be handled by the City Garage.
1981 PROJECT NOTIFICATION SHEET
(Page 9)
PERFORMANCE INDICATORS
PROJECT START DATE: January 1, 1981
All Applicable Standard Indicators from the 1981. CJD Program Descriptions Must Be Used.
FOR CJD USE ONLY:
Grant No •
Page 1 ofd_
Indicator
Level at time of
application based on
12 month
period from
1/79 to 12/79
Source of
Baseline
Date
Anticipated Level of Progress By Quarter
Estimation
Records
1st Qtr.
2nd Qtr.
(Cumulative)
3rd Qtr.
(Cumulative)
4th Qtr.
(Cumulative)
Number of accidents in marked vehicles
61
X
12
24
37
49
Number of Officers injured in accidents
12
X
2
4
6
10
Total number of gallons of fuel
81,120
X
18,280
36,560
54,840
73,120
Maintenance costs per car
$270.00
X
$64.00
$128.00
$192.00
$256.00
Accident repair Costs per car
$1,012.00
X
$203.00
$406.00
$609.00
$810.00
Outside repair costs per car
$1,150.00
X
$230.00
$460.00
$690.00
$920.00
• 1981 PROJECT NOTIFICATION SHEET
(Page.10)
PROTECT BUDGET
Budget Category
CJD Support
Federal
and State
Grantee
Cash
Contribution
Cash
Total
In -Kind
Contribution
Total
Project
Budget
A. Personnel
B. Professional &
Contract Services
-
C. Travel
D. Equipment
$11,250.00
$3,750.00
$15,000.00
E. Construction
F. Supplies & Direct
Operating Expense
G. Indirect Cost
H. Total
$11,250.00
$3 750.00
$15,000.00
Organizations applying for a grant under the Justice Systen Improvement Act of
1979 should detail the total project cost above. However, only the CJD support
and the grantee cash contribution rust be accounted for. The in-kind contri-
bution is for information purposes only and should reflect all other sources
of incase budgeted as a part of this project,
For a complete explanation of the CJD continuation policy applicable to local
projects, refer to Rules & Guidelines No. 001.55.
Elanation of grantee cash contribution and in-kind contribution. Describe
(1) nature, (2) source, and (3) project utilization of the grantee contribution
for the proposed project period as listed in the grantee contribution column.
Add additional pages if necessary.
1981 PROJECT NOTIFICATION SHEET
(Page 11)
BUDGET NARRATIVE
Begin below and add as many continuation pages following each schedule
(Al, Bi, etc.) as may be needed to explain each item of the project
budget. Narrative should include explanation of the basis for arriving
at the cost of each item including grantee contribution items.
SCHEDULE A
Pte, BUDGE!
1. Direct Salaries
% OF TIME
TO THIS CJD LOCAL CASHTITLEOR POSITION 1 ` PROJECT 2 R�S�UFS 'cQr.RIEUTTOT? 7031I.3
(A) $ $ $
(B) $ $ $
(C) $ $ $
(D) $ $ $
(E) $ $ $
(F) $ $ $
(G) $ $ $
(H) $ $ $
(I) $ $ $
(J) $ $ $
'TOTAL DIRFCF SALARIES $ $ $
2. Fringe Benefits
FICA $ $ $ $
Retirnmant $ S $ $
Insurance $ $ $ $
Other (Explain) % $ $
TOTAL FRINGE BENEFITS
$ $
s
TOTAL BUDGET PERSONNEL $ $
1. Include only one position per line
2. Express as a percent of total time (2080 his).
3. Should reflect employee's gross annual salary attributable to the project.
Narrative: BRIEFLY DESCRIBE THE DUTIES OR ETSPONSZBILITIFS OF EACH
POSITION.
Not applicable
1981 PROJECT NOTIFICATION SHEET
(Page 6)
(4) Explanation of Adherence With Effectiveness Criteria:
a. If a continuation project or a project previously funded by another
funding agency, state in quantifiable terms the accomplishments of
the project since the original implementation date. Do not complete
this section unless applicable.
