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Home My WebLink About15943 ORD - 12/17/1980; AN ORDINANCE • AUTHORIZING THE CITY MANAGER TO SUBMIT A TWO AND ONE- HALF MONTH BUDGET AMENDING THE TWELVE-MONTH BUDGET FOR THE ELDERLY NUTRITION PROGRAM PERIOD FROM OCTOBER 1, 1980 TO SEPTEMBER 30, 1981 TO OCTOBER 1, 1980 TO DECEMBER 15, 1980 AND AMENDING THE TWELVE MONTH BUDGET ACCORDINGLY, ALL AS MORE FULLY SET FORTH IN THE GRANT APPLICATION, A SUBSTANTIAL COPY OF WHICH IS MARKED EXHI- BIT "A", ATTACHED HERETO AND MADE A PART HEREOF; AUTHOR- IZING THE CITY MANAGER TO EXECUTE ALL CONTRACT AMENDMENTS AND OTHER DOCUMENTS NECESSARY TO CONTINUE AFORESAID PRO- ..'. GRAM, IF AND WHEN THE GRANT IS APPROVED; AND DECLARING • AN EMERGENCY. BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF CORPUS CHRISTI, TEXAS: SECTION 1. That the City Manager be authorized to submit a two and one-half month budget amending the twelve-month budget for the Elderly Nutrition Program period from October 1,.1980 to, September 30, 1981 to October 1, 1980 to December 15, 1980, and amending the twelve-month budget accordingly, all as more fully set forth in the Grant Application, a sub- stantial copy of which is attached hereto and made a part hereof, marked Exhibit A. SECTION 2. That the City Manager be authorized to execute all • contract amendments and other documents necessary to continue the aforesaid program, if and when the Grant is approved. SECTION 3. The necessity to authorize amendment of the aforesaid budget and to authorize the City Manager to execute all documents necessary to continue the program, if and when the Grant is approved, creates a public emergency and an imperative • public necessity requiring the suspension of the Charter rule that no ordinance or resolution shall be passed finally on the date of its introduction but that such ordinance or resolution shall be read at three several meetings of the City Council, and the Mayor having declared that such emergency and necessity exist, having requested the.suspension of the Charter rule and that this ordinance be passed finally on the date of its in - 15943 MICRO JLMED SSP 271984 troduction and take effect and be in full force and effect from and after its passage, IT IS ACCORDINGLY SO ORDAINED, this the /7 day of December, 1980. ATTEST: Ar 1Y CityjSecretary MAYORYro:2" V '' THE CITY OF CORPUS CHRISTI, TEXAS APPROUJ. BRUCE AYCOCK, CITY ATTORNEY ( By Assistant Cit orney 3-3-7 DEPAR'. Planning aid`Urbaci REQUEST SUMMARY ACTIVITY City SPninr RPry Development STD Form 23, Rev. 12-29-78 DIVISION Senior Community Services ACTIVITY NO. 4771 FUNCTION To provide support to the senior centers and meal sites in Corpus Christi and to support the meal preparation and delivery function to the senior centers. meal sites and to the homebound. PROGRAM MEASUREMENT The following levels of service were provided during the previous 12 -month grant year: Meals: Mexican -American Anglo Black Total November, 1979 1,540 732 235 2,507 October 1,541 827 254 2,622 September 963 638 199 1,800 August 1,320 681 231 2,232 July 1,288 613 227 2,128 June 1,270 595 237 2,102 :_ May 1,252 646 230 2,128 April 1,381 702 231 2,314 March 1,452 749 254 2,455 February 1,350 754 252 2,356 January" 1,302 793 218 2,318 December, 1978 :1,253'" _ 711 : 212 X2,176 ' 15,912 8;441 2;780 27,133 58.6% 31.1% 10.3% Service Contracts: Nutrition (New Participants) 70 *Transportation by personal car 3,434 *Transportation by van (Transit Division) 2,736 Escort Services 95 Shopping Assistance 1,305 Health Related Program 43 Recreation Program 20,179 ..Counseling (Short-term Health/Welfare 1,511 Information/Referral 2,075 31,459 *Passenger Trips PROGRAM COMMENTS There have been budgetary and progammatic changes: 1. The Elderly Nutrition Program had expected twelve month funding, however, it was not receiv as expected. The twelve month budget which was approved 9/24/80 by City Council will not be implemented as such. The twelve month budget was to commence 10/1/80 - 9/30/81:. Budgets will be in effect,througrout the period 10/1/80 - 9/30/81 but will be of shorter duration than twelve months._ The budget submitted herein is for a two and one half month period 10/1/80 - 12/15/80. ▪ The meal reimbursement has increased slightly from a flat rate of $1.91 per meal served to $1.80 for congregate meal, $1.95 for home delivered meals. A separate allocation is given for social services, previously the cost of social services was included in the $1.91 reimbursement. ▪ The number of meals to the. home bound has increased from 65 to 136. The number of congre- gate meals has decreased from 610 to 557. ) f./."4" 1979-80 1980. is ' BUD. 1980 EST. 1980-81- -1980--(2 5 Mo.) ' (7 Mo.) (7 Mo.) (12 Mo.) (9.5 Mo.) TOTAL 7 Form 24C $ 127.696 TOTAL 46,562 354,991 680,931 558,638 1978-79 EXPANDED SERVICES - 0 - (12 Mo.) 66,345 TOTAL BUDGET REQUEST $ ) f./."4" FEDERAL GRANT FUND SUMMARY DEPARTMENT PLANNING AND URBAN DEVELOPMENT ACTIVITY City Senior Services ACTIVITY NO. 4773 [ 1. ACTIVITY 2. PROGRAM PERIOD 3. TOTAL EXPENDITURES 4.