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HomeMy WebLinkAbout17397 ORD - 12/15/1982AN ORDINANCE AMENDING CHAPTER 36, ARTICLE III OF THE CODE OF ORDINANCES TO PROVIDE THAT ONLY CONVENTIONS MAY BE SCHEDULED FURTHER THAN 18 MONTHS IN ADVANCE; TO SIMPLIFY AND TO BRING ABOUT CONSISTENCY IN RENTAL RATES AND REGULATIONS; TO PROVIDE FOR THE CHARGING OF A 10 PERCENT FEE TO ALL CATERERS DOING BUSINESS IN ANY AND ALL AREAS OF THE CONVENTION CENTER AND AUDITORIUM; AND TO PROVIDE A 15 PERCENT DISCOUNT TO LESSEES WHO CONTRACT FOR A SERIES OF DATES IN A CALENDAR YEAR IN THE THEATRE AND/OR THE MEETING ROOMS OF THE CONVENTION CENTER; PROVIDING FOR SEVERANCE AND FOR PUBLICATION. BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF CORPUS CHRISTI, TEXAS SECTION 1. That the Code of Ordinances, City of Corpus Christi, 1981 Revision, as amended, Chapter 36, Article III, Bayfront Plaza, Section 36-82, Lease agreements, is amended to add Paragraph (c) to read as follows: (c) The convention center manager is responsible for booking events that will be held in the Bayfront Plaza Convention Center. Only conventions may be scheduled further than eighteen (18) months in advance. A convention, in order to qualify for scheduling further than eighteen months in advance, is defined as a meeting including a large number of out-of-town people who will use a significant number of hotel rooms, as determined by the convention center manager. SECTION 2. That Article III, Section 36-83, Rental of the auditorium theatre, Paragraph A, Rental rates, subsection (1), Class I, be amended to read as follows: Class I: Seven (7%) percent of the gross receipts (after taxes), with a minimum rental fee of six hundred sixty dollars ($660.00), and a maximum rental fee not to exceed one thousand four hundred seventy dollars ($1,470.00). This rate applies to a single performance on a single day. Each additional performance on the same day will increase the minimum and maximum rental fees by fifty (50%) percent (i.e., a matinee and an evening performance on the same day would be seven (7%) percent of the total gross receipts, after taxes, with a minimum rental fee of nine hundred ninety dollars ($990.00), and a maximum rental fee not to exceed two thousand two hundred five dollars ($2,205.00) The above-mentioned fees apply to a performance or performances which are four (4) hours or less in duration. The overtime rate for performances which exceed four (4) hours in duration shall be one hundred sixty five dollars ($165) per hour, or part thereof. This rate applies to all ticketed events which are sponsored by an individual or organization for the purpose of making a profit. Concerts, seminars, fashion shows, pageants, and stage plays are examples of the types of events which fall within this classification. SEP 1984 MICROFILMED 17:197 Any lessee that will contract to produce a series of four (4) or more events within a period of twelve (12) months will be entitled to a discount of fifteen (15%) percent off the base rental fee. This also applies to Class II events. SECTION 3. That Article III, Section 36-83, Rental of the auditorium theatre, Paragraph A, Rental rates, Subsection 3, Class III, be amended to read as follows: (3) Class III: Four hundred forty dollars ($440.00) flat fee for a single four-hour (4) session. For additional sessions on the same day, lessee will be charged an additional fee of two hundred twenty dollars ($220.00), for a maximum charge of six hundred sixty dollars ($660.00) for one day. This rate applies to events such as public meetings, graduations, church services, convention meetings, sales meetings, political meetings and other events of this nature for which there is no admission charge. With the exception of bona fide religious conventions or local church services, those events taking an offering will be charged six hundred sixty dollars ($660.00) for a single session and nine hundred ninety dollars ($990.00) for all day. SECTION 4. That Article III, Section 36-83, Rental of the auditorium theatre, Paragraph A, Rental rates, Subsection 5, Class V, be