HomeMy WebLinkAbout16240 ORD - 05/13/1981AN ORDINANCE
AUTHORIZING THE CITY MANAGER TO SUBMIT A PROPOSAL TO THE
NATIONAL COUNCIL ON THE AGING FOR A TITLE V OLDER WORKER
EMPLOYMENT PROGRAM, COMMENCING JULY 1, 1981 AND TERMINATING
JUNE 30, 1982, WITH A TOTAL FUNDING FOR THE PROGRAM OF
$260,000, ALL AS MORE FULLY SET FORTH IN THE PROPOSAL, A
SUBSTANTIAL COPY OF WHICH IS ATTACHED HERETO AND MADE A
PART HEREOF, MARKED EXHIBIT "A": AUTHORIZING THE CITY
MANAGER TO EXECUTE AND ADMINISTER ALL RELATED DOCUMENTS,
CONTRACTS, MODIFICATIONS AND EXTENSIONS REQUIRED IN THE
IMPLEMENTATION AND CONTINUATION OF THE AFORESAID PROGRAM:
AND DECLARING AN EMERGENCY.
BE IT ORDAINED BY THE CITY • COUNCIL OF THE CITY OF CORPUS CHRISTI,
TEXAS:
SECTION 1. That the City Manager be and he is hereby authorized
to submit a proposal to the National Council on the Aging for a Title V Older
Worker Employment Program, commencing July 1, 1981 and terminating June 30,
1982, with a total funding for the program of $260,000, all as more fully
set forth in the proposal, a substantial copy of which is attached hereto
and made a part hereof, marked Exhibit A.
SECTION 2. That the City Manager be and he is hereby authorized
to execute and administer all related documents, contracts, modifications and
extensions required in the implementation and continuation of the aforesaid
program.
SECTION 3. The necessity to authorize submission of the herein-
above described proposal and to authorize the City Manager to execute and
administer all documents necessary to continue and implement the aforesaid
program creates a public necessity requiring the suspension of the Charter
rule that no ordinance or resolution shall be passed finally on the date of
its introduction but that such ordinance or resolution shall be read at three
several meetings of the City Council, and the Mayor or Council Members,
having declared that such emergency and necessity exist, having requested
the suspension of the Charter rule and that this ordinance be passed finally
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16240 SEP 7" "1.
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on the date of its introduction and take effect and be in full force and
effect from and after its passage, IT IS ACCORDINGLY SO ORDAINED, this the
)25 day of May, 1981.
ATTEST:
Ci retary
APPROVED:
DAY OF MAY, 1981:
1 BRUCE AYCOCK, CITY ATTORNEY
By
Assistant City
rney
1
MAYIR
Or
THE TY OF CORPUS CHRISTI, TEXAS
16240
PROPOSAL
FOR
TITLE V
OLDER WORKER EMPLOYMENT PROGRAM
TO
THE NATIONAL COUNCIL ON THE AGING
FROM
THE CITY OF CORPUS CHRISTI, TEXAS
JULY 1, 1981 - JUNE 30, 1982
APPROVED:
Day of 1981
BY:
Signature
R. Marvin Townsend, City Manager
Name & Title
EX#,A.
vir
AGREEMENT
THIS AGREEMENT is entered into by the National Council on the Aging hereinafter
referred to as Grantee and (name of Subgrantee) City of Corpus Christi
hereinafter referred to as Subgrantee. The Subgrantee agrees to operate a pro—
ject under the Senior Community Service Project in the manner described in the
approved Subgrant Work Program including all general and special assurances
included therein.
PARTIES: (Grantee)
(Subgrantee)
THE NATIONAL COUNCIL ON THE AGING, INC. (NCOA)
1828 L. Street, N.W.
Washington, D.C. 20036
A
N
D
City of Corpus Christi
P.O. Box 9277
Corpus Christi, Texas 78408
Subgrant Amount: $232,000
Subgrant Number:
Approved Number of Enrollment Positions: 50
Number of enrollee unsubsidized placements to be achieved during the funding
Period: 8
Subgrant Duration: July 1, 1981 to June 30, 1982
Work: The work and services prescribed by the Subgrantee
in the Subgrant Work Program as amended shall'be
attached hereto and made a part thereof.
WITNESSETH
WHEREAS, the Grantee is authorized under Title V of the Comprehensive Older
Americans Act Amendments of 1978 (Public Law 95-478) to implement and conduct
the purposes set forth in said Title V; and
WHEREAS, the Subgrantee agrees to administer and operate its work and/or
services as set forth in its Work Program, and pursuant to Federal and Grantee
rules and regulations applicable to the usage of such Title V funds;
NOW, THEREFORE, it is mutually agreed as follows:
I.
The Subgrantee agrees that the work to be performed hereunder by the
Subgrantee is part of the work called for by the Grantee. The Subgrantee agrees
to undertake the performance of the work for the duration stated above and per-
form the work hereunder in such a manner as to constitute good performance of
the subgrant. The Subgrantee also agrees to comply with and be bound by all of
the terms and conditions of the said Subgrant to the extent they relate to the
work prescribed in its Work Program and to all rules and regulations pertaining
thereto promulgated by the Grantee and/or the Federal Government which are in
effect during the term of this Agreement.
Any changes in the Subgrantee's work and/or services shall require prior
written approval from the Grantee.
II.
A. The Subgrantee shall, subject to the provisions of Subparagraph C
below, be reimbursed by the Grantee for the cost directly allocable to and
actually incurred by the Subgrantee in the performance of the work.
B. Notwithstanding the provisions of Subparagraph A hereof, as a
condition to the Subgrantee's right to reimbursement as therein provided,
the Subgrantee shall perform the following:
(1) Prior to the performance of any of the work,
the Subgrantee shall transmit to the Grantee
a detailed budget of expenses the Subgrantee
anticipates it will incur in the performance
r ,
of the work and shall not commence work until
the Grantee approves said budget in writing.
(2) In accordance with standard procedure, the
City shall establish a special activity to
accomodate these payments.
C. The Subgrantee may submit, on a periodic basis as necessary,,
a written Request for Advance Payment on forms to be provided by the
Grantee. The Request for Advance Payment must be in accordance with
the budget for which funds have not previously been advanced or re-
imbursed by NCOA. Such request shall contain a list of the same line
items as approved in the Subgrantee's budget for which a payment is
required or reimbursement is sought. It shall be certified by an
authorized representative of the Subgrantee. In no event shall the
liability of the Grantee hereunder or the total amount of payments
made pursuant hereto the Subgrantee exceed the Subgrant amount or
budget, whichever shall be the lesser. The Subgrantee shall sub-
mit a Monthly Financial Report, indicating actual incurred costs,
to the Grantee not more than fifteen (15) days after the end of a
given report period.
III.
The Subgrantee's budget is the approved financial plan for both
Federal and nonfederal shares to carry out the purposes of the Grant
as set forth in this Grant Agreement document. Subgrantees shall
promptly request prior written approval from the Grantee for budget
revision whenever:
(1) The revision results in a net increase or decrease
from the anticipated enrollment level by 15 percent
or in other significant changes in the scope of
the project;
(2) The revision indicates a need for additional Federal
funding;
(3) The Federal share of the Subgrant budget is over
. .