- CITY APPROPRIATIONS 5. GRANT 1978-79 1979-.80 1980-81 1981-82. APPROPRIATIONS SENIOR COMMUNITY 8/1/78 - 7/31/79 66,345 13,213 53,132 SERVICES - 4785 . 1 SENIOR COMMUNITY 8/1/79 - 2/28/80 46,562 4,656 41,906 SERVICES - 4789 CITY SENIOR 3/1/80 - 9/30/80 354,991(1) 72,288 252,486 SERVICES - 4765 CITY SENIOR 10/1/80 - 9/30/81 680,931(3) 90,232 463,706 SERVICES - 4773 CITY SENIOR SERVICES - 4773-A 10/1/80 - 12/15/80 127,696(4) 94,990 (1) Includes $43,538 USDA Commodities; $28,054 requ=red contribution (City, $10,462; County, cipants); and $592; $17,000 parti- $30,913 in additional City funds. (2) These funds mere•appr6priated byr • City Council year. action in 1979-80 fiscal (3) Includes $94.579 USDA Commodities, • City's 10% required match (City $19,109, County $1,289, participant contribu- tions $31,12`), and $71,123 in addi- , tional City funds. (4) The 12 month budget $680,931 reduced to 2.5 month: $127,696. Includes $16,994 U.S.D.A. cash, $1,222 City, $6,484 • participant contributions, and $5,431 City additioral, and $2,605 County contributions. 12-8-80 c part -tent .anning ban Developmen 'olumn •' Division Senior Community Services Column 2 Activity Numb City Senior Servicesy 47' Column 3 EXPENDITURE SUMMARY ACTUAL ' BUDGET ESTIMATED BUL PROGh PERM PROGRAM PERIOD PROGRAM PERIOD • PROGRAM PERIOD i/11/79N28/80 lolumn-4 it 11/17:4N28/80 3U(1./80 -9I30/80 o umn 10/1/00,79(30/81 C mn 7 10/1/80-1. Column $ 100 PERSONAL SERVICES (3 Months) (7 Months) (12 Months) (2.5 Mc 101 Sa1ar4.ed' ,__ 28,859 126,288 248,245 45,385 109 Retirement 3,652 16,071 31,615 6;268 Ti,TA.13 32,511 142,359 279,860 51,653 200 MATERIAL AND SUPPLIES 209 Chemical & Household Supplies 0 14,000 25,200 5,250 216 Fuel and Lubrication 0 560 3,870 807 230 Food and Food Supplies 0 81,000 135,203 25,583 244 Office Supplies - 118 455 1,386 289 252 Recreation Supplies and Equip. 0 • 300 300 63 TOTAL, 118 96,315 165,959 31,992 300 CONTRACTUAL SERVICES 301 Professional Services 0 21,757 45,318 7,183 312 Light', Heat & Power ' 8,790 12,040 22,176 4,620 313 Utilities - City 253 1,050 1,935 403 317 Vehicle Repairs 0 525 948 196 328 Postage and Express Charges 227 280 630 131 332 Rentals 525 14,725 28,294 5,894 333_ Car Allowance • 854 2,219 4,668 973 344 Telephone & Telegraph 519 • 3470 ' ' 5,93i • '- 1,236 345 Building Maintenance 914 4,550 5,670 1,18 347 Equipment Maintenance ' 118 2,175 6,452 1,344 352 Membership & Training Travel 0 1,015 1,061 221 362 Printing and Advertising 244 1,265 1,845 : ' 384 385 Insurance - Unemployment 0 1,263 2,482 517 389 Insurance - Group Liability 1,489 6,605 12,983 2,740 TOTAL. - 13,933 72,639- 140,393 27,028. 400 OTHER CHARGES• • ' 460 Miscellaneous 0 140 140 _ 29 471 Other Charges, In -Cash (USDA) 0 43,538 94,579 16,994 OTHER 0 43,678 94,719 17,023 600 REIMBURSEMENTS • 601 Miscellaneous - •- T 0 0 0 0 TOTAL ' 46,562 354,991 680,931 127,698 1 9_R_R( er ry /15/80 nths) DEPARTMENT ... , - - • •L - SALARY SUMMARY ACTIVITY Senior Community Se STD FORM 25 rvices ACTIVITY NO. 4773 1. POSITIONS 2. PAY GRADE Number of Employees - Man Years • 1976-77 'BUDGET 4. 1977-78 BUDGET 5. CURRENT BUDGET 1978-79 6. ACTUAL 1-1-79 7. 1979-80 REQUEST 8. PROPOSED BUDGET 9. WORK COLUMN 10, FINAL BUDGET Program Director Center Supervisor Kitchen Supervisor' Senior Clerk Steno. Account Clerk • Outreach Worker Meal Site Manager II Meal Site Manager I & II Senior Clerk Typist (2) Clerk I , Cooks (4 @ 6 hrs. each) Trades Helper Crewmen (2 @ 6 hrs. each, 1 @ 8 hrs.) Custodian Bus Operator .31 18 16 14 12 14 14 12 12 . 8 13 9 8 7 11 0 0 0 0 0 0 4 0 0 0 0 0 0 1 1(1) 0 0 . 0 0 0 0 3.33(2) .67(2) 0 0' 0 0 0 1 0 1 1 1 1 .5 1 4.5 .75 2 1 3 1 2.5 1 0 1 1 1 1 .5 1• 4.5 .75 2 1 3 1 2.5 1 ,0 1 1 1 ' 1 .5 1 4.5 .75 2 1 3 1 2.5 1 0 3,866 .- 2,380 2,380 2,380 2,060 1,030 2,060 6,490 4,815 3,750 1,740 6,210 1,625 4,210 1,660 0 $.44,276 rSALARY DETAIL STD:FORM 26A' DEPARTMENT PLANNING' AND• URBAN DEVELOPMENT •. ^ ' . , , , , • ,:.;4.4 �,,. . -, r.•^" Parte .1 of .2 Pages 1. ?.£„ "`% 2y, _e3,.,DATE^?' 4. PAY INCREASES 5. 7,4 , ':EMPLOYED ,DATE;;,;• •; DATE(S) YEARS .GRADE; f, CURRENT '=' .;;,`=0F -,F; "' ANTICI-_ ti• OF ^';"" �:'`ANDi" zt :`j;` JOB S} •,MOST �' PATED :=- SERVICE • STEP.+ CLASSIFI; :RECENT' y:.l, ,. _ . 'f'7, -,'',5'''t.,,'+! A••' 'iY `'CATION' �� ;..-POSITION, TITLE 'AND EMPLOYEE NAME ACTIVITY`' ' City Senior Services :' (4773) • ,,ACTIVITY:NO.'4765 (10/1/180 - 12/30/" Program Director ;,5.,_0.•Gonzales Center Supervisor Kitchen Supervisor,. N.-F.•Angell A/10/77,14 ;11/17/80 0/30/80 Senior Clerk -Stec b S:'• C. Sharp . `'•1u "•s6 ` Outreach'Worker D. H., Hurd Meal Site Manager, II,• Henry. =; • B.'. Jackson . M. Koonce PT6 PT6 Meal' Site Manager C.,:.Stoney PT6;,:':''.r, Cooks -�A M. Lerma`PT6 • --M.P. Merriweather- PT6a ,.9/11/78:x. 