HomeMy WebLinkAbout17700 ORD - 07/13/1983AN ORDINANCE
AUTHORIZING THE EXECUTION OF A CONTRACT WITH OLSON
ASSOCIATES FOR DESIGN AND PREPARATION OF PLANS AND
SPECIFICATIONS FOR THE SOUTH BLUFF PARK EXPANSION
PROJECT; APPROPRIATING $43,500 FOR THIS AGREEMENT; AND
DECLARING AN EMERGENCY.
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF CORPUS CHRISTI,
TEXAS:
SECTION 1. That the City Manager is hereby authorized to execute
a contract with Olson Associates for design and preparation of plans and
specifications for the South Bluff Park Expansion project, a copy of which
agreement is attached hereto and made a part hereof, marked Exhibit "A".
SECTION 2. That there is hereby appropriated $43,500 from the No.
291 Park Bond Fund of which appropriation $39,000 is for the contract and
$4,500 is for testing services applicable to Project No. 291-77-7.2, South
Bluff Park Improvements.
SECTION 3. That upon written request of the Mayor or five Council
members, copy attached, to find and declare an emergency due to the need to
take immediate action to preserve and protect public property by expediting
the construction of public improvements, such finding of an emergency is made
and declared requiring suspension of the Charter rule as to consideration and
voting upon ordinances or resolutions at three regular meetings so that this
ordinance is passed an shall take effect upon first reading as an emergency
measure this the f5 ay of July, 1983.
ATTEST:
APPR VED:
/ 3 AY OF JULY, 1983:
J9371,L,e4 44,t,74
Bruc6 e Aycock,(yity Atorney
MAYOR
THE C TY OF CORPUS CHRISTI, TEXAS
17700
SEP Z6 1984
MICROFILMED
CONTRACT
ARCHITECTURAL SERVICES
THE STATE OF TEXAS §
COUNTY OF NUECES §
The City of Corpus Christi, hereinafter called "City", and John M. Olson,
Architect, of Olson Associates, hereinafter called "Architect", agree as
follows:
I. SERVICE TO BE PERFORMED
The Architect hereby agrees at his own expense to perform all
architectural, structural, mechanical, electrical, site design work and
related services necessary to properly develop design plans and specifications
for and to supervise construction of the following South Bluff Park Improve-
ments in the City of Corpus Christi, Texas:
1. Parking Lot for 25 to 30 Automobiles.
2. Renovate Seven Existing Tennis Courts.
3. Three New Lighted Tennis Courts.
4. Unlighted Multipurpose Basketball/Volleyball Court.
5. Picnic Facilities
6. Site Work and Related Work.
7. Landscaping, Irrigation, Walkways, Security Lighting, Etc.
8. Renovation of Existing Maintenance Building into Pro Shop and
Locker Room/Restroom Facilities.
II. SCOPE OF SERVICES
This project is a grant assisted project by the Texas Local Parks,
Recreation, and Open Space Fund Program. The Architect agrees to perform, for
the above named work, professional services as hereinafter set forth:
A. Schematic Design Phase
1. The Architect shall familiarize himself with grant require-
ments and assist in the provision of forms and other necessary information
required by agency.
2. Hold necessary conferences with the City staff so as to
coordinate the planning of the project.
3. Research necessary information applicable to the project.
4. Prepare Schematic Design Studies illustrating the scope of
the project and submit to the City for approval.
5. Submit a statement of construction cost to the City
together with recommendation of most desirable plans.
Architectural Contract
Olson Associates
Page 1 of 6
6. Submit four (4) sets of Schematic Design Studies to the
City Engineer for review by the City.
B. Design Development Phase
1. Prepare, from the approved Schematic Design Studies,
preliminary specifications, drawings and documents to fix and describe the
size and character of the entire project as to the architectural, structural,
mechanical and electrical systems, materials, and such other essentials as may
be necessary.
2. Review the statement of construction cost and submit an
estimate of probable cost based on unit prices.
3. Submit four (4) sets of the Design Development Documents to
the City Engineer for review by the City.
C. Construction Document Phase
1. Prepare, from the approved Design Development Documents,
the complete working drawings and technical specifications setting forth in
detail the requirements for the construction of South Bluff Park Improvements,
the conditions of the contract, the form of agreement between the City and
Contractor, and bid proposal forms.
2. Review the cost estimate and advise the City of any
changes.