$100,000.00 and the cumulative amount of transfer
among direct cost budget categories exceeds or is
expected to exceed $10,000.00, or 5 percent of the
total Subgrant budget, whichever is greater;
(4) The Federal share of the Subgrant budget is S]00,000.00
or less and the cumulative amount of transfers among
direct cost categories exceeds or is expected to exceed
5 percent of the total Subgrant budget;
(5) The revision involves the transfer of Federal funds allocated
for enrollee wages and fringe benefits to other categories of
expense;
(6) The revision involves a transfer of Federal funds from
enrollee cost categories to administrative cost categories;
(7) The revision pertains to the addition of cost items re-
quiring approval in accordance with the provisions of Federal
Management Circular (FMC) 74-4;
(8) The revision involves the transfer of amounts budgeted for
indirect costs, where applicable, to absorb increases in
direct costs;
(9) The revision involves a change in the nonfederal contribution.
In addition to the aforementioned specific budget revision procedures, all
other deviations from the Subgrantee's authorized budget must receive prior
written approval of the Grantee. The Subgrantee shall not purchase or rent
any equipment for the performance of the work without the prior written
approval of the Grantee. Total expenditure of funds must not exceed the
amount authorized and cited in the budget of this Subgrant.
IV.
All costs incurred from.July 1, 1981, to the date of final execution of
this Agreement by the Subgrantee and Grantee are allowable costs to the ex-
tent that they would have been allowed if incurred after the effective date
of this Subgrant.
V.
In the event of disallowance or audit exception by the Grantee, including
any exception resulting from a U.S. Department of Labor audit, of any expen-
diture which it considers to be an item not properly allocable to the work or
reimbursable under this Subgrant, the Grantee shall notify the Subgrantee in
writing of the disallowance, giving full particulars and reasons for the
disallowance. In the event the Subgrantee concurs, the amount disallowed may be
withheld by the Grantee from the next advance, if any; or if there is no next
advance, the Subgrantee shall make payment to the Grantee. In the event the
Subgrantee. does not concur with a disallowance or audit exception, the matter
shall be referred to the appropriate official of the U.S. Department of Labor
for final resolution.
VI.
Prior to final reimbursement for Subgrant expenditures hereunder, the
Subgrantee shall execute and deliver to the Grantee a Subgrantee's Release form
and a Subgrantee's Assignment of Refunds, Rebates, and Credits form, both of
which shall have been agreed to by the parties, discharging the Grantee, its
officers, agents, and employees from all liabilities, obligations, and claims
arising out of or under this Subgrant, to the extent provided by said forms.
The Subgrantee shall have at least 60 days to close out its Subgrant following
the termination date of said Subgrant. The Subgrantee shall within the 60 -day
period following said termination date and prior to signing a release, submit a
financial statement indicated as Final to the Grantee.
VII.
The Subgrantee is responsible for the selection and hiring of the local
SCSP director. The Grantee's Field Representative must be consulted prior to
and approve the selection of the local SCSP director.
The extent and character of work performed by the Subgrantee shall be sub-
ject to the general supervision, direction, control, inspection, and approval of
the Grantee. The Grantee through any authorized representative or designee
(including a representative of the U.S. Department of Labor or others, if
applicable) shall have the right, at all reasonable times, to inspect
or otherwise evaluate the work performed or being performed hereunder and the
premises in which it is being performed.
VIII.
The Subgrantee agrees to maintain books, records, documents, -and other
evidences pertaining to the costs and expenses of this Subgrant (hereinafter
collectively called the "Records") to the extent and in such detail as will
properly reflect all costs, direct and indirect, or labor, material, equipment,
supplies, services, and other costs and expenses of whatever nature for which
reimbursement is claimed under the provisions of this Subgrant. The
Subgrantee's accounting procedures and practices shall be subject to the appro—
val of the Grantee, provided, however, that no material change will be required
to be made in the Subgrantee's accounting procedures and practices if they con—
form to generally accepted accounting practices, if they comply with regulations
of the appropriate government authorities, and if the costs properly applicable
to this Subgrantee are readily ascertainable and verifiable therefrom. The
Grantee, its authorized representative and/or designee (including a represent—
tative of the U.S. Government) shall, during the term of this Subgrant and
until the expiration of three (3) years after the final payment hereunder, have
access to and the right to inspect, examine, reproduce, and/or audit, as the
case may be, the Records; and the Subgrantee agrees to hold the Records and make
same available to the Grantee, its authorized representatives and/or its
designee (including government representatives) during the aforesaid period upon
request.
IX.
The Subgrantee agrees to provide all enrollees with Social Security (except
when written approval exempting such coverage has been obtained from the
Grantee); and, in accordance with the provisions of Rules and Regulations for
the Senior Community Service Employment Project as published in the Federal
Register, Volume 41, No. 42 (3/2/76), the following insurance must be procured
and maintained in force during the lifetime of the above—numbered Grant:
State Workmen's Compensation Law: The Subgrantee shall assure that
enrollees are covered by State Workmen's Compensation in the amounts required
by State law or the United States Longshoremen's and Harbor Worker's Compensation
Act (33 USC 901). Where enrollees are not covered by State Workmen's
Compensation laws, they shall receive equal benefits to those covered by the
State Workmen's Compensation laws. These benefits shall be provided either by a
-approved insurance company or by self-insurance if allowed by state law.
X.
The Subgrantee hereby agrees to reimburse enrollees and authorized local
project administrative staff at the rate not exceeding twenty cents (200)
per mile for use of personal automobiles when their use is related to on-the-job
transportation, provided the enrollee or project administrative staff person
has sufficient personal property and public liability insurance. Reimbursement
for job-related travel will not be authorized without sufficient documentation.
No enrollees nor authorized local project administrative staff members
are authorized to receive reimbursement for overnight lodging costs or for travel
outside the Subgrantee's area of service unless prior written approval is
granted by the Grantee. In those instances where this is applicable, the
Subgrantee will be authorized to reimburse actual expenses not to exceed stan-
dard Federal government travel regulations. Original receipts supporting expen-
ditures must be attached to an "Expense Report" and will become a part of the
Subgrantee's permanent Senior Community Service Employment Project records.
Reimbursement shall not be made without appropriate receipts.
The Subgrantee agrees to maintain accurate program activity reports. These
reports will include, among other things, all deaths, traumatic injuries or
industrial diseases, and substantial property damage which occur during or as a
result of the activities covered in this Subgrant Agreement. Further, the
Subgrantee should submit data to the Grantee as follows:
A. Monthly Progress Report
B. Quarterly narrative'rsport of project activities
C. Client Intake Form
D. Enrollee Termination Form
E. Monthly Financial Report
F. Other Grantee forms as appropriate
XI.
The failure of the Grantee to insist upon the performance of any term
or provision of this Subgrant or to exercise any right herein conferred shall
not be construed as a waiver or relinquishment to any extent of the Grantee's
right to assert or rely upon any such term or right on any future occasion.
XII.
All documents, records, reports, forms, or any other material maintained,
completed, or submitted to the Subgrantee in connection with the performance
of the work, as well as any equipment, furniture, or other tangible property
(if any) acquired with funds provided or reimbursed by the Grantee, shall be
the exclusive property of the Grantee and shall be delivered to the Grantee
at the termination date or earlier termination of this Subgrant or upon re-
quest therefor, with the exception that official Subgrantee records shall be
the property of and be retained by the Subgrantee.
