HomeMy WebLinkAbout17450 ORD - 01/26/1983AN ORDINANCE
AUTHORIZING THE EXECUTION OF A CONTRACT WITH JAMES G.
ROME FOR ARCHITECTURAL SERVICES TO DEVELOP PLANS AND
SPECIFICATIONS FOR THE RENOVATION OF THE GALVAN HOUSE;
APPROPRIATING $28,000 FOR THE CONTRACT; AND DECLARING AN
EMERGENCY.
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF CORPUS CHRISTI,
TEXAS:
SECTION 1. That the City Manager is hereby authorized to execute a
contract with James G. Rome for architectural services to develop plans and
specifications for the renovation of the Galvan House, all as more fully set
forth in the contract, a substantial copy of which is attached hereto and made
a part hereof, marked Exhibit "A."
SECTION 2. That there is hereby appropriated $28,000 from the No.
265 Multicultural Center Bond Fund applicable to Project No. 265-77-1,
Multicultural Center.
SECTION 3. That upon written request of the Mayor or five Council
members, copy attached, to find and declare an emergency due to the need to
take immediate action to preserve and protect public property by expediting
the construction of public improvements, such finding of an emergency is made
and declared requiring suspension of the Charter rule as to consideration and
voting upon ordinances or resolutions at three regular meetings so that this
ordinance is passed and shall take effect upon first reading as an emergency
measure this the vyv" ndBay of January, 1983.
ATTEST:
C' Secreta
PD:
DAY OF JANUARY, 1983
Bruce Aycock, Cty ttorney
MAR Pro:T;
THE CITY OF CORPUS CHRISTI, TEXAS
1/4950
SEP 2 81984
SEP wy 4
MICROFILMED
CONTRACT
ARCHITECTURAL SERVICES
THE STATE OF TEXAS 4
COUNTY OF NUECES 5
The City of Corpus Christi, hereinafter called "City", and James G. Rome,
hereinafter called "Architect", agree as follows:
I. SERVICES TO BE PERFORMED
The Architect hereby agrees at his own expense to perform all
architectural, structural, mechanical, electrical, site design work and related
services necessary to properly research the existing historic home designated as
the Galvan House and develop plans and specifications and administer or assist
in the administration of a construction contract to restore the Galvan House as
follows.
A. Through research, determine the history of the Galvan House with
major emphasis on the structure.
B. Establish the time frame for the restoration of the structure and
develop the philosophy for the restoration.
C. Provide appropriate recommendations to the City relating to the
restoration in attempting to achieve a restored structure, both inside and
outside, to reflect the construction, decor and era in which the home was built.
D. Assist the City in reviewing functional community uses of the
restored structure for multiethnic purposes consistent with the City's plans in
this area.
E. Assist the City in developing a scope for the area surrounding the
Galvan House in the Bayfront Science Park if requested by the City (see new work
described in Section III - Compensation).
II. SCOPE OF SERVICES
The architect agrees to perform for the above named work professional
services as hereinafter set forth:
A. Schematic Design Phase
1. Hold necessary conferences with the City staff so as to
coordinate the planning of the project.
Architectural Contract
James G. Rome
Page 1 of 6
2. Research available historic information applicable to the
project.
3. Prepare schematic design studies illustrating the recommended
scope of the project and submit to the City for approval.
4. Submit a statement of estimated construction costs to the City
together with recommendation of restoration of structure.
5. Submit three sets of schematic design studies to the City
Engineer for review by the City.
B. Design Development Phase
1. Prepare, from the approved schematic design studies,
preliminary specifications, drawings, and documents to fix and describe the size
and character of the entire project as to the architectural, structural,
mechanical and electrical systems, material and such other essentials as may be
necessary.
2. Review the preliminary cost estimates and submit an estimate
of probable cost based on current prices.
3. Submit three sets of the design development documents to
the City Engineer for review by the City.
C. Construction Documents Phase
1. Prepare, from the approved design development documents, the
complete working drawings and technical specifications setting forth in detail
the requirements for the restoration of the Galvan House, the conditions of the
contract, the form of agreement between the City and contractor, and bid
proposal forms.