'x1/18/807: _3/18/74*' ,10/23/78{, 7/28/80 iso 7/28/80 7/28/80 7/28/80 •7/28/80 7/28/80 '7/28/811 '5/,17/81 .4; 2/11/81- .3/31/81'. „1/24/81; ,3/12/81, 4!' s ;1/28/81 7/28/81` 1/28/82 •1/18/82 -1/24/81 6. DETAIL A `-. • SALARY CALCULATIONS FIRST RATE SECOND RATE BI- NO. .BI- WEEKLY, ,PAYr ti WEEKLY PERIODS RATE PERIODS RATE 476', :412 5 5 •13A.. '3/18/7V,; 10/9/78 .7/28/80 7/28/80 5 432'ii. 412 .C. 454 341 :; 341 281•.. 324 294 7. - .,TOTAL i, ANNUAL', SALARY• 3 866 '.2,380 . ' 2,380 2,060 ' 1. • 2,060 .2,160 2,060 2,270' µ. 1,705 '1,705 1,405 1,620 1,470 6 yHa H 'J 8m. VI_ V1 003, i22�j i 183 14"6-. 183 146 '158 126 158 126 166 158 174 131 131 108 125 113 132:- 126 32 - 126 139 ` 105 105 . 86 99 • 90 • -1 i 9_nn '1ihi , 3 t4'7y�<y: % :.5; : ki';�h-t�..,:--�b;k+¢�;3"-S5= a , 'yo- h ,s.- ?tiY,;., } �� rp'. 5, ; i •'SALARY s.::rn Ms R.}b it4--, �ii' t".+ DEPARTMENT' PT.ANNTU AN1) URA2 DEVELOPMENT "-' ":i:' , DETAIL ..' y.7' •W ACTIVITY " STD ,FORM 26A. t.'" :,k'k " s yACTIVITY 2 of 2 Pages - . . ' City Senior Services • NO (4773)1 . 4765 (10•/1/80 — 12/30/ SOCIAL •r SECURITY Page j 1. ;+ - , - • • '-^•• ` •,,: , ¢a{, POSITION TITLE <i -,.4 r,,:' ; AND," ` . ;s',` EMPLOYEE NAME' C' ;; �` 2., ._CH*'- ' . ,'GRADE 1°�'"AND1}` ' STEP,54 --3. DATE, `EMPLOYED ` CURRENT 'r �}JOB` -•CLASSIFI- CATION ' 4. PAY INCREASES 5. YEARS .., 01' .'•' ' SERVICE = 6.- DETAIL SALARY CALCULATIONS 7. TOTAL ANNUAL ' SALARY 8. , " on !, DATE .• !" 'OF ',' MOST '' RECENT. DATE(S) 'ANTICI- PATED1.r "-.'"t"` FIRST RATE SECOND RATE N0.'.,, PAY : ' PERIODS BI- , WEEKLY RATE NO• PAY ¢'' PERIODS BI- WEEKLY RATE Cooks .(Cont'd'.) 4 ,."._ { M., Rocha PT6 , , v ''.-, A. Y.• Santoya PT6 1,rS, Account • ClerkY'9 :c ' - t B. Galvan i`K.' . j Senior ClerkTypist a'' T. Koehn'.'. r,H. 'R. Hinojosa _ f9>.;: Clerk I - , '.7 De La Puente: :, ., .F - -, ,9'1 Trades "Helper ^ tiw� Danny Purr; %y: " •a•'' _ ... • 'A< i,Tpa -Crewman_ '„ ' • i A. Gonzales 1 t �r ,- .• . ;', ,, R. R; Moreno PT6" G. Pena PT6; •..;•-' Custodian ;f;' 4E. R. C. Gamez a ,y'; 4133 '+i13C.._ ..;3a• _" 3y, 12C } n''15 -12A•1` T' 12AL. 9/22/80 •;t •: 8G, ` 'Y.:::b• j `' 9A! :' r; is�'' x= °" } 8F "' %- 'Vali, 8F^ t:- k8D s' :Nt: ' • '' } 8E-, •3 ti,.t.,-'�'�• t{ _ ' 5/9/77''. 2/14/77, fir . •. `. `-3/10/80 •" 4:: u "- .8/13/797', x4/7/80' " �? i -.7/8/74 ` , e--i.r-'•,•_:.-a+. •' ti;;.' *10/10/80 �,> ;r%_" ' .7' :,x-:; , ,- 3/,14/771., '' ,d", ,,, ,'3/28/741 14/24/78`+.-`' x�w�:�% r`, •.,k - 9/18/78 ' .,,::, yti ly. • 7/28/80 7/28/80 7/28/80 7/28/80 7/28/80 -3'• tE:4� •�, _ +u `:;: -_ ;. 7/28/80 `" 7/28/80 7/28/80 'Ri.• { ,,`.' .7/28/80 'ti. 2/10/81 11/15/80 4/9/82; 2/14/81 3/23/81 ,1/28/81 4/10/81 :;'' 1/28/81 1/28/81 , 10/28/80 !, •- •� 4/28/81. '„ 3 A 3 • 7 %•:'i-. 1 0. - , 6 .- t ' 0 - ' 3 6 ,, 2 p 2 ` - 5 3 ', 5 5 5 5 5 " 5" 5 . 1. 5 ' . .•. 309 ' 309 • _ 206 375 375 348 325 • 340 - 255 " 243 - ' 332 " - TOTAL SALARY z2 ";`t, j•.;• ;,' G.>.' ,?: -A. �l. �• �'� ,A. °' 4; �' -Y, �.. DETAIL 324 - - 248 , • 1„545 1,575 1,030 1,875 1,875 J ,1,740 - 1,625 1,700 1,275 1,235 1,660 118 ' 121 79 144 144 134 125 , 131 ,98 95 127` 95 97 63 115 115 106 100 104. 78 -76 1B2 44,276 3,387 '.703 in A_on N M DEPARTMENT Planning and Urban Development CONDITION OF WORKING FORCE STD FORM 26B ACTIVITY 4773 10/1/80 - 12/15/80 ACTIVITY NO. 1. AGE 2. NAME AND POSITION 3. PHYSICAL CONDITION 4. CURRENT DUTIES 5. ABILITY TO PERFORM DUTIES 66 M.B. Jackson, Meal Site Manager II Work performance marginal continued. employment pending Meal Site Manager II, - Manager at Washington Center, Outreach and Below average- in performance of:duti job evaluation sub -marginal. satisfactory performance. supportive services. - 70 Edna Koonce, Meal Site Manager II Not recommended for continued employment. Meal Site Manager II at Woodlawn Center, Outreach and supportive services. Below average in performance of duties; deferred retirement not recommended. 75 Mike Lerma, Cook Not recommended for continued employment due to serious arthritic condition. Cook at Washington Central Kitchen. Hospitalized. 67 Ramona Moreno, Cook Not recommended for continued employment - Cook -aide at Washington Central Kitchen. Marginal job performance. ` ' progressively deteriorated arthritic and hearing problem. . _ • i • i o_u_un 0, N DEPARTMENT REQUEST BY OBJECT CALCULATIONS Planning and Urban Development - STD FORM 27 ACTIVITY Senior Community Sex ACTIVITY NO 4773 1. EXPENDITURE CLASSIFICATION 2. CALCULATIONS OR EXPLANATIONS • 3. REQUEST 4. WORK COLUMN 2Q9 Chemical and Household Cleaning supplies for all meal sites $2,100/mo. x 2.5 mos. 3.558 Supplies 216 Fuel and Lubrication Fuel and lubrication for leased car and for kitchen van 807 • #322.80/mo. x 2.5 mos. 230 Food and food -supplies Raw food for congregate and home delivered meals $10,233/mo, x 25,583 . 2.5 mos. 244 office Supplies Office supplies for meal sites and kitchen $115.60/mo. x 2,5 mos. 289 252 Recreational Supplies Recreational supplies end decorations. 