HomeMy WebLinkAbout15909 ORD - 11/26/1980•C'
AN ORDINANCE
AUTHORIZING THE CITY MANAGER TO ACCEPT A GRANT OFFER
FROM THE CRIMINAL JUSTICE DIVISION FOR CONTINUATION m
OF FUNDING OF THE NARCOTICS TASK FORCE, A SUBSTANTIAL
COPY OF WHICH GRANT IS ATTACHED HERETO, MARKED EXHIBIT
"A", AND MADE A PART HEREOF; AND DECLARING AN EMERGENCY.
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF CORPUS CHRISTI,
TEXAS:
SECTION 1. That the City Manager be and he is hereby authorized
to accept a grant offer from the Criminal Justice Division for continuation
of funding of the Narcotics Task Force, from January, 1981 through September,
1981, a substantial copy of which grant is attached hereto, marked Exhibit
"A", and made a part hereof.
SECTION 2. That the necessity for accepting the aforesaid grant
offer at the earliest practicable date creates a public emergency and an
imperative public necessity requiring the suspension of the Charter rule that
no ordinance or resolution shall be passed finally on the date of its intro-
duction but that such ordinance or resolution shall be read at three -several
meetings of the City Council, and the Mayor having declared that such
emergency and necessity exist, having requested the suspension of the Charter
rule and that this ordinance be passed finally on the date of its introduction
and take effect and be in full force and effect from and after its passage, IT
IS ACCORDINGLY SO ORDAINED, this the 24, day of November, 1980.
ATTEST:
City Secretary - ' `
APPR VED:
DAY OF NOVEMBER, 1980:
J. BRUCE AYCOCK, CITY ATTORNEY
By
Assistant Cit
orney
15909
THE CITY OF CORPUS CHRISTI, TEXAS
MICROFILMED
SEP 2 71984
the Governor
PROJECT NOTIFICATION SHEET
Criminal Justice Division
I. Applicant Agency or Institution:
(Name, address)
City of Corpus Christi
Post Office Box 9277
Corpus Christi, Texas 78408
2. GRANT NUMBER (CSD USE ONLY)
3. Type nt Application:
(check appropriate block)
Original ( ) Continuation (X)
If continuation give number 01 last grant.
AC -80—B03-5967
4. Short Title of Project: (Do not exceed one typed line)
Narcotics Task Force
5. Project Director:
(Name, title, address, telephone)
W.C. Banner, Chief of Police
Corpus Christi Police Department
Post Office Box 9016 (512) 884-3811
Corpus Christi, Texas 78408
6. Financial Officer:
(Name, title, address, telephone)
Mr. Harold F. Zick, Director of Finance
City of Corpus Christi
Post Office Box 9277 (512) 884-3011
Corpus Christi, Texas 78408
7 Period and Amount of Request:
Drum 1 / 1 / 81 Through 9 / 30 / 81
.amounts 14,306.00
8 State Application Identifier:
S.A.I. Number
Date Assigned / /
9. °tticial Authorized to Sign Application•
(Name, title, address, telephone)
Mr. R. Marvin Townsend, City Manager
City of Corpus Christi
Post Office Box 9277 (512) 884-3011
Corpus Christi, Texas 78408
10. Federal or State Support:
, Will other federal or state support be available for any
part of this project: Yes _ No_ X
If yes, identify and explain:
11 Legislative Budget Board Review and Comment (State Agencie Only)
1 his application was submitted to the Legislative Budget Board for review and comments on
The .nmments are/are not attached.
/ /
12..\tLtchntents (check if included).
(a) Clearinghouse review and comment
Name of clearinghouse:
(b) 1 o,.al go,erning body resolution
auniorirmg applivanun
(c) Contracts
Id) Letters ul endorsement
(e) Uther (desi.ribe)
13. Date:
14. Total Pages in Application:
I S. Ai u Served:
I'tammng Region:
lb) Urinates:
16. CJD USE ONLY
Grant Number Ueographn. Area:
Region•
Date Received: Luunty(s)
Program Arca:
(.115
2-7t44;� S
v.
1981 PROJECT NOTIFICATION SHEET
(Page 2)
Area: . CJD PROGR11P1 NUMBER 81- 0
Problem Statement:
(1) Brief and concise sumary of the problem (be as specific as possible):
The evaluation of both primary source data such as offense reports, arrest records
and criminal histories, and intelligence data gathered from undercover operations,
surveillance activities and confidential interviews, reveals that Corpus Christi
is the focal point for the criminal activities of approximately 20-40 Class I/II
narcotic violators.*
*These offenders are the major drug traffickers; see Texas Department of Public
Safety definition of Class I/II narcotic violators that is attached.
(2) Data which demonstrates existence and/or scope of the problem:
According to the estimates of DEA, Department of Public Safety, and the Corpus
Christi Police Department there are between twenty and forty major drug traffickers
operating organizations in and around the Corpus Christi area; increasing activity
has been noted in the operations of air and marine smugglers. During the operation
of the Narcotics Task Force in 1979 approximately $325,000 worth of narcotic contra-
band was seized and thirty-four subjects were arrested for delivery of narcotic
substances through the efforts of the three officers in the task force
(3) Source of data presented above:
Data was gathered from the intelligence and narcotic files of the Texas Department
of Public Safety, the Drug Enforcement Administration, and The Corpus Christi Police
Department.
(4) Resources and capabilities presently available to attack this problem:
a. Present resources and capabilities of applicant agency:
The Special Services Division of the Corpus Christi Police Department has seven
investigators assigned to the narcotics section; they are responsible for the
investigation of narcotic trafficking within the city limits. Last year eighty
search warrants and two hundred forty-seven arrests resulted from the investigation
of hundreds of leads. Officers in the narcotic section investigate citizen com-
plaints, anonymous tips and informational leads received from confidential informants,
as well as assist with investigations instigated by other agencies or offices. Con-
sequently, the narcotic section does not have the manpower necessary to concentrate
on a single violator's activities for the length of time that it takes to investi-
gate a complex organization. The size of the narcotic section and the amount of
activity among street dealers demands that the officers spend their time in the most
productive way possible. Without the Task Force most major violators will not
come under investigation.
s
investigation. This 'o expected and will rot involve
the change of classification for the investigation.
6. Criteria for Rating Violators
a. Definitions. To maintain uniformity and integrity
of selections, definitions for various criteria are
provided.
1) Laboratory Operator. Any individual or in-
dividuals who • control the illicit manufacture of
controlled substances. The term "laboratory
operator" used in Class 1 will denote individuals
engaged in the sophisticated manufacturing (in-
cluding financing) of drugs.
2) Financier. Any person who supplies significant
monetary resources to an organization for use
in an illicit drug operation. (For example, an
individual who supplies sufficient funis to pur-
chase multiple kilogram quantities of heroin,
cocaine, or dangerous drugs of equivalent value.)
3) Drug Smuggling Head. The highest person do-
mestically in a smuggling operation responsible
for the introduction of illegal drugs into the United
States. The head of a drug smuggling operation
differs from a courier who is by ed In merely
transport illegal drugs
4) Registrant. Any person or firer 010 is cur-
rently registered with the Departrnen' of Public
Safety to manufacture• distribute, analyze, or dis-
pense a controlled suhstance and in -hides the
person who is acting in his or her cape city as the
agent or omplcyve of the actual registrar1; i.e
a pharmacist employed by a pharmacy as cpposed
to a cashier, or departmenthead of amariufarturing
firm as opposed to u stockroom clerk working for
the firm.
51 Dosage Units An.urml of drug nor nal y used
at one time by the ultimate drug user This
r urop,tation err11 tie made ut:rzurq the h.rr t rn
Ir 11..1 Cr repotrnq [)rug Seizure Arr .net
hl Purity. The pi,' eel nl wbtt.rrn r• sr iri,.l whit h
is pure, r.n;ulultr•rat••d controlled subs);
b Class 1 Violato-
11 Sale or possession of the fo'Ii.sirg :Pugs in
at h ase the arrrount•. listed
1
Heroin
Cocaine
Other Narcotics
Caonabis
L.S D.