All rights of copyright, reproduction, and disposal of the material
gathered by the Subgrantee, including but not limited to the aforesaid docu-
ments, reports, and forms, shall belong exclusively to the Grantee, with
the exception that the Subgrantee is authorized to make and retain for its
official records, copies of documents and reports provided to the Grantee.
Further, no publication or dissemination of any kind shall be made of material,
reports, or results of this Senior Community Service Employment Project by
the Subgrantee without the prior written consent of the Grantee with the
exception that the Subgrantee may provide normal public information concerning
the program, its purpose, and requirements for enrolling and that the
Subgrantee may publish statistical data concerning participation and progress
of the program.
XIII.
Neither -this Subgrant nor any claim arising hereunder, whether for
money or otherwise, may be assigned or transferred by the Subgrantee without
the prior written consent of the Grantee. Accordingly, the Subgrantee may
subgrant all or part of the work, provided that the Grantee shall have
approved in writing the terms and provisions of the Subgrant. Those se-
condary Subgrants previously approved by the Grantee which are with the
same vendor and which have no changes other than to reflect the time period
under this Agreement need not be submitted under this Agreement. Any consent
required of the Grantee under this section or any other section of this Subgrant
may be reasonably withheld by the Grantee.
'he Subgrantee shall not, without prior written consent of the Grantee,
enter into any commitments for services or equipment which cannot be ter-
minated immediately without penalty upon termination of this Subgrant.
XIV.
A. This Subgrant and the work to be performed hereunder by the
Subgrantee may be terminated by the Grantee for either of the following
reasons:
(1) Default by the Subgrantee in the performance of any
term or provision of this Subgrant.
(2) The termination of the Grant by the Federal Government
or so much thereof as it pertains to the work under this
Subgrant.
B. The termination of this Agreement will result in the cancellation of
financial assistance, in whole or in part, prior to the completion date.
Termination procedures for this Agreement are as follows:
(1) The Grantee may terminate the Subgrant in whole, or in
part, at any time before the date of completion whenever
it is determined that the Subgrantee has failed to comply
with the conditions of this Agreement. The Grantee will
promptly notify the Subgrantee in writing of the determination
and the reasons for the termination, together with the
effective date. Payments to the Subgrantee or recoveries
by the Grantee under agreements terminated for cause shall
be in accord with the legal rights and liabilities of the
parties.
(2) The Agreement may be terminated in whole or in part when
both the Subgrantee and the Grantee agree that the con-
tinuation of the project would not produce beneficial
results commensurate with the further expenditure of funds.
The two (2) parties shall agree upon the termination con-
ditions, including the effective date and, in case of
partial terminations, the portion to be terminated.
Upon termination, the Subgrantee shall, subject to
compliance with the provisions of Section C of
Article II above, have the right to be reimbursed
for all reimbursable expenses actually incurred by
the Subgrantee prior to the date of termination.
XV.
This Subgrant may not be modified or amended except by written amendment
to this Agreement, except that the Grantee may, at any time and from time to
time, amend its policy and procedural requirements for this Grant program by
written notification thereof to the Subgrantee, provided that such amendment
to program requirements shall not relieve the Grantee from any obligation to
reimburse the Subgrantee for expenditures properly made prior to such amendments.
Any such amendments shall provide adequate lead time for implementation of
the amendment.
XVI.
In the event any dispute arises concerning the performance of the work
by the Subgrantee or the right of the Subgrantee to be reimbursed for any
expenditure, if the matter disputed shall ultimately affect the performance
by the Grantee of the Grant or its right to be reimbursed for the disputed item,
then such dispute shall be settled by the appropriate official in the U. S.
Department of Labor.
XVII.
The Subgrantee agrees that in all matters relating to this Subgrant it
shall be acting as an independent agency and that the employees of the
Subgrantee are not employees of the Grantee withing the meaning or application
of any Federal or State Unemployment Insurance Laws, Old Age Benefit Laws or
Social Security Laws or any Workmen's Compensation, Industrial or Labor Laws
or otherwise. The Subgrantee agrees to assume and discharge all liabilities and
perform all obligations imposed on the Subgrantee with respect to its perfor-
mance of this Subgrant. The Subgrantee shall have no right, power or
authority to create any obligation, expressed or implied, on behalf of the
G. e, and shall have no authority to represent the Grantee as agent.
XVIII.
The Equal Employment Opportunity clause in Section 202 of the
Executive Order 11246, as amended, relative to equal opportunity and
implementing rules and regulations of the President's Committee on
Equal Opportunity, is incorporated herein by specific reference.
XIX.
A. The Subgrantee hereby agrees to save and hold the Grantee harmless
from and against all suits for claims or any litigation based thereon due
to the Subgrantee's fault or failure in performance of the work under this
Agreement. To the extent that policies of insurance may be reasonably obtained
covering the risks involved in the performance of the work, the Subgrantee
shall obtain and maintain such policies of insurance and shall cause to be
named the Grantee as an insured party thereto. If the Subgrantee is a
self -insurer, the Subgrantee agrees to reimburse the Grantee for any
counsel fees included therein.
B. When advance payments are provided to the Subgrantee, the
Subgrantee shall obtain fidelity bond coverage which meets the
specifications described as follows:
(1) Fidelity bond coverage shall be in the form of a
blanket position bond with an approved corporate
surety covering any and all officers and em-
ployees of the recipient organization who are
involved in the activities of this project.
(2) The amount of the bond shall be $50,000.
(3) If possible, both the Subgrantee and the Grantee
shall be named as insureds. If this is not
possible, the Subgrantee shall be named as the
insured.
(4) The period of coverage shall be at least one
year, with a discovery period of no less than
one year after the cancellation or other ter-
mination of the bond.
(5) The bond shall stipulate that the Grantee be given
35 days advance notice by the surety prior to making
any material change in, or cancellation of, the
bond. The advance notice shall be provided by
certified mails.
(6) If the bond covers payments under funding agreements
with more than one agency, the bond shall include a
recovery provision for each agency involved.
XX.
The Subgrantee is not authorized to use funds to contract with in-
dependent public accountants for audit services under this Subgrant.
The word "audit" as used herein is intended to mean:
A. A systematic verification of the accounting records, vouchers,
and other financial and legal records and documents of a Subgrantee
for the purpose of determining the allowability of the Grant costs.
B. The rendering of an expert and impartial opinion by a
qualified accountant as to the fairness of recorded costs incurred
in the performance of work under this Grant.
Interim and final audits of this Subgrant will be performed by
the Grantee (including a representative of the U.S. Department of
Labor or others, if applicable), and a summary of such audits thereof
will be provided to the Subgrantee.
XXI.
The Subgrantee assures and certifies with respect to the Subgrant
that it will comply with the Federal regulations governing Grant ad-
ministration as set forth in Title 29, Code of Federal Regulations,
Part 89, Subpart E, and will, if the provisions of Subpart E are amended
or revised, comply with them or notify the Grantee within 30 days after
promulgation of the amendments or revision that it cannot so conform,
so that the Grantee and the U. S. Department of Labor Officer may take
appropriate action, including Subgrant termination, if necessary.
