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HomeMy WebLinkAbout17358 ORD - 11/10/1982AN ORDINANCE AUTHORIZING A CONTRACT WITH GREENE DESIGN GROUP FOR DESIGN PLANS AND SPECIFICATIONS FOR IMPROVEMENTS TO THE MEADOW PARK RECREATION CENTER; APPROPRIATING $21,500 FOR SAID CONTRACT; AND DECLARING AN EMERGENCY. BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF CORPUS CHRISTI, TEXAS: SECTION 1. That the City Manager is hereby authorized to execute a contract with Greene Design Group for design plans and specifications for improvements to the Meadow Park Recreation Center, 3204 Highland Street, all as more fully set forth in the contract, a substantial copy of which is attached hereto and made a part hereof marked Exhibit "A." SECTION 2. That there is hereby appropriated $21,500 from the Eighth Year Community Development Block Grant, No. 162 Federal States Grant Fund, Department No. 152, Activity 807.06, Code 502. SECTION 3. That upon written request of the Mayor or five Council members, copy attached, to find and declare an emergency due to the need to take immediate actionto preserve and protect public property by expediting the construction of public improvements, such finding of an emergency is made and declared requiring suspension of the Charter rule as to consideration and voting upon ordinances or resolutions at three regular meetings so that this ordinance is passed and shall take effect upon first reading as an emergency measure this the ATTEST: day of November, 1982. Ci��P' Secretary MAYOR THE CITY OF CORPUS CHRISTI, TEXAS APPROVED:POE:DAY OF NOVEMBER, 1982 J!( BrucAycock, ty Attorney 17358 SEP .46 1984 MICROFILMED__ CONTRACT ARCHITECTURAL SERVICES THE STATE OF TEXAS COUNTY OF NUECES X The City of Corpus Christi, hereinafter called "City", and Greene Design Group, hereinafter called "Architect", agree as follows: I. Services to be performed: The Architect hereby agrees at his own expense to perform all architectural, structural, mechanical, electrical, site design work and related services necessary to properly develop design plans and specifications for and to supervise construction of the following improvements to Meadow Park Recreation Center, 3204 Highland Street in the'City of Corpus Christi, Texas: A. Add a new wing to the existing building to house a social hall of approximately two thousand (2,000) square feet; two (2) classrooms of approximately two hundred (200) square feet each separated by a movable partition so that the classrooms can be combined; and a kitchenette consisting of cabinets for storage, a double sink with garbage disposal, a combination stove -oven, and space for a refrigerator. B. Add a new kiln room adjacent to the existing crafts room of sufficient size to house four (4) ceramicware kilns and shelving to store ceramic greenware. Include adequate ventilation and electrical service. C. Add a cover to the existing play slab of sufficient height that it can be used for basketball play. Provide adequate timer controlled lighting for night time use. D. Completely renovate the existing restrooms including fixtures, floor drains, partitions,mirrors,ventilation, lighting, ceiling, floor and walls. Comply with hand- icapped access requirements.keplace drinking fountain in adjoining hallway. EXb.ft" •4 E. Provide for handicapped access to both the new addition and the existing structure. F. Provide a central air conditioning/heating system for both the new addition and existing building. The system shall provide zone controls for (1) clinic area; (2) games room, crafts room and restrooms; and (3) social hall and classrooms. G. Provide functional covers for windows in the existing building for added security and energy cost savings. II. SCOPE OF SERVICES This project is funded through the Community Development Block Grant Program, Title I of the Housing and Community Development Act of 1974. As a result of this federal participation, certain federal regulations must be complied with. The Architect shall familiarize himself with these regulations and comply with those which are applicable to this Contract. The Architect agrees to perform, for the above named work, professional services as hereinafter set forth: A. Schematic Design Phase 1. Hold necessary conferences with the City staff so as to coordinate the planning of the project. 2. Research available information applicable to the project. 3. Prepare schematic design studies illustrating the scope of the project and submit to the City for approval. 4. Submit a statement of construction costs to the City together with recommendation of most desirable plans. 