amended to read as follows: (5) Class V - City government events: For events conducted by a city department and approved by the convention center manager, there will be no rental charge. The sponsoring department will pay any out-of-pocket costs. SECTION 5. That Article III, Section 36-84, Rental of the auditorium support facilities (rehearsal hall and lounge) be amended to read as follows: Sec. 36-84. Rental of auditorium support facilities (rehearsal hall and lounge). Since a separate rental of the support facilities may preclude the subsequent rental of the theatre, the convention center manager may delay the confirmation of such a rental until thirty (30) days prior to the date of the event. If the support facilities are used in conjunction with the theatre (same day), the lessee will be entitled to a discount of twenty-five (25%) percent off the basic charge for the support facility (not including equipment rental or labor charges). This offer may also be extended to convention center meeting rooms if there is not sufficient room in the auditorium to properly handle the event. The fees listed below for the rental of the rehearsal hall and lounge do not include the use of city -owned equipment, except that a lessee of the theatre, rehearsal hall or lounge shall be entitled to the free use of up to ten (10) tables and one hundred (100) portable chairs. A portable sound system and one 2 ti microphone (operator not included) will be provided if needed at no charge. a. Rehearsal hall or lounge. 1. Rehearsals: Fifty dollars ($50.00) per day. 2. Exhibits, meeting, receptions and/or food functions: a. Between the hours of 8 a.m. - 5 p.m., Monday Friday: One hundred dollars ($100.00) b. Evenings, weekends, and holidays: One hundred fifty ($150.00) 3. Concessions in the lounge: No additional charge will be made for the use of the lounge when used for concessions solely in conjunction with the use of the theatre. b. Minor facilities: Minor facilities in the auditorium include meeting rooms 212A & B, Room 116 (ticket office), Room 118 (box office), and other miscellaneous minor meeting rooms as available in the auditorium. With the approval of the convention center manager, some or all of the minor facilities in the auditorium may be used at no charge by lessees utilizing the theatre portion of the auditorium, the banquet hall or the main exhibit hall. Set-up is not included. SECTION 6. That Article III, Section 36-85, Rental of the main exhibit hall, paragraph (c), Consumer shows (open to the public), subsection 2, Show rate (promotional concerts and dances) be amended to read as follows: b. One day furnished at no charge for each "open" day for either move -in or move -out. Additional days will be six hundred sixty dollars ($660) if available. Each additional performance on the same day would be ten (10%) percent of the total gross receipts with a minimum charge of one thousand nine hundred eighty dollars ($1,980). SECTION 7. That Article III, Section 36-85, Rental of the main exhibit hall, paragraph (d), Half-day rates, be amended to read as follows: (d) Half-day rates: In the event a convention, trade show, or consumer show is open for four (4) continuous hours or less on either the evening before or the morning after a run of at least two (2) full "open" days, a half-day rate will be charged. In the case of a convention or trade show, this rate will be fifty (50%) percent of the regular "open" day rate. In the case of a consumer show the rate will be ten (10%) percent of the gross ticket sales or one-half the minimum daily fee, whichever is greater. SECTION 8. That Article III, Section 36-85, Rental of the main exhibit hall, paragraph (e), Set-up of equipment, be amended to read as follows: (e) Except as listed for promotional concerts and dances, the rates shown above include the use of one hundred (100) chairs and ten (10) tables. For promotional concerts and dances the fee for additional tables and chairs will be added to the minimum fee, and the sum will be the minimum charge. 