Not applicable
b. If previously funded by another agency, state the number of months, dates,
and total amount of funding received from that agency. Do not
complete this section unless applicable.
Not applicable
1981 PRQ= NOTIFICATION Mau
(Page 12)
SCHEDULE B
PROFESSIONAL AND CONTRACTUAL S VICES
CJD LOCAL CASH
REQUEST CCN`?TRIBNtrICN ' AL
(A) $ $ $
(B) $ $ $
(C) $ $ $
(D) $ $ $
(E) $ $ $
(G) $ $ $
(H) $ $ $
TOTAL BUDGETED PROF SSIC 1AL CONTRAC-
TUAL SERVICES $ $ $
Narrative: Briefly describe any anticipated contractual arrangement and
work products expected. The basis of cost rust be reflected.
Not applicable
1981 PROJECT NOTIFICATION SHEEP
(Page 13)
SCHEDULE C
TRAVEL
Local Travel: LOCAL
MILES TRAVELED CJD CASH
POSITION/TITLE AMNIALLY REQUEST CONTRIBUTION TOM
(A) $ $ $
(B) $ $ $
(C $ $ $
(D) $ $ $
(E) $ ,5 $
(F) $ $$
(G) $ $ -$
(H) $ $ $
(I) $ $ $
(J) $ $ $
TOTAL I+OCAL TRAVEL S. $ $
LN - S Ai TE TRAVEL:
(Specify Purposes)
PURPOSE
DESTINATION
IN-STATE TRAVEL TOPAL
$ $ $
$ $ $
$ $ $
$ $
OUT-OF-STATE TRAVEL: (Specify Clearly)
a/T-OF-SITE TRAVEL TOTAL
TOTAL TRAVEL BUDGET
$ $ $
$ $ $
$ $ $
$ $
$ $ $
!NARRATIVE: Briefly describe the applicant's travel policy. (i.e. mileage rates and
per diem rates) and specify purposes for each iter of travel and break
out each trip by specific costs.
1 PE: If personnel are to use personal vehicles, this budget itan should be shown
on Schedule C, with a description of the agency policy defining such usage.
If personnel are to use agency vehicles, this budget item should be shown on
Schedule F,. with the basis for budgeted costs identified.
Not applicable
1981 PROJECT NO'T'IFICATION Sfl1 1
(Page 14')
SCHEDULE D
EQUIPMENT PURCHASES IACAL
CJD CASH
Equipment Name or Description /QUANTITY REQUEST SIO - =AL
(A) Tacographs / 30 plus installation $ 11.250.00 $ 3.750.0O $ 15,000.00
(B) $ $ $
(C) $ $ $
(D) $ $ $
(E) $ $ $
(F) $ $ $
(G) $ $ $
(H) $ $ $
(I) $ $ $
(J) $ $ $
(K) $ $ $
(L) $ $ $
(M) S $ $
(N) $ $ $
(0) $ $ $
$
(P) $ $
(Q) $ $ $
(R) $ $ $
(S) $ $ $
(T) $ $
(U) $ $ $
V) $ $ $
(W) $ $ $
(x) $ $ $
(Y) $ $ $
(Z) $ $
TOTAL $ 11.250 00 $ 3,750.00 $15.000.00
1.Minimum of 25% local cash contribution required for all equipment purchases.
NARRATIVE: Describe the basis for arriving at the oust of each line item.
Tacograph purchase fee = $293.00
Installation fee = 217.00 this figure includes all necessary equipment to
mount the tacograph in the trunk of the unit:
a) mounting bracket
b) wiring harness
c) angle drive
d) ratio adapter
1981 PROCECT NOTIFICATION SHEET
(Page IS)
SCHEDULE E
CONSTRUCTION
ACTIVITY 1 FACILITY LOCAL -
C7D CASH
REQUEST CONTRIBUTION 2 TO'T'AL
GA) $ $ $
(E) $ $ $
• (C) $ $ $
(D) $
(L) $ $ $
(F) $ $ $
O AL $ $
1. State whether request is for construction or renovation. Renovation of $5,000
or less should be budgeted under Category F, "Supplies and Direct Operating Expenses".