Methamphetamine
Other Hallucinogens
Depressants
Stimulants
Other
07.1.0.12 ' •
454 grams 50
454 grams - 50'. purit..
25.000 dosage amt,
500 kilograms 'marihuana
50,000 dosage un.ts
(hashish)
30.000 dosage units
454 grams 15
30,000 dosage units
50.000 dosage units
50,000 dosage units
50,000 dosage units •
2) Drug smuggling head employing one or moi-•
couriers and handling amounts over a thirty-d;z
period equaling Class 1 violators.•
3) Illicit laboratory operator.
4) Financier of any Class 1 violator or two ce
more Class 2 violators.
5) Background information which supports ptacin't
the violator into Class 1 should mclule, but .5 oa:
limited to, the following items:
a) Information of financial s'.atus. sut.F. us u.
cumulated cash, property, rr bu;in•+cses
tat Source of income or financial backing :ra
si
able to organized crime.
C) Number 'and stature of customers, s:Fh :•.
11) numerous customers whose lots; purchasr;
within a thirty -day period would justify t,s•,.r;
the violator as Class '1 or (2) the snui-r-r°
supply for at (east two Class 2 vrotai .--.
c. Class 2 Violator
1) Sale or possession
or drugs in at least the
Her ein
Co: air!e
Other Ner. otres
Cannahrc
L.S D -
Nlr tharriphetarrnne
Olney lial!u:moacns
Depressants
Stimulants
Other
of the. folio..inn nor r n;:
listed amounts
200 crams."L......-
230 grams 25'. t'ir-•:'.
10,000 dosage va1:.
250 kilograms (1,.::'0r::..
25,000 dosage .r its
(hashish)
15,000 dosage :snits
200 grams - 50'• .,
75,000 dosage wr:is
25.00a dosage ants
25.000 eosay.:ir.•ts
25,000 doss g.• v•d•.
7-2
2) Major',figure din a smuggling operation riot
defined as a courier.
3) Key figure in an illicit laboratory operation
who performs an essential function in the pro-
duction or distribution of the product.
4) Financier of any Class 2 violator.
5) Background information which supports placing
the violator into Class 2 should include, but is nol
limited to, the following items:
a) Information of financial status such as ac-
cumulated cash, property, or businesses.
b) Number and stature of customers, such as
numerous customers whose total purchases
within a thirty day period would Justify, Sassing
the violator in Class 2.
c) The source of supply In at least three Class
3 or Class 4 violators.
d. Class 3 Violator
1) Sale or possession of the following dr Lgs in at
least the amounts listed.
Heroin
Co:aino
Other Narcotics
Cannabis
L.S.D.
Methamphetamine
Other Hallucinogens
Depressants
Stimulants
Other
30 grams @ 10".. poi ity
30 grams @ 10'O purity
1,000 dosage units
50 kilograms (mar ,huara)
1,000 dosage units (hashish)
1,000 dosage units
30 grams @ 50% purity
1,000 dosage units
1,000 dosage units
1,000 dosage units
1,000 dosage units
2) Background information which suppurts placing
the violator into Class 3 should include but is
not limited to, the (ollomng neves.
a) Information of financial status sar h as a-
cumutatr•d cash, properly, nr busmnss,•<.
b) Nurnber and stature of custom,.,,, .,i.1- as
nutnernus ruslurnnrs whose told putt 1st.. •s
within a thirty -day period would Juslifyt Iasst;ig
the violator m Cla•.5 3
C) $ource• of si.pply fur at load fuer •ai.. 4
7-25
e. Class 4 Violators
1) All violators not meeting the enter,a of Cass
1, 2, and 3.
07.15.00 GENERAL INVESTIGATIVE FILES
15.01 Procedures
1. Use. There are many mvest,gative situations which
require that a report be prepared and (rted but the.
situation dues not warrant the assignment of a file
number. Investigative activity of this nature was .be
reported and fled under a general file title. Tne gcreral
file title will consist of one of the following:
. Name of Suspect
Name of Firm
Name ol.a Program (precursor chemical prngra:n
rock festival. etc.)
a. The general Me title is the name of the fire and
it acts as a file number to segregate Information.
General file titles are to be used for investigative
matters and are not to be confused with the ad-
ministrative filing system. General files will not be
used when drugs have been acquired__in thernvestr-
gahon. Genera: file titles will be frJed a)phabnt,rat!y
b A general file title and the date opened vii; b.•
typed on labels and pasted where file numbers nor-
nraily appear. '
2 Preparation. (See Annex 513.)
a. The general files are to be prepared in one of the.
three (3) following ways:
1) General Fate by Name of a Suspect If infor-
mation is developed or received on a suspect
or group of suspects and the assrgnmer.t .,; a
file number is not warranted, the m•:estica,,.,,
will be reported on a Nar-2, using a genera: •,!..
If the attenuation pertains to mor.: Thar •m.
individual, the name of the most sigr.frrant :n•
d,vidual will be chosen as the genera! r
.• t::..•
Sea Anne><•13, pang t of 4
a) For a<ample, a letter is receiv=J •, -
i oleo n ern.
II alh•q,•s that John JOA); S `lu, ry
WILLIAMS. and Peter JOHNSON a•'- sn', ec
mar .Lu.rn.i who 0 'they purr bas, d frt., ii.,
SMI (11 f0.• pr tbrnrr,ary investigation •ndis a>'s
that the ail,•gatu,n cannot be substan'.at•,l, eel
hit the, nn-Lq.duv�• .dl••, t wall u•.I h••
1981 PROJECT NOTIFICATION SFr
(Page 3)
b. Other agencies providing the same or similar services within the
area to be served by this project and the capabilities of each
agency. Do not car.lete this section unless applicable.
There are no local agencies which
serorganizations, u
vice, andtheDrugt eEnDforcement
this sort of investigation; since
Task Force has worked closely with
target major drug trafficking
of Public Safety, narcotics
Administration do carry on
its inception, the Narcotics
these two agencies.
Description:
(1) Objective - What is the main objective your agency hopes to accomplish
by the funding of this project?
The major objective of the Narcotics Task Force is to identify,
classify,
target, investigate, and prosecute major drug traffickers in Corpus
Christi; the goal is to reduce the flow of narcotics and drugs.
v�v 0,u:L':l'
(Page 4) •
(2) Activities — Identify tasks involved in meeting the objective of the
project. How and by whom will these task be accomplished?
Information gathered by the three task force members from other law en-
forcement agencies, confidential informants, surveillances and other in-
vestigations is collected, collated, and analyzed_ This information is
used to identify and target major drug traffickers.
y
Tcia
Division commander, the Narcotics Task Force supervisoreandethelthreeices
officers will then target six suspects and formulate a
drug trafficking operation.
uget tof trafficking
so investigative erfhas sa upon; planry nto attack their
is assigned in case that the primary.target is unavailable. d secondary
information which is not pertinent to.the target ill beedissemid disseminatedary to
other law enforcement agencies. Significant
cooperation with, other agencies iseencouraexchanged. Ue of nfermtider eod, as well as'
the Project Director, division commander, the task force supervisor will
establish a timetable and monitor the investigator'ls activities which direction of
are directed towards the arrest and indictment of major narcotic traf-
fickers; the disruption of their organization is also a
goal.
in-
vestigators will gather and report their information and will take
enforcement action when appropriate. The Special Services Division sedretary will type and file the reports.
(3) Relationship to Similar Programs
a. If applicant agency has (or is requesting) a grant for a related
project, explain the relationship
not complete this section unless app icaabble e 7O Projects, Do
N/A
1981 PROJECT NOTIFICATION SHEET
(Page 5)
b. If the implementing agency for this project is to receive referrals
from other agencies or if the project cwnterplat.Pd will require the
support and cooperation of other agencies in order to be effective,
list the agencies involved and check the appropriate blank below.
