HomeMy WebLinkAbout17358 ORD - 11/10/1982AN ORDINANCE
AUTHORIZING A CONTRACT WITH GREENE DESIGN GROUP FOR
DESIGN PLANS AND SPECIFICATIONS FOR IMPROVEMENTS TO THE
MEADOW PARK RECREATION CENTER; APPROPRIATING $21,500 FOR
SAID CONTRACT; AND DECLARING AN EMERGENCY.
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF CORPUS CHRISTI,
TEXAS:
SECTION 1. That the City Manager is hereby authorized to execute a
contract with Greene Design Group for design plans and specifications for
improvements to the Meadow Park Recreation Center, 3204 Highland Street, all
as more fully set forth in the contract, a substantial copy of which is
attached hereto and made a part hereof marked Exhibit "A."
SECTION 2. That there is hereby appropriated $21,500 from the
Eighth Year Community Development Block Grant, No. 162 Federal States Grant
Fund, Department No. 152, Activity 807.06, Code 502.
SECTION 3. That upon written request of the Mayor or five Council
members, copy attached, to find and declare an emergency due to the need to
take immediate actionto preserve and protect public property by expediting
the construction of public improvements, such finding of an emergency is made
and declared requiring suspension of the Charter rule as to consideration and
voting upon ordinances or resolutions at three regular meetings so that this
ordinance is passed and shall take effect upon first reading as an emergency
measure this the
ATTEST:
day of November, 1982.
Ci��P'
Secretary MAYOR
THE CITY OF CORPUS CHRISTI, TEXAS
APPROVED:POE:DAY OF NOVEMBER, 1982
J!( BrucAycock, ty Attorney
17358
SEP .46 1984
MICROFILMED__
CONTRACT
ARCHITECTURAL SERVICES
THE STATE OF TEXAS
COUNTY OF NUECES X
The City of Corpus Christi, hereinafter called "City", and
Greene Design Group, hereinafter called "Architect", agree as follows:
I. Services to be performed: The Architect hereby agrees
at his own expense to perform all architectural, structural, mechanical,
electrical, site design work and related services necessary to properly
develop design plans and specifications for and to supervise construction
of the following improvements to Meadow Park Recreation Center, 3204
Highland Street in the'City of Corpus Christi, Texas:
A. Add a new wing to the existing building to house a
social hall of approximately two thousand (2,000)
square feet; two (2) classrooms of approximately two
hundred (200) square feet each separated by
a movable partition so that the classrooms can be
combined; and a kitchenette consisting of cabinets
for storage, a double sink with garbage disposal,
a combination stove -oven, and space for a refrigerator.
B. Add a new kiln room adjacent to the existing crafts
room of sufficient size to house four (4) ceramicware
kilns and shelving to store ceramic greenware. Include
adequate ventilation and electrical service.
C. Add a cover to the existing play slab of sufficient
height that it can be used for basketball play. Provide
adequate timer controlled lighting for night time use.
D. Completely renovate the existing restrooms including
fixtures, floor drains, partitions,mirrors,ventilation,
lighting, ceiling, floor and walls. Comply with hand-
icapped access requirements.keplace drinking fountain in
adjoining hallway.
EXb.ft"
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E. Provide for handicapped access to both the new
addition and the existing structure.
F. Provide a central air conditioning/heating system
for both the new addition and existing building.
The system shall provide zone controls for (1) clinic
area; (2) games room, crafts room and restrooms; and
(3) social hall and classrooms.
G. Provide functional covers for windows in the existing
building for added security and energy cost savings.
II. SCOPE OF SERVICES
This project is funded through the Community Development
Block Grant Program, Title I of the Housing and Community Development
Act of 1974. As a result of this federal participation, certain federal
regulations must be complied with. The Architect shall familiarize
himself with these regulations and comply with those which are applicable
to this Contract.
The Architect agrees to perform, for the above named work,
professional services as hereinafter set forth:
A. Schematic Design Phase
1. Hold necessary conferences with the City staff so
as to coordinate the planning of the project.
2. Research available information applicable to the
project.
3. Prepare schematic design studies illustrating the
scope of the project and submit to the City for approval.
