HomeMy WebLinkAbout17170 ORD - 08/04/1982AN ORDINANCE
AUTHORIZING A CONTRACT WITH CALLINS, HAGGARD AND
ASSOCIATES, INC., FOR ENERGY REDUCTION STUDIES IN
THE CONVENTION CENTER AREA; APPROPRIATING $4,000
FOR THE PROJECT; AND DECLARING AN EMERGENCY.
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF CORPUS CHRISTI,
TEXAS:
SECTION 1. That the City Manager be authorized to execute a contract
with Callins, Haggard and Associates, Inc., for energy reduction studies in the
Convention Center area, all as more fully set forth in the contract, a substantial
copy of which is attached hereto and made a part hereof, marked Exhibit "A".
SECTION 2. That there is hereby appropriated out of the No. 209
Community Convention Facility Bond Fund the sum of $4,000 for Phase I of the
aforesaid contract, applicable to Project No, 209-76-7, Auditorium Improvements.
SECTION 3. That upon written request of the Mayor or five Council
members, copy attached, to find and declare an emergency due to the need for
efficient and effective administration of City affairs by authorizing the
aforesaid contract, such finding of an emergency is made and declared requir-
ing suspension of the Charter rule as to consideration and voting upon ordinances
or resolutions at three regular meetings so that this ordinance is passed and
shall take effect upon first reading as an emergency measure this the lilday of
August, 1982.
ATTEST:
C4-4,07e:1541
ty eiretary
Aij:ROVAD:
A16.4t DAY OF AUGUST, 1982:
J. BRUCE AYCOCK, ITY ATT RNEY
MAYO
THE C Y OF CORPUS CHRISTI, TEXAS
171_70
SEP 2 8 1984
Livi LU
THE STATE OF TEXAS
COUNTY OF NUECES
X
X
CONTRACT
PROFESSIONAL ENGINEERING SERVICES
The City of Corpus Christi, Texas hereinafter called "City" and Callins,
Haggard and Associates, Inc. hereinafter called "Engineer" agree as follows:
I. Services to be Performed: The Engineer hereby agrees, at his own
expense, to perform all architectural, structural, mechanical, electrical, site
work design, and related studies, estimates and services necessary to properly
develop design plans and specifications for Corpus Christi Convention Center
Area Facilities Improvements as outlined in the Scope of Services contained herein.
11. Scope of Services: The Engineer agrees to perform, for the above named
work, professional services as hereinafter set forth:
A. Study Phase - Phase I
1. Study, review and recommend the feasibility of a looped electrical
system being provided in the area of the Convention Center for the purpose of
Improved service reliability and also to determine if/what cost savings would
result in a single electrical meter concept of service to the Convention Center,
the Art Museum of South Texas, the Corpus Christi Museum, the Harbor Playhouse
and the Historical Homes.
2. Determine feasibility of providing chilled water to the Art Museum
of South Texas from the Convention Center, what costs would be involved, and what,
if any, energy savings would result. Also advise the City on estimated cost
and any associated problems which would result in the installation of a third or
backup chiller for the Convention Center air-conditioning system.
3. Study, review and recommend methods of providing additional heating
to the Community Auditorium, particularly in the area of the orchestra section,
and methods of adding additional insulation to the Auditorium. Provide estimated
costs for all work as well as any savings which might be realized in the heating
system as a result of such insulation.
B. Construction Documents Phase - Phase II
Engineer acknowledges that no work in Phase II is authorized unless
(a) such authorization is in writing from the City and (b) funds are appropriated
for engineering work in Phase II.
EXHI IT "A"
1. Prepare complete working drawings and technical specifications
setting forth in detail the requirements for furnishing and installing the
facilities outlined in Article 11 when so authorized in writing. The Engineer
will confer with the City staff during this phase to coordinate the design of the
project and incorporate all desired features.
Review the cost estimate and advise the City of any changes.
3. Submit to the City Engineer three complete sets of the Documents as
outlined in Section B-1 for review by the City.
C. Bidding and contract Phase
1. Upon approval of the Construction Documents by the City, provide the
City with reproducible copies of the documents required in Section B.
2. Provide a list of prospective qualified bidders in the area to the
City.
3. Submit a written recommendation of the award of the contract to the
City. In the event the lowest acceptable bid exceeds the estimated cost, the
Engineer shall confer with the City and make such revisions as is satisfactory
to the City for the readvertising of bids, without increases in the basic fee.