Do not complete this section unless applicable.
N/A
Working agreements with all agencies listed above have previously
been furnished to CJD as part of an earlier grant application and
copies of such agreements are attached as an appendix hereto.
Working agreements have been developed in conjunction with this
application and are attached hereto.
Notwithstanding any right which applicant might have to contend
that this is a complete application, the approval of which would
entitle applicant to funding without submission -of additional
information or documents, the applicant agrees that copies of
such agreements will be submitted to CJD for review and approval
before applicant will be entitled to any funds.'
•
•
1981 PROJECT I:OTIFICATION SHEEP ,
(Page 6)
(4) Explanation of Adherence With Effectiveness Criteria;
a. If a continuation project or a project previously funded by another
funding agency, state in quantifiable terms the accomplishments of
the project since the original implementation date. Do not complete
this section unless applicable.
1977 Results: Arrest of 7 major drug traffickers and 87 lesser violators;
a total of approximately $100,200 worth of narcotic contraband
was seized.
1978 Results: Arrest of 11 major drug traffickers and 47 lesser violators;
a total of approximately $504,500 worth of narcotic contra-
band was seized. In addition,'197 reports were written.
1979 Results: Arrest of 11 major drug traffickers and 56 lesser violators;
34 arrests involved the sale or delivery of controlled
substances. A total of $325,000 worth of contraband was
seized. 131 intelligence reports were written.'
b. If previously funded by another agency, state the number of months, dates,
and total amount of funding received from that agency. Do not
onplete this section unless applicable.
N/A
c1
1981 PROJECT NOTIFICATIONr SF2tt 1'
(Page 7)
c. If a continuation project or a project previously funded by another
unding agency, has project ever received on-site monitoring or
evaluation? If so, state when and by wham this was done,.and briefly
summarize the monitoring or evaluation report and any modifications
of project activity which may have occurred in response to the report.
Do not complete this section unless applicable. .
N/A
1981 PROJECT NOTIFICATION SKEET
(Page 8)
Performance Indicators
Each project must report on all standard indicators listed for the
type of project for which funding is requested in the applicable 1981 CJD
program description. If the applicant believes that.any of the indicators
which are standard for the type of application being prepared is impractical
,to collect -and report data on, or if the applicant believes that there is
other data which could be collected which will give abetter, truer picture
of the performance of the project than the standard indicators, the applicant
is requested to note this below and give appropriate explanation.
APPLICANT COn'ENTS:
Listed on the following page are four indicators which bear comment.
3.) Number of misdemeanor arrests: These figures have not been recorded
previously since the task force officers concentrate their efforts
on major violators. These statistics will be recorded for the 1980
and , if funded, the 1981 grants.
4.) Number of indictments resulting from the efforts of the members of
the unit: These statistics have not been kept in previous years,
but will be maintained in all future records.
5.) Number of felony arrests involving narcotic violations, including
possession,
thistacy: ne only �s notch
substantial enough to gauge the activities of the task force officers.
6.) Approximate value of narcotic seizures: This was not included in
the performance indicators and this can be a good indicator of
the officers' activity.
PROJECT STARTbATE:
1981 PROJECT NOTIFICATION SIII:ET
(Page 9)
PERFORMANCE INDICATORS
All Applicable Standard Indicators from the 1981 CJD Program Descriptions Must Be Used.
JFOR CJD USE ONLY:
("Grant No.:
Page _of
Indicator
1. number of officers assigned to unit
2. nur„ber of felony arrests for sale of I
drugs/narcotics 34
3 number of misdemeanor arrests
1 number of indictments resulting from
unit's efforts (See below) 25
. number of felony arrests involving 67
narcotic violations
• approximate value of narcotic seizures $325,000.00
▪ number of informations resulting
.131
Level at time of
application based on
12 month
period from
1/1/7612/31/79
3
Not available
Source of
Baseline
Date
Estimation Records
X
Anticipated Level of Progress By Quarter
1st Qtr.
znd Qsr.
(Cumulative)
u ytr.
(Cumulative)
3 3 3 3
9 18 27 36
6 •12 18 •24
5 12 18 24
18 36 54 72 '
$100,000 $200,000 $275,000 $400,000.
45 90 120 150
. Docs not include 11 cases transferred to other
r jurisdici;ions or 6 cases pending Indic
PROJECT START DATE:
1981 PROJECT NOTIFICATION SHEET
(Page 9)
PERFORMANCE INDICATORS
All Applicable Standard Indicators from the 1981 CJD Program Descriptions Must Be Used.
Indicator
Level at time of
application based on
12 month
period from
1/1/78012/31/79
. Source of
Baseline
Date
Estimation
Records
1. number of officers assigned to unit
3 X
2. number of felony arrests for sale of
drugs/narcotics 34 X
3. number of misdemeanor arrests
Not available
4. number of indictments resulting from
units efforts (See below) 25 X
5. number of felony arrests involving 67
narcotic violations X
6. approximate value of narcotic seizures $325,000.00
X
7. number of informations resulting
131 X
4. Does not include 11 cases transferred to other jurisdiction
or 6
ca
FOR CJD USE ONLY:
Grant No.:
Page
Anticipated Level of Progress By Quarter
1st Qtr.
2nd Qtr.
(Cumulative)
ses pen ing indictment.
3rd Qtr.
(Cumulative)
4th Qtr.
(Cumulative)
A 1981 PROJECT NOTIFICATION SHP R7
(Page 1.0)
PIMTECTBUDGE'T
Bud et Cate 'Or
A. Peisunncl
8. Professional &
Contract Services
C. Travel
D. Ecui
ment
E. Construction
I . Supplies & Direct
Oncratint Expense
G. tnditcct Cost
CJ D Support
Federal
and State
Grantee
Cult
...Contribution
Cath
Total
Total
In -Kind Project
Contribution Budhet
50,394
6,947
18,804
596
Fl. Total 14,306
_
organizations applying ------ - - - 57,341 71,647
1979 should detailtheforaa grant
a t under the Justice System Improvement Act of
and the grantee cash contribution must be accoect cost unted for. The in-kind CJD support is for information purposes only and should reflect all othersources
of inane budgeted as a part of this project.
For a complete explanation of the CJD continuation policy applicable to local
projects, refer to Rules & Guidelines No. 001.55.
Explanation of grantee cash contribution and in-kind contribution. Describe
(1) nature, (2) source, and (3) project utilization of the grantee contribution
for the proposed project period as listed in the grantee contribution column.
Add additional pages if necessary.
See attached; explanations will appear on .each -separate schedule.
1981 PROJECT NOTIFICATION SHEET
(Page 11.) -
BUDGET NARRATIVE
Begin below and add as many continuation pages following each schedule
(Al, B1, etc.) as may be needed to explain each item of the project
budget. Narrative should include explanation of the basis for arriving
at the cost of each item including grantee contribution items.
SCHEDULE A
PERSONNEL BUDGET
1. Direct Salaries
% OF TIME
TO THIS CJD LOCAL CASH
TITLE OR POSITION 1 PROJECT 2 REDUFST CONTRIBUTIO"dr i.3
(A) Investigator, M C. Roes 100% $ $ 14,637 $ 14,637
(B) Investigator, M.K. Burns 100% $ $ 13,944 $ ]39L1g
(C) Investigator, R. Gomez 100% $ $ 13,289 $ 13;289
(D) $ $ $
•iurtw D.LRE r SALARIES $ $ 41,870 $ 41,870
2. Fringe Benefits
FICA 6.13 % of salary $
Retirement 7.68% of salary $
Insurance % $
Other (Explain) g workman's compensation
Clothing allowance
$ 2,539 $ 2,539
$ 3,180 $ 3,180
$ 1,024 $ 1,024
$ 1,376 $ 1,376
405 405
TOTAL FRINGE BENEFITS
$ 8,524 S 8,524
$50,394
TOTAL BUDGET PERSONNEL
$
$50,394
1. Include only one position per line
2. Express as a percent of total time (2080 hrs).
3. Should reflect employee's gross annual salary attributable to the project.
Narrative: BRIEFLY DESCRIBE THE DUTIES nR RESPONSIBILITIES OF EACH
POSITION.