4. Submit a statement of construction costs to the
City together with recommendation of most desirable plans.
5. Submit three sets of Schematic Design Studies to
the City Engineer for review by the City.
B. Design Development Phase
1. Prepare from the approved Schematic Design Studies
preliminary specifications, drawings, and documents to fix and describe
the size and character of the entire project as to the architectural,
structural, mechanical and electrical systems, material and such other
essentials as may be necessary.
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2. Review the preliminary cost estimates and submit
as estimate of probable cost based on current area volume or unit prices.
3. Submit three sets of the Design Development
Documents to the City Engineer for review by the City.
C. Construction Documents Phase
1. Prepare from the approved Design Development
Documents the complete working drawings and technical specifications
setting forth in detail the requirements for the construction of the
Meadow Park Recreation Center improvements, the conditions of the contract,
the form of agreement between the City and Contractor, and bid proposal
forms.
2. Review the cost estimate and advise the City
of any changes.
3. Submit to the City Engineer three complete sets
of the Construction Documents for review by the City.
4. Make submittal to appropriate state agency(s)
to obtain certification that all improvements meet handicapped
requirements.
D. Bidding and Contract Phase
1. Upon approval of the Construction Documents by the
City, prepare the Notice to Bidders as required.
2. Provide five (5) sets of complete working drawings
and twenty (20) sets of specifications covering the work, including
proposal forms and special instructions to bidders, for general distri-
bution to all prospective qualified bidders who may secure a copy
thereof by complying with the terms set out in said special instructions
for obtaining same. The Architect will make available to the City,
upon request, the original plans and specifications for the purpose
of duplicating the bid documents as necessary.
3. Supply the City with twenty-five (25) copies of
a Bid Tabulation sheet one day prior to the receipt of bids.
4. Review and check all bid proposals and prepare
a tabulation of the bids.
5. Submit a written recommendation on the award of the
contract to the City. In the event the lowest acceptable bid exceeds the
estimated cost, the Architect shall confer with the City and make such
revisions as is satisfactory to the City for the readvertising of bids,
without increase in the basic fee.
6. After the award of the contract by the City, the
Architect shall prepare six (6) copies of the Contract Documents ready
for execution by the City and the Contractor.
E. Construction Phase
1. Be the City's representative during the construction
period which begins with the award of the contract and extends until the
final acceptance of the project.
2. Provide the general administration of construction
including periodic visits to the site to familiarize himself generally
with the progress and quality of the work and to determine in general
if the work is proceeding in accordance with the contract. The Architect
will endeavor to guard the City against defects and deficiencies in the work
of contractors, but he does not guarantee the performance of their
contracts.
3. Provide the general administration of the construction
contract including the preparation of Contract Monthly Estimates, Contract
Time Statements, and Contract Change Orders, all on forms supplied by the
City.
4. Have the authority to stop work whenever such
stoppage may be necessary in his reasonable opinion to insure the proper
execution of the contract and may condemn work as failing to conform
to the contract.
5. Not be required to make exhaustive or continuous
on-site inspections normally defined as resident inspection, but will
make those inspections necessary to prepare the Contract Monthly Estimates
and to certify that to the best of his knowledge work has progressed to
the point indicated, the quality of the work is in accordance with the
construction contract, and that the contractor is entitled to payment.
F. As -Built Drawings and Maintenance Manuals
1. The Architect shall furnish to the City, upon completion
of said project, or upon termination of this contract as herein provided, a
suitable bound copy of the specifications and a reproducible set of mylar,
or tracing of the working drawings including any and all corrections, revisions,
alterations, or amendments to the plans and/or specifications made during the
Construction Phase so as to reflect the true plans and specifications of the
building as built.
2. The Architect shall use 24" x 36" sheet sizes of 3 mil mylar
or tracing for the "as -built" drawings which are to be submitted as described
above.
3. The Architect shall furnish to the City, upon project
completion, operating manuals or instructions, parts list, or maintenance
manuals for all mechanical, electrical, or any other equipment installed
on the project.
4. The City will not make final payment to the Architect until
the conditions of Section F are met.