2. All construction requires a minimum of 50 percent local cash contribution.
NARRATIVE: Describe the basis for arriving at the cost of each line iters.
Not applicable
1981 PID OECT NOTIFICATION SIFT
(Page if)
SCHEDULE F
SUPPLIES & Dire Cf OPERATLIG EXPENSE LOCAL
CJD CASH
Directly Charged Supplies & Other Operating Costs REQUEST CJDP_RIB[TPION TCISAL
(A) $ $ $
(B) $ $
(C) $ $ $
(D) _$ $ 5
• (E) $ $ $
(F) $ $
(G) $ $ $
(H) $ $ $
(I) $ 5 $
(J) $ $ $
(K) $ $ $
(L) $ $ 5
(M) $ $ $
TOTAL DIRECT SUPPLIES & COSTS $ $ $
Narrative: Describe the basis for arriving at the cost of each line item.
Not applicable
1981 PROJECT NOTIFICATION sum!
(Page 1')
SCHEDULE G
INDIRECT COSTS
CJD
REQUEST
(A) Indirect Costs Per Approved Cost Allocation Plan $
NOTE: Indirect costs are authorized in an amount not to eases the computation
in Appendix C (General PYoyiam Requirements), 1980 Criminal Justice Plan
For Texas.
Not applicable
Page 18
Office of the Governor
PROJECT NOTIFICATION SHEET
Criminal justice Division
Project Title:
The following standard grant conditions, (where applicable), must be certified and agreed to by the
applicant in order to validate the application. Also, where a condition is applicable and requires additional
information, such information should be included in or as an addition to the application. (Additional
explanation of these grant conditions may be found in CJD publications.)
Standard Grant Conditions
1. Project initiation. Acceptance of the grant award must be returned to the CJD within 30 days after the
date of the award. If an approved project has not commenced within 60 days after acceptance of the
grant award, the grantee will report by letter the steps taken to initiate the project, reasons for the
delay, and expected starting date. If 90 days after acceptance of the award the project is not operation-
al, a further statement of implementation delay will be submitted by the grantee to the Criminal
Justice Division. On receipt of the 90 -day letter CJD may cancel the project and redistribute the funds
to other project areas. CJI), where warranted by extenuating circumstances, may request approval from
the LEAA regional office to extend the implementation date of the project past the 90 -day period.
2. Project completion. With the exception of the find project report, final financial report, and liquida-
tion of goods of services encumhered before the termination date, grants must be completed no later
than thc termination date set forth in the Statement of Grant Award or any approved extension
thereof. Grantees should keep in mind the grant condition prohibiting the obligation of funds beyond
such termination dates, the requirement for liquidation of obligations within 90 days after the termina-
tion date, and the requirement fur the return of unobligated grant funds within such period.
3. Reports. The grantee shall submit, at such times and in such forms as may be prescribed, any reports
that the Criminal Justice Division may require, including quarterly financial and progress reports and
final financial and progress reports. The grantee's failure to submit required reports within the pre-
scribed time consuaits may result in unnecessary delays in the processing of request for funds.
4. Fiscal regulations. The fiscal administration of grants shall be subject to such rules, regulations, and
policies concerning accounting and records, payments of funds, cost allowability, submission of finan-
cial reports, etc., as may be prescribed by CJD.
5. Utilization and payment of funds. Funds awarded may be expended only for purposes and activities
covered by the grantee's approved project plan and budget. Payments will be made on the basis of
periodic requests and estimates of fund needs submitted by the grantee. Payments will be adjusted to
correct previous overpayments or underpayments.