5. Submit three sets of Schematic Design Studies to the City Engineer for review by the City. B. Design Development Phase 1. Prepare from the approved Schematic Design Studies preliminary specifications, drawings, and documents to fix and describe the size and character of the entire project as to the architectural, structural, mechanical and electrical systems, material and such other essentials as may be necessary. -2- 2. Review the preliminary cost estimates and submit as estimate of probable cost based on current area volume or unit prices. 3. Submit three sets of the Design Development Documents to the City Engineer for review by the City. C. Construction Documents Phase 1. Prepare from the approved Design Development Documents the complete working drawings and technical specifications setting forth in detail the requirements for the construction of the Meadow Park Recreation Center improvements, the conditions of the contract, the form of agreement between the City and Contractor, and bid proposal forms. 2. Review the cost estimate and advise the City of any changes. 3. Submit to the City Engineer three complete sets of the Construction Documents for review by the City. 4. Make submittal to appropriate state agency(s) to obtain certification that all improvements meet handicapped requirements. D. Bidding and Contract Phase 1. Upon approval of the Construction Documents by the City, prepare the Notice to Bidders as required. 2. Provide five (5) sets of complete working drawings and twenty (20) sets of specifications covering the work, including proposal forms and special instructions to bidders, for general distri- bution to all prospective qualified bidders who may secure a copy thereof by complying with the terms set out in said special instructions for obtaining same. The Architect will make available to the City, upon request, the original plans and specifications for the purpose of duplicating the bid documents as necessary. 3. Supply the City with twenty-five (25) copies of a Bid Tabulation sheet one day prior to the receipt of bids. 4. Review and check all bid proposals and prepare a tabulation of the bids. 5. Submit a written recommendation on the award of the contract to the City. In the event the lowest acceptable bid exceeds the estimated cost, the Architect shall confer with the City and make such revisions as is satisfactory to the City for the readvertising of bids, without increase in the basic fee. 6. After the award of the contract by the City, the Architect shall prepare six (6) copies of the Contract Documents ready for execution by the City and the Contractor. E. Construction Phase 1. Be the City's representative during the construction period which begins with the award of the contract and extends until the final acceptance of the project. 2. Provide the general administration of construction including periodic visits to the site to familiarize himself generally with the progress and quality of the work and to determine in general if the work is proceeding in accordance with the contract. The Architect will endeavor to guard the City against defects and deficiencies in the work of contractors, but he does not guarantee the performance of their contracts. 3. Provide the general administration of the construction contract including the preparation of Contract Monthly Estimates, Contract Time Statements, and Contract Change Orders, all on forms supplied by the City. 4. Have the authority to stop work whenever such stoppage may be necessary in his reasonable opinion to insure the proper execution of the contract and may condemn work as failing to conform to the contract. 5. Not be required to make exhaustive or continuous on-site inspections normally defined as resident inspection, but will make those inspections necessary to prepare the Contract Monthly Estimates and to certify that to the best of his knowledge work has progressed to the point indicated, the quality of the work is in accordance with the construction contract, and that the contractor is entitled to payment. F. As -Built Drawings and Maintenance Manuals 1. The Architect shall furnish to the City, upon completion of said project, or upon termination of this contract as herein provided, a suitable bound copy of the specifications and a reproducible set of mylar, or tracing of the working drawings including any and all corrections, revisions, alterations, or amendments to the plans and/or specifications made during the Construction Phase so as to reflect the true plans and specifications of the building as built. 