See attached explanation.
Continuation and explanation of the Narrative of the responsibilities of each
position listed on Page 11 --Schedule A, Personnel Budget.
There are three investigators assigned to the Narcotics Task Force. Each of
the officers is assigned to investigate the activities of a major local nar-
cotic trafficker; the primary target of each investigation is the focal point
of the officer's activities until the target is arrested and indicted or until
he is unavailable; if this determination is made the officer switches his efforts
toward a secondary target. The officers investigate the -activities of their
target, collect information on these criminal activities, in coordination with
other agencies when necessary, and work toward the indictment of their target.
The information they gather is written into reports which are reviewed by the
supervisor and then typed and filed.
Personnel Budget Explanation
Title/Name Salary Incentive
Years of Service Pay
Investigator/ 12,921 378
Sgt. M.C. Ross
13 years service
Investigator/ 12,228 378
Sgt. M.K. Burns
4 years service
investigator/ 11,655 378
Officer R. Gomez
8 years service
Overtime
Budgeted
Total Local Cash
Contribution
1,338 14,637 - Yes --Total Amount
1,338 13,944 Yes --Total Amount
1,256 13,289 Yes --Total Amount
FICA: These estimates were calculated by multiplying salaries times
Retirement: This
Insurance: This rate, according to city accounting, is about $17.00 per pay period.
Workman's compensation: City accounting estimates the rate for a policeman is
approximately $458 for nine months' period.
Clothing allowance: According to the contract between the Corpus Christi Police
Officers' Association and the City of Corpus Christi each
officer is alloted $15.00 per month. (Calculations:
3X15X9=405)
.0613.
is calculated by multiplying the salaries times .0768.
1981 PRQ ECT NOTIFICATIOtN Std±a
(Page 12)
SCHEDULE B
PROFESSIONAL AND CONTRACTUAL SERVICES N/A
CUD LOCAL CASH
(A) REQUEST CONTRIBUTION TOTAL
(B) $ $ $
(C) $ $
$ $ $
(D)
$ $ $
(E)
(F) $ $
(G) $ $ $
(H) $ $ $
TOTAL BUDGETED PROFESSIONAL CONTRAC-
TUAL SERVICES $ $
Narrative: Briefly describe any anticipated contractual arrangement and
work products expected. The basis of cost must be reflected.
CITY OF CORPUS CHRISTI
STANDARD INSTRUCTIONS.
SUBJECT: Travel Policies
DISTRIBUTION: "B"
{,J Ii,
\_ • Opp'
%kC
r
r PoVCF ` `jl
r'c• .b
GJlO J a u1y 24, 1475
APPROVED:
R. Marvin Townsend
City Manager
I. Purpose
* Travel by City employees at City expense is for 'the purpose of training,
exchange of new ideas, accomplishment of a specific purpose, or solution _
of a definite problem. Each employee is expected to bring credit to the
City and to carry out the purpose of his trip in an effective and econom—
ical manner. The City reimburses its employees for all reasonable
expenses which are incurred while traveling on City business. There is
no attempt on the part of the City to compensate the traveler for incon—
* venience or to provide unnecessary conveniences while traveling at City
expense.
II. Scope
This Standard Instruction
the City limits involving
to Code 352, Travel; Code
* ation in various federal,
financial source.
is applicable to all City'travel'odtside of
reimbursable expenses which are to be charged
353, Operational Travel; travel under appropri—
state, or bond fund projects; or any other
III. Procedures
A. Under Code 352, Travel, prior budgetary approval is required. If an
advance is requested, the original and 2 copies of Standard Form 33
must be submitted to the Accounting Division which will check the
request against a master list of approved travel furnished it by the
Budget Office. If the request appears on the master list of approved
travel, the.Accounting Division will return the original copy along
with the advance check to the individual who is traveling. Upon com—
pletion of the trip, the original Standard Form 33 will be completed
and returned to the Accounting Division with the necessary expense
information and receipts attached thereto. If the request is not on
the master list of approved travel, the Accounting Division will
return the request to the department concerned for proper processing.
7
* Indicates revision or addition
•
B. If approval was not obtained in the printed budget, the origii
'and 2 copies of Standard Form 33 must be submitted to the City
Manager's Office through the Budget Office. The request must show
what trip is being canceled to provide funds for the additional
- trip. If the request is in addition to that which is approved in
the budget rather than a substitution, sufficient justification
must be given so that a determination can be made as to the advis—
ability of a special appropriation transfer for the requested
purpose. •
C. If no advance was obtained, the original copy of Standard Form 33
should be completed with the necessary receipts attached thereto
and sent to the Accounting Division which will check the request
against the master list of approved travel. If the travel is an
addition or substitution, then the request must be submitted to the
City Manager's Office through the Budget Office for approval. The
Standard Form 33 and attached receipts will then be sent to the
Accounting Division for reimbursement.
D. Operational travel will not require prior approval as long as each
individual trip is approved by the department head, the division
head, or the supervisor having primary responsibility for the parti—
cular activity. If advances are requested, the same procedures
will be carried out as under Code 352, Travel. Upon return of the
e
traveler, the original of Standard Form 33 must be sent to the
Accounting Division with the necessary expense receipts to support
the requested reimbursement. -
IV. Reimbursable Expenditures
•
A. To provide proper management and accounting control, definite standard:
must be established to determine the amount of each item and the basic
items that are eligible for reimbursement. The representative of the
City is responsible for justifying his expenses adequately and fully
to the satisfaction of the Chief Accountant within the following limits
1. Transportation — Tourist Class air travel will be utilized by
division heads, department heads and other staff and employees for
all long trips. First Class transportation may be utilized only
with prior approval of the City Manager, unless Tourist Class seats
are not available. Reimbursement for private cars for short trips
* will be made on a basis of a rate not to exceed $.15 per mile,
depending upon the policy of the division concerned. When City
cars are used for short trips, the City credit card may be ob—
tained from the Purchasing Agent. The wives of City officials
may accompany their husbands on a short trip when the .t v ar
is used upon approval of the City Manager; however, Che City w j],,,,
not pay for the cost of air far for the wife of a City official
to accompany him on longer trips.
* Indicates revision or addition
._C^"''',,.. :,:r'�.,.at `'t�L'..:;.'yi .�. .:-.- f...y •,'i;r .x�'-.,.�,,,-; .r.:"•- ,. "- �' ..w�•f a'� < f ;.i;._:�,�. �,�.: �sN��tk�wi �r �--it.�.
12-2- "
2. Meals - Expenses for meals will be reimbursed on an actual
* basis as certified up to the following limits: $2.25 for
* breakfast, $2.75 for lunch, and $3.50 for dinner. For banquets
and special meals which exceed these limits, receipts or a
written explanation of any higher prices which were necessary
must be provided.
3. Lodging - Reimbursements for room expenses shall be based on
actual receipts showing the amounts paid. When the room is
shared by several individuals, the direct percentage of the
room bill shall be reimbursed,.i.e., if two individuals share
the room, a reimbursement of 50G will accrue to each individual.
Lodging for wives may be included upon approval of the City
Manager.
4. Registration - Registration reimbursement shall be based upon
the actual receipt for the registration payment. Reimbursement
may include registration for wives upon approval of the City
Manager.
5. Tips - The reimbursement for tips shall be based upon actual
expenditures as certified by the traveler, but will not exceed
10% of the cost of meals plus $.50 per day.
