HomeMy WebLinkAbout16419 ORD - 07/29/1981mb; 7/29/81;2nd
AN ORDINANCE
AUTHORIZING THE CITY MANAGER TO EXECUTE AN AGREEMENT
WITH THE TEXAS STATE LIBRARY TO PROVIDE INTERLIBRARY
LOAN SERVICE FOR THE SOUTH TEXAS LIBRARY SYSTEM. THE
AGREEMENT PROVIDES FOR $77,650 FOR THE 1981-82 FISCAL
YEAR; AND DECLARING AN EMERGENCY.
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF CORPUS CHRISTI,
TEXAS:
SECTION 1. That the City Manager be and he is hereby authorized
to execute an agreement with the Texas State Library to provide Inter-
library Loan Service for the South Texas Library System a substantial copy
of which is attached as Exhibit "A", in return for payment of $77,650 for
the 1981-82 fiscal year.
SECTION 2. That upon written request of the Mayor or five
Council members, copy attached, to find and declare an emergency due to
the public need for the above services and funds as soon as possible, such
finding of an emergency is made and declared requiring suspension of the
Charter rule or to consideration and voting upon ordinances or resolutions
at three regular meetings so that this ordinance is passed and shall take
effect n first reading as an emergency measure this 2' day of
, 1981.
ATTEST:
Citretary MAYOR
THE CITY OF CORPUS CHRISTI, TEXAS
APPROVED: o(K QDAY OF JULY, 1981
J� Br Aycock, Cly Attorney
16119
'yF1LMEE.
'SEP 27 1984
UPLICATE
CONTRACT FOR INTERLIBRARY LOAN SERVICES
Contract #168b
This Contract and Agreement is entered into by and between the Texas State
Library and Archives Commission and the Local Governmental Unit pursuant to the
authority granted and in compliance with the provisions of the "Library Systems
Act," Article 5446a V.C.S.; the "Rules and Regulations for the Library Systems
Act;" "The Powers and Duties of the Commission, Director and Librarian," Article
5436, V.C.S., and the "Library Services and Construction Act", Public Law 84-597
as amended by Public Law 95-123.
I. CONTRACTING PARTIES:
The Receiving Agency: Texas State Library and Archives Commission
The Performing Agency: City of Corpus Christi, Corpus Christi Public
Library
I.I. STATEMENT OF SERVICES TO BE PERFORMED:
A. -The-Receiving Agency will reimburse the Performing Agency for expenses
incurred in processing and filling interlibrary loan requests for
library materials and information 'from designated libraries and for
processing interlibrary loan requests originating with the Performing
Agency _-
-B. The Performing Agency will provide free interlibrary loan and reference
services according to the operating procedures set by the Receiving
Agency.
C. The =Performing Agency may charge expenditures against this grant only
if_they are for reimbursement ofexpensesincurred or obligated during
the grant period. Grant funds may not be encumbered after August 31,
1982. -By November_ 30,- 1982, all obligations of the grant period must
have been paid.._ An -audit will then be submitted to the Receiving
Agency and all unexpended funds will be returned or a final request for
any -funds due will -be submitted. -- D. The Performing Agency- agrees to audit the status of accounts as of
November 30, 1982, -for -all funds received under this contract.
AUDIT REQUIREMENTS": - ; _ -
I. This grant -must. be"identified by Contract 168b.
2. Federal and State funds must_be audited separately. Federal funds
by fiscal year and Title must be audited separately.
-3. The audit for =this grant must determine an unobligated fund
balance and a cash_balance of grant accounts and of program income
accounts -as of -August 31, 1982, and a final fund balance as of
--November 30,- 1982.
4. Expenditures must be identified by the categories specified under
Paragraph V. of this contract.
5. Allauditsmust be conducted by an independent certified public
accountant or a public accountant licensed by the Texas State
Board of Public Accountancy.
6. The audit must identify the maximum allowable expense for indirect
costs, if any, as determined by the indirect cost rate specified
in this contract, applied to the direct expenditures verified in
— the audit. -
The audit must identify the amount of interest earned on this
grant, if any. All interest earned must be refunded to the
Receiving Agency at the completion of the audit.
8. The audit must identify the amount of program income earned as a
result of this grant, if any, and must verify that the income was
properly credited to the grant account. Unexpended program income
funds must be refunded to the Receiving Agency at the completion
of the audit.
9. The audit will be conducted according to an audit manual sent to
the local fiscal officer designated in this contract. The audit
will be provided to the Receiving Agency by February 1, 1983. The
cost of the audit if received after this date must be paid from
local funds.