3 SECTION 9. That Article III, Section 36-86, Rental of the banquet hall (Room 203), paragraph (c), Consumer shows (open to the public), subsection 2, Show rate (promotional dances and concerts), be amended to read as follows: 2) Show rate (promotional dances and concerts): Ten (10%) percent of the gross ticket sales with a minimum charge of six hundred sixty dollars ($660.00) for the combined hall performance. Each additional performance on the same day will increase the minimum rental charge by fifty (50%) percent. For example, two performances in 203 (combined) would be ten (10%) percent of the combined gross receipts, with a minimum rental charge of nine hundred ninety ($990.00). Set-up of up to one thousand five hundred (1,500) chairs around tables and a standard size stage is included. SECTION 10. That Article III, Section 36-86, Rental of the banquet hall, paragraph (e), Set-up of the equipment, be amended to read as follows: (e) Set-up of equipment: Unless otherwise stated, the rates shown above include the set-up of up to one hundred fifty (150) chairs and fifteen (15) tables with the rental of 2036, two hundred (200) chairs and twenty (20) tables with the rental of 203A, and two hundred fifty (250) chairs and twenty five (25) tables with the rental of the entire banquet hall. Should additional equipment be requested by the lessee, the provisions in Section 36-89, Rental of city -owned equipment or Section 36-91, Catering, will apply. SECTION 11. That Article III, Section 36-87, Commercial rates for the convention center meetings rooms, paragraph (a) Commercial rates, be amended to read as follows: (a) Commercial Rates 1. Rate Chart. Rental Rates Equipment Provided Room Square 8 am - 5 pm All Number Feet Mon. - Fri. Other Chairs Tables 220 1530 $100 $150 100 10 221 2550 100 150 100 10 222 3275 100 150 100 10 223 4080 100 150 100 10 224 comb. 3420 100 150 100 10 A 1710 100 150 100 10 B 1710 100 150 100 10 225 comb. 7020 175 220 150 15 A 1170 100 150 100 10 B 750 100 150 100 10 A&B comb. 2300 100 150 100 10 C 2360 100 150 100 10 D 750 100 150 100 10 E 1170 100 150 100 10 D&E comb. 2300 100 150 100 10 A,B&C 4660 150 200 150 15 C,D&E 4660 150 200 150 15 226 1500 100 150 100 10 227 1800 100 150 100 10 4 2. In addition to the equipment listed in the chart (above), there will be no charge for one microphone and use of the installed sound system. Additional microphones will be charged for in accordance with the rates shown in Section 36-89. 3. If more than one room is used, the lessee will pay the full price for the largest room and will be given a twenty five (25%) percent discount off the price of each additional room rented. This same discount will apply when meeting rooms are used in conjunction with the auditorium, exhibit hall or banquet hall. 4. Organizations that will contract to meet at least six (6) times during a twelve-month (12) period will be given a fifteen (15%) percent discount off the base rental fee for the room. SECTION 12. That Article III, Section 36-87, Commercial rates for the convention center meeting rooms, paragraph (b) Convention rate, be amended to read as follows: (b) Convention Rate: Free meeting space will be provided to bona fide conventions for every day the auditorium, main exhibit hall or banquet hall (all) is rented. If needed, this may also include the rehearsal hall, auditorium lounge and the smaller rooms in the auditorium. In addition, the initial set of up to one thousand (1,000) chairs will be provided free of charge, along with the use of up to one (1) microphone and the installed sound system. Other equipment will be charged for in accordance with Section 36-89. SECTION 13. That Article III, Section 36-88, Rental of the plaza, be amended to read as follows: Sec. 36-88. Rental of the plaza. The rental fee for the plaza will be one hundred dollars ($100.00) per day between the hours of 8 a.m. - 5 p.m., Monday - Friday, and one hundred fifty dollars ($150.00) per day at all other times. A twenty-five (25%) percent discount off this fee will be given if the plaza is being rented in conjunction with the exhibit hall, banquet hall, or auditorium. The