6. Written approval of changes. Grantees must obtain prior written approval from CJD for major project
changes. These include (a) changes of substance in project activities, design, or research plans set forth
in the approved application; (b) changes in the project director or other key personnel identified in the
approved application; (c) expenditure of project funds representing more than a 15 percent or $2,500
variation, whichever is greater, between category of the total approved budget, including both CJD
grant funds and grantee contribution; and (d) all additions to or deletions of approved equipment
purchases. Any project changes in the grantee's prerogative to initiate are subject to cost allowability
and budget guidelines that may be described in thc CJD publications mentioned in the preamble to this
section.
Page 18A
7. Maintenance of records. Financial records, supporting documents, statistical records, required reports,
and all other records pertinent to the grant project or any component part thereof shall be retained for
three years from the date of the grantee's submission of the final expenditure report, except that
records for nonexpendable property acquired with federal grant funds shall be retained for three years
after final disposition. The records shall be retained beyond the three-year period if audit findings have
not been resolved. Provisions to this effect must be included. in all contracts, subcontracts, or other
arrangements for implementation of this project or any component thereof.
8. Inspection and audit. The State of Texas, the U.S. Department of Justice, and Comptroller General of
the United States, or any of their duly authorised representatives shall have access to any books,
documents, papers, and records pertinent to this grant project for the purpose of making audit,
examination, excerpts, and transcripts. A provision to this effect shall be included in all contracts,
subcontracts, or other arrangements for implementation of this project or any component thereof.
9. Termination of aid. A grant may be terminated or fund payments withheld by CJD if it finds a
substantial failure to comply with the provisions of P.L. 90-351 as amended or regulations or guidelines
promulgated thereunder, including these grant conditions or application obligations, but only after
notice and hearing and pursuant to all procedures set forth in applicable CJD rules and guidelines.
10. Obligation of grant funds. Grant funds may not, without advance written approval by CJD, be
obligated prior to the effective date or subsequent to the termination date of the grant period.
Obligations must be related to goods or services provided and utilized for ultimate program purposes.
11. Title to property. Title to property acquired wholly or partly with grant project funds in accordance
with approved budgets shall vest in the grantee, subject to divestment at the option of LEAA or CJD
(to the extent federal funds contributed to the acquisition thereof) exercisable on notice within 180
days after the end of the grant period or termination of the grant. The grantee shall exercise due care in
the use, maintenance, protection, and preservation of such property during the period of grantor
interest
12. Use of property for criminal justice purposes. All property acquired with grant project funds or
donated property representing a grantee contribution shall be committed to use for law enforcement
purposes throughout its useful life.
13. Project income. All income earned by a grantee with respect to grant funds or as a result of conduct of
the grant project (sale of publications, registration fees, service charges on fees, etc.) must be accounted
for. All project income must be applied to project purposes or as a reduction of total project cost.
14. Publications Grantee may publish at its expense the results of grant activity without prior CJD review,
provided that any publication (written, visual, or sound) includes acknowledgement of CJD grant
support The following disclaimer must be included in the acknowledgement:
The fact that the Criminal Justice Division provided financial support to the activity described in
this publication does not necessarily indicate CJD concurrence in the statements or conclusions
contained herein.
At least three copies of any such publication must be provided to CJD. CJD reserves the right to
require additional copies before or after review of the original three. Publication with grant funds of
copies beyond those required by CJD must be provided for in the approved application plan and
budget. For large quantity publication, CJD may require advance submission of manuscript.
15. Copyrights. Where activities supported by this grant produce original books, manuals, films, computer
programs (including executable computer programs and supporting data in any form), or other copy-
rightable material, the grantee may copyright such, but CJD reserves a royalty -fee, nonexclusive, and
Page 1 8B
tncvocahle license to produce, publish, and use such materials, and to authorize others to do so.
Disposition of royalties will be determined by (-JD. Provisions appropriate to effectuate the purposes
of this condition mus( he in all employment cntracts, consultants' agreements, and other contracts.