2. The Architect shall use 24" x 36" sheet sizes of 3 mil mylar or tracing for the "as -built" drawings which are to be submitted as described above. 3. The Architect shall furnish to the City, upon project completion, operating manuals or instructions, parts list, or maintenance manuals for all mechanical, electrical, or any other equipment installed on the project. 4. The City will not make final payment to the Architect until the conditions of Section F are met. G. Transfer of Interest The Architect shall not assign or transfer any interest in this contract without prior written consent from the City. H. Orderly Rendering of Services The Architect shall furnish the document required in each phase of the design and personally render or provide the service required in this contract in the sequence and times herein indicated and as may be necessary to insure the prompt and continuous prosecution of the work of designing and constructing the project, and it is understood that all designs and details of designing are subject to the approval of the City, and until the acceptance of results of these services, there shall be no liability on the part of the City for such services. That Architect agrees to furnish items pertaining to Schematic Design Phase to City within thirty (30) calendar days of date of contract. Items required of Design Development Phase will be submitted within thirty (30) days of approval of Schematic Design Phase, and items required of Construction Documents Phase will be submitted within forty-five (45) calendar days of approval of Design Development Phase. -5- I. Cost Estimates The Architect is to provide cost estimates through each phase of the design of the project, but does not guarantee the accuracy of such estimates; however, it is understood that the project must be constructed within funds available. The City has $280,000.00 in funds available for the project including Architect's fees and contingencies. Of this amount, it is estimated that $245,000.00 will be required for construction per this contract. The design of the project shall be that the cost thereof will not exceed the above amount allocated for construction. The City will have the right to require the Architect to make revisions to the construction documents so as to bring the cost within funds available at no additional fee. III. COMPENSATION A. Fees Schedule The City agrees to pay the Architect for his services in designing and related work a fee of Twenty One Thousand Five Hundred Dollars ($21,500.00). Partial payments to the architect shall be based upon the fee and the cost of construction stated in Article II, Section I. In no case shall the total payment exceed Twenty One Thousand Five Hundred Dollars ($21,500.00). B. Payment Schedule Upon completion of each of the phases outlined in Section II, Paragraphs A through E, and approval and acceptance of same by the City, the City shall pay the following percentages of the fee as previously outlined: 1. Programming and Schematic Phase Fifteen Percent (15%) 2. Design Development Phase Twenty Percent (20%) 3. Construction Documents Phase Forty Percent (40%) 4. Bidding and Contract Phase Five Percent ( 5%) 5. Construction Phase Twenty Percent (20%) During the construction phase, that percentage of the fee due to Architect shall be paid in monthly installments, the amount of which shall bear the same relationship to the twenty percent (20%) as the monthly construction estimate bears to the total contract price. Final payment will not be made to the Architect until the conditions of Article II, Section F are met. C. Adjustment of Fees: In regard to the Architect's Fee, the parties further agree: No deductions shall be made from the Architect's fee on account of penalty, liquidated damages, or other sum withheld from payments to the contractor but the City will not pay the Architect fee for change orders necessitated as a result of negligence or omissions on the part of the Architect. IV. PROJECT COMPLETION The City's timetable for this project is that all improve— ment work per this contract be completed by December 31, 1983. V. CONTRACT TERMINATION The City reserves the right to terminate this contract at any time with or without cause. In the event of such termination, the Architect will be paid a sum proportionate to the state of completion of the phase of work in which he is then engaged. IN TESTIMONY WHEREOF, witness our hands in duplicate, each of which shall be considered an original, on the day and year first below written. ATTEST: THE CITY OF