rental fee includes the set-up of up to one hundred (100) chairs and ten (10) tables. If the portable sound system is needed, lessee will pay for the labor to set-up, operate and remove same. Other equipment will be charged for in accordance with Section 36-89. SECTION 14. That Article III, Section 36-89, Rental of city -owned equipment, paragraph (h) Trouper Spotlights be deleted and that paragraphs (i) through (n) be renumbered accordingly. SECTION 15. That Article III, Section 36-90, Box office services, paragraph (a), Service defined, subsection (1) Advance sale, be amended to read as follows: (1) Advance sale: The city shall place a lessee's printed tickets for sale at remote locations, secured by contract with the city. The city shall retain control over ticket sales at all times, requiring regular reports of sale progress. On the day of the event, all tickets and monies shall be reconciled and be secured by the city 5 for day-to-day sales. As compensation for this service, each remote location may collect a reasonable surcharge which shall be added to the face value of each ticket sold by said remote location. SECTION 16. That Article III, Section 36-91 Catering, be amended to read as follows: Sec. 36-91. Catering A catering fee will be levied on all caterers who may be employed to provide food or beverage service in the Bayfront Plaza Convention Center. This fee will be ten (10%) percent of the gross receipts, less taxes and the cost of the rental of city -owned china, glassware and flatware. The convention center manager will execute a contract with all such caterers. Included in the catering fee is the use (as available) of the catering kitchen, hot carts, and ice. The caterer will clear all tables, avoid creating any unnecessary mess, clean the kitchen, and bring all trash to the designated trash storage area in containers furnished by the city. When there is more than one caterer working in the building at the same time, the convention center manager will decide what equipment each caterer will be allowed to use. If alcohol is catered by someone other than the concessionaire, the minimum fee will be fifty dollars ($50.00) in the smaller rooms, one hundred dollars ($100.00) in the medium-sized rooms (225 and 203B), and one hundred fifty dollars ($150.00) in the banquet hall. For those who do not employ the services of a caterer, such lessees may use the kitchen in a limited fashion (if available) to obtain water, use the sink and counter space, or to temporarily store perishables in the cooler. There will be no charge for this limited use as long as the kitchen is left clean at the end of the event. If a lessee needs to cook or make substantial use of the kitchen facilities, said lessee must enter into an agreement with the city for the use of the kitchen, and will pay to the city a fee of one hundred fifty ($150.00) per day. If any caterer or lessee fails to properly clean the kitchen promptly after its use, the city will clean the kitchen and charge the cost of the labor to said caterer or lessee. SECTION 17. That Article III, Section 36-91, Catering, be amended to provide for a new catering agreement form to read as follows: GENERAL CATERING AGREEMENT Caterer Agreement effective from to General Provisions: The dispensing of any food and/or alcoholic beverages must be in compliance with state and local laws and the policies of the Bayfront Plaza Convention Center. 6 Subject to the conditions outlined herein, the caterer is entitled under this agreement to provide catered food and beverage service as requested by our lessees during the period listed above. Under this agreement, the caterer will have the free use of the catering kitchen (as available), and will be provided ice (as available), from within the building. Since many different caterers will be doing business in the Bayfront Plaza Convention Center, it is essential that the caterer make specific arrangements for the use of the kitchen for each event being serviced. Other caterers may need access to some of the kitchen facilities at the same time. The convention