E. The Performing Agency may not use monies received under this grant to
replace local funds during the period of the grant.
F. The Performing Agency must retain time records for reimbursement of
personnel services charged to the grant account. Reimbursement of
prorated personnel services may be charged to the grant account if the
actual time spent on the grant program is clearly documented on daily
time records for each individual employee. Prorated personnelservices
may -be charged to the grant program only if approved in advance by the
Receiving_Agency.
G. The Performing Agency agrees to maintain financial records and other
evidence pertaining_to all costs incurred and revenues or other appli-
cable credits in accordance with generally accepted accounting
principles. Records -must be retained for a period of three years and
shall be madeavailable to the Secretary of Education and the
Comptroller General of the United States and the State of Texas or
their duly authorized representatives for the purpose of audit and exa-
_mination-of any-books,—documents, papers and records of the Performing
Agency at all -reasonable times during the three year retention period.
H. The -Performing Agency -agrees to maintain continuing inventory records
of all equipment purchased with funds from federal grants and to con-
duct_annual inventories of such equipment according to federal guide-
lines and•fprocedures as provided by the Receiving Agency and agrees
that any equipment acquired with funds -from this grant shall become the
property of the Texas -State Library in the event that the Performing
Agency ceases -to be a -network referral library.
I.-- The- Performing Agency agrees to. reimburse travel and per diem expenses
either at the rate -currently ineffectfor the State of Texas or at the
rate currently -adopted" -by the _local Performing Agency. Travel outside
the system service area must be approved in advance by_ the Receiving
Agency.
J. Any publication -or presentation resulting from or primarily related to
the work conducted -under-this -contract shall contain the following
disclaimer:
The activity which is the subject of this report was supported in
whole or in part -by the U.S. Department of Education. However,
the- opinions expressed herein do not necessarily reflect the posi-
tion or policy.ofthe U.S. Department of Education and no official
endorsement by the U.S. Department of Education should be
-inferred. - -
Promotional materials, bibliographies, and other such short pieces
should give the -following acknowledgement:
Published with funds granted under the Library Services and
Construction Act, Title I (P.L. 84-597, as amended by P.L.
95-123).
K. If this contract results in copyrightable material, the Performing
Agency is free to copyright the work but the Receiving Agency reserves
a —royalty -free-, nonexclusive and irrevocable license to reproduce,
- publish, or otherwise use and to authorize others to use the work for
Government purposes.
-
L. The Performing Agency certifies that it is in full compliance with
Title VI of the Civil Rights Act of 1964 as indicated by the completed
HEW -441 form on file. The Performing Agency certifies by this contract
that it is in full compliance with Title IX of the Education Amendments
of 1972 prohibiting sex discrimination. The Performing Agency cer-
tifies by this contract that it is in full compliance with Section 504
of the Rehabilitation Act of 1973 and the Age Discrimination Act (42
U.S.C. 6101 et. seq.).
M. The Performing Agency will submit monthly statistical reports of acti-
vity, and response time reports within five working days following the
end of a month; will forward turnaround time data monthly; and will
create a record of each interlibrary loan request (transaction sheet)
and make this record available to the Receiving Agency upon demand.
N. The Performing Agency shall not subcontract any part of this contract
to another person or agency without the prior written approval of the
Receiving Agency.
0. The Performing Agency agrees to provide the Receiving Agency with two
sets of all promotional materials produced under this contract.
P.—The_Performing Agency will add the following staff whose work assign-
ments are exclusively to provide interlibrary loan services:
(1) Librarian II --
(1) Principal Library Aide -
(1) -Senior Library Aide
Q. The --Performing Agency will provide office equipment, 1 OCLC terminal(s)
and -printer, one -microfiche reader, 1 telephone line(s) directly into
the- interlibrary'- loan office, and- a telephone extension to local
library telephones. _ _ -
-R. The Performing Agency will provide -access to the LC NUC through 1977,
CBI, BIP,-PBIP, NST, NIM, Texas List, and OCLC.
S. The -Performing Agency's budget -allocations under this contract are pre-
dicated upon the -following performance schedule objectives:
1.--- Fill 6,100 interlibrary Toan requests from the Performing Agency's
resources. - - - --- -
2_ Process 14,000 -interlibrary loan transactions.