63 301 Professional Services • Nutritionists $3991mo. x 2,5 mos. Q $997.50. Food delivery -to centers $403/mo. x 2.5 mos, m $1007.50, Food delivery to homebound $997/mo. x'2.5 mos, _ $2,493. Reimbursement to 7,183 County $1,074/mo. x 2.5 mos. m $2,685._, 312 Lghts, Heat & Power Greenwood, Lindale and Wayside Center, $1,848/mo, x2,5 mos, 3,886 313 Utilities Greenwood, Lindale $161/mo. x 2.5 mos. 403 • 317 Vehicle Repairs Lease car and kitchen van $78/mo. x 2.5 mos. 196 328 Postage Postal charges at $52/mo. x 2.5 mos. 131 332 Rentals For meal sites: Washington, 1st Lutheran, at $1,235/mo. x 2.5 mos. Lease car $292/mo. x 2.5 mos. m $732; Xerox rental at -5,046 $200/mo. x 2.5 mos. Commodity Storeage at $630/mo. x 2.5 mos. -- 344 Telephone and telegraph Long distance charges and local charges for telephones at . 709 2aQad!a,,Greenwood, Washington, Wayside and Woolawn $494/mo. :: 7, x 2.5 mos. • Ir.•r. . —/.2-9-80---- 0 Planning and Urban Development DEPARTMENT REQUEST BY OBJECT CALCULATIONS ACTIVITY Senior Community Services - STD FORM 27 ACTIVITY NO. 4773 - 1. 2. 3. 4. WORK EXPENDITURE CLASSIFICATION CALCULATIONS OR EXPLANATIONS REQUEST COLUMN • 345 Building Maintenance Maintenance for kitchen and Wayside, Washington, Greenwood, Lindale and Zavala centers at $ '741mo. x 2.5 mos. ; 1,170 347 Equipment Maintenance Maintenance of kitchen equipment, recreation equipment and office equipment at 538/mo. x 2.5 mos. 1,344 362 Printing and advertising Newsletter printing bi-monthly 245/mo. x 2.5 mos. 384 Public information materials $139/mo. x 2.5 mos. 385• Unemployment Insurance Percentage of salaries (1%) 206/mo. x 2.5 mos. 475 389 Insurance Present insurance factor 5.23%, 1,096/mo. x 2.5 mos. 2,485 460 Miscellaneous charges Health cards 29 471 Other charges, in-kind U.S.D cash .. A.U.S.D.A. cash for 689 meals daily at .45 per meal. r 16,994 12-tj-oU . rn N M DEPARTMENT Planning and UFbnn.Deyelnment REQUEST BY OBJECT CALCULATIONS ACTIVITY Senior Communtiy Services STD FORM 27 SUPPLEMENT ACTIVITY NO, 4773 1. EXPENDITURE CLASSIFICATION 2. CALCULATIONS OR EXPLANATIONS 3. REQUEST 4. WORK COLUMN 101 Salaries 209_ Chemicals and Household Supplies 312 Light, Heat and Power 332 Rental 344 Telephone and Telegraph 345 Building Maintenance 385 Unemployment Insurance 389 Insurance City Supplement. Set aside City funds for above purposes to be used when needed, augmenting Standard Form 27, 10-1-80/12-15-80. 1,287 1,692 734 848 527 16 42 :.'255 5,401 ' CAR ALLOWANCE ' DEPARTMENT Planning and Urban Development • ACTIVITY REQUEST CODE 333 STD FORM 28 _ . , ACTIVITY Senior Community Services ' NO. 4773 1. POSITION TITLE 2. NAME OF EMPLOYEE 3. NATURE OF DUTIES WHICH REQUIRE USE OF PERSONAL CAR 4. EST. MILES PER MONTH 5. MONTHLY RATE 6. BUDGET REQUEST Center Supervisor Kitchen Supervisor Outreach Worker Meal Site Manager II Meal Site Manager II Meal Site Manager II Meal Site Manager II Meal Site Manager II Meal Site Manager I Meal Site Aide (Older Worker Program) t C. Orona N. F. Angell D. H. Hurd M. L. Barrera F. Henry M. B. Jackson E. M. Koonce PT6 S. J. Vela PT6 C. Stoney PT6 V. Darwin Supervisor Meal Service Supervisor Outreach, Information, referral and Supportive Service " " if N " " " u " " " u r " " • ': c t 145 145 250 250 250 145 145 145 145 145 32 32. 55 55 55 55 32 32 32 31 80 - 80 138 138 135 80 80 80 80 78 973 12-8-80 DEPARTMENT. Planning and Urban Development VEHICLE ASSIGNMENTS STD FORM 28A ACTIVITY City Senior Services (4i7i) ACTIVITY NO. (10/1/80 - 12/15/R01_ EMPLOYEE NAME AND JOB TITLE 2. CITY VEHICLE NUMBER 3. NATURE OF DUTIES REQUIRING VEHICLE ASSIGNMENT Sandra Gonzales, Director 2914 Vehicle used to travel throughout the County to eleven meal sites. Used to attend meetings throughout the County, in adjoining counties, and outside the region. Staff car used as a pool car within Division. 12-8-80 TRAVEL REQUEST CODE 352 STD FORM 29 DEPARTMENT Planning and Urban Development ACTIVITY 4733 10/1/80 - 12/15/80,, ACTIVITY NO. 1. 2. DESTINATION, ESTI- MATED DATE, AND SPONSORING AGENCY ESTIMATED COST NAME AND 3. i manning and Urban Development STAFFING CHART Senior Community Services ' I P a To Whom rri nci ai 1 Position Hours ReportingDuties 1 T, v N 11 - Employee S. G. Gonzales L. Schweitzer C, orona N. F. Angell C. Sharp F. Henry M. B. Jackson Director RSVP Coordinator Centers Supervisor Kitchen Supervisor - Senior Clerk -Steno- Meal Site Manager II Meal Site Manager II As required As required 8 to 5 5 days/week 7 to 4 5 days/week 8 to 5 5 days/week 8 to 5 5 days/week 8 to 5 5 days/week s E. M. Briones .Responsible S. G. Gonzales S. G. Gonzales S. G. Gonzales S. G. Gonzales •and - . C. Orona • c. Drone • for overall direction an } supervision of Senior Community Servi . elderly programs. Responsible for directing and coordinatin Retired Senior Volunteer Program, contact ing work stations, volunteer