3. Submit to the City Engineer four (4) complete sets of the
Construction Documents for review by the City.
4. Make submittal to appropriate State agency(s) to obtain
certification that all improvements meet the agency requirements.
D. Bidding and Contract Phase
1. Upon approval of the Construction Documents by the City,
prepare the Notice to Bidders as required.
2. Provide five (5) sets of complete working drawings and
twenty (20) sets of specifications covering the work, including proposal forms
and special instructions to bidders. The Architect will make available to the
City, upon request, the original plans and specifications for the purpose of
duplicating the bid documents as necessary.
3. Supply the City with twenty-five (25) copies of a Bid
Tabulation sheet one day prior to the receipt of bids.
4. Review and check all bid proposals and prepare a tabulation
of the bids.
Architectural Contract
Olson Associates
Page 2 of 6
5. Submit a written recommendation to the City on the award of
the contract. In the event the lowest acceptable bid exceeds the estimated
cost, the Architect shall confer with the City and make such revisions as is
satisfactory to the City for the readvertising of bids without increase in the
basic fee.
6. After the award of the contract by the City, the Architect
shall prepare six (6) copies of the Contract Documents ready for execution by
the City and the Contractor.
E. Construction Phase
1. Be the City's representative during the construction period
which begins with the award of the contract and extends until the final
acceptance of the project.
2. Provide the general administration of construction
including periodic visits to the site to familiarize himself generally with
the progress and quality of the work and to determine in general if the work
is proceeding in accordance with the contract. The Architect will endeavor to
guard the City against defects and deficiencies in the work of contractors,
but he does not guarantee the performance of their contracts.
3. Provide the general administration of the construction
contract including the preparation of contract monthly requests for payment,
contract time statements, and contract change orders, all in forms supplied by
the City.
4. Have the authority to stop work whenever such stoppage may
be necessary in his reasonable opinion to insure the proper execution of the
contract and may condemn work as failing to conform to the contract.
5. Not be required to make exhaustive or continuous on-site
inspections normally defined as resident inspection but will make those
inspections necessary to prepare the Contract Monthly Estimates and to certify
that, to the best of his knowledge, work has progressed to the point
indicated, the quality of the work is in accordance with the construction
contract, and the Contractor is entitled to payment.
F. As -Built Drawings and Maintenance Manuals
1. The Architect shall furnish to the City, upon completion of
said project, or upon termination of this contract as herein provided, a
suitable bound copy of the specifications and a reproducible set of mylar or
tracing of the working drawings including any and all corrections, revisions,
Architectural Contract
Olson Associates
Page 3 of 6
alterations, or amendments to the plans and/or specifications made during the
Construction Phase so as to reflect the true plans and specifications of the
building as built.
2. The Architect shall use 24" x 36" sheet size of 3 mil mylar
or tracing for the "as -built" drawings which are to be submitted as described
above.
3. The Architect shall furnish to the City, upon project
completion, operating manuals or instructions, parts lists, or maintenance
manuals for all mechanical, electrical, or any other equipment installed on
the project.
4. The City will not make final payment to the Architect until
the conditions of Paragraph F are met.
G. Transfer of Interest
The Architect shall not assign or transfer any interest in
this contract without prior written consent from the City.
H. Orderly Rendering of Services
The Architect shall furnish the document required in each phase
of the design and personally render or provide the service required in this
contract in the sequence and times herein indicated and as may be necessary to
insure the prompt and continuous prosecution of the work of designing and
constructing the project, and it is understood that all designs and details of
designing are subject to the approval of the City, and until the acceptance of
results of these services, there shall be no liability on the part of the City
for such services. The Architect agrees to furnish items pertaining to
Schematic Design Phase to City within thirty (30) calendar days of date of
contract. Items required of Design Development Phase will be submitted within
thirty (30) calendar days of approval of Schematic Design Phase, and items
required of Construction Documents Phase will be submitted within thirty (30)
calendar days of approval of Design Development Phase.
I. Cost Estimates
The Architect is to provide cost estimates through each phase
of the design of the project but does not guarantee the accuracy of such
estimates; however, it is understood that the project must be constructed
within funds available. The City has $415,000 in funds available for the
project including Architect's fees and contingencies. Of this amount, it is
estimated that $375,000 will be required for construction of park improvements
Architectural Contract
Olson Associates
Page 4 of 6
as described in Section I, Paragraphs 1 through 7, of this contract, and an
estimated $40,000 additional funds for •the Renovation of Existing Maintenance
Building. The design of the project shall be that the cost thereof will not
exceed the above amounts allocated for construction. The City will have the
right to require the Architect to make revisions to the Construction Documents
so as to bring the cost within funds available at no additional fee.