3.- Maintain an average response time of 24 hours for interlibrary
loan requests._ = " -
The Contracting Parties -may- terminate this contract if either party for
any- reason violates -any of the terms of this contract, or fails to
carry -out the various tasks set forth in this contract, by giving
-notice at least thirty (30),days-prior to the effective dates of such
-termination.. The Performing Agency shall be entitled to receive reim-
bursement -for all expenses incurred prior to the effective date of ter-
mtnation.
III. PAYMENT FOR SERVICES: - - .
The Receiving Agency` shall pay for services received from federal
appropriation items or -accounts of the Receiving Agency from which like
-expenditures-would normally be paid, based upona "Request for Funds" sub-
mitted by the Performing Agency on Texas State Library form 51-10. The
request will be only for the amount of funds required to meet disbursement
needs for a one-month period, but should not be less than $250 per request.
IV. TERM OF CONTRACT:
This Contract is to begin September 1, 1981 and shall terminate August 31,
1982.
V. BASES FOR CALCULATING REIMBURSABLE COST:
Code
101
Category
Salaries
Fringe Benefits:
109 Retirement/Social Security
Amount
$ 46,355
6,968
Insurance:
389 -Health/Workers Comp 1,564
398 -Unemployment 90
301 Communications 8,368
344 Telephone 3,599
244 Supplies/Printing/Photocopying 1,340
328 Postage & Postal Insurance 3,000
352/353 Travel 632
347 Equipment Service Contracts 496
301 Audit- - 1,440
514 Inventory (Lost Books) 100
TOTAL DIRECT COSTS $ 73,952
472 Indirect Costs (5% of direct
expenditures)
3,698
TOTAL CONTRACT AMOUNT $ 77,650
_ Expenditures in excess of the above amounts for a particular expense cate-
gory are allowable without prior approval of the Receiving Agency if the
additional charges do not exceed 15 percent of the budgeted amount. This
provision does not allow the total amount of the contract to be exceeded.
VI. CONTRACT AMOUNT:
The total -amount of this contract shall not exceed: $ 77,650
Seventy Seven Thousand, Six Hundred Fifty Dollars
•
Source of -Funds in this Contract: FFY 1981 LSCA Title III
The undersigned Receiving Agency does hereby certify that (1) the services
specified above are necessary and essential for activities that are properly
within the statutory functions and programs of the affected agencies of
state and local governments; (2) the services, supplies or materials
contracted for are not required by Section 21 of Article 16 of the
Constitution of Texas to be supplied under contract given to the lowest
bidder; and (3) the arrangements and payments contracted for are in
compliance with the provisions for Programs of the Department of Education,
the Rules and Regulations and the General Provisions of the Library Services
and Construction Act, P.L. 84-597, as amended by P.L. 95-123 and the State
Library Plan for operation under the Library Services and Construction Act.
RECEIVING AGENCY PERFORMING AGENCY
City of Corpus Christi,
La Retama Public Library
Texas State Library
By:
Dorman H. Winfrey
Typewritten Name Above
Director & Librarian
By:
Signature (Must be an official
empowered to enter into contracts)
W. Thomas Utter
Typewritten or Printed Name Above
Assistant City Manager
Title Title
Let,i /9V7
Da e ( Date
Type or print name of local fiscal officer responsible for account into which
these funds are to be paid.
Harold F. Zick
Name of Fiscal Officer
Director of Finance
Title (Must be an official -of
the city_or county government)
P.O. Box 9277
Corpus Christi. Texas 78408
ADDRESS
512/884-3011 .
TELEPHONE NUMBER
ATTEST:
- - City Secretary
•
APPROVED: - DAY OF 1981:
. J. BRUCE AYCOCK, CITY ATTORNEY
By
Assistant City Attorney
5
Corpus Christi, Te
.f day of
TO THE MEMBERS OF THE CITY COUNCIL
Corpus Christi, Texas
For the reasons set forth in the emergency clause of the foregoing ordinance or resolution,
an emergency exists requiring suspension of the Charter rule as toconsiderationand voting
upon ordinances or resolutions at three regular meetings;_I/we, therefore, request that you
suspend said Charter rule and pass this ordinance or resolution finally on the date it is,
introduced, or at the present meeting of the City Council.
Respectfully, Respectfully,
, 1981
Council Members
MAYO
_ THE CITY OF CORPUS CHRISTI, TEXAS _
The above ordinance was passed by -the following vote:
Luther Jones
Betty N. Turner
Jack K. Dumphy
Bob Gulley
Herbert L. Hawkins, Jr.
Dr. Charles W. Kennedy
Cliff Zarsky
164.1.9