placement; Administrative Assistant to Director as- required; responsible for various divisio functions in absence of Director. • Supervision of Centers/Meal Sites and their staff; provides administrative sup- port to Director in above areas or as assigned. • Supervision and direction of kitchen staf in meal preparation including all relatec duties. Secretary to Director; provides secretari clerical support to Director; takes minutes of Senior Community Services Advl Council meetings; payroll clerk; maintair division files and personnel records; as- sists in budget preparation. Responsible for day-to-day operation of Lindale Center; scheduling Center .use; supervision of Center staff and volunteer responsible for participant contribution' (counting and deposits); other duties as required. •- Responsible for day-to-day operation of Washington Center; supervision of Center staff; other duties as required. 0 1 0 U0 4- 0 STAFFING CHART lotanrnnu arm uruan Employee Deve1 ummunt. - Position Hours To Whom ReQortinqDuties Principal C. M. Upshaw M. L. Barrera S. J. Vela E. M. Koonce N. Pacheco J. C. Dominguez C. Stoney D. H. Hurd B. Galvan Meal Site Manager II Meal Site Manager II Meal Site Manager II Meal Site Manager II Meal Site Manager II Meal.Site Manager I ' Meal Site Manager I Outreach Worker • Account Clerk 8 to 5 5 days/week 8 to 5 5 days/week 9 to 3 5 days/week 9 to 3 5 days/week 9 t� 3 5 days/week 10 to 4 5 days/week 9 to 3 5 days/week 8 to 5 5 days/week 8 to 12 5 days/week • , C. Orona C; Orona C. Orona C. Orono C. M. Upshaw C. M. Upshaw C. Orona. C, Orono _ S. G. Gonzales Responsible for day-to-day operation Robstown Center; supervises Bishop arr. Banquete staff, Robstown staff, Robstown transportation units; other duties as required. Responsible for day-to-day operation of Greenwood Center; supervision of Center' staff and volunteers; scheduling of cente use; other duties as required. Responsible for day-to-day operation of Wayside Center; supervision of volunteers other duties as required. Responsible for day-to-day operation of Woodlawn Center; supervision of volunteer and staff; other duties as required. Assists in Robstown Center operation; responsible for Banquete Meal Site; assur delivery of food to meal site from Robs - town; other duties as required. Responsible for Bishop Meal Site; super - vises.volunteers; assures delivery of foo to meal site from Robstown; other duties as required. Responsible for day-to-day operation of Zavala Center; supervision of volunteers; other duties as required. • Responsible for home delivery participant evaluations and re-evaluations; outreach as required; is assigned to other centers and meal sites as needed; other duties as required. Responsible for accounting procedures for all federal grants of Senior Communi+u Sc vices; maintaining Purchase Order f bookkeeping, as directed. . 4- 0 HART Senior Community Services 11, • y Employee Position Hours To Whom Reoorting Principal Duties J. De la Fuente Clerk I 8 to 5 5 days/week M. L. Barrera Receptionist, Greenwood Center; refe and information via telephone and wa. ins; assists Meal Site Manager as needed. • H. R. Hinojosa Clerk I 8 to 5 5 days/week F. Henry Receptionist at Lindale Center; referral and information via telephone; assists c. Sharp Meal Site Manager as required. Does office work and typing; assists Director's secretary as required. R. R. Moreno Crewman 7 to 1 5 days/week N. F. Angell Cook Aide, assists in Washington Kitchen - food preparation as required and clean-up detail. A. G. Gonzales Crewman 7 to 4 5 days/week N. F. Angell Cook Aide, assists in Washington Kitchen as required; responsible for clean-up details. Vacant Trades Helper ' 7 to 4 5 days/week N. F. Angell • Cook Aide, assists in Washington Kitchen as required; responsible for obtaining commodities from storage and delivery of raw foods to Robstown, operation van as required and clean-up detail. G. Pena Crewman • - 7 to 1 5 days/week M. Rocha Cook Aide, assists in Robstown Kitchen as required with food preparation and clean- up details; responsible for Robstown Robstown Kitchen in absence of Cook. A. Vargas Custodian 8 to 3. 5 days/week C. M. Upshaw Janitorial duties at Robstown Center as directed and other duties as required. R. C. Gamez Custodian 6 to 10 p.m M. 9 to 1p.m. T -F p,"Henry Janitorial duties at Lindale Center as _ directed and other duties as required. 