center manager will have the final decision concerning disputes between caterers regarding the use of the kitchen. City -owned equipment which is not specifically provided free under this agreement may be rented from the city at standard rates. At least ten (10) days prior to the date of a catered function, the caterer will provide the city with a list of the set-up requirements and will also enter into a specific catering agreement for the event. In addition, the caterer will provide the city with a public liability insurance policy in which both the caterer and the city are named as insured in the form of an acceptable certificate of insurance. This certificate shall include the coverage specified on the attached sheet of insurance specifications. This requirement may be waived at the discretion of the convention center manager for minor functions or incidental catering. The caterer will avoid creating any unnecessary mess and endeavor to protect the carpet in serving areas. Upon termination of the function, the caterer will clear all tables, clean the kitchen (if used), and bring all trash to the designated location in containers furnished by the city. The caterer will pay for any damage to the building or city -owned equipment which is caused by the caterer or those employed by the caterer. If the caterer fails to properly clean the kitchen after its use, the city will bill the caterer for the cost of the labor involved to perform this task. Payment and Reporting: The caterer agrees to pay to the city ten (10%) percent of the gross receipts charged the lessee. The caterer shall submit a report of gross receipts and an itemized copy of the invoice to the lessee and make payment of all fees due to the city not later than ten (10) 7 days after the event. Gross receipts shall be defined as the total amount charged to a lessee for food, beverages, labor, gratuities, rentals and services after taxes have been deducted. (Rental of city -owned china, glassware and flatware may also be deducted). In the case of alcohol catering, the caterer agrees to pay to the city ten (10%) percent of the gross receipts charged the lessee. However, the minimum fee will be fifty dollars ($50.00) for a function being held in one of the smaller rooms; one hundred dollars ($100.00) for a function being held in room 225 or 2036; and one hundred fifty dollars ($150.00) for a function being held in 203A or the combined banquet hall (203A & B). Right to Inspect Records: The books and records of the lessee/caterer with respect to the event to be held shall be accessible during usual business hours to the city or its duly authorized agents or auditors for the purpose of verifying the information set forth in any report of gross receipts or for the purpose of verifying compliance by the lessee/caterer with the terms of the agreement, but for no other purpose. This agreement executed this CITY OF CORPUS CHRISTI, TEXAS day of , 19_ Convention Center Manager Caterer SECTION 18. This ordinance shall be effective from and upon its passage and publication unless otherwise stipulated. SECTION 19. Publication shall be made one time in the official publication of the City of Corpus Christi, which publication shall contain the caption stating in substance the purpose of the ordinance. SECTION 20. That all ordinances or parts of ordinances in conflict herewith are hereby expressly repealed. 8 That the foregoing ordinance wa read for second reading on this the day of following vote: Luther Jones Betty N. Turner Jack K. Dumphy Bob Gulley Herbert L. Hawkins, Jr. Dr. Charles W. Kennedy Cliff Zarsky That the foregoing ordinanc s read for third reading on this the day of following vote: Luther Jones Betty N. Turner Jack K. Dumphy Bob Gulley Herbert L. Hawkins, Jr. Dr. Charles W. Kennedy Cliff Zarsky That the foregoing ordinance v, on this the !S day of d passed to its , by the second timed passed to its _ , 19a,Z% , by the ead for the t d time and passed finally , 19,- , by the following vote: Luther Jones Betty N. Turner Jack K. Dumphy Bob Gulley Herbert L. Hawkins, Jr. Dr. Charles