2. Review the cost estimate and advise the City of any changes.
3. Submit to the City Engineer three complete sets of the
construction documents for review by the City.
4. Make submittal to appropriate State agencies to obtain
certification that all improvements meet handicapped requirements and to State
agencies to fulfill any historical designation requirement or desire by the
City.
D. Bidding and Contract Phase
1. Upon approval of the construction documents by the City,
prepare the Notice to Bidders as required.
2. Provide five (5) sets of complete working drawings and twenty
(20) sets of specifications covering the work, including proposal forms and
Architectural Contract
James G. Rome
Page 2 of 6
special instructions to bidders, for general distribution to all prospective
qualified bidders who may secure a copy thereof by complying with the terms set
out in said special instructions for obtaining same. The Architect will make
available to the City, upon request, the original plans and specifications for
the purpose of duplicating the bid documents as necessary.
3. Supply the City with twenty (20) copies of a Bid Tabulation
Sheet one day prior to the receipt of bids.
4. Review and check all bid proposals and prepare a tabulation of
bids.
5. Submit a written recommendation on the award of the contract
to the City. In the event the lowest acceptable bid exceeds the estimated cost,
the Architect shall confer with the City and make such revisions as is satis-
factory to the City for the readvertising of bids without increase in the basic
fee.
6. After the award of the contract by the City, the Architect
shall prepare six (6) copies of the contract documents ready for execution by
the City and the Contractor.
E. Construction Phase
1. Be the City's representative during the construction period
which begins with the award of the contract and extends until the final
acceptance of the project.
2. Provide the general administration of construction including
periodic visits to the site to familiarize himself generally with the progress
and quality of the work and to determine in general if the work is proceeding in
accordance with the contract. The Architect will endeavor to guard the City
against defects and deficiencies in the work of the contractors, but he does not
guarantee the performance of their contracts.
3. Provide the general administration of the construction
contract including the preparation of Contract Monthly Estimates, Contract Time
Statements, review of shop drawings, contract change orders, and related work.
4. Have the authority to stop work whenever such stoppage may be
necessary in his reasonable opinion to insure the proper execution of the
contract and may condemn work as failing to conform to the contract.
5. Not be required to make exhaustive or continuous on-site
inspections normally defined as resident inspection but will make those
Architectural Contract
James G. Rome
Page 3 of 6
inspections necessary to prepare the Contract Monthly Estimates and to certify
that, to the best of his knowledge, work has progressed to the point indicated,
the quality of the work is in accordance with the construction contract, and the
contractor is entitled to payment.
F. As -Built Drawings and Maintenance Manuals
1. The Architect shall furnish to the City, upon completion of
said project, or upon termination of this contract as herein provided, a
suitable bound copy of the specifications and a reproducible set of mylar or
tracing of the working drawings including any and all corrections, revisions,
alterations, or amendments to the plans and/or specifications made during the
Construction Phase so as to reflect the true plans and specifications of the
building as built.
2. The Architect shall use 24" x 36" sheet sizes of 3 mil mylar
or tracing for the "as -built" drawings which are to be submitted as described
above.
3. The Architect shall furnish to the City, upon project
completion, operating manuals or ihstructions, parts list, or maintenance
manuals for all mechanical, electrical, or any other equipment installed on the
project.
4. The City will not make final payment to the Architect until
the conditions of Section F are met.
G. Transfer of Interest
The Architect shall not assign or transfer any interest in this
contract without prior written consent from the City.
H. Orderly Rendering of Services
The Architect shall furnish the document required in each phase of
the design and personally render or provide the service required in this
contract in the sequence and times herein indicated and as may be necessary to
insure the prompt and continuous prosecution of the work of designing and
constructing the project, and it is understood that all designs and details of
designing are subject to the approval of the City, and until the acceptance of
results of these services, there shall be no liability on the part of the City
for such services. The Architect agrees to furnish items pertaining to
Schematic Design Phase to City within forty-five (45) calendar days of date of
contract. Items required of Design Development Phase will be submitted within
thirty (30) days of approval of Schematic Design Phase, and items required of
Architectural Contract
James G. Rome
Page 4 of 6
Construction Documents Phase will be submitted within forty-five (45) calendar
days of approval of Design Development Phase.