(General Assurances). The Subgrantee assures and certifies with re-
spect to the Subgrant that:
(A) The project conducted under the Subgrant will:
(1) Provide employment only for eligible individuals,
except for necessary technical, administrative,
and supervisory personnel, but such personnel
shall, to the fullest extent possible, be re-
cruited from among eligible individuals;
(2) Provide employment for eligible individuals in the
community in which such individuals reside, or in
nearby communities;
(3) Employ eligible individuals in services related to
publicly owned and operated facilities and projects
or in projects sponsored by organizations, other than
political parties, exempt from taxation under the
provisions of Section 501 (c) (3) of the Internal
Revenue Code of 1954, as amended, except projects
involving the construction, operation, or maintenance
of any facility used or to be used as a place for
sectarian religious instruction or worship;
(4) Contribute to the general welfare of the community;
(5) Provide employment for eligible individuals whose
opportunities for other suitable public or private
paid employment are poor;
(6) Result in an increase in employment opportunities
over those opportunities which would otherwise be
available, but (i) not result in the displacement of
currently employed workers (including partial dis-
placement, such as a reduction in the hours of non -
overtime work or wages or employment benefits), and
(ii) not impair existing contracts or result in the
substitution of Federal funds for other funds in
connection with work that would otherwise be per-
formed;
(7) Not employ or continue to employ any eligible in-
dividual to perform work the same or substantially
the same as that performed by any other person who
is on layoff;
(8) Utilize methods of recruitment and selection (in-
cluding listing of job vacancies with the employment
agency operated by any State or political subdivision
thereof) which will assure that the maximum number of
eilgible individuals will have an opportunity to par-
ticipate in the project;
(9) Include such training as may be necessary to make the
most effective use of the skills and talents of those
individuals who are participating, as well as provide
for the reasonable expenses of individuals being trained,
including reasonable compensation for time spent in
training;
(10) Assure that safe and healthful conditions of work will
be provided, and assure that persons employed in
community service jobs assisted under this Subgrant
shall be paid wages which shall not be lower than whichever
is highest of (i) the minimum wage which would be applicable
to the employee under the Fair Labor Standards Act of
1938, if Section 6(a)(1) of such Act applied to the
participant and if he/she were not exempt under Section 13
thereof, (ii) the'State or local minimum wage for the most
nearly comparable covered employment, or (iii) the pre-
vailing rates of pay for persons employed in similar
public occupations by the same employer;
(11) Be established or administered with the advice of persons
who are competent in the field of service in which em-
ployment is being provided and who are knowledgeable
with regard to the needs of older persons;
(12) Authorize pay for necessary transportation costs of
eligible individuals which may be incurred in project -
related activities under this Subgrant in accordance
with Title 29, Code of Federal Regulations, Section
89.28;
(13) To the extent feasible, serve the needs of minorities,
handicapped individuals, individuals who are members
of Indian or Alaskan entities, Hawaiian natives, and
limited English-speaking individuals in proportion to
their numbers in the Subgrantee's geographical juris-
diciton; and
(14) Authorize funds to be used, to the extent feasible,
to include individuals participating in the project
under the State unemployment insurance plan.
B. The Subgrantee will comply with the Older American Community
Service Employment Act, as amended by the Comprehensive Older Americans
Act Amendments of 1978 (Public Law 95-478).
C. The Subgrantee will comply with the Federal regulations governing
project operations as set forth in Title 29, Code of Federal Regulations, Part
89, and will, if the provisions of Part 89 are amended or revised, comply with
them or notify the Grantee within 30 days after promulgation of the amendments
or revision that it cannot comply, so that the Grantee and U.S. Department of
Labor Grant Officer may take appropriate action, including Subgrant termination,
if necessary.
XXII.
IN WITNESS WHEREOF, the parties hereto have caused this Subgrant to be
signed by their respective duly authorized officers as of the day and year
written below.
THE NATIONAL COUNCIL ON THE AGING, INC.
BY DATE
BY
DATE
(Signature of Authorized Subgrantee Officer)
R. Marvin Townsend, City Manager
(Type or Print Name and Title of Authorized Officer for
Subgrantee)
ATTEST:
APPROVED:
City Secretary
Day of , 1981
BY:
City Attorney
Authorized
BY COUNCIL
Secretary
NARRATIVE
Co.PIJS CHRISTI OLDER WORKER EMPLOYMENT PROGRAM
TITLE V
I. NEED FOR THE PROJECT
The current City of Corpus Christi Older Worker Employment Program has
served to meet basic livelihood necessities via temporary, part-time employment
for low income elderly in the city's metropolitan area. During Fiscal Year
1980-81, the project employed 58 older citizens in public organizations
providing the organization and the community a reliable work force. Older
workers enrolled in the program derived secondary benefits from an invigorating
sense of well being and pride in their ability to remain self supporting and
independent as a result of program income. A common theme among enrollees
is the expressed desire to continue their independence from public assistance.
Enrollees received additional support in the form of annual physical examinations -
provided by the city, exposure to information and instructions on issues
of concern to older workers, and personal as well as job-related counseling.
Program objectives are directed at meeting four essential needs of low income
elderly:
a. Insure unsubsidized part-time employment offering training
opportunities which will facilitate and lead to unsubsi-
dized employment.
b. Enrich the total community by enabling the elderly through
employment income to maintain their economic independence.
c. Provide the community with a source of steady reliable
manpower.
d. .Make the enrollee part of a community network from which he or
she will derive a feeling of self worth and involvement.
The 1979-80 Annual Area Plan for Programs on Aging prepared by the Area Agency
on Aging reports that, in 1975, per capita income in the Corpus Christi
Metropolitan area ranked 231st among 261 metropolitan areas and was 23% below
the national average. Surveys conducted in conjunction with the AAA report
revealed that between 40% and 50% of the elderly population have incomes at
or below poverty level.
The Corpus Christi emplor.;ent scene reflects a low
continued growth in the construction and petroleum
of which generate primarily blue collar labor jobs
cannot undertake.
unemployment rate due to the
related industries, both
which older workers
As demonstrated by the program's current population, a great portion of the
enrollees (39%) were homemakers with no previous work experience outside the
home. Employment opportunities for these women'are indeed minimal and older
workers who qualify under eligibility criteria in general, lack the level
of preparedness and training required for the higher paving unsubsidized
positions available in the private sector. The same AAA Plan reports that
13% of women over 65 years of age work in private households while only 2.9%
of the total female work force work in private households. In comparsion,
only 3.1% of the older w•onen workers hold clerical positions in relationship
to the total female working population. It also indicates that 50% of the
older workers surveyed who had incomes less that $3,000 to $5,000 wanted
employment. The older citizens between 60 and 69 composed the largest
percentage of those seeking work. Eighty—two percent of those seeking
employment received no pension, 92% had no veterans' benefits, 90% received no
public assistance, 94% no SSI, and 39% did not even receive Social Security.
Ninety percent reported that they had debt problems. This indicates that a
desire to work to maintain their livelihood exists for the majority of older
citizens. There are very few programs designed to meet the needs of the
worker over 55.
II. DESCRIPTION OF SUB—SPONSOR ORGANIZATION
Corpus Christi is located on the Gulf Coast in the Southern part of Texas
in Nueces County. The City, the largest municipality in the county, has a
population exceeding 230,000 with a tri -ethnic composition, Hispanic, Anglo,
and Black. The City is governed by a Council/Manager form of government with
a mayor and six council members fromulating policies and the City Manager
responsible for the implementation of those policies.