D. construction Phase
1. Be the City's representative during the construction period which
begins with the award of the contraCt and extends until the final acceptance of
the -project.
2. Provide the general administration of construction including periodic
visits to the site to familiarize himself generally with the progress and quality
of the work and to determine in general if the wurk is proceeding in accordance
with the contract. The Engineer will endeavor to guard the City against defects
and deficiencies in the work of contractors, but he does not guarantee the per-
formance of their contract.
3. Have the authority to stop work whenever such stoppage may be necessary
in his reasonable opinion to insure the proper execution of the contract and may
condemn work as failing to conform to the contract.
4. Not be required to make exhaustive or continuous on-site inspections
normally defined as resident inspection, but will make those inspections necessary
to certify that, to the best of his knowledge, work has progressed to the point
indicated, the quality of the work is in accordance with the construction contract,
and the contractor is entitled to payment.
Professional Services Contract
Callins & Haggard
Page No. 2
E. As -Built Drawings and Maintenance Manuals
1. The Engineer shall furnish to the city, upon completion of said
project, or upon termination of this contract as herein provided, a suitable
bound copy of the specifications and a reproducible set on mylar, or tracing
of the working drawings including any and all corrections, revisions, alterations,
or amendments to the plans and/or specifications made during the Construction
Phase so as to reflect the true plans and specifications of the building as built.
2. The Engineer shall use 24" x 36" sheet sizes of 3 mil mylar or
tracing for the "as -built" drawings which are to be submitted as described above.
3. The Engineer shall furnish to the City upon project completion,
operating manuals or instructions, parts lists, or maintenance manuals for all
mechanical, electrical, or any other equipment installed on the project.
4. The City will not make final payment to the Engineer until the
conditions of Section E are met.
F. Transfer of Interest
The Engineer shall not assign or transfer any interest in this contract
without prior written consent from the City.
G. Orderly Rendering of Services
The Engineer shall furnish the documents required in each phase of the
design and personally render or provide the service required in this contract in
the Sequence and times herein indicated and as may be necessary to insure the
prompt and continuous prosecution of the work of designing and constructing the
project, and it is understood that all designs and details of designing are
subject to the approval of the City, and until the acceptance of results of these
services, there shall be no liability on the part of the City for such services.
The Engineer agrees to furnish items required of Phase I (Study Phase) to the
City within forty-five (45) calendar days of approval of date of Contract. The
Engineer further agrees to provide Phase II (Construction Documents) within sixty
(60) calendar days of written authorization to begin work in this phase.
H. Cost Estimates
The Engineer is to provide an estimate of costs at the time of the
Phase 1 or Study Phase submittal as well as with the submission of the Construction
Documents Phase, but does not guarantee the accuracy of such estimates; however,
the Engineer shall endeavor to design the project so that the cost thereof does
not exceed the amount allocated for construction. The City will have the right
Professional Services Contract
Callins & Haggard
Page No. 3
to require the Engineer to make revisions to the Construction Documents so as
to being the cost within funds available at no additional fee.
III. Compensation:
A. Fee Schedule
The City agrees to pay the Engineer for his services in designing and
related work a lump sum not to exceed Four Thousand Dollars ($4,000.00) for the
Phase I or Study Phase. Billing for this phase by the Engineer will be based on
the hourly rate times 2.5 of the Engineer's staff working on the project, and will
be paid by the City upon acceptance of Phase I work. Payment for Phase II will
be determined at a later date by amendment to this contract when the scope of work
for Phase 11 has been determined after the Phase I study is completed, at which
time further definition of the Phase II scope of work may be set forth and funds
for additional engineering work appropriated as required. Engineer agrees that
a portion of the fees paid for Phase I work will be credited against Phase II fees;
said credit portion to be determined when the Phase II scope is further established.
E. Payment to the Architect
1. Upon completion of the Construction Documents Phase in Phase II and
acceptance and approval of same by the city, a sum equal to seventy-five percent
(75%) of the Basic Fee as later determined for Phase II shall be paid to the
Engineer.
2. upon receipt of bids and award of a construction contract, a sum
equal to five percent (5%) of the Basic Fee provided for Phase II shall be paid
to the Engineer.
3. Upon completion of the Construction Phase, a sum equal to twenty
percent (20%) of the Basic Fee provided for Phase II shall be paid to the Engineer.
Final payment will -not be made to the Engineer until the condition of Article II,
Section E is met.