CORPUS CHRISTI By City Secretary Edward A. Martin, City Manager APPROVED: This day of , 19 J. BRUCE AYCOCK, CITY ATTORNEY By Assistant City Attorney APPROVED: /1 James K. L:ntos, P.E. Assistant City Manager —7— GREENE DESIGN GROUP By Donald Greene, AIA CITY OF CORPUS CHRISTI DISCLOSURE OF OWNERSHIP INTERESTS City of Corpus Christi Ordinance 17112 requires all persons (APPLICANT) seeking to do business with the City to provide the following information, _ ]very question must be answered. If the question is not applicable, answer with "NA". APPLICANT NAME 1'70,LO GReet4fw (GREE P s16136RouP) APPLICANT ADDRESS QST 617 'Th&i F& , 5o ITE 2.3$ APPLICANT is 1. Corporation ( ) 2. Partnership ( ) 3. Sole Owner $, 4. Association ( ) 5. Other ( ) Please answer the following questions on a sep.arato attached :sheet if necessary. SECTION 1 - Sote PRbPR1AToRSH1P la. Names and addresses of all Officers and Directors of Corporation. OWNED. 9400 C. -)woe 5,33 SEAN 'Dove etrOut C tcsr► "x lb. Names and addresses of all shareholders of the Corporation owning shares equal to or in excess of 3% of the proportionate ownership interest and the percentage of each shareholder's interest. (Note: Corporations which submit S.E.C. form 10K may substitute that statement for the material required herein.) iabNALD GR& )E too' SECTION 2 - PARTNERSHIP/ASSOCIATION/JOINT VENTURE 2a. The name, address, and percentage of interest of each partner whose interest therein, whether limited or general, is equal to or in excess of 3%. Associations: The name and address of all officers, directors, and other members with 3% or greater interest. SECTION 3 — ALL APPLICANTS — ADDITIONAL DISCLOSURE 3a. Specify which, if any, interest disclosed in Section 1 or 2 are being held by agent or trustee and give the name and address of principal AND/OR by a trust and give the trust number, institution, name and address of trustee or estate administrator, and name, address, and percentage of interest in total entity. 3b. If any interest named In Section 1 or 2 is being held by a "holding" corporation or other "holding" entity not an individual, state the names and addresses of all parties holding more than a 3% interest in that "holding" corporation or entity as required in 1(a), 1(b), 2(a), and 2(b). 3c. If "constructive control" of any interest named in Section 1 or 2 is held by another party, give name and address of party with constructive control. ("Constructive control" refers to control established through voting trusts, proxies, or special terms of venture or partnership agreements.) 3d. If any interest named in Section 1, 2, 3a, 3b, or 3c is being held by a member of the City Council, an employee, or a member of a Board or Commission appointed by the City Council of the City of Corpus Christi, state the name, address, and whether the individual is a member of the City Council, an employee, or a Board or Commission member. r► I have not witFiheld.disclosure of any interest known to me. Information provided is accurate and current. I will be responsible for submitting a revised form if any of the above information changes. I t) Date Si azure of Person Prepa ng Statement zer Title: 04#.1. ATTEST: Notary Public CITY OF CORPUS CHRISTI, TEXAS CE1ctIFICATION OF FUNDS (City Charter Article IV Section 21) November 1, 1982 I certify to the City Council that $21,500.00 , the amount required for the contract, agreement, obligation or expenditures contemplated in the above and foregoing ordinance is in the Treasury of the City of Corpus Christi to the credit of: Fund No. and Name No. 162 Federal/States Grant Fund Project No. Dept. 152 Activity 807.06 Code 502 Project Name Meadow Park Recreation Center 8th Year Community Development Block Grant fLcun which it is proposed to be drawn, and such money is not appropriated for any other purpose. , 19 QY 01: r 4:4 Pinan� Iv FIN 2-55 v,Revised 7/31/69 ,+1a�$y t • 'vcyr Nov 9 9 01 AM ,8 1 Corpus Christi, Texas day of TO THE MEMBERS OF THE CITY COUNCIL Corpus Christ, ex For the reasons exists requtiringthe suspensemergency ofclause Charterthe rulerasot gordinance or consideration and voting an emergency at upon uspenddsaidcChartererule andspasstthis ordinanceeor1resolutiron finallytherefore, on theestdateit ihat s suspend or at the present meeting of the City Counci • Respectfully, Respectfully, Texas , 1982 MAYOR THE CITY OF CORPUS CHRISTI, TEXAS Council Members The above ordinance was passed by the Luther Jones Betty N. Turner Jack K. Dumphy Bob Gulley Herbert L. Hawkins, Jr• Dr. Charles W. Kennedy Cliff Zarsky foll.wing vote: 11358