III. GEOGRAPHIC AREAS TO BE SERVED
a. City of Corpus Christi
b. City of Robstown
IV. PROJECT ADMINISTRATION
a. Organizational Structure
The Older Worker Employment Program currently operates within the
Department of Personnel, a division of Staff Services. The Program
coordinates activities with various city departments such as Health
and Welfare, Finance, CETA Administration, Information Services,
and Community Development to insure program goals are accomplished.
b. Organizational Chart
Attached.
c. Staffing Patterns
The Older Worker Program is staffed by one full-time Administrative
Assistant I and two part-time Community Service Officers. The
Administrative Assistant, who is directly responsible to the Director
of CETA Personnel, expends 75% of the time on enrollees services and
25% on project administration. Time of both Community Service Officers
shall be devoted 100% to enrollee services.
d. Job Descriptions
1. Administrative Assistant I
Enrollee Services: Recruit and select participants. Provide orientation
and post employment counseling. Develop subsidized and unsubsidized
employment. Seek and develop training programs for enrollees.
Assess and transition job ready enrollees into unsubidized employment.
Develop and provide a supportive service program.
Administration: Monitor both worksite worthiness and enrollee
performance. Secure or solicit other enrollee services as needed.
As an advocate, promote general well being of enrollees and older
workers. Cooperate with other sub -sponsor organizations and other
agencies. Promote program contributions to the community through
community education and public information. `•:onitor program
expenditures and financial status. Submit monthly and quarterly
reports.
2. Community Service Officer - Job Development
Personally contact employers in the private sector toward securing
employment for program enrollees. Assist in the preparation of job
seeking orientation workshops for job ready enrollees. Assist with
follow-up enrollee contact; deliver checks and pick-up time sheets.
Follow-up on concerns discovered during worksite monitoring.
3. Community Service Officer - Intake/Payroll Clerk
Receives and answers program inquiries. Interviews applicants and
completes application and intake forms. Conducts initial interview
with enrollee. Assists with payroll reports and keeps all time and
payroll records. Prepares monthly in-kind reports and schedules
enrollee annual physicals. Maintains enrollee personnel files.
e. Trainin of Staf
During the year, both Community Service Officers will meet with the'
Administrative Assistant and receive orientation and training in the areas
of enrollee personnel guidelines and job development techniques. The
Administrative Assistant I will attend workshops and seminars sponsored
by the local Area Agency on Aging and other human services agencies.
f. Fiscal Management
The fiscal portion of the program is administered by the Federal Grants
Section of the City Accounting Division. The City's accounting records
for general governmental operations are maintained on a modified accrual
basis, with the revenues being recorded when available and measurable and
expenditures being recorded when the services or goods are received and the
liabilities are incurred.
The Administrative Assistant is responsible for monitoring monthly
expenditures and preparing expenditure analysis.
g. Project Evaluation
The Project Director is charged with the responsibility of evaluating
the project's progress and, with input from the Administrative Assistant,
insures that the project is achieving goals in compliance with NCOA
guidelines based upon:
1. Enrollment level of 50 maintained at all times.
2. Fullfillment of project goal towards unsubsidized placement.
3. Actual expenditure of funds in accordance with budgeted
expenditures.
4. Delivery of supportive services to enrollees, including annual
examination.
The Administrative Assistant shall submit monthly progress reports and
quarterly narratives to the field representative and the N.C.O.A. is
Washington, D. C. Project Director and Administrative Assistant will rely
on and comply with Field Representative's recommendations and instructions
leading to project success.
h. Advisory Committee
Authorized and appointed as required.
i. Community Education and Public Information
Efforts in community education and public information are directed at
two objectives — to achieve program visibility and to recruit to the fullest
extent possible those most in need of program services.
The Administrative Assistant will develop and lead a year round publicity
and public information program via the following media:
1. Public service announcements on television.
2. Dissemination of printed materials and posters.
3. Program talks on local radio and television stations.
4. Information booth during annual Senior May Fair.
V. PROJECT APPROACH
a. Plan of Action
1. Recruitment and Selection of Enrollees
The Project Director or designee shall be responsible for certifying
applicants for eligibility and finally referring eligible applicants
to participating worksites. The Project Director or designee
shall be responsible for providing job descriptions and information
on all enrollment vacancies to the State Employment Security
Agency. Where feasible, all applicants shall be registered
at the Texas Employment Agency since this will maximize their
opportunities for eventual unsubsidized placement. The subsponsor
shall have prime'responsibility for' establishing recruitment
and screening procedures for selection of eligible project
applicants. The subsponsor shall utilize appropriate local
community resources, including local Area Agency on Aging, and
the State Employment Security Agency, for recruitment of
project applicants. These recruitment resources shall include
referrals from host agencies, door solicitation, distribution or
project literature to church groups, enlistment of senior citizen's
organizations, use of the mass media.
2. Annual Determination of Enrollee Eligibility for Continued Enrollment
a. Annual recertification will be completed for each enrollee to
insure that only those eligible remain on the program. Recertification
will take place on the enrollee's anniversary date of entry into
the program.
b. Those enrollees found ineligible will be given a 30 day
termination notice in writing. Employment assistance for those
who wish to continue working will be provided by project staff.
3. Physical Examinations
a. Each eligible individual selected for enrollment in the project
shall undergo a physical examination prior to taking part in the
employment activities under the project. The City of Corpus Christi
pays for this service as their in-kind contribution.
b. Each enrollee shall undergo an annual examination, which shall
also be provided by the City of Corpus Christi.
4. Orientation
a. Each individual enrolled in the project shall, attend a formal
enrollee orientation to the project. Such orientation is mandatory
and shall provide the new enrollee with information related but
not limited to; '
(1) The nature and objectives of the project;
(2) Employment opportunities and work assignments;
(3) The goals and objectives of the local subsponsor;
(4) Overview of participating worksites;
(5) Training available under the project;
(6) Supportive services available under the project;
(7)
Availability of transportation to and from worksites;
(8) The responsibilities of enrollees under the project,
and;
The rights and privileges of enrollees under the project;
(9)
(10) The process, (channels, forms, personnel) through which
enrollees may obtain needed services, training
transportation, due process or other necessities that
will enhance enrollees participation in this project.
b. Each new enrollee will receive an orientation packet with vital
information covered during orientation. Thereafter, orientation
regarding enrollee personnel guidelines will be covered during
enrollee meetings.
5. Assessment
The Project Director or designee shall be responsible for conducting
a personal interview with each new enrollee to determine the most
suitable and available worksite assignment for the enrollee. In
this interview the Project Director or designee shall administer an
intake form, and an assessment shall be made in consultation with
the enrollee to determine the individual's job preferences, work
history, skills and aptitude. Every reasonable effort shall be
made to decide upon a worksite placement which will be personally
rewarding and also provide the individual with an opportunity to make
the most effective use of his or her aptitudes and skills. Where
feasible, the individual preferences of new applicants for worksite
placements will be given first priority.
6. Pre -Job Training
a. The project will, as necessary and appropriate, provide enrollees
with job-related training prior to and as preparation for their
actual placement into productive, part-time community service work
under the project. Such training may be delivered through lectures,
seminars, classroom instruction, or through other arrangements.
To the extent possible, the project will obtain such training
services through locally available resources at no cost or
reduced cost to the project.
b. Such training, combined with orientation, shall not be continued
for any individual past the fourth week after the individual's
enrollment in the project.
c. Time spent by enrollees in such orientation and pre-placement
training shall be considered as employment under the project and
shall be reimbursed.
d. An orientation of worksite agency staff will be conducted prior
to the actual placement of enrollees with a new participating
agency. The primary purpose of this session shall be to estimate
enthusiasm, cooperation, establish goals, and delineate
responsibilities.