4. In regard to the Engineer's Fee, the parties further agree: No
deductions shall be made from the Engineer's Fee on account of penalty, liquidated
damages, or other sum withheld from payments to the contractor but the City will
not pay the Engineer a fee for change orders necessitated as a result of negligence
or omissions on the part of the Engineer.
Iv. The City reserves the right to terminate this contract at any time
with or without cause. In the event of such termination, the Engineer will be
paid a sum proportionate to the state of completion of the phase of work in which
he is then engaged.
Professional Services Contract
Callins & Haggard
Page No. 4
EXECUTED IN DUPLICATE this the
day of , 1982.
ATTEST: CITY OF CORPUS CHRISTI
By
City Secretary Edward A. Martin
City Manager
APPROVED:
day of , 1982
J. BRUCE AYCOCK, CITY ATTORNEY CALLINS, HAGGARD & ASSOCIATES, INC.
By
Assistant City Attorney
APPROVED:
James K. Lontos, P.E.
Assistant City Manager
Professional Services Contract
Callins & Haggard
Page No. 5
CITY OF CORPUS GMRISTI
DISCLOSURE OF OWNERSHIP INTERESTS
City of Corpus Christi Ordinance 17112 requires all persons (APPLICANT)
seeking to do business with the City to provide the following information.
Every question must be answered. If the question is not applicable, answer
with "NA".
APPLICANT NAME CALLINS, HAGGARD & ASSOCIATES
APPLICANT ADDRESS 127 N. Chaparral, Suite 100 Corpus Christi, Texas 78401
APPLICANT is 1. Corporation (g) 2. Partnership ( ) 3. Sole Owner ( )
4. Association ( ) 5. Other (
Please answer the following questions on a separate attached sheet if
necessary.
SECTION 1 - CORPORATION
la. Names and addresses of all Officers and Directors of Corporation.
Jack G. Callins President - Treasurer
Thomas E. Haggard Vice President - Secretary
Doris M. Callins Assistant Secretary
lb. Names and addresses of all shareholders of the Corporation owning shares
equal to or in excess of 3% of the proportionate ownership interest and
the percentage of each shareholder's interest. (Note: Corporations which
submit S.E.C. form 10K may substitute that statement for the material
required herein.)
Jack G. Callins 50.1%
Thomas E. Haggard 49.9%
SECTION 2 - PARTNERSHIP/ASSOCIATION/JOINT VENTURE
2a. The name, address, and percentage of interest of each partner whose
interest therein, whether limited or general, is equal to or in excess
of 32.
N/A
2b. Associations: The name and address of all officers, directors, and
other members with 3% or greater interest.
N/A
SECTION 3 - ALL APPLICANTS - ADDITIONAL DISCLOSURE
3a. Specify which, if any, interest disclosed in Section 1 or 2 are being
held by agent or trustee and give the name and address of principal
AND/OR by a trust and give the trust number, institution, name and
address of trustee or estate administrator, and name, address, and
percentage of interest in total entity.
N/A
3b. If any interest named in Section 1 or 2 is being held by a "holding"
corporation or other "holding" entity not an individual, state the
names and addresses of all parties holding more than a 3% interest in
that "holding" corporation or entity as required in 1(a), 1(h),
2(a), and 2(b).
N/A
3c. If "constructive control" of any interest named in Section 1 or 2 is
held by another party, give name and address of party with constructive
control. ("Constructive control" refers to control established through
voting trusts, proxies, or special terms of venture or partnership
agreements.)
N/A
3d. If any interest named in Section 1, 2, 3a, 3b, or 3e is being held by a
member of the City Council, an employee, or a member of a Board or
Commission appointed by the City Council of the City of Corpus Christi,
state the name, address, and whether the individual is a member of the
City Council, an employee, or a Board or Commission member.
N/A
I have not withheld disclosure of any interest known to me. Information
provided is accurate and current. I will be responsible for submitting
a revised form if any of the above information changes.
CALLINS, HAGGARD & ASSOCIATES, INC.
July 26, 1982
Date Signature of Person Preparing Statement
Title:
PRESIDENT -TREASURER
CITY OF CORPUS CHRISTI, TEXAS
CERTIFICATION OF FUNDS
(City Charter Article IV Section 21)
July 28, 1982
I certify to the City Council that $ 4,000 , the amount required for
the contract, agreement, obligation or expenditures contemplated in the above
and foregoing ordinance is in the Treasury of the City of Corpus Christi to the
credit of:
Fund Nb. and Name No.209 Community Convention Center Bond Fund
Project hb. 209-76-7
Project Name Auditorium Improvements
franuthich it is proposed to he drawn, and suchmaney is not appropriated for any
other purpose.