6. Phone calls and telegrams - Phone calls and telegrams will be
reimbursed only when itemized individually by purpose and certi-
fied by the traveler. Personal calls to the travelers home of
minimum time and not in excess of one per day are reimbursable:
7. Car Storage and Parking - Receipts for car storage and parking
plus up to $.25 per day as certified by the traveler will be
reimbursable. If receipts are not available, parking costs.in
excess of $.25 must be itemized by City, time and,purpose.
8. Car Rental - Car rental will be authorized only when the travel-
er's appointment schedule precludes the use of taxis. When the
necessity for car rental is foreseeable, the traveler must
.obtain a car rental credit card from the Purchasing Agent. 'The
use of the credit card identifies the traveler as on City
business and assures elimination of the sales tax and also
obtains any business discount offered by the car rental agency.
.Only the lowest price car available is to be rented. Since
adequate insurance coverage is included in the car rental price,
the City will not reimburse the traveler for any additional
insurance coverage. For unforeseeable car rental, the traveler
will rent at the lowest cost available at the location where
the car is to be rented. .
9. Laundry - Not more than $1.00 per day as certified by the
traveler will be allowed for laundry expenses. Reimbursement
for laundry will only be provided for_trips in excess of five
days. •
* Indicates revision or addition
�.- cxpenaitures for taxi and limousine
purposes will be rTbursed as certified by the traveler
except that all expenses over $1.00 oer day must he itemi,
From location to location on a trip basis.
11. Insurance - Cost for flight and other travel insurance will be
allowed up to $1.00 per trip.
12. Other'expenditures - All other expenses must be itemized and
supported by receipts in order to be reimbursed, Travel
reports containing such other expenditures will require the
•approval of the City Manager or the Assistant City Manager.
V. General Policies
A.' All individuals traveling from the City should leave word at their
office with their supervisors as to where they can be reached while
out of the City._
B. When vacation or any other type of -absence is taken in addition to
the travel time, the exact hours of estimated leave time must be
clearly shown on Standard Form 33.
C. For travel over eight hours only plane fare will be approved. It
is the City's policy that planes be used when possible to eliminate
the lost time which is otherwise involved. Lodging will not be
approved for automobile transportation in excess of one day unless
the travel is on the traveler s time and only then for the duration.
of the conference or meeting being atte.ided. -
D. 'Alternate routes which are desirable because of the personal affairs
of the traveler can•be used, but only on the traveler's time and with
the traveler bearing the additional cost of the alternate route.
E. It is expected that minimum, but sufficient advances, will be drawn
by those who are traveling for the City.
F. The careful notation of the expenses in writing when they are incurred
will be of valuable assistance in preparing the final expense report.
All requests for advances on approved travel will be submitted to
Accounting at least three days prior to departure, except on emergency
travel.
G. Those persons who travel regularly to carry out their duties should
complete a reimbursement form once each month for the expenses they
have incurred during the previous month. All such travel is budgeted
in Code 353 and reimbursement should be requested upon Standard Form 33.
H. , All expenditures reports must be filed with the Accounting Division
.within 15 days after the traveler's return.
••
I.' A written report to the City Manager [hrough the department h
' concerned is required for all travel under Code 352 and final
settlement of advances or payment for expenses will not be made
until such report is furnished. A copy of this report must accom—
pany the reimbursement request. The primary value of the report
is to provide a definite opportunity for the individual to think
through the accomplishments and values received from his City
sponsored trip.
*
.._ _.` _ r. k. � �s._x.. ax_ ��a +. •... +{yr�.t..-;.�.;x ..,¢�,: ,.tea Y.,.-"3'
1981 PROJECT NOTIFICATION SHECP
(Page 17)
SCHEDULED
TRAVEL
Local Travel: LOCAL
MITTS TRAVELED CJD CASH
POSITION/TITLE ANNUALLY REQUEST CwrRIBUTIO TOTAL
• (A) $ $ $
(B) $ $ $
(C) $ $ $
(D) $ $ $
(E) $ $ $
(F) $ $ $
(G) $ $ $
(H) $ $ $
(I) $ $ $
(J) $ $ $
TDTAL LOCAL TRAVEL $ $ $
IN - STATE TRAVEL:
(£p-ci P..]-„Jses)
PURPOSE DESTINATION
12 out -of -county trips; including 3 Texas
Narcotics Officers' Association meetings
$ 840 $ $ 840
$ $ $
$ $ $
$ $ $
IN-STATE TRAVEL TOTAL
$ 840 $ $ 840
$ $
OUT-OF-STATE TRAVEL: (Specify Clearly) $ $ $
1 investigator to attend 2 week advanced DEA $1,013 $ $1,013
training school (location and date unknown) $ $ $
OUT-OF-STATE TRAVEL TOTAL $1,013 $ $1,013
TOTAL TRAVEL BUDGET $1:853 $ $1,853
NARRATIVE: Briefly describe the applicant's travel policy. (i.e. mileage rates and
per diem rates) and specify purposes for each item of travel and break
out each trip by specific costs.
U(7iP.: If personnel are to use personal vehicles, this budget item should be shown
on Schedule C, with a description of the agency policy defining such usage.
If personnel are to use agency vehicles, this budget item should he shown on
Schedule F, with the basis for budgeted costs identified.
See attached explanation.
Explanation of Page 13, Schedule C --Travel.
In -State Travel: 12 out -of -county trips, including the three quarterly
meetings of the Texas Narcotics Officers' Association
of which the officers are members. Other trips are
often generated from information that relates to the
major targets; this information often necessitates
travel to other jurisdictions. These investigations
are conducted in cooperation with local, state and
federal law enforcement agencies.
Estimated Cost for In -State Travel: $ 840.00
Transportation $ 360.00
Meals 120.00
Lodging 280.00
Registration 60.00
Other 20.00
Out -of State Travel: One officer will attend a two-week advanced DEA
training school; the date and location of this
school has not been designated by the sponsoring
agency, DEA, but the school located in the city
closest to Corpus Christi will be selected for
attendance. Task Force members are assigned
major narcotic violators as their targets, con-
sequently, they must have a level of expertise
that can be acquired most readily through the
attendance of the advanced DEA school. The em-
phasis of the cirriculum is placed upon the
principles of investigating a conspiracy and
the laws connected to obtaining conspiracy in-
dictments. This knowledge is a necessity for
the successful investigation of the activities
of major narcotic violators because they rarely
come into physical contact with the actual nar-
cotic substance itself; only a conspiracy can
involve them in an indictment.
Estimated Cost for Out -of -State Travel: $1,013.00
Transportation $ 450.00
Meals 125.00
Lodging 390.00
Registration 20.00
Other 28.00
. 1981 P1UJ LT mifl1LNL1Vry .1r1Gr.1.
(Page 1%)
SCHEDULE D
EQUIPME P PURCHASES N/A LOCAL
CJD CASH
Eq ipment Name or Description /Qjp rITY REQUEST CONTRIBUTION Or2M+
(A) $ - $ $
(B) $ $ $
(C) $ $ $
(D) $ $ $
(E) S $ $
(F) $ $ $
(G) $$ $
(H) $S $
(J) $ $ $
(J) / $ $ $
(K)
(L)
S $ $
(OA)$ $ $
$ $
(P1) $
(0) $ $ $
() $ $
(0) $ $ $
(SR) $ $ r $
(S) $ $ S
Cr)
(1) $ $ $
(V) $ $ $
(14) S
(X) $ $ $
(Y) $ $ $
(Z) S $
TOTAL $ $ $
1. Minimum of 25% local cash contribution required for all equipment purchases -
NARRATIVE: Describe the basis for arriving at the cost of each line item.
1
CONSTRUCTION
1981 PROJECT NOTIFICATION SHEET
(Page 19)
N/A
SCHEDULE E
ACTIVITY 1 FACILITY SAL
CJD CASH
REQU`ST CONTRLBUTIO`T 2 TOTAL
(.a) $ $ $
(E) $ $ $
(_s) $ $ $
(D) $ $ $
(L) $ $ $
(F) $ $ $
TOTAL $ $ $
1. State whether request is for construction or renovation. Renovation of $5,000
or less should be budgeted under Category F, "Supplies and Direct Operating Exwen
2. All construction requires a minimum of 50 percent local cash contribution.
NARRATIVE: Describe the basis for arriving at the cost of each lirie'item.