7. Placement Into Subsidized Employment
The project shall, after a thorough assessment of the individual's
skills, aptitudes, and work preferences, place enrollees into
subsidized, part-time community service employment positions.
Subsidized placements shall be made under the following guidelines:
In accordance with existing program requirements, priority
will be given to work assignments which (1) involve
activities delivering services to the economically
disadvantaged. Due to very limited funds for administrative
purposes, enrollees will be utilized in work assignments
assisting the administration of the project. Other
enrollees work assignments shall include, but not be
limited to: outreach activities; nutrition/extension
service work roles; casework; hospital/community
health services; escort/visitor services; protective
service; homemaker visits; legal assistance; counseling;
information/referral service; recreation activities;
consumer education; employment services; child care;
teacher aides; library services; energy/conservation
services; home/repair; and survices requiring bilingual
skills.
8. Development and Monitoring of Worksites
a. Worksites established as host agencies will be selected upon the
quality of enrollee training to be provided and the agency's
cooperation with and commitment to the enrollee.
b. The Administrative Assistant, after reviewing program goals
and guidelines with host worksite staff will participate
in the development of the position descriptions in accordance
with the enrollee's and agency's needs and program objectives.
c. Worksites are to be monitored on a quarterly basis by the
Administrative Assistant or Community Service Officer.
Monitoring will evaluate worksites on their adherence to
commitments enumerated in the job description and worksite
agreement; and on the quality of training and opportunities
for increased responsibility afforded enrollees. Inspection
of the worksite facilities and interviews with the enrollee
and supervisior are part of the monitoring process.
Results of monitoring will be documented in the enrollees'
personnel file. Any follow-up action as a result of monitoring
will be the responsiblity of the Administrative Assistant or
Community Service Officer and will also be documented.
9. Training and Education After Placement
a. The project will, as necessary and appropriate, provide enrollees
with continued training after they have been placed into
productive, part-time community service work under the project.
Such training, when it is conducted, shall be concerned mainly
with teaching and upgrading job skills so that enrollees are enabled
to make the most effective use of their talents and abilities.
Also motivational, inspirational sessions to instill in
enrollees the faith and enthusiasm needed to truly make the
attainment of each enrollee's goals a reality instead of an
impossible dream. It may also be concerned with teaching
of job seeking skills in preparation for unsubsidized employment
and with important consumer information in such areas as
Social Security benefits, personal health, nutrition, tax
requirements, retirement laws and so forth. Such training
may be delivered through lectures, seminars, classroom
instruction or through other arrangements. The Older Worker
Program will arrange, where feasible, for program enrollees
to complete their basic education or be exposed to job-
related educational training by enrolling in courses conducted
by local adult education or community college institutions.
The project will, to the extent possible, obtain such training
services through locally available resources at not cost
or reduced cost to the project.
b. Such training shall be conducted during normal working hours
or in lieu of normal working hours. Time spent by enrollees
in such training shall be reimbursed at the individual's
established rate of pay. Reimbursement to any individual
engaged in such training will be limited to 20% of the total
hours to be worked during the grant period.
c. Regular meetings on a periodical basis will be held with project
enrollees to provide continuous in-service training and
dissemination of information as well as discussion of the
project's progress.
10. Supportive Services
The current efforts in supportive services center around furnishing
enrollees vital information of concern to older workers and seniors
in general. Supportive services has also been provided on a smaller
scale in the area of personal problem solving and income tax filing
assistance.
The proposed grant year will implement a structured program towards
offering and providing supportive services to enrollees by:
a. Introducing supportive services as a significant program benefit
to be derived during enrollee meetings.
b. Reinforce supportive service availability with individual enrollees
during worksite monitoring.
c. All needs expressed and follow-up will be documented in enrollee
personnel file.
11. Enrollee Transportation
Efforts will be made to insure enrollees do not experience hardships
created by worksites requiring enrollees to use privately owned
vehicles for job related travel.
When the Agency's goals require enrollee travel, steps will be taken
to insure that enrollees are reimbursed for travel at the appropriate
rate.
12. Enrollee Job Performance Assessment
Enrollees performance will be evaluated annually by the worksite
supervisor. Evaluations will be reviewed by supervisors and enrollees
together. Performance assessments will be documented on N.C.0.A. forms
and retained in enrollee personnel file. Results of the evaluation
are to be reviewed by the Administrative Assistant and are to be used
in improving and upgrading the enrollee's position.
13.
Placement into Unsubsidized Employment
a. General. The NCOA shall share responsibilities for development
of plans to place enrollees into unsubsidized employment in public
and private sector jobs, thereby creating opportunities for additional
persons to enroll in and benefit from the project. In order to
facilitate this placement, the Older Worker Program, will develop
a job development record for all active enrollees and plan a minimal
unsubsidized placement of at least 15% of the authorized enrollee
positions.
b. Unsubsidized Employment Plans. The subsponsor's unsubsidized
employment plans shall include, but not be limited to:
(1) Seeking the assistance of the local office of the State
Employment Security Agency in identifying suitable
unsubsidized job openings and other forms of job-related
assistance the agency is capable of providing• and
assuring that all enrollees are put on the active job
register of the State Employment Security Agency.
(2) Seeking the assistance of other manpower agencies, including
prime sponsors under the Comprehensive Employment and
Training Act, in identifying job openings or training
opportunities.
(3) Encouraging host agencies to accept qualified enrollees
into their regular employment structure.
(4) Contacting public and private employers directly to
identify suitable job openings.
(5) Continuing to work closely with State and local civil
service agencies to modify their rigid regulations toward
part-time employment of older workers.
14. Follow -Up Services
Enrollees terminated due to unsubsidized placement will be contacted
at thirty days and six month intervals to insure enrollee continues
employment and to provide supportive reinforcement. Those enrollees
terminated because they exceed income guidelines will, upon their
request, receive the program's support and assistance in securing
other employment.
15. Enrollee Personnel Guidelines, Includin
a.
Due Process for Adverse Action
Without exception enrollees shall be compensated as provided for
by the current budget and the City
plan.
of Corpus Christi compensation
b. Grievance procedures prescribed by the City of Corpus Christi
are attached.
16. TemporaryEnrollees
Temporary enrollees will be hired as needed to insure full utilization
of funds made available through this contract. Enrollees will be
selected from eligible applicants on record in the Older Worker
Employment Office, The number of temporary enrollees anticipated
during the year will not exceed NCOA guidelines.
All temporary enrollees will, in addition to orientation, be advised
that their employment is on a temporary basis and might be terminated.
Such enrollees shall be given first consideration whenever permanent
positions become available, and their selection for conversion to
permanent enrollee status shall be based on seniority in the program
as determined by their intake date.
17 Non Discrimination and E.ual Em lo
ent 0..ortunitiea
The City of Corpus Christi has established affirmative action procedures
to assure that no person shall, on the grounds of race, creed, color,
age, handicap, national origin, sex, political affiliation, or beliefs,
be excluded from participation in, be denied the benefits, of, or
be subject to discrimination under any project or activity funded
in whole or in part with funds made available under federal grants.
