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HomeMy WebLinkAbout17472 ORD - 02/09/1983F AN ORDINANCE AUTHORIZING THE EXECUTION OF A CONTRACT WITH LARRY MONEY-GALEN MAY/PFLUGER, ARCHITECTS, FOR ARCHITECTURAL SERVICES TO DEVELOP PLANS AND SPECIFICATIONS FOR THE CONSTRUCTION OF THE FIVE POINTS AND SARATOGA-WEBER AREA FIRE STATIONS; APPROPRIATING $33,000 FOR THE CONTRACT; AND DECLARING AN EMERGENCY. BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF CORPUS CHRISTI, TEXAS: ' SECTION 1. That the City Manager is hereby authorized to execute a contract with Larry Money - Galen May/Pfluger, Architects, for architectural services to develop plans and specifications for the construction of the Five Points and Saratoga -Weber Area Fire Stations, all as more fully set forth in the contract, a substantial copy of which is attached hereto and made a part hereof, marked Exhibit "A." SECTION 2. That there is hereby appropriated $33,000 from the No. 260 Fire Department Building Bond Fund of 'which $28,700 is for architect fees and $4,300 is for laboratory testing of which $16,500 is applicable to Project No. 260-82-1, Saratoga -Weber Area Fire Station and $16,500 is applicable to Project No. 260-82-2 Five Points Area Fire Station. SECTION 3. That upon written request of the Mayor or five Council members, copy attached, to find and declare an emergency due to the need to take immediate action to preserve and protect public property by expediting the construction of public improvements, such finding of an emergency is made and declared requiring suspension of the Charter rule as to consideration and voting upon ordinances or resolutions at three regular meetings so that this ordinance is passed a d shall take effect upon first reading as an emergency measure this the ay of February, 1983. ATTEST: 'Ci Secretary APP QVED: DAY OF FEBRUARY, 1983 MAYOR THE CI OF CORPUS CHRISTI, TEXAS 17t '72 MIC UULMED ►� �`4, b1984 I' Y CONTRACT ARCHITECTURAL SERVICES THE STATE OF TEXAS § COUNTY OF NUECES 4 The City of Corpus Christi, hereinafter called "City", and Larry Money, Architect, and Galen May/Pfluger Associates, hereinafter called "Architect", agree as follows: I. SERVICES TO BE PERFORMED The Architect hereby agrees, at his own expense, to perform all architectural, structural, mechanical, electrical, site design work and related services necessary to properly develop design plans and specifications and to provide general administration of a construction contract for the construction of two fire stations, one in the Five Points area and, subject to a future determination by City, one in the Saratoga -Weber Road area as follows. A. Design each building to be an approximate 4,600 square foot facility to accommodate two pumper trucks, dormitory space for six persons, kitchen space, office space, complete with utilities, parking, site work and related items. B. Each fire station to be furnished with an air compressor, a minimum 5,000 watt emergency generator, a hose dryer, kitchen range and refrigerator, and a 1,000 gallon fuel tank with pump. C. Assist the City in evaluating sites for each of the two fire stations as parttof the City's site selection analysis for such sites. D. Fire stations to be essentially identical in design, layout, and size for purposes of this contract, but it is anticipated that separate con- struction contracts will be awarded and that award dates may not be concurrent. E. Architect understands that City will have the option not to use his services for a second building, in which event Architect's obligations and compensation are further defined and addressed herein. II. SCOPE OF SERVICES The Architect agrees to perform, for the above named work, pro- fessional services as hereinafter set forth: Architectural Contract Larry Money -Galen May/Pfluger Page 1 of 6 E.A b.'n" A. Schematic Design Phase 1. Hold necessary conferences with the City staff so as to coordinate the planning of the project. 2. Research available information applicable to the project. 3. Prepare Schematic Design Studies illustrating the scope of the project and submit to the City for approval. 4. Submit a statement of construction costs to the City together with recommendation of most desirable plans. 5. Submit three sets of Schematic Design Studies to the City Engineer for review by the City. B. Design Development Phase 1. Prepare, from the approved Schematic Design Studies, pre- liminary specifications, drawings and documents to fix and describe the size and character of the entire project as to the architectural, structural, mechanical and electrical systems, material and such other essentials as may be necessary. 2. Review the preliminary cost estimates and submit an estimate of probable cost based on current area volume or unit prices. 3. Submit three sets of the Design Development Documents to the City Engineer for review by the City. C. Construction Documents Phase 1. Prepare, from the approved Design Development Documents, the complete working drawings and technical specifications setting forth in detail the requirements for the construction of both buildings, anticipating separate construction contracts, the conditions of the contract, the form of agreement between the City and Contractor, and bid proposal forms. 