I. Cost Estimates
The Architect is to provide cost estimates through each phase of
the design of the project but does not guarantee the accuracy of such estimates;
however, it is understood that the project must be constructed within funds
available. The City will determine the budget for the project when the
Schematic Design Phase has been completed. The design of the project shall be
that the cost thereof will not exceed the budget allocated for construction.
The City will have the right to require the Architect to make revisions to the
construction documents so as to bring the cost within funds available at no
additional fee.
III. COMPENSATION
A. Fees Schedule
The City agrees to pay the Architect for his services in designing
and related work a fee of twelve percent (12%) of the restoration construction
cost if such cost does not exceed $200,000.00. If the restoration construction
cost exceeds $200,000.00, the Architect will be paid a fee of eleven and
eight -tenths percent (11.8%) for all such work. Should the City add any site
work surrounding the Galvan House, this work shall be considered new work in
lieu of restoration work and a fee of eight percent (8%) will be paid the
architect for the construction cost of such new work. Partial payments to the
Architect shall be based upon the fee and the budget for the project stated in
Article II, Section I until such time as the actual costs due to the bidding of
the project or award of a contract are known.
B. Payment Schedule
Upon completion of each of the phases outlined in Section II,
Paragraphs A through E, and approval and acceptance of same by the City, the
City shall pay the following percentages of the fee as previously outlined:
Architect
1. Programming and Schematic Phase
2. Design Development Phase
3. Construction Documents Phase
4. Bidding and Contract Phase
5. Construction Phase
Fifteen Percent (15%)
Twenty Percent (20%)
Forty Percent (40%)
Five Percent ( 5%)
Twenty Percent (20%)
During the Construction Phase, that percentage of the fee due
the
shall be paid in monthly installments, the amount of which shall bear
the same relationship to the twenty percent (20%) as the monthly construction
Architectural Contract
James G. Rome
Page 5 of 6
estimate bears to the total contract price. Final payment will not be made to
the Architect until the conditions of Article II, Section F are met.
C. Adjustment of Fees
In regard to the Architect's fee, the parties further agree that
no deductions shall be made from the Architect's fee on account of penalty,
liquidated damages, or other sum withheld from payments to the contractor but
the City will not pay the Architect a fee for change orders necessitated as a
result of negligence or omissions on the part of the Architect.
IV. PROJECT COMPLETION
The City's timetable for this project is that all improvement work per
this contract be completed by December 31, 1983.
V. CONTRACT TERMINATION
The City reserves the right to terminate this contract at any time
with or without cause. In the event of such termination, the Architect will be
paid a sum proportionate to the state of completion of the phase of work in
which he is then engaged.
IN TESTIMONY WHEREOF, witness our hands in duplicate, each of which
shall be considered an original, on the day and year first below written.
ATTEST: THE CITY OF CORPUS CHRISTI
By
City Secretary Edward A. Martin, City Manager
APPROVED:
This day of , 19
J. BRUCE AYCOCK, CITY ATTORNEY
By
Assistant City Attorney
APPROVED: JAMES G. ROME
James K. Lontos, P.E.
Assistant City Manager
Architectural Contract
James G. Rome
Page 6 of 6
• • ,mois'a CITY OF CORPUS CHRISTI
,.74s4 __ DISCLOSURE OF INTERESTS
City of Corpus Christi Ordinance 17112, as amended, requires all persons or firms seeking to do business with the City
to provide the following information. Every question must be answered. If the question is not applicable, answer with
"NA." Corporations whose shares are publicly traded and listed on national or regional stock exchanges or over-the-
counter markets may file a current Securities and Exchange Commission Form MK with the City in lieu of answering
the questions below. See reserve side for definitions.