18. Maintenance of Effort
All potential job descriptions will receive prior approval by the
NCOA field representative. All activities funded must (a) result
in an increase in employment opportunities over those which would
other wise be available; (b) not result in the displacement of
currently employed workers or volunteer workers; (c) not employ or
continue to employ any enrollee to perform the same or substantially
the same as that performed by any other person who is on layoff;
(d) not substitute project jobs for existing federally assisted
jobs.
b. Performance Goals
The Older Worker Employment Program will enroll fifty (50) participants
as authorized by the contract. In addition, five temporary positions
will be utilized to insure maximum use of contract funds. A program
goal is to transition eight enrollees to unsubsidized employment.
c. Interagency Cooperation and Coordination
The Older Worker Employment Program works closely with all agencies
providing services with Senior Citizens, such as the Social Security
Office, Texas Employment Commission, the Coastal Bend Council of
Governments, and other city, state, and federal offices. Participants
are placed at the above offices, and interagency meetings are held.
All phases of the Social Security network is used to gain and share
information, counseling, subsidized placements or unsubsidized
employment. The staff members attend the meetings on Aging given by
various agencies in the area. Linkages and communications have been
excellent, and a continued effort will be made to keep this cooperation
in effort with the main goal being to help the older citizen in all
endeavors of his/her life, especially in the areas pertaining to work.
SENIOR COMMUNITY SERVICE PROJECT BUDGET
Subgrantee: City of Corpus Christi, Corpus Christi, Texas
Subgrant Number:
(Include name, city, state)
(To be completed by NCOA)
Performance Period: July 1, 1981 - June 30, 1982
Nonfederal
Federal In -Kind _
Share Contribution
I. ENROLLEE COSTS
Total
A. Salaries 179,400 -0- 179,400
B. Fringe Benefits 15,500 -0- 15,500
C. Transportation 500 -0- 500
D. Physical,Examinations -0- 1,800 1,800
E. Field Supplies -0- -0- -0-
F. Other 17,700 -0- 17,700
Subtotal:
II. ADMINISTRATIVE COSTS
213,100
1,800 214,900
A. Salaries 4,700 26,200 30,900
B. Fringe Benefits 800 -0- 800
C. Travel -0- -0- -0-
D. Telephone/Postage 300 -0- 300
E. Other 13.100 -0- 13,100
Subtotal: 18,900 26,200 45,100
GRAND TOTAL: 232,000
28,000 260,000
TITLE V OLDER WORKER PROGRAM
PROPOSED BUDGET for FY 1982
(7-1-81 - 6-30-82)
I. SUPPORT DATA FOR ENROLLEE COSTS
A. Enrollee Salaries
1. 48 enrollees @ 3.35/hr x 20 hrs. x 4 wks.
(7-1-81 to 7-26-81)
48 enrollees @ 3.45/hr x 20 hrs. x 22 wks.
(7-27-81 to 12-31-81)
48 enrollees @ 3.45/hr x 20 hrs. x 26 wks.
(1-1-82 to 6-30-82)
2. 2 enrollees (Grade 12 Community Service
Officer) @ 5.15/hr x 25 hrs. x 4 wks
(7-1-81 to 7-26-81)
2 enrollees @ 5.67/hr (10% projected cost
of living increase) x 25 hrs. x 22 wks.
(7-27-81 to 12-31-81)
2 enrollees @ 5.67/hr x 25 hrs. x 26 wks
(1-1-82 to 6-30-82)
$12,864
72,864
1,030
6,237
Wages - 7-1-81 to 12-31-81* 93,000
Wages - 1-1-82 to 6-30-82*
Less 3.8% (7100) of 186,500 = 179,400
(Projected under expenditures due to
planned and unexpected terminations
and the time lapse before the positions
are filled)
$86,112
7,371
93,500
186,500
179,400
* Enrollee wages were computed to reflect wage increase effective 7-27-81
and to separate 1981 and 1982 enrollee wage totals subject to different
FICA rates. Effective 1-1-82 the applicable FICA rate will increase
from 6.65% to 6.7%.
irollee Fringe Benefits
1. FICA
6.65% x 89,300 = 5,900
(7-1-81 to 12-31-81)
5.70% x 90,100 = 6,000
(1-1-82 to 6-30-82)
2. Workman's Compensation and Group
Insurance for all enrollees
2% x 179,400
C. Enrollee's Transportation
.20/mi x 200 x 12 = 480
D. Other
Job Developer Services - Job Developer's
Salary is prorated between enrollee costs
and administrative costs, with enrollee
cost category providing 75% and adminis-
trative costs 25%
1. Salary
1 month @ 1,386 = 1,386
1 month @ 1,524 = 1,524
4 months @ 1,601 = 6,404
(7-1-81 to 12-31-81) 9,314 x 75% = 6,986
6 months @ 1,601 = 9,606 x 75% = 7,205
(1-1-82 to 6-30-82) 14,200
2. Fringe Benefits - Job Developer
a) FICA
6.65% of 6,986 = 465
(7-1-81 to 12-31-81)
6.70% of 7,205 = 483
(1-1-82 to 6-30-82) 948 900
b) Workman's Compensation
1% of 14,200 = 142
100
. Page 2
$11,900
3,600 15,500
500 500
c) Retirement Employer's Share
7.75% of 14,200 = 1,100
1,100
d) Group Insurance Employer's Share
$18.52 x 26 pay periods x 75% = 400 400
.' Job Developer Travel
.20 x 400 mi. x 12 mos. = 960
TOTAL ENROLLEE COSTS
rayc .�
1,000 S17,700
5213,100
II. SUPPORT DATA FOR ADf1INISTRATIVE COSTS
A. Salary - Job Developer's Salary will be
prorated between enrollee costs and ad-
ministrative costs, with enrollee costs
category providing 75% and administra-
tive costs 25%
Salary - 1 month @ 1,386 = 1,386
1 month @ 1,524 = 1,524
4 months @ 1,601 = 6,404
(7-1-81 to 12-31-81) 9,314 x 25% = 2,329
6 months @ 1,601 = 9,606 x 25% = 2,402
(1-1-82 to 6-30-82) 4,731 4,700 4,700
B. Fringe Benefits - Job Developer's
1. FICA
6.65% of 2,329 = 155
(7-1-81 to 12-31-81)
6.70% of 2,402 = 161
(1-1-82 to 6-30-82) 316
316
2. Workman's Compensation
1% of 4,700 = 47
• 47
3. Retirement -Employer's Share
7.75 of 4,700 = 364 360
4. Group Insurance
18.52 x 26 x 25%
C. Travel
D. Postage/Telephone
25 x 12 mos. = 300
120 800
0 0
300 300
Other
1. Consumable Office Supplies
2. Workshops - Registration Fees
600
100
3. Rent - 263 sq. ft. x .46 x 12 mos = 1,480
1,500
4. Indirect Costs
6.15% of 17,758 = 1,100
(7-1-81 to 7-31-81)
5.03% of 195,338 = 9,800
(8-1-81 to 6-30-82) 1-5,900
TOTAL ADMINISTRATIVE COSTS
ENROLLEE COSTS
TOTAL FEDERAL
III. SUPPORT DATA FOR NON-FEDERAL CONTRIBUTION
IN-KIND CONTRIBUTION
1. Supervision & Training
2. Medical Examinations
City Physician's Office 60 3 530
TOTAL NON-FEDERAL CONTRIBUTION
Page 4
10,900 13,100
26,200
1,800
18,900
213,100
232,000
28,000
HOURS OF SUPERVISION SUPERVISOR'S TIME
WORKSITES TRAINING ANNUALLY ENROLLEES PER HOUR
Art Community Center 260 2 $ 5.00 $1,300
City/County Health Dept. 156 1 5.95 928
City Maintenance Service 156 1 4.62 720
Corpus Christi Public Utilities 156 1 5.50 858
Corpus Christi Police Department 130 1 6.58 855
Corpus Christi Drug Abuse Council 156 1 7.02 1,095
Del Mar College 130 1 10.00 1,300
Dos Mundos 130 1 7.50 975
HIALCO- OIC 104 1 9.42 980
Japanese Art Museum 312 2 3.35 1,045
Marguerite Day Care 260 2 7.25 1,885
Martin Jr. High 312 1 5.00 1.,560
Mental Health Association 208 2 8.10 1,684
Molina Neighborhood Center 260 2 6.25 1,625
Nueces County Sheriff's Office-Robstown 182 1 5.50 1,001
Nueces County Sheriff's Office 130 1 5.50 715
Nueces County Sheriff's Office 130 1 5.50 715
Nueces County Personnel Office 130 1 12.54 1,630
Nueces County Welfare 208 2 9.34 1,949
Nueces County Welfare 156 2 11.00 1,716
Robstown Day Care 156 1 7.00 1,092
Robstown Public Utilities 76 1 6.78 529
Seaman's Center 104 1 4.70 488
TOTAL $26,645
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CITY OF CORPUS CHRISTI
STANDARD INSTRUCTION
SUBJECT: Employee Grievances
DISTRIBUTION: "B"
NO: 4-16-1 (Revised) -
DATE:. April 6, 1979
BY: H. Charles Speed
APPROVED:
tlarvin Townsend
City Manager
I. Purpose
This Standard Instruction specifies the procedure to be followed by all City employees
when submitting any general employee grievance or complaint.