2. Review the cost estimate and advise the City of any changes. 3. Submit to the City Engineer three complete copies of the Construction Documents for review by the City. (Applicable to both buildings.) 4. Make submittal to appropriate State agency(s) to obtain certification that all improvements meet handicapped standards if/as required. D. Bidding and Contract Phase 1. Upon approval of the Construction Documents by the City, prepare the Notice to Bidders as required. 2. Provide five (5) copies of complete working drawings and twenty (20) sets of specifications covering the work, including proposal forms and special instructions to bidders, for each building for general distribution to all prospective qualified bidders who may secure a copy thereof by complying Architectural Contract Larry Money -Galen May/Pfluger Page 2 of 6 with the terms set out in said special instructions for obtaining same. The Architect will make available to the City, upon request, the original plans and specifications for the purpose of duplicating the bid documents as necessary. 3. Supply the City with twenty-five (25) copies of a Bid Tabulation Sheet one day prior to the receipt of bids. 4. Review and check all bid proposals and prepare a tabulation of the bids. 5. Submit a written recommendation on the award of the contract to the City. In the event the lowest acceptable bid exceeds the estimated cost, the Architect shall confer with the City and make such revisions as is satis- factory to the City for the readvertising of bids, without increase in the basic fee. 6. After the award of the contract by the City, the Architect shall prepare five (5) copies of the Contract Documents ready for execution by the City and the Contractor. E. Construction Phase 1. Be the City's representative during the construction period which begins with the award of the contract and extends until the final acceptance of the project for both buildings. 2. Provide the general administration of construction including periodic visits to the site to familiarize himself generally with the progress and quality of the work and to determine, in general, if the work is proceeding in accordance with the contract. The Architect will endeavor to guard the City against defects and deficiencies in the work of contractors, but he does not guarantee the performance of their contracts. 3. Provide the general administration of the Construction Contract including review and approval of shop drawings, the preparation of Contract Monthly Estimates, Contract Time Statements, and Contract Change Orders, all on forms supplied by the City. 4. Have the authority to stop work whenever such stoppage may be necessary, in his reasonable opinion, to insure the proper execution of the contract and may condemn work as failing to conform to the contract. 5. Not be required to make exhaustive or continuous on-site inspections normally defined as resident inspection but will make those inspections necessary to prepare the Contract Monthly Estimates and to certify that, to the best of his knowledge, work has progressed to the point indicated, Architectural Contract Larry Money -Galen May/Pfluger Page 3 of 6 the quality of the work is in accordance with the Construction Contract, and the Contractor is entitled to payment. F. As -Built Drawings and Maintenance Manuals 1. The Architect shall furnish to the City, upon completion of said project, or upon termination of this contract as herein provided, a suitable bound copy of the specifications and a reproducible set of mylar, or tracing of the working drawings, including any and all corrections, revisions, alterations, or amendments to the plans and/or specifications made during the Construction Phase so as to reflect the true plans and specifications of both buildings as built. 2. The Architect shall use 24" x 36" sheet sizes of 3 mil mylar or tracing for the "as -built" drawings which are to be submitted as described above. 3. The Architect shall furnish to the City, upon project completion, operating manuals or instructions, parts list, or maintenance manuals for all mechanical, electrical, or any other equipment installed on the project. 4. The City will not make final payment to the Architect until the conditions of Paragraph F are met. G. Transfer of Interest The Architect shall not assign or transfer any interest in this contract without prior written consent from the City. H. Orderly Rendering of Services The Architect shall furnish the document required in each phase of the design and personally render or provide the service required in this contract in the sequence and times herein indicated and as may be necessary to insure the prompt and continuous prosecution of the work of designing and constructing the project, and it is understood that all designs and details of designing are subject to the approval of the City, and until the acceptance of results of these services, there shall be no liability on the part of the City for