1981 PROJECT NOTIFICATION SKEET
(Page 1E)
SCHEDULE F
SUPPLIES & DIRECT OPERATING EXPENSE LOCAL
CJD CASH
Directly Charged Supplies & Other Operating Costs REQUEST CONTPIBUTION TOTAL
(A) vehicle operating expense: fuel/lubrication $ $ 6,79/ 6,797
(P) Minor tools and equipment 150 $ 150
(C) Uttice supplies $ 102 $ 5 102
(D) Postage $ 7 $ $ 7
(E) Rentals: leased vehicles $ 7,803 $ $ 7,803
(F) Equipment maintenance $ 225 $ 5 225
(G) Membership $ 45 $ $ 375
(H) film; tilm processing $ 375 S
(1) Surveillance funds; operational travel $ 2UO $ $ 200
(,3) Lonfidential expenditures $ 3,100 $ $ 3,100
(E) $ $ $
(L) $ $ $
(M) 11,85/ $ 6,94/ $ 18,804
TOTAL DIRFT SUPPLIES & COSTS $
Narrative: Describe the basis for arriving at the cost of each line item_
See attached narrative.
Explanation of Page 16, Schedule F --Supplies and Direct Operating Expense.
A. Vehicle operating expense: Fuel and lubricants for three leased vehicles
based on the 1979 costs and an increased estimated by city accounting
to be 75%. This also includes'the cost of the repair and maintenance
of three vehicles in accordance with the lease agreement. (Fuel and
lubricants --$5,747.00; repair and maintenance --$1050.00).
B. Minor tools and equipment: This is the estimated cost of three pair of
replacement binoculars at $50.00 each.
C. Office Supplies: This is the estimated cost of office supplies for the
nine month period, 1/1/81-9/30/81.
0. Postage: This is the estimated cost of postage for the correspondence of
the task force for period encompassing January -September, 1981.
E. Rentals: This is the estimated cost of the lease of three vehicles for
the nine month period, January -September, 1981; estimate is based
on the bid agreement obtained on vehicles in 1980; $289.00 per car
per month.
F. Equipment Maintenance: This is the cost of the maintenance of three
portable radios for period, January -September, 1981; this is based
on the costs in 1979.
G. Membership: This covers the costs for the membership of three officers
in Texas Narcotics Officers' Association.
H. Film and film processing: It is becoming more important for successful
prosecution of cases to have visual records of surveillance activity.
This calculation is based on the actuals for 1979.
I. Surveillance funds: this category covers the cost of the rental of motel
rooms or especially equipped vehicles; this also covers the cost of
moving surveillances.
J. Confidential funds: These expenditures are for the purchase of information
or evidence which can be obtained through no other means.
1981 PROJECT UCTIFICATIOII MEET
(Page 17)
SCHEDULE G
INDIRECT COSTS
CJD
(A) Inch $ 590
rect Costs Per Approved Cost Allocation Plan REOUEST
NOTE: Indirect costs are authorized in an amount not to axceed the computation
in Appendix C (General Program Requirements), 1980 Criminal Justice Plan
For Texas.
Office of the Governor
Pap
PROJECT NOTIFICATION SHEET
Criminal Justice Division
Project Title:
The following standard grant conditions, (where applicable), must be certified and agreed to by the
applicant in order to validate the application. Also, where a condition is applicable and requires additional
information, such information should be included in or as an addition to the application. (Additional
explanation of these grant conditions may be found in CJD publications.)
Standard Grant Conditions
1. Project initiation. Acceptance of the grant award must be returned to the CJD within 30 days after the
date of the award. If an .appnrved project has not commenced within 60 days after acceptance of the
grant award, the grantee will report by letter the steps taken to initiate the project, reasons for the
delay, and expected starting date. I f 90 days after .acceptance of the award the project is not operation-
al, a further statement of implementation delay will be submitted by the grantee to the Criminal
Justice Division. On receipt of the 90 -day letter CJD may cancel the project and redistribute the funds
to other project areas. CJD, where warranted by extenuating circumstances, may request approval from
the LEAA regional office to extend the implementation date of the project past the 90 -day period.
2. Project completion. With the exception of the final project report, final financial report, and liquida-
tion of goods or services encumbered before the termination date, grants must be completed no later
than the termination date set forth in the Statement of Grant Award or any approved extension
thereof. Grantees should keep in mind the grant condition prohibiting the obligation of -funds beyond
such termination dates, the requirement for liquidation of obligations within 90 days after the termina-
tion date, and the requirement for the return of unobligated grant funds within such period.
3. Reports. The grantee shall submit, at such times and in such forms as may be prescribed, any reports
that the Criminal Justice Division may require, including quarterly financial and progress reports and
final financial and progress reports. The grantee's failure to submit required reports within the pre-
scribed time constraits may result in unnecessary delays in the processing of request for funds.
4. Fiscal regulations. The fiscal administration of grants shall be subject to such rules, regulations, and
policies concerning accounting .and records, payments of funds, cost allowability, submission of finan-
cial reports, etc., as may be prescribed by CJD.
5. Utilization and payment of funds. Funds awarded may be expended only for purposes and activities
covered by the grantee's approved project plan and budget. Payments will be made on the basis of
periodic requests and estimates of fund needs submitted by the grantee. Payments will be adjusted to
correct previous overpayments or underpayments.
6. Written approval of changes. Grantees must obtain prior written approval from CJD for major project
changes. These include (a) changes of substance in project activities, design, or research plans set forth
in the approved application; (b) changes in the project director or other key personnel identified in the
approved application; (c) expenditure of project funds representing more than a 15 percent or 52,500 .
variation, whichever is greater, between category of the total approved budget, including both CJD
grant funds and grantee contribution; and (d) all additions to or deletions of approved equipment
purchases. Any project changes in the grantee's prerogative to initiate are subject to cost allowability
and budget guidelines that may be described in the CJD publications mentioned in the preamble to this
section.
1
Page 18'
7. Maintenance of records. Financial records, supporting documents, statistical records, required reports,
and all other records pertinent to the grant project or any component part thereof shall be retained for
, three years from the date of the grantee's submission of the final expenditure report, except that
records for nonexpendable property acquired with federal grant funds shall be retained for three years
after final disposition. The records shall be retained beyond the three-year period if audit findings have
not been resolved. Provisions to this effect must be included in all contracts, subcontracts, or other
arrangements for implementation of this project or any component thereof.
8. Inspection and audit. The State of Texas, the U.S. Department of Justice, and Comptroller General of
the United States, or any of their duly authorised representatives shall have access to any books,
documents, papers, and records pertinent to this grant project for the purpose of making audit,
examination, excerpts, and transcripts. A provision to this effect shall be included in all contracts,
subcontracts, or other arrangements for implementation of this project or any component thereof.
9. Termination of aid. A grant may be terminated or fund payments withheld by CJD if it finds a
substantial failure to comply with the provisions of P.L. 90-351 as amended or regulations or guidelines
promulgated thereunder, including these grant conditions or application obligations, but only after
notice and hearing and pursuant to all procedures set forth in applicable CJD rules and guidelines. -
10. Obligation of grant funds. Grant funds may not, without advance written approval by CJD, be
obligated prior to the effective date or subsequent to the termination date of the grant period.
Obligations must be related to goods or services provided and utilized for ultimate program purposes.
11. Title to property. Title to property acquired wholly or partly with grant project funds in accordance
with approved budgets shall vest in the grantee, subject to divestment at the option of LEAA or CJD
(to the extent federal funds contributed to the acquisition thereof) exercisable on notice within 180
days after the end of the grant period or termination of the grant. The grantee shall exercise due care in
the use, maintenance, protection, and preservation of such property during the period of grantor
interest.