G. Transfer of Interest
The Architect shall not assign or transfer any interest in
this contract without prior written consent from the City.
H. Orderly Rendering of Services
The Architect shall furnish the document required in each
phase of the design and personally render or provide the service required
in this contract in the sequence and times herein indicated and as may be
necessary to insure the prompt and continuous prosecution of the work of
designing and constructing the project, and it is understood that all
designs and details of designing are subject to the approval of the City,
and until the acceptance of results of these services, there shall be no
liability on the part of the City for such services. That Architect agrees
to furnish items pertaining to Schematic Design Phase to City within
thirty (30) calendar days of date of contract. Items required of Design
Development Phase will be submitted within thirty (30) days of approval
of Schematic Design Phase, and items required of Construction Documents
Phase will be submitted within forty-five (45) calendar days of approval
of Design Development Phase.
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I. Cost Estimates
The Architect is to provide cost estimates through each
phase of the design of the project, but does not guarantee the accuracy
of such estimates; however, it is understood that the project must be
constructed within funds available. The City has $280,000.00 in funds
available for the project including Architect's fees and contingencies.
Of this amount, it is estimated that $245,000.00 will be required for
construction per this contract. The design of the project shall be that
the cost thereof will not exceed the above amount allocated for construction.
The City will have the right to require the Architect to make revisions
to the construction documents so as to bring the cost within funds
available at no additional fee.
III. COMPENSATION
A. Fees Schedule
The City agrees to pay the Architect for his services in
designing and related work a fee of Twenty One Thousand Five Hundred
Dollars ($21,500.00). Partial payments to the architect shall be based
upon the fee and the cost of construction stated in Article II, Section I.
In no case shall the total payment exceed Twenty One Thousand Five Hundred
Dollars ($21,500.00).
B. Payment Schedule
Upon completion of each of the phases outlined in Section II,
Paragraphs A through E, and approval and acceptance of same by the City,
the City shall pay the following percentages of the fee as previously
outlined:
1. Programming and Schematic Phase Fifteen Percent (15%)
2. Design Development Phase Twenty Percent (20%)
3. Construction Documents Phase Forty Percent (40%)
4. Bidding and Contract Phase Five Percent ( 5%)
5. Construction Phase Twenty Percent (20%)
During the construction phase, that percentage of the fee due
to Architect shall be paid in monthly installments, the amount of which
shall bear the same relationship to the twenty percent (20%) as the
monthly construction estimate bears to the total contract price. Final
payment will not be made to the Architect until the conditions of Article
II, Section F are met.
C. Adjustment of Fees:
In regard to the Architect's Fee, the parties further
agree: No deductions shall be made from the Architect's fee on account
of penalty, liquidated damages, or other sum withheld from payments to the
contractor but the City will not pay the Architect fee for change orders
necessitated as a result of negligence or omissions on the part of the
Architect.
IV. PROJECT COMPLETION
The City's timetable for this project is that all improve—
ment work per this contract be completed by December 31, 1983.
V. CONTRACT TERMINATION
The City reserves the right to terminate this contract at
any time with or without cause. In the event of such termination, the
Architect will be paid a sum proportionate to the state of completion of
the phase of work in which he is then engaged.
IN TESTIMONY WHEREOF, witness our hands in duplicate,
each of which shall be considered an original, on the day and year first
below written.
ATTEST: THE CITY OF CORPUS CHRISTI
By
City Secretary Edward A. Martin, City Manager
APPROVED:
This
day of , 19
J. BRUCE AYCOCK, CITY ATTORNEY
By
Assistant City Attorney
APPROVED:
/1
James K. L:ntos, P.E.
Assistant City Manager
—7—
GREENE DESIGN GROUP
By
Donald Greene, AIA
CITY OF CORPUS CHRISTI
DISCLOSURE OF OWNERSHIP INTERESTS
City of Corpus Christi Ordinance 17112 requires all persons (APPLICANT)
seeking to do business with the City to provide the following information, _
]very question must be answered. If the question is not applicable, answer
with "NA".