such services. The Architect agrees to furnish items pertaining to Schematic Design Phase to City within thirty (30) calendar days of notification of building site selection. Items required of Design Development Phase will be submitted within thirty (30) days of approval of Schematic Design Phase, and items required of Construction Documents Phase will be submitted within thirty (30) calendar days of approval of Design Development Phase. Architectural Contract Larry Money -Galen May/Pfluger Page 4 of 6 I. Cost Estimates The Architect is to provide cost estimates through each phase of the design of the project but does not guarantee the accuracy of such estimates; however, it is understood that the project must be constructed within funds available. The City has $450,000 in construction funds available for the project, $225,000 per station, excluding Architect's fees and contingencies. The design of the project shall be that the cost thereof will not exceed the above amount allocated for construction. The City will have the right to require the Architect to make revisions to the Construction Documents so as to bring the cost within funds available at no additional fee. III. COMPENSATION A. Fees Schedule The City agrees to pay the Architect for his services in designing and related work a fee of Twenty Eight Thousand Seven Hundred Dollars ($28,700.00) if two buildings are built under this contract. First building fee would be $19,125.00 and second building fee would be $9,575.00. City, however, reserves the right, at City option, to use Architect's services only on first building, in which event first building fees only would apply. Partial payments to the architect shall be based upon the fee and the cost of construction stated in Section II, Paragraph I. In no case shall the total payment for the two buildings exceed Twenty Eight Thousand Seven Hundred Dollars ($28,700.00) or shall the first building alone exceed Nineteen Thousand One Hundred Twenty Five Dollars ($19,125.00). B. Payment Schedule Upon completion of each of the phases outlined in Section II, Paragraphs A through E, and approval and acceptance of same by the City, the City shall pay the following percentages of the fee as previously outlined: First Building Second Building 1. Programming and Schematic Phase Fifteen Percent (15%) (4%) of $19,125.00 2. Design Development Phase Twenty Percent (20%) (6%) of $19,125.00 3. Construction Documents Phase Forty Percent (40%) (15%) of $19,125.00 4. Bidding and Contract Phase Five Percent (5%) (5%) of $19,125.00 5. Construction Phase Twenty Percent (20%) (20%) of $19,125.00 During the Construction Phase, that percentage of the fee due to Architect shall be paid in monthly installments, the amount of which shall bear the same relationship to the twenty percent (20%) as the monthly construction estimate bears to the total contract price. Final payment will not be made to the Architect until the conditions of Section II, Paragraph F are met. Architectural Contract Larry Money -Galen May/Pfluger Page 5 of 6 C. Adjustment of Fees In regard to the Architect's fee, the parties further agree: No deductions shall be made from the Architect's fee on account of penalty, liquidated damages, or other sum withheld from payments to the Contractor, but the City will not pay the Architect fee for change orders necessitated as a result of negligence or omissions on the part of the Architect. IV. CITY FURNISHED ITEMS City will provide a topographic map of each site showing City utility locations and will provide testing information necessary for foundation and/or pavement design. V. CONTRACT TERMINATION The City reserves the right to terminate this contract at any time with or without cause. In the event of such termination, the Architect will be paid a sum proportionate to the state of completion of the phase of work in which he is then engaged. VI. OWNERSHIP OF DOCUMENTS "As -built" drawings, specifications, and other design materials as prepared for the City for this project become the sole property of the City and may be reused, duplicated, etc., all or in part, for construction of all or part of other City facilities, and it is understood that Architect will not be entitled to any compensation, fee, or other consideration as a result of City's reuse of these materials. Reuse of such materials will be at the sole risk of City and without liability to the Architect should the Architect not be retained by the City wherein such reuse of design might occur. IN TESTIMONY WHEREOF, witness our hands in duplicate, each of which shall be considered an original, on the day and year first below written. ATTEST: CITY OF CORPUS CHRISTI City Secretary APPROVED: This day of J. BRUCE AYCOCK, CITY ATTORNEY By Assistant City Attorney APPROVED: , 1983. s K. Lo to istant City fanag-r rchitectural Contract Larry Money -Galen May/Pfluger Page 6 of 6 By: Edward A. Martin, City Manager ARCHITECTS: Larry Money, Architect Galen May/Pfluger Associates .. opgii9 CyR, f 1 CITY OF CORPUS CHRISTI m DISCLOSURE OF INTERESTS City of Corpus Christi Ordinance 17112, as amended, requires all persons or firms seeking to do business with the City to provide the following information. Every question must be answered. If the question is not applicable, answer with ?'NA." Corporations whose shares are publicly traded and listed on national or regional stock exchanges or over-the- counter markets may file a current Securities and Exchange Commission Form 10-K with the City in lieu of answering the questions below. See reserve side for definitions. FIRM NAME: Larry Money, Architect STREET. 