4 hours Sunday NOTE: CETA and Elderly Work Program listed on rext 2 pages. • 0 0 fi t San�Or Cn m"nit Sar arae Cj,dllll l lly til1(I UfIl/111 Employee • JCvrI11'Illlrll Position -•••• • Hours '••- To Whom Reportinn y Principal Duties M. Lerma ' Cook 7 to 1 5 days/week N. F. Angell Responsible for food preparation at 1 I Washington Kitchen as directed.' M. Rocha Cook 7 to 1 N. F. Angell Responsible for food preparation at Robs- - 5 days/week Kitchen; responsible for day-to-day in- ventory at Robstown Kitchen. A. Y. Santoya Cook 7 to 1 N. F. Angell Responsible for food preparation at - 5 days/week Washington Kitchen as directed. M. F. Merriweather Cook 7 to 1 . N. F. Angell Responsible for food preparation at 5 days/week • Washington Kitchen as directed. T. Koehn Senior Clerk 7 to 4 5 days/week N. F. Angell Nutrition Clerk for Elderly Nutrition Pro - gram, responsible for record details, ven- dor files, purchase requisitions and pur- chase orders, material received reports; other duties as required. S. P. Esquivel Community Services 8 to 5 L. Schweitzer Assists RSVP Coordinator in maintaining Officer • 5 days/week viable volunteer program; responsible for clerical and secretarial duties, files, newsletter production; other duties as required. A. G. Garza Bus Operator 8 to 5 5 days/week C. M. Upshaw • Transports Robstown participants in mini - vans; maintains vehicle in good operative condition; keeps vehicle records as re- quired. • S. B. Herrera Bus Operator 8 to 5 5 days/week C. M. Upshaw Transports Robstown participants in mini - vans; maintains vehicle in good operative condition; keeps vehicle records as re- • quired. . W. F. Bishop • Bus Operator 8. to 5 5 days/week L. Schweitzer Transports RSVP volunteers; maintains ve- hicle in good operative condition; keeps vehicle records as required; other duties as required. A. M. De La Rosa Clerk I 8 to 5. L. Schweitzer Assists RSVP Coordinator and Community 5 days/week Services Officer in clerical and seg tarial duties; other duties as requ • 0 0 •uvu �nnrt i - a;anntnj' and uxb .0 Employee UPAIA44pment Position - Hours --... _... _ To Whom Reporting . ___ --- Principal Duties Vacant Crewman 7 to 4 N. F. Angell Cook Aide, assists in Washington Kitchen 5 days/week - food preparation as required and clean-up detail. . Vacant Clerk I 8 to 5 5 days/week M. B. Jackson Receptionist at Washington Center, other duties as required. V. Limon Custodian 8 to 5 M. L. Barrera Janitorial duties at Greenwood as directe 5 days/week r . 0 0 w CLUGRL1 WVRR STAFFING CHART nior Community Services „banning ana urian Employee uevaiupmen� Position Hours To Whom Reporting Principal Duties L. Alford V. Darwin R. De Leon B. Garcia J. Gutierrez V. Ledesma M. Lopez • T. Mendoza' 0. 0. Miller Trainee9:30 Trainee Trainee Trainee Trainee Trainee • - Trainee Trainee Trainee to 10:30 5 days/week 11 to 4 5 days/weekmeals; 9 to 1 5 days/week 8 to 12 5 days/week 10 to 2 5 days/week 10 to 2 5 days/week 8 to 12 5 days/week 8 to 12 5 days/week 1 to 5 days/week F. Henry F. Henry C. Stoney M. L. Barrera C. stoney ,. M. L. Barrera M. L. Barrera M. L. Barrera M. B. Jackson Meal Site Aide at Lindale Center; asstl' in serving of meals, record keeping at� other duties as required. Meal Site Aide, First Lutheran; serves record keeping; responsible for preparation of contributions for deposit on a daily basis. • Recreattion Aide at Zavala Center; as - sists staff and participants in recrea- - tional activities. Meal Site Aide at Greenwood Center; assis in serving meals, record keeping and othe duties as required. Meal Site Aide at Zavala Center; assis in serving meals, record keeping and othe duties as required. Office aide at'Greenwood, responsible for maintaining certification records; does receptionist work as required. Recreation Aide at Greenwood Center; assist's staff and participants in recreational activities. Recreation Aide at Greenwood Center; assists staff and participants in recreational activities. Janitorial duties at Washington Center as directed. , s is ACCOUNT CLERK I 1 DIRECTOR 1 SENIOR CLERK -STENO CLERK -TYPIST SENIOR COMMUNITY SERVICES FUNCTIONAL ORGANIZATIONAL CHART RSVP COORDINATOR f PROJECT ASST VAN OPERATOR COMMUNITY SERVICE OFFICER --1 CLERK -TYPIST 1 1 436 VOLUNTEERS 6 Banquete 7 Bishop 22 Robstown 401 Corpus Christi WORK STATIONS SUPERVISORS 1 Banquete 1 Bishop 6 Robstown 84 Cor us Christi 1 KITCHEN SUPERVISOR 1 —t SENIOR CLERK ROBSTOWN 1 Kitchen nj- COOK 1 COOK AIDE, NUTRITIONIST CONSULTANT CORPUS CHRISTI? 1 Kitchen 1 COOKS COOK AIDES TRADES HELPER 9/1/80 CENTERS SUPERVISOR 1 ROBSTOWN MEAL SITE 'MANAGER'II 1 OUTREACH WORKER 1 RECREATION AIDE •'I 1 MEAL SITE AIDE -RECEPTIONIST 7 1 MEAL SITE MANA- GER I - Bishop 2 BUS OPERATORS 1 1 CUSTODIAN 1 MEAL SITE MANA- GER II-B'anquete• CORPUS CHRISTI 8 Centers _6 MEAL SITE MANAGERS I & II a RECEPTIONISTS CUSTODIANS - k- 5 MEAL SITE AIDES 2 RECREA- TION AIDES eCOASTAL BEND COUNCIL OF GOVERNMENTS AREA AGENCY ON AGING NOTIFICATION OF GRANT AWARD GRANT NUMBER: !. Pursuant -E0 authority of the Older Americans Act of 1965, as amended, and in response to your application plan as submitted, the Coastal Bend Council of Governments Area Agency on Aging has approved the application for the budget period: From: 10/01/80 To: 12/15/80 . ACTION: Original (X) Supplement ( ) Amendment ( ) • Amendment Number ( ) • 3. a. GRANTEE: City of Corpus Christi c• CONTRACT PERSON: Sandra