16. Patents. II any discovery of invention arises or is developed in the course of or as a result of work
performed under this giant, by the grantee or cuntractoi, the grantee shall refer the discovery or
invention to CJD, which will determine whether or not patent protection will be sought; how any
rights therein, including patent rights, will be disposed of and administered; and the need for other
action required to protect the public interest in work supported with federal funds, all in accordance
with the Presidential Memorandum of October 10, 1963, on Government Patent Policy. In the final
narrative report the grantee shall identity any discovery ur invention arising under or developed in the
course of or as a result of work performed under this grant or shall certify that there are no such
inventions or discoveries.
17. Allowable costs. The allowability of costs incurred under any grant shall be determined in accordance
with the general principles of allowability and standards for selected cost items set forth in Federal
Management Circular 74-4, "Principles for Deterniining Costs Applicable to Grants and Contracts with
State and Local Governments," 74-7, "Uniform Administrative Requirements for Grants -In -Aid to
State and Local Governments," and Federal Management Circular 73-8, "Principles in Determining
Costs Applicable to Research and Development Under Giants and Contracts with Educational Institu-
tions."
18. Expenses not allowable. Grant lands may not be expended for (a) items not part of the approved
budget or subsequently approved by CJD; (8) purchase of land and/or payment of real estate
mortgages or taxes; (c) construction of buildings or implementation of improvements thereon unless
specifically provided for in the grant agreement; (d) entertainment, amusements, or social activities, or
incidental costs related thtreto; and (c) purchase of automobiles or other automotive vehicles unless
provided for in the grant agreement.
19. Proposal costs. Grant funds may not be committed or expended for costs of preparing proposals
without prior CJD approval.
20. Third party participation. No contract or agrecment not incorporated in the approved proposal or
approved in advance by CID may -be entered into by the grantee for execution of project activities or
provision of services to a grant project (other than purchase of supplies or standard commercial or
maintenance services less than 53,0p0). Any such arrangements shall provide that the grantee will retain
ultimate control and responsibility for the grant project and that the contractor shall be bound by
these grant conditions and any other requirements applicable to the grantee in the conduct of the
project.
21. Release of information. Pursuant to Section 521, (a) through (d), of the Act, all records, reports,
papers, and other documents kept by recipients et CID funds, including grantees and their contractors,
relating to the receipt and disposition of such funds are required to be made available to CJD and
LEAA, under the terms and conditions of the Federal Freedom of Information Act.
22. Education support. No person in the United States shall, on the basis of sex, be excluded from
participation in, be denied the benefits of, or be subjected to discrimination under any education
program or activity receiving CJD financial assistance with the exception of the qualifications set forth
in Title IX, Section 901 (A) of Public Law 92.318 (86 Stat. 373). The applicant certifies that it will
comply with the provisions of the National Environmental Policy Act of 1969, Pub. L. 91-190; the
National Historic Preservation Act of 1966, Pub. L. 89-665; the Flood Diaster Protection Act of 1973,
Pub. L. 93-234; the Clean Air Act, Pub. L. 88.206; the Federal Water Pollution Control Act Amend-
ments of 1972, Pub. L 92-500; the Safe Drinking Water Act, Pub. L. 93.523; the Endangered Species
Act of 1973, Pub. L 93-205; the Wild and Scenic Rivers Act, Pub. L. 90-542; the Fish and Wildlife
Page 18C
Coordination Act, Pub. L 85-624; the Historical and Archeological Preservation Act, Pub. L. 93-291;
the Coastal Zone Management Act of 1972, Pub. L. 92-583; the Hatch Political Activity Act, Pub. L.
93-443; the Animal Welfare Act of 1970, Pub. L. 91-579; the Impoundment Control Act of 1974, Pub.