12. Use of property for criminal justice purposes. All property acquired with grant project funds or
donated property representing a grantee contribution shall be committed to use for law enforcement
purposes throughout its useful life.
13. Project income. All income earned by a grantee with respect to grant funds or as a result of conduct of
the grant project (sale of publications, registration fees, service charges on fees, etc.) must be accounted
for. All project income must be applied to project purposes or as a reduction of total project cost.
14. Publications. Grantee may publish at its expense the results of grant activity without prior CJD review,
provided that any publication (written, visual, or sound) includes acknowledgement of CJD grant
support. The following disclaimer must be included in the acknowledgement:
The fact that the Criminal Justice Division provided financial support to the activity described in
this- publication does not necessarily indicate CJD concurrence in the statements or conclusions
contained herein.
At least three copies of any such publication must be provided to CJD. CJD reserves the right to
require additional copies before or after review of the original three. Publication with grant funds of
copies beyond those required by CJD must be provided for in the approved application plan and
budget. For large quantity publication, CJD may require advance submission of manuscript_
15. Copyrights. Where activities supported by this grant produce original books, manuals, films, computer -
programs (including executable computer programs and supporting data in any form), or other copy-
rightable material, the grantee may copyright such, but CJD reserves a royalty -fee, nonexclusive, and
Page 18r
irrevocable license to produce, publish, and use such materials, and to .tuthorize others to do so.
Disposition oI royalties will be determined by CJI). Provisions appropriate- to effectuate the purposes
of this condition must he in all employment contracts, consultants' agreements, and other contracts.
16. Patents. II any discovery ul invention arises or is developed in the course of or as a result of work
perlorrned under this gr.ut1, by the grantee or wn1taclor, the grantee shall refer the discovery or
invention to CJD, which will determine whether or not patent protection will be sought; how any
rights therein, including patent rights, will be disposed of and administered; and the need for other
action required to protect the public interest in work supported with federal funds, all in accordance
with the Presidential Memorandum of October 10, 1963, on Government Patent Policy. In the final
narrative report the grantee shall identity any discovery or invention arising under or developed in the
course 01 or as a result of work performed under this grant or shall certify that there are no such
inventions or discoveries.
•
17. Allowable costs. The allowability of costs incurred under any grant shall be determined in accordance
with the general principles of allowability and standards for selected cost items set forth in Federal
Management Circular 74-4, "Principles for Determining Costs Applicable to Grants and Contracts with
State and Local Governments," 74-7, "Uniform Administrative Requirements for Grants -In -Aid to
State and Local Government{," and Federal Management Circular 73-8, "Principles in Determining
Costs Applicable to Research and Development Under Giants and Contracts with Educational Institu-
tions."
18. Expenses not allowable. (mutt funds may not he expended for (a) items not part of the approved
budget or subsequently approved by CJD; (b) purchase of land and/or payment of real estate
mortgages or taxes; (c) construction of buildings ur implementation of improvements thereon unless
specifically provided for in the gram agreement; (rl) entertainment, amusements, or social activities, or
incidental costs related thereto; and (c) purchase of automobiles or other automotive vehicles unless
provided for in the grant agreement.
19. Proposal costs. Grant funds may not be committed or expended for costs of preparing proposals
without prior CJ D approval.
20. Third party participation. No coglract or agreement not incorporated in the approved proposal or
approved in advance by CID may be entered into by the grantee for execution of project activities or
provision of services to a grant pfoject (other than purchase of supplies or standard commercial or
maintenance services less than $3,000). Any such arrangements shall provide that the grantee will retain
ultimate control and responsibility for the grant project and that the contractor shall be bound by
these grant conditions and any'o(her requirements applicable to the grantee in the conduct of the
project.
21. Release of information. Pursuapt to Section 521, (a) through (d), of the Act, all records, reports,
papers, and other documents kept by recipients of CJD funds, including grantees and their contractors,
relating to the receipt and disposition of such funds are required to be made available to CJD and
LEAA, under the terms and conditions of the Federal Freedom of Information Act.
22. Education support. No person in the United States shall, on the basis of sex, be excluded from
participation in, be denied the benefits of, or be subjected to discrimination under any education
program or activity receiving CJD financial assistance with the exception of the qualifications set forth
in Title IX, Section 901 (A) of Public Law 92.318 (86 Stat. 373). The applicant certifies that it will
comply with the provisions of the National Environmental Policy Act of 1969, Pub. L. 91-190; the
National Historic Preservation Act of 1966, Pub. L. 89.665; the Flood Diaster Protection Act of 1973,
Pub. L. 93.234; the Clean Air Act, Pub. L. 88.206; the Federal Water Pollution Control Act Amend-
ments of 1972, Pub. L. 92-500; the Safe Drinking Water Act, Pub. L. 93-523; the Endangered Species
Act of 1973, Pub. L. 93-205; the Wild and Scenic Rivers Act, Pub. L. 90-542; the Fish and Wildlife
•
Page 18C
Coordination Act, Pub. L. 85-624; the Historical and Archeological Preservation Act, Pub. L. 93-291;
the Coastal Zone Management Act of 1972, Pub. L. 92-583; the Hatch Political Activity Act, Pub. L.
93-443; the Animal Wcllare Act of 1970, Pub. L. 91-579; the Impoundment Control Act of 1974, Pub.
L. 93-344; the Rehabilitation Act of 1973, Pub. L. 93-112; the Intergovernmental Cooperation Act of
1968, Pub. L. 90-577; the Uniform Relocation Assistance and Real Property Acquisitions Policies Act
of 1970, Pub. L. 91-646; the Civil Rights Act of 1964, Pub. L. 88-352; the Joint Funding Simplifica-
tion Act of 1974, Pub. L. 93-510; the Education Amendments of 1974, (Title IX), Pub. L. 93-318;
Executive Orders Nos. 11246, 11375, 11507, 11738, 11752, and 11914; Office of Management and
Budget Circulars Nos. A-87, A-95, and A-102; and all amendments and additions to those statutes,
orders, and circulars.
To validate this application, the following special items must be certified and agreed to by the applicant:
Special Items
Nonsupplanting requirement. In compliance with the requirement that federal funds, made available under
Part C, Title I, Public Law 90-351, as amended, be used "not to supplant state or local funds," this is to
certify that the below described recipient of federal funds under Part C, Title I, Public Law 90-351, as
amended, will use such funds to increase state or local funds that would, in the absence of such federal aid,
be made available for law enforcement purposes. It is understood that the above certification by the
financial officer will be required on the final report of expenditures and status of action grant funds.
Assurance of compliance with Civil Rights Act of 1964. No person shall, on the ground of race, religion,
color, national origin or sex, be excluded from participation in, be denied the benefits of, or be otherwise
subjected to discrimination under, or denied employment in connection with, grants awarded pursuant to
the Act, the Juvenile Justice Act (Pub. L. 93-415, as amended), or any project, program or activity or
subgrant supported or substantially benefiting by this grant. The grantee must comply with the provisions
and requirements of Title VI of the Civil Rights Act of 1964 and regulations issued by the Pepar.tment of
Justice and the Law Enforcement Assistance Administration thereunder as a condition of award of Federal
funds and continued grant support. The grantee further must comply with the Justice Department equal
employment opportunity regulations in federally -assisted programs, to the end that discrimination in em-
ployment practices of State planning agencies, law enforcement agencies or offices administering, conduct-
ing or participating in any program or activity receiving Federal financial assistance, on the ground of race,
religion, color, sex or national origin, is prohibited (28 C.F.R. 842.101, et Seg.). This grant condition shall
not be interpreted to require the imposition in State plans or planning agency subgrant programs of any
percentage ratio, quota system, or other program to achieve racial balance or eliminate racial imbalance in a
law enforcement agency. The United States reserves the right to seek judicial enforcement of this condition.