W. Kennedy Cliff Zarsky PASSED AND APPROVED, this the is --day of ATTEST: ABPR -- DAY OFA/d_4‘, , 19S✓: J. BRUCE AYCOCK; CIT ATTORN Y By ,191Z - THE C OF CORPUS CHRISTI, TEXAS 1'7:X9'7 PUBLISHER'S AFFIDAVIT STATE OP TEXAS, ce: County of Nueces. f #23941 CITY OF CORPUS CHRISTI ?37 ANNA GARZA Before me, the undid, a Notary Public. this day cagy came ----... ACCOUNTING CLERK•_•••_.,,_.,, who being first duly sworn, according to law, asps that helits the of the Corpus Christi Caller and The Corpus Christi Mores. Daily Newspapers published at Corpus Christi, Teras,, in said County and State, and that the publication of NOTICE OF PASSAGE OF ORDINANCE NO 17398 AMENDING CHAPTER 35 OIL AND GAS.... of which the annexed is a true copy, was published in CORPUS CHRISTI CALLER -TIMES on the 20 Any 0 DECEMBER19 82 , and once each DAY ONE _thereafter 0.1.11 - ma ecnttve, DAY ONE Thees. 22.50 ANNA GARZA ACCT CLERKSubscribed and sworn to before me this.., 5 da EUGENIA S. CORTEZ �,-N EAF urtn•R PlititGEy OINPM'F NO. 17397 AM NDIN". CHAPTER 36, ARTICLE III OF THE CODC OF ORDINANCES TO PROVIDE THAT ONLY ' CONVENTIONS MAY BE THAN SCHEOULED 18 MONTHSRER INHAD- VANCE; TO SIMPLIFY AISDBRING TENCY IN U SRENTAL RATES AND REGULA- TIONS: TO PROVIDE FOR THE CHARGING OF A 1D PERCENT FEE TO ALL CATERERS DOING BUSI- AESS IN ANY AND ALL ,REAS OF THE CONVEN- TION CENTER AND AUDITORIUM; AND TO PROVIDE A 15 PERCENT DISCOUNT TO LESSEES WHO CONTRACT FOR A SERIES OF DATES IN A CALENDAR YEAR IN THE THEATRE AND/OR THE MEETING ROOMS OF THE CONVENTION CEN• TERING FOR SEVERANCE D AND FOR PUBLICATION. Was passed and approved by the City Council of the ex- asTyof on Corpusi15t6l day of December 1982. The full text of said ordinance Is 1 the Office to theaCltybSlcTlen- tory. •s•8111 G. Read City Secretary Corpus Christ, -- - Texas_, STATE OF TEXAS, L. County of Nueces. PUBLISHER'S AFFIDAVIT #23926 CITY OF CORPUS CHRISTI Before me, the undersigned, a Notary Public, this day personally came..... ANNA GARZA who being first duly sworn, wording to law, says that be is the ACCOUNTING CLERK of the Corpus Christi Caller and The Corpus Outfit'I Ih Daily Newspapers published at Corpus Christi, Tesas,, in said County and State, and that the publication of NOTICE OF PASSAGE OF ORDINANCE NO 17397 AMENDING CHAPTER 36 ARTICLE of which the annexed is a true copy, was pnbliahed in CORPUS CHRISTI CALLER -TIMES on the 20 Ago!, of DECEMBER 19 82 and once eneh DAYthereafter fur ONE consecutive DAY gNE Times. 41.40 ANNA GARZA ACCT. CLERK Subscribed and sworn to before me Pok 15th EUGENIA S. CORTEZ • FEBRUARY NOTICE OF PASSAGE OF ORDINANCE NO. 17397 AMENDING CHAPTER: 36, ARTICLE 111 OF THE CODE OF ORDINANCES! TO PROVIDE THAT ONLY CONVENTIONS MAY BE SCHEDULED FURTHER THAN 16 MONTHS IN AD- VANCE; TO SIMPLIFY AND BRING ABOUT CON- SISTENCY I1(RENTAL RATES AND REGULA- TIONS: TO PROVIDE FOR THE CHARGING OF A 10 PERCENT FEE TO ALL CATERERS DOING BUSI- NESS' IN ANY AND ALL AREAS OF THE CONVEN- TION CENTER AND AND PROVI ERA 15�PERCENTT: DISCOUNT TO LESSEES, WHO CONTRACT FOR A".. SERIES OF DATES IN A CALENDAR YEAR IN THE' THEATRE AND/OR THE: MEETING ROOMS OF THE CONVENTION CEN TER; PROVIDING FOR', SEVERANCE AND FOR, PUBLICATION. Was e City Counclil of the th City of Corpus Christi, Tex- as on the 15th day of, ,December, 1982. The full text of said ordinance Is available to theublic in the Office of the City Secre- tary. -s-8111 G. Read City Secretary Corpus Christi, A MOTION %y, PA,,, jyn,�,/ moved and Cut L/?Z . L dr.tba ✓ seconded thetmotion to amend the ordinance dealing with the Bayfront Plaza Auditorium and Convention Center prior to the second reading, the first reading being on November 24, 1982, by providing that only conventions may be scheduled further than 18 months in advance by adding the following clarifying definition to Paragraph "C" of Section 1: A convention, in order to qualify for scheduling further than eighteen months in advance, is defined as a meeting including a large number of out-of-town people who will use a significant number of hotel rooms, as determined by the convention center manager.