L 93-344; the Rehabilitation Act of 1973, Pub. L. 93-112; the Intergovernmental Cooperation Act of
1968, Pub. L 90-577; the Uniform Relocation Assistance and Real Property Acquisitions Policies Act
of 1970. Pub. L. 91-646; the Civil Rights Act of 1964, Pub. L: 88-352; the Joint Funding Simplifica-
tion Act of 1974, Pub. L. 93-510; the Education Amendments of 1974, (Title IX), Pub. L. 93-318;
Executive Orders Nos. 11246, 11375, 11507, 11738, 11752, and 11914; Office of Management and
Budget Circulars Nos. A-87, A-95, and 4102; and all amendments and additions to those statutes,
orders, and circulars.
To validate this application, the following special items must be certified and agreed to by the applicant:
Special Items
Nonsupplanting requirement. In compliance with the requirement that federal funds, made available under
Part C, Title 1, Public Law 90-35i, as amended, be used "not to supplant state or local funds," this is to
certify that the below described recipient of federal funds under Part C, Title I, Public Law 90-351, as
amended, will use such funds to increase state or local funds that would, in the absence of such federal aid,
be made available for law enforcement purposes. It is understood that the above certification by the
financial officer will be required on the final report of expenditures and status of action grant funds.
Assurance of compliance with Civil Rights Act of 1964. No person shall, on the ground of race, religion,
color, national origin or sex, be excluded from participation in, be denied the benefits of, or be otherwise
subjected to discrimination under, or denied employment in connection with, grants awarded pursuant to
the Act, the Juvenile Justice Act (Pub. L. 93415, as amended), or any project, program or activity or
subgrant supported or substantially benefiting by this grant. The grantee must comply with the provisions
and requirements of Title UI of the Civil Rights Act of 1964 and regulations issued by the Department of
Justice and the Law Enforcement Assistance Administration thereunder as a condition of award of Federal
funds and continued grant support. The grantee further must comply with the Justice Department equal
employment opportunity regulations in federally -assisted programs, to the end that discrimination in em-
ployment practices of State planning agencies, law enforcement agencies or offices administering, conduct-
ing or participating in any program or activity receiving Federal financial assistance, on the ground of race,
religion, color, sex or national origin, is prohibited (28 C.F.R. 842.101, et Seq.). This grant condition shall
not be interpreted to require the imposition in State plans or planning agency subgrant programs of any
percentage ratio, quota system, or other program to achieve racial balance or eliminate racial imbalance in a
law enforcement agency. The United States reserves the right to seek judicial enforcement of this condition.
Equal Employment Opportunity Program Certification.
This agency employs fewer than 50 people, therefore, the
(criminal justice agency)
is not required to file an equal opportunity program in accordance with 28 CFR 42.301 et seq., Subpart E.
This agency employs 50 or more people and has received or applied to the Criminal Justice Division, Office
of the Governor for total funds in excess of $25,000, therefore, the
(criminal justice agency)
has formulated an equal employment opportunity program in accordance with 28 CFR 42.301 et seq.,
Subpart E and that it is on file in the office of
(name, address, title)
for review or audit by an official of the Criminal Justice Division, Office of the Governor or the Law
Enforcement Assistance Administration, as required by relevant laws and regulations.
Page 18D
Applicant's Agreement
We affirm that this proposed project fully conforms with the identified program description and fully
conforms with existing CJD and LEAA program descriptions and financial guidelines as to years of funding,
minimum agency size, program requirements, and it is understood and agreed by the applicant that any
grant received as a result of this application shall be subject to the standard conditions, special items, and
other policies and rules issued by the Criminal Justice Division for administration of grant projects; all
provisions under P.L. 90-351, as amended; and memoranda issued by CJD.
Certified By:
Signature of Proposed Project Director Signature of Financial Officer
W.C. Banner Harold F. Zick
Name (Please print or type) Name (Please print or type)
Chief of Police, City of Corpus Christi Director of Finance, City of Corpus
Christi
Title Title
Signature of Authorized Official
R. Marvin Townsend
Name (Please print or type)
City Manager, City of Corpus Christi
Title
CJD will not consider unsigned or incomplete project notification sheets.