PA'
' /
S'
PI FIN 2-55
Revised 7/31/69
dgult._ , 19e2G•
ector o ?na.'-"ncieliff
1•1
Corpus Christi, T us
day of , 1982
TO THE MEMBERS OF THE CITY COUNCIL
Corpus Christi, Texas
For the reasons set forth in the emergency clause of the foregoing ordinance or resolution,
an emergency exists requiring suspension of the Charter rule as to consideration and voting
upon ordinances or resolutions at three regular meetings; 1/we, therefore, request that you
suspend said Charter rule and pass this ordinance or resolution finally on the date it is
introduced, or at the present meeting of the City Council.
Respectfully, Respectfully,
Council Members
MAYOR
THE ITY OF CORPUS CHRISTI, TEXAS
The above ordinance was passed by the foll wing vote:
Luther Jones
Betty N. Turner
Jack K. Dumphy
Bob Gulley
Herbert L. Hawkins, Jr.
Dr. Charles W. Kennedy
Cliff Zarsky
17170
CITY OF CORPUS CHRISTI
DISCLOSURE OF OWNERSHIP INTERESTS
City of Corpus Christi Ordinance 17112 requires all persons (APPLICANT)
seeking to do business with the City to provide the following information,
Every question must be answered. If the question is not applicable, answer
- with "NA".
APPLICANT NAME CALLINS, HAGGARD & ASSOCIATES
APPLICANT ADDRESS 127 N. Chaparral, Suite 100 Corpus Christi, Texas 78401
-APPLICANT is 1. Corporation (y) 2. Partnership( ) 3. Sole Owner ( )
5. Other ( )
4. Association ( )
Please answer the following questions on a separate attached sheet if
necessary.
SECTION 1 - CORPOHATCON
la. Names and addresses of all Officers and Directors of Corporation.
Jack G. Callins President - Treasurer
Thomas E. Haggard Vice President - Secretary
Doris M. Callins Assistant Secretary
lb. Names and addresses of all shareholders of the Corporation owning shares
equal to or in excess of 3% of the proportionate ownership interest and
the percentage of each shareholder's interest. (Note: Corporations which
submit S.E.C. form 10E may substitute that statement for the material
required herein.)
Jack G. Callins 50.1%
Thomas E. Haggard 49.9%
SECTION 2 - PARTNERSHIP/ASSOCIATION/JOINT VENTURE
2a. The name, address, and percentage of interest of each partner whose
interest therein, whether limited or general, is equal to or in excess
of 3%.
N/A
2b. Associations: The name and address of all officers, directors, and
other members with 31 or greater interest.
N/A
SECTION 3 - ALL APPLICANTS - ADDITIONAL DISCLOSURE
3a: Specify which, if any, interest disclosed in Section 1 or 2 are being
held by agent or trustee and give the name and address of principal
AND/OB by a trust and give the trust number, institution, name and
address of -trustee or estate administrator, and name, address, and
percentage of interest in total entity.
N/A
3b. If any interest named in Section 1 or 2 is being held by a "holding"
corporation or other "holding" entity not an individual, state the
names and addresses of all parties holding more than a 31 interest in
that "holding" corporation or entity as required in 1(a), 1(b),
2(a), and 2(b).
N/A
3c. If "constructive control" of any interest named in Section 1 or 2 is
held by another party, give name and address of party with constructive
control. ("Constructive control" refers to control established through
voting trusts, proxies, or special terms of venture or partnership
agreements.)
N/A
3d. If any interest named in Section 1, 2, 3a, 3b, or 3c is being held by a
member of the City Council, an employee, or a member of a Board or
Commission appointed by the City Council of the City of Corpus Christi,
state the name, address, and whether the individual is a member of the
City Council, an employee, or a Board or Commission member.
N/A
I have not withheld disclosure of any interest known to me. Information
provided is accurate and current. I will be responsible for submitting
a revised form if any of the above information changes.
July 26, 1982
Title:
Date
PRESIDENT -TREASURER
CALLINS, HAGGARD & ASSOCIATES, INC.
Signature of Person Preparing Statement