4006 San Fernando P.O.Box 187 Corpus Christi, TX 78403 CITY• 71p• FIRM is: 1. Corporation ( ) 2. Partnership ( ) 3. Sole Owner (X ) 4. Association ( ) 5. Other ( ) DISCLOSURE QUESTIONS If additional space is necessary, please use the reverse side of this page or attach separate sheet. 1. State the names of each "employee" of the City of Corpus Christi having an "ownership interest" constituting 3% or more of the ownership in the above named "firm." Name Job Title and City Department (if known) Nino 2. State the names of each "official" of the City of Corpus Christi having an "ownership interest" constituting 3% or more of the ownership in the above named "firm". Name Title None 3. State the names of each "board member" of the City of Corpus Christi having an "ownership interest' constituting 3% or more of the ownership in the above named "firm." Name Board, Commission, or Committee None CERTIFICATE I certify that all information provided is true and correct as of the date of this statement, that I have not knowingly withheld disclosure of any information requested; and that supplemental statements will be promptly submitted to the City of.Corpus Christi, Texas as changes occur. Certifying Person: Larry Money �q .IT Pe w Prm,L Signature of Certifying Person: s Title. Sole Owner 25 Jan. 1983 Date• CITY OF CORPUS CHRISTI __ DISCLOSURE OF INTERESTS City of Corpus Christi Ordinance 17112, as amended, requires all persons or firms seeking to do business with the City to provide the following information. Every question must be answered. If the question is not applicable, answer with "NA." Corporations whose shares are publicly traded and listed on national or regional stock exchanges or over-the- counter markets may file a current Securities and Exchange Commission Form 10-K with the City in lieu of answering the questions below. See reserve side for definitions. FIRM NAME: Galen May/Pfluger Associates STREET. 202 F. Forrest CITY• Victoria, Texas 71p• 77901 FIRM is: 1. Corporation ( 4. Association 2. Partnership ( X ) 3. Sole Owner ( ) 5. Other ( ) DISCLOSURE QUESTIONS If additional space is necessary, please use the reverse side of this page or attach separate sheet. 1. State the names of each "employee" of the City of Corpus Christi having an "ownership interest" constituting 3% or more of the ownership in the above named "firm." Name Job Title and City Department (if known) NONE 2. State the names of each 'official" of the City of Corpus Christi having an "ownership interest" constituting 3% or more of the ownership in the above named "firm". Nome Title NONE 3. State the names of each "board member" of the City of Corpus Christi having an "ownership interest" constituting 3% or more of the ownership in the above named "firm." Name Board, Commission, or Committee NONE CERTIFICATE I certify that all information provided is true and correct as of the date of this statement, that I have not knowingly withheld disclosure of any information requested; and that supplemental statements will be promptly submitted to the City of.Corpus Christi, Texas as changes occur. Certifying Person: Gal Pr) l4 May Title. Partner Signature of Certifying Person:yore r, , !n/1 /— 2,4A —S �� CITY OF CORPUS cuRISTI, TEXAS cm.IFICATION OF FUNDS (City Charter Article IV Section 21) • February 7, 1983 I certify to the City Council that $ 33,000 , the amount required for the contract, agreement, obligation or expenditures contemplated in the above and foregoing ordinance is in the Treasury of the City of Corpus Christi to the credit of: Fund No. and Name Project No. No. 260 Fire Department Building Bond Fund 260-82-2 Project Name Five Points Area Fire Station from which it is proposed to be drawn, and such money is not appropriated for any other purpose. :645' FIN 2-55 Revised 7/31/69 f_/- % , 19e— Director o Finance 7 - ht' fEri 40W Corpus Christi, Tex ,_ day of C�[. 190 TO THE MEMBERS OF THE CITY COUNCIL Corpus Christi, Texas For the reasons set forth in the emergency clause of the foregoing ordinance or resolution, an emergency exists requiring suspension of the Charter rule as to consideration and voting upon ordinances or resolutions at three regular meetings; I/we, therefore, request that you suspend said Charter rule and pass this ordinance or resolution finally on the date it is introduced, or at the present meeting of the City Council. Respectfully, Respectfully, Council Members MAYOR✓�� THE TY OF CORPUS CHRISTI, TEXAS The above ordinance was passed the following vote: Luther Jones Betty N. Turner Jack K. Dumphy Bob Gulley Herbert L. Hawkins, Jr. Dr. Charles W. Kennedy Cliff Zarsky '� 7472