Equal Employment Opportunity Program Certification.
This agency employs fewer than 50 people, therefore, the
(criminal justice agency)
is not required to file an equal opportunity program in accordance with 28 CFR 42.301 et seq., Subpart E.
This agency employs 50 or more people and has received or.applied to the Criminal Justice Division, Office
of the Governor for total funds in excess of 825,000, therefore, the City of f nrptic Christi
(criminal justice agency)
has formulated an equal employment opportunity program in accordance with 28 CFR 42.301 et seq.,
Subpart E and that it is on file in the office of Mr. Charles Spe r(, Oi rartnr of ogrsonn2l
Post Office Box 9277, Corpus Christi , Tx 780ame, address, title) .
for review or audit by an official of the Criminal justice Division, Office of the Governor or the Law
Enforcement Assistance Administration, as required by relevant laws and regulations.
Page 18D
Applicant's Agreement
• We affirm that this proposed project fully conforms with the identified program description and fully
conforms with existing CJD and LEAA program descriptions and financial guidelines as to years of funding,
minimum agency sire, program requirements, and it is understood and agreed by the applicant that any
giant received as a result of this application shall be subject to the standard conditions, special items, and
other policies and rules issued by the Criminal Justice Division for administration of grant projects; all
provisions under P.L. 90-351, as amended; and memoranda issued by CJD.
Certified By:
Signature of Pro.osed Project Director
W.C. Banner
Name (Please print or type)
Signature of Financial Officer
Harold F. Zick
Name (Please print or type)
Chief of Police, City of Corpus Christi Director of Finance, City of Corpus
Title
Title Christi
Signature of Authorized Official
R. Marvin Townsend
. Name (Please print or type)
City Manager, City of Corpus Christi
Title
CJD will not consider unsigned or incomplete project notification sheets.
SPECIAL CONDITION: CONFIDENTIAL EXPENDITURES
APPENDIX 10. GUIDELINES FOR
CONFIDENTIAL EXPENDITURES
JAN 24, 1974 Ad 7100.1A - CHG. 1
Annendix 10
Confidential expenditures are'subject to prior approval by LEP_A. Confidential
expenditures would be payment to informants, purchase of materials as evidence
(such as narcotics), or other uses as may be required by law enforcement person-
nel working in an undercover capacity.* Such approval will be based on a finding
that they are necessary and reasonable for proper and efficient administration
of the program under which they are to be used. In this connection, LEAA will
make a finding also that the controls over the disbursement are adequate to safe-
guard against misuse of such funds.
1. Confidential expenditures will be authorized for subgrants at the State,
county, and city level of law enforcement. For the purposes of this
expenditure a city will be defined as having a population in excess of
50,000.
2. The funds authorized will be established in an imprest fund controlled by
a bonded cashier.
3. The agent or officer in charge of the investigation unit to which the _
imprest fund is assigned must authorize all advances of funds up to $500
to agents or officers for the purchase of information. Advances and pay-
ments in excess of $500 must be approved by the head of the law enforcement
unit to which the subgrant was made. Such authorization must specify the
information to be received, the amount of expenditures, and assumed name of
informer.
4. There must be maintained by the investigation unit confidential files of
the true names, assumed names, and signatures of all informers to who pay-
ments of confidential expenditures have been made. To the extent practicable
pictures and/or fingerprints of the informer payee should also be maintained.
•5. The cashier shall receive from the agent or officer authorized to make a
confidential payment a receipt for cash advanced to him for such purposes.
6. The agent or officer shall receive from the informer payee a receipt of the
following nature:
Page 1
CJD -SC (7-1-79)
'M 71C - CHG. 1
Apper. 0
FIGURE 1 RECEIPT FROM INFORMER PAYEE
Receipt
For and in consideration of the sale and delivery to the
(State, County, or Crty) of of
information or evidence identified as follows:
1 hereby acknowledge receipt of $ paid to me by
(State, County, or City) of
Date: Signature:
* (Witness if any)
*The witness requirement will not in all instances be mandatory,
depending on the nature of the meeting and exchange of funds.
A requirement should be in effect that on 25 percent of•the
contacts, when payments are made, a .. cond agent appear as
tie witness to the transaction. In ac:r!itirn:, on 10 percent
of the meetings the agent or officer in diaria should be
present to verify the payment to the informor.
7. The signed receipt from the informer payee with a memorandum
detailing the information received will be forwarded to the
agent or officer in charge. The agent or officer in charge
shall compare the signature on the receipt with the confidential
file of assumed name signatures. He shall also evaluate the
information received in relation to the expense incurred, and
add his evaluation remarks to the report of the agent Or
officer who made the expenditure. A certification of payment
Page 2
•
..N 2.1 1974
M 7100.1A - CHG. 1-
• --: -Appendix 10 • •
to the cashier will serve as support for the expenditure from
the imprest fund. The certification will be witnessed by
the agent or officer in charge on the basis of the report
and informer payee=s receipt.
8. Each agent or officer in charge shall prepare a quarterly
report showing status and reconciliation ofthe imprest
fund and itemizing each payment, name used by informer
payee, information received and use to which information-
* was put. This report must be made part of the files and
reviewed quarterly by the head of the law enforcement agency
to which the subgrant was made. . •*
9. Each instance when LEAA funds are used for confidential
expenditures, it will be understood that all of the above
records, except the true name of the informer, are subject
* to the record and audit provisions of P.L. 90-351 as amended .
bydP.L. 91-644 and as amended by P.L. 93-83 [Section 521 (a)
As previously stated, confidential expenditures from Part C funds
\ will be allowable only with the specific prior approval of LEAA.
Such approval must be obtained from LEAA by the SPA or subgrantee.
The submission for approval must contain the following information:
1. Identity of subgrant and project, and estimated amount of
funds to be used for confidential expenditures;
* 2. Identity of the agent or officer in charge of investigation
and name of the bonded cashier.
3. A copy of the grantee/subgrantee written procedures to be
used to safeguard these funds if they differ from LEAA's
procedures.
Page 3
*
CERTIFICATION
To: Mr. Dillard Waddle
Director, Area 6
Criminal Justice Assistance
Law Enforcement Assistance Administration
633 Indiana Avenue, N.W.
Washington, D.C. 20530
From: W.C. Banner
Chief of Police, Corpus Christi Police Department
Grant Title: Narcotics Task Force
Location: Corpus Christi Police Department, Corpus Christi, Texas
Grant Number: AC -80-B03-5968
Subject: Disbursement of Funds for Confidential Expenditures
Date
This is to certify that I have read, understand, and agree to
abide by all of the conditions for confidential expenditures
set forth in Chapter 3, Paragraph 25, and Appendix 10 of Guide-
line Manual M7100.1A, Financial Management for Planning and
Action Grants.
Signature:
. W.C. Banner, roject Director
Corpus Christi � xas
i day o
TO THE MEMBERS OF THE CITY COUNCIL
Corpus Christi, Texas
, 1980
For the reasons set forth in the emergency clause of the foregoing ordinance, a
public emergency and imperative necessity exist for the suspension of the Charter
rule or requirement that no ordinance or resolution shall be passed finally on
the date it is introduced, and that such ordinance or resolution shall be read
at three meetings of the City Council; I, therefore, request that you suspend
said Charter rule or requirement and pass this ordinance finally,on the date it
is introduced, or at the present meeting of the City Council.
Respectfully,
MAYOR
THE CI Y OF CORPUS CHRISTI, TEXAS
The Charter rule was suspended by the following vote:
Luther Jones
Edward L. Sample
Dr. Jack Best
David Diaz
Jack K. Dumphy
Betty N. Turner
Cliff .Zarsky
The above ordinance was passji by the following vote:
Luther Jones
Edward L. Sample
Dr. Jack Best /
David Diaz 1
Jack K. Dumphy
Betty N. Turner 1
Cliff Zarsky f
15909