II. Scope
In all instances when an employee wishes to present a grievance or complaint for review
and consideration that employee has the right to submit his grievance for action by the
immediate supervisor and division head. If the problem or question in dispute cannot
be resolved at this level, it may be presented formally to the department head and
{ t ultimately to the City Manager for final decision. An employee with a grievance when
race, color, religion, sex, or national origin is a concern, whose position is funded
by a grant or contract with a Federal agency has the right to file a complaint with
the appropriate Federal agency. No recourse shall be taken against -an employee
electing to exercise this right -of appeal in accordance with the following procedures.
III. Responsibility and Procedure
A. The immediate supervisor has the responsibility to receive or hear any formal or
informal grievance submitted by an employee under his or her supervision. The
aggrieved employee must submit the grievance through the proper levels of super-
vision within that division or department. In no instance should an employee
present his grievance to any other level_ of supervision without.firsthaving re-
ceived final response from the previous level supervisor.
B Every effort should be made by the immediate supervisor to resolve or effectively
respond within a reasonable time to all grievances properly submitted as provided
in this instruction. If the employee's question or complaint is not responded to
satisfactorily or remains disputed, the employee may proceed to present it in
writing to the proper division head noting the time, place, and nature of the
complaint. When necessary the supervisor or division head may furnish assistance
to the employee in preparing this written statement.
C. The division head concerned shall review the employee's grievance and consider
all supervisory efforts to resolve it. He shall discuss the complaint with both
the employee and the supervisor and provide a decision in writing to the aggrieved
employee within a period of time not to exceed 15 calendar days from the date the
grievance is formally submitted to the division head. If the employee desires •
further review of his complaint, he may request that the division head forward
the request along with all written responses concerning the grievance to the
department head concerned.
Page 2
Standprrl '-'strudtion.'4-16:1 (Revised)
•
s D. department head shall review and consider the employee's grievance utili
the same steps as provided above in Paragraph (C.). In the event the department.
head's findings and decision are consistent with that of the division head and
the employee wishes to appeal such decision to the City Marager, he must so
advise the department head who shall refer a full report to the City Manager
and the Director of Personnel, setting forth all pertinent facts concerning
the complaint including efforts to resolve the problem. The Director of Per-
sonnel shall review the completed reports to insure that all interpretations
of written policy and rules and regulations are correct and accurate.
E. Any employee who is dissatisfied with the action taken or the explanation given
by, the division or department head regarding his grievance, shall have the right
to discuss the grievance with the City Manager, after having gone. through the
administrative channels as outlined above. The Director of Personnel shall in-
form the employee of the date and time when the employee may discuss his'com-
plaint with the City Manager. After reviewing all related supervisory reports
and discussing the grievance with the employee, the City Manager will provide
the.employee and the department head with a final written decision no later than
15 calendar days from the date discussions between the employee and the City
Manager are concluded. This decision shall be final.
F. A grievance appeal from any decision rendered by the City Manager may only be
presented through the Civil Service Board or the Civil Service Commission in
instances where the grievance or complaint falls within the jurisdiction of the
Board or Commission as provided within the Civil Service Rules and Regulations.
All such appeals and appearance requests shall be submitted in writing to the
Director of Civil Service or Secretary -Examiner and shall state the time, place,
and nature of complaint noting its application to specific Civil Service Rules
and Regulations.
*Indicates change
TITLE V OLDER WORKER EMPLOYMENT PROGRAM WORKSITES
Art Community Center
City/County Health Department
City of Corpus Christi
(Title V Older Worker Program)
City of Corpus Christi, Maintenance Service
City of Corpus Christi, Police Department
City of Corpus Christi, Public Utilities
City of Corpus Christi, Senior Community Service
Coastal Bend Council of Governments
Corpus Christi Drug Abuse Council
Corpus Christi Independent School District
Del Mar College
Dos Mundos School
Experience Unlimited
HIALCO Job Development
Japanese Art Museum
Marguerite Neighborhood Center
Mental Health Association
Molina Los Encinos Center
Molina Neighborhood Center
Nueces County Courthouse, Personnel Department
Nueces County Sheriff Office
Nueces County Sheriff Office - Robstown
Nueces County Welfare
Robstown Day Care Center
Robstown Public Utilities
Seaman's Center
Social Security Administration
Texas Employment Commission
Tract 16 Neighborhood Center
Corpus Christi, Texts
13 day of
TO THE MEMBERS OF THE CITY COUNCIL
Corpus Christi, Texas
For the reasons set forth in the emergency clause of the foregoing ordinance, a
public emergency and imperative necessity exist for the suspension of the Charter
rule or requirement that no ordinance or resolution shall be passed finally on
the date it is introduced, but that such ordinance or resolution shall be read
at three meetings of the City Council; I/we, therefore, request that you suspend
said Charter rule or requirement and pass this ordinance finally on the date
it is introduced, or at the present meeting of the City Council.
14JJ
•Respectfully,
Council Members
Respectfully,
MAYOR
The C ' y of Corpus Christi, Texas
The Charter rule was suspended by _ e following vote:
Luther Jones
Betty N. Turner
Jack K. Dumphy
Bob Gulley
Herbert L. Hawkins, Jr.
Dr. Charles W. Kennedy
Cliff Zarsky
The above ordinance was passed
Luther Jones
Betty N. Turner
Jack K. Dumphy
Bob Gulley
Herbert L. Hawkins, Jr.
Dr. Charles W. Kennedy
Cliff Zarsky
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