Gonzales, Senior Community Services Director ADDRESS:, P. 0. Box 9277 d. DEFINED SERVICE AREA: Nueces County ' Corpus Christi, Tex. 78408 I. This award consists of Fiscal Year 80 funds for the budget period indicated in Number 1 above. These funds are as follows: a. & b. Federal and State 'Title III Grant Amount 94,990 1. Title III -B 26.889 2. Title III -C-1 54,179 3.. Title III -C-2 13,922 c. Applicant's Contribution (10% match) 10,311' d. Total 105,301 e. USDA (cash) 16,994 WITNESS OUR HANDS EFFECTIVE -THIS FIRST DAY OF OCTOBER, 1980. Name and Title of Authorizing Official R• ATTEST: n Townsend, City Manager City Secretary SIGNED: Assistant'City Attorney Approved and Accepted on behalf of the Coastal Bend Council of Governments. Reviewed by: AAA Director AAA Fiscal SIGNED: Executive Director 'BFJDGET•SS2MMARY FOR CONGREGATE MEALS (TITLE IIIC-1) AND HOME DELIVERED MEALS (TITLE IIIC-2) PROJECT PERIOD 10/01/80 - 12/15/80 • Deductive Alternative (Program Income is used to reduce the charges against Federal funds during the current budget period.) X Cost Sharing Alternative (Program Income is used to support matching requirements during the current budget period.) 12-8-80 • Fed0ral Non -Federal BUDGET CATEGORY rrngrrn�tr xn.in_ri 'N'^":,17_1',,.;''''''' rmigr.•Dnt. FhnL-Cf Rrmr f,rf iurrr,T thele - f2 1. Admin.Personnel in../soling (view frnrfiin 10,635 5,465 0 1,27.7 2. Other Admin.Cost 473 0 0 0 3. Admin. Travel 191 138 0 0 4. Raw Food• j 20,467 5,116 0 0 5. Transportation 4,316 1,363 1-79 212 117 0 i1 0 6. Food Storage 7. Labor inelsAi.np fringe benefit. 18,184 1,275 0 242 5. Equipment n 0 1,537 0 2,021 1,234 • 0 0 5. Supplies 10. Utilities _ 1,485 0 0 0 11. Heal Delivery Costs 0 0 2,493 0 12. Other 60 .0 53 0 - 13. TOTAL• (lines 1 thru.l2)....5.4_421,____13.,922_1- . ]3 972 5.918 . 1,519 , I le. Other Resources W.0 a. USDA Coma (task) 13,738 3,256 i . 15. TOTAL PROJECT COSTS • 66 367 17 178 16. Project Income/ . Kcal Contributions 6, 484 • Deductive Alternative (Program Income is used to reduce the charges against Federal funds during the current budget period.) X Cost Sharing Alternative (Program Income is used to support matching requirements during the current budget period.) 12-8-80 • ',I{UU,F1 SUMMARY FOR SOCIAL SLRVICES TITLE III B PROJECT PERIOD 10/01/80 — 12/15/80 k d - Tederal ------ Ion-Fdderal BUDGET CATEGORY 1. Personnel 6 rring• a. Admin. Personnel 11,050 0 b. Soc11 5e,vlres Personnel 6,195 0 2. Admin. Travel 1.239 0 0 ., 3. Equipment and supplies 0 4. Other Costs (list) 'Admin. costs 910 0 '• Utilities ',Telephone 0 709 403 0 `� S+ i G c.LeIIts&:P 2 240 1,0105 2,481 .Misc.';Costs . 2,686 70 D 6. TOlAI BUDGET 26,I34'"' 2,874 , 7. • Other Resources (12,6) a. 0 0 6. 0 1..._...21,134 0 0 2 874 0 6. i' , Teta] Protect Cost (lines 6 a 7) • '• Project Income/ Meal Contribution; i 10. 'i Social Services by Activities a• Access 755 0 6. 1 n Ilpme -= c. legal ..- '• 0 0 d. Senior Center tae. e. Cum. Serv.-Other - 0 0 s 11. F Total (lines 10a -10e) 759 n Deductive Alternative (Program Income is used to reduce the charges against Federal funds during the current budget period.) X Cost Sharing Alternative (Program Income is used'. to support matching requirements during the current budget period.) 12-8-8Q • - S0 AMOUNT I. NON-FEDERAL LOCAL MATCH 1.:--Local Revenues - City/County (qualifying as local matching funds) 2. Estimated Program Income' (Meal Contributions, etc.) (qualifies as local matching funds) 3. Community Development Act funds (Federal cash which qualifies as local matching funds) 4. General Revenue Sharing (Federal cash which qualifies as local matching funds) 5. Other - Cash Sources (such as private contributions which qualify as local match) 6. Other - In Kind Contributions 3,827 6,484 0 0 0 - TOTAL: NON-FEDERAL LOCAL MATCH 10,311 II. OTHER itESOURCES (List By Sources) •1 A. Other Non -Federal Cash 1 0 • Sub-Total for A B. Local In-Kind 0 Sub-Total for B • C. USDA Commodities 16,994 Sub-Total for C 16,994 ITOTAL: OTHER RESOURCES - (A+B+C) I. III. TOTAL: NON-FEDERAL LOCAL MATCH S OTHER RESOURCES 27.305 Q9G 12-8-8Q ;ENERAL L.,..,ITIONS OF AWARD: �. The number of meals to be served as a minimum on a daily basis will be: Congregate Meals 557 Home Delivered Meals 112 The Coastal Bend Council of Government's fiscal obligations under this grant are contin- gent upon actual receipt of authorized Federal and State and Local funds to -meet liabili- ties incurred under this grant. The Federal and State share of Contractor's allowable cost is earned only when an allow- able cost is incurred and the local share of the cost has been contributed. Receipt of Federal and State funds (either through advance or reimbursement) does not constitute hese funds. 