APPLICANT NAME 1'70,LO GReet4fw (GREE P s16136RouP)
APPLICANT ADDRESS QST 617 'Th&i F& , 5o ITE 2.3$
APPLICANT is 1. Corporation ( ) 2. Partnership ( ) 3. Sole Owner $,
4. Association ( ) 5. Other ( )
Please answer the following questions on a sep.arato attached :sheet if
necessary.
SECTION 1 - Sote PRbPR1AToRSH1P
la. Names and addresses of all Officers and Directors of Corporation.
OWNED. 9400 C. -)woe
5,33 SEAN 'Dove
etrOut C tcsr► "x
lb. Names and addresses of all shareholders of the Corporation owning shares
equal to or in excess of 3% of the proportionate ownership interest and
the percentage of each shareholder's interest. (Note: Corporations which
submit S.E.C. form 10K may substitute that statement for the material
required herein.)
iabNALD GR& )E too'
SECTION 2 - PARTNERSHIP/ASSOCIATION/JOINT VENTURE
2a. The name, address, and percentage of interest of each partner whose
interest therein, whether limited or general, is equal to or in excess
of 3%.
Associations: The name and address of all officers, directors, and
other members with 3% or greater interest.
SECTION 3 — ALL APPLICANTS — ADDITIONAL DISCLOSURE
3a. Specify which, if any, interest disclosed in Section 1 or 2 are being
held by agent or trustee and give the name and address of principal
AND/OR by a trust and give the trust number, institution, name and
address of trustee or estate administrator, and name, address, and
percentage of interest in total entity.
3b. If any interest named In Section 1 or 2 is being held by a "holding"
corporation or other "holding" entity not an individual, state the
names and addresses of all parties holding more than a 3% interest in
that "holding" corporation or entity as required in 1(a), 1(b),
2(a), and 2(b).
3c. If "constructive control" of any interest named in Section 1 or 2 is
held by another party, give name and address of party with constructive
control. ("Constructive control" refers to control established through
voting trusts, proxies, or special terms of venture or partnership
agreements.)
3d. If any interest named in Section 1, 2, 3a, 3b, or 3c is being held by a
member of the City Council, an employee, or a member of a Board or
Commission appointed by the City Council of the City of Corpus Christi,
state the name, address, and whether the individual is a member of the
City Council, an employee, or a Board or Commission member.
r►
I have not witFiheld.disclosure of any interest known to me. Information
provided is accurate and current. I will be responsible for submitting
a revised form if any of the above information changes.
I
t)
Date Si azure of Person Prepa ng Statement
zer
Title: 04#.1.
ATTEST:
Notary Public
CITY OF CORPUS CHRISTI, TEXAS
CE1ctIFICATION OF FUNDS
(City Charter Article IV Section 21)
November 1, 1982
I certify to the City Council that $21,500.00 , the amount required for
the contract, agreement, obligation or expenditures contemplated in the above
and foregoing ordinance is in the Treasury of the City of Corpus Christi to the
credit of:
Fund No. and Name No. 162 Federal/States Grant Fund
Project No. Dept. 152 Activity 807.06 Code 502
Project Name Meadow Park Recreation Center
8th Year Community Development Block Grant
fLcun which it is proposed to be drawn, and such money is not appropriated for any
other purpose.
, 19 QY
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Nov 9 9 01 AM ,8
1
Corpus Christi, Texas
day of
TO THE MEMBERS OF THE CITY COUNCIL
Corpus Christ, ex
For the reasons
exists requtiringthe
suspensemergency
ofclause
Charterthe
rulerasot gordinance or consideration and voting
an emergency at
upon
uspenddsaidcChartererule andspasstthis ordinanceeor1resolutiron finallytherefore,
on theestdateit ihat s suspend
or at the present meeting of the City Counci •
Respectfully,
Respectfully,
Texas
, 1982
MAYOR
THE CITY OF CORPUS CHRISTI, TEXAS
Council Members
The above ordinance was passed by the
Luther Jones
Betty N. Turner
Jack K. Dumphy
Bob Gulley
Herbert L. Hawkins, Jr•
Dr. Charles W. Kennedy
Cliff Zarsky
foll.wing vote:
11358