FIRM NAME: James G. Rome; Historical Architect
STREET. 218 Chandler Lane
FIRM is:
1. Corporation
4. Association (
CITY• Corpus Christi
78404
TIP•
2. Partnership ( ) 3. Sole Owner (XX )
5. Other ( )
DISCLOSURE QUESTIONS
If additional space is necessary, please use the reverse side of this page or attach separate sheet.
1. State the nanies of each "employee" of the City of Corpus Christi having an "ownership interest" constituting 3% or
more of the ownership in the above named "firm."
Name Job Title and City Department (if known)
None
2. State the names of each "official" of the City of Corpus Christi having an "ownership interest" constituting 3% or
more of the ownership in the above named "firm".
Name Title
None
3. State the names of each "board member" of the City of Corpus Christi having an 'ownership interest" constituting
3% or more of the ownership in the above named "firm."
Name - Board, Commission, or Committee
None
CERTIFICATE
I certify that all information provided is true and correct as of the date of this statement, that 1 have not knowingly
withheld disclosure of any information requested; and that supplemental statements will be promptly submitted to the
City of.Corpus Christi, Texas as changes occur.
Certifying Person: James G. Rome
Title. Owner
Irrc wer,np a
Signature of Certifying Person: 1 't. .. g Date• 20 January 1983
DEFINITIONS
The following definitions of terms should be used in answering the questions set forth below:
a. "Board member." A member of any board, commission, or committee appointed by the City Council of the
City of Corpus Christi, Texas.
b. "Employee." Any person employed by the City of Corpus Christi, Texas either on a full or parttime basis,
but not as an independent contractor.
c. "Firm." Any entity operated for economic gain, whether professional, industrial or commercial, and
whether established to produce or deal with a product or service, including but not limited to, entities
operated in the form of sole proprietorship, as self-employed person, partnership, corporation. joint stock
company, joint venture, receivership or trust, and entities which for purposes of taxation are treated as
non-profit organizations.
d. "Official." The Mayor, members of the City Council, City Manager, Deputy City Manager, Assistant City
Managers, Department and Division Heads, and Municipal Court Judges of the City of Corpus Christi, Texas.
e. "Ownership interest." Legal or equitable interest, whether actually or constructively held, in a firm, includ-
ing when such interest is held through an agent, trust, estate, or holding entity. "Constructively held"
refers to holdings or control established through voting trusts, proxies, or special terms of venture or
partnership agreements."
CITY OF CORPUS CHRISTI, TEXAS
CERTIFICATION OF FUNDS
(City Charter Article IV Section 21)
January 17, 1983
I certify to the City Council that $ 28,000.00 , the amount required for
the contract, agreement, obligation or expenditures contemplated in the above
and foregoing ordinance is in the Treasury of the City of Corpus Christi to the
credit of:
Fund No. and Name 265 Multicultural Center Bond Fund
Project No. 265-77-1
Project Name Multicultural Center
frau which it is proposed to be drawn, and such money is not appropriated for any
other purpose.
FIN 2-55
Revised 7/31/69
, 1947.3
Corpus Christi, Texas
day of
, 1963
TO THE MEMBERS OF THE CITY COUNCIL
Corpus Christi, Texas
For the reasons set forth in the emergency clause of the foregoing ordinance
or resolution, an emergency exists requiring suspension of the Charter rule
as to consideration and voting upon ordinances or resolutions at three
regular meetings; I/we, therefore, request that you suspend said Charter rule
and pass this ordinance or resolution finally on the date it is introduced,
or at the present meeting of the City Council.
Respectfully, Respectfully,
Council Members
The above ordinance was
Luther Jones
Betty N. Turner
Jack K. Dumphy
Bob Gulley
Herbert L. Hawkins, Jr.
Dr. Charles W. Kennedy
Cliff Zarsky
h
MAY9R Po:Ts
THE CITY OF CORPUS CHRISTI, TEXAS
passed the following vote:
Ateziet-
1 '74,50