1. Local funds in excess of the required local share will not earn additional Federal and State funds. This award is subject to the provisions of Part 74 of Title 45, Code of Federal Regula- tions, which establishes uniform administrative requirements and cost principles. This award is subject to the provisions of Public Law 95-478 (October 18, 1978), The Amendments to the Older Americans Act, and all Subsequent rules, regulations, and policy insturctions issued by the Administration on Aging, U. S. Department of Health and Human Services and/or the Governor's Committee on Aging and the policies and procedures of the --Coastal Bend Council of Governments. 'We agree to use the award in compliance with the approved Area Plan and to comply with the terms and conditions of this award instrument. For audit purposes, fiscal records will be housed at the following address: Finance Department, Federal Grants Accounting 321 N. Mesquite, C.C., TX 78408 INSTRUCTIONS: This NGA is based on 54'wotking days. 1. 2. This budget for C-1, Congregate Meals, is.based on $1.80 3. - This budget for C-2, Home Delivered Meals, is based on $1.95. 12-8-80 BUDGET EXPLANATIONS AND/OR JUSTIFICATIONS Explanation of mechanism for accounting for separation of costs between IIIB, C-1, C-2. 2. Explanation and justification of one-time expenditures, such as: equipment, renovations, etc. • 1. See attached letter for clarification of city accounting procedures. • f K>rd I; CITY OF CORPUS CI-IRISTI, TEXAS �`�rd_`��.'��•��= F�. ,.�� ISI 9�s',=�1.•;-at"t'!; ift-`=. MAYOR LUTHER JONES CITY COUNCIL K Hw pm roto TCM OR. JACK EST IAZ K KOK OUHRHY TURNER eLlrr S.RSKY Ws. Betty Lamb Coastal Bend Council of Government P.O. Box 9909 Corpus Christi, Texas 78408 Dear Betty: April 29, 1980 p31-1231 re 4 - MAY N SENIOR cestllU{iITY. ti �N�,SERVICES FFeS�c";��`'� 2\D2e1'/ CITY MANAGER CITY SECRETARY HILL O. READ CITY OFFICES 101 SOUTH SHORELINE POST OrrIC[ sox 9377 ONE [5/2] SSA -3011 SIP COO[ TH.OH Re: City Senior Services/ENP Grant #159-1 This is a letter explaining the process and the reasoning behind our allocation of costs -by percentage of the total to the cost categories within the four programs within our Senior Services grants. Costs are budgeted for each category within each program and are generally a combination of portions of several different expenditure codes in the -grant expenditure activity within the:City of Corpus Christi's accounting system. It will be almost impossible to ascertain actual cost for each category unless each payroll check, voucher check and inter -fund transfer is analyzed separately. For a total project budget in excess of 354,000 for the seven-month period covered, this process would require more manpower than we have available. This, too, is without this project allowing for any accounting costs either directly or indirectly.' • To allocate costs equitably and efficiently to each cost category, both Federal and non - Federal, within each program, both Federal and non -Federal, we are using the grant ap- proved budget as a basis and allocating total costs of the grant project to each program total. Then within each program we are allocating costs to each cost category, both Federal and non -Federal, based on the budgeted percentage of that cost to the total program. When the grant is over, we plan to reconcile (and adjust, if necessary) the total amount allocated to the various wage and fringe benefit categories in each program to the total cost, as recorded im the City expenditure codes for Wages, Retirement, Insurance and Unemployment Insurance. Additionally, we shall reconcile (and adjust, if necessary) the food categories at that time as well as any other easily recognize 1e category associated related City expenditure code. Please find enclosed a copy of our total Budget by categories with the expenditure code from which it is drawn included in parenthesis. Also enclosed is a copy of our !percentages used in allocating total costs to the four programs.- Hopefully, this is acceptable. Sincerely, "Dofuta Lorfing cc: Sandra Gonazles Corpus Christi, f•xas /day o vi�/.._ . 192° TO THE MEMBERS OF THE CITY COUNCIL Corpus Christi, Texas For the reasons set forth in the emergency clause of the foregoing ordinance, a public emergency and imperative necessity exist for the suspension of the Charter rule or requirement that no ordinance or resolution shall be passed finally on the date it is introduced, and that such ordinance or resolution shall be read at three meetings of the City Council; I, therefore, request that you suspend said Charter rule or requirement and pass this ordinance finally•on the date it is introduced, or at the present meeting of the City Council. The Charter rule was Luther Jones Edward L. Sample Dr. Jack Best David Diaz Jack K. Dumphy Betty N. Turner Cliff Zarsky The above ordinance Luther Jones Edward L. Sample Dr, Jack Best. David Diaz Jack K. Dumphy Betty N. Turner Cliff Zarsky Respectfully, MAYOR Pro•Tem THE CITY OF CORPUS CHRISTI, suspended by the followi'g vote: GlK was passed by the following vote: 15943 TEXAS