III. COMPENSATION
A. Fees Schedule
The City agrees to pay the Architect for his services in
designing and related work a fee of Thirty Four Thousand Seven Hundred Dollars
($34,700.00) for all park improvements work except the Renovation of Existing
Maintenance Building. The City will pay a fee of Four Thousand Three Hundred
Dollars ($4,300.00) for all Architect's services related to the Renovation of
Existing Maintenance Building. For purposes of this contract, the Architect's
total fee is $39,000.00, which figure shall be used in computing interim fee
payments to the Architect.
B. Payment Schedule
Upon completion of each of the phases outlined in Section II,
Paragraphs A through E, and approval and acceptance of same by the City, the
City shall
pay the following percentages of the fees as previously outlined:
1. Programming and Schematic Phase
2. Design Development Phase
3. Construction Document Phase
4. Bidding and Contract Phase
5. Construction Phase
Fifteen Percent (15%)
Twenty Percent (20%)
Forty Percent (40%)
Five Percent ( 5%)
Twenty Percent (20%)
During the Construction Phase, that percentage of the fee due
to Architect shall be paid in monthly installments, the amount of which shall
bear the same relationship to the twenty percent (20%) as the monthly
construction estimate bears to the total contract price. Final payment will
not be made to the Architect until the conditions of Section II, Paragraph F,
are met.
C. Adjustment of Fees
In regards to the Architect's fee, the parties further agree:
No deductions shall be made from the Architect's fee on account of penalty,
liquidated damages, or other sum withheld from payments to the Contractor, but
the City will not pay the Architect a fee for change orders necessitated as a
result of negligence or omissions on the part of the Architect.
Architectural Contract
Olson Associates
Page 5 of 6
IV. PROJECT COMPLETION
The City's timetable for this project is that all improvement work
per this contract be completed by May 30, 1984.
V. CONTRACT TERMINATION
The City reserves the right to terminate this contract at any time,
with or without cause. In the event of such termination, the Architect will
be paid a sum proportionate to the state of completion of the phase of work in
which he is then engaged.
EXECUTED IN DUPLICATE, each of which shall be considered an original,
this day of , 19_
ATTEST: THE CITY OF CORPUS CHRISTI
By
City Secretary Edward A. Martin, City Manager
APPROVED:
day of _ , 19
J. BRUCE AYCOCK, CITY ATTORNEY
By
Assistant City Attorney
APPROVED: OLSON ASSOCIATES
By
James K. Lontos, P.E. John M. Olson, AIA
Assistant City Manager
Architectural Contract
Olson Associates
Page 6 of 6
Corpus Christi, Texas - D',,,
A:A "` day of '�� , 198.3
TO THE MEMBERS OF THE CITY COUNCIL
Corpus Christi, Texas
For the reasons set forth in the emergency clause of the foregoing ordinance
or resolution, an emergency exists requiring suspension of the Charter rule
as to consideration and voting upon ordinances or resolutions at three
regular meetings; I/we, therefore, request that you suspend said Charter rule
and pass this ordinance or resolution finally on the date it is introduced,
or at the present meeting of the City Council.
Respectfully, Respectfully,
Council Members
MAYOR
THE C TY OF CORPUS CHRISTI, TEXAS
The above ordinance was passed the following vote:
Luther Jones
Betty N. Turner
Jack K. Dumphy
Bob Gulley
Herbert L. Hawkins, Jr.
Dr. Charles W. Kennedy
Cliff Zarsky
17700
CITY OF CORPUS CBRISTI, TEXAS
CERTIFICATIC OF FUNDS
(City Charter Article IV Section 21)
July 7, 1983
I certify to the City Council that $ 43,500.00 , the amount required for
the contract, agreement, obligation or expenditures contemplated in the above
and foregoing ordinance is in the Treasury of the City of Corpus Christi to the
credit of:
Fund No. and Name 291 Park Bond Fund
Project No. 291-77-7.2
Project Name South Bluff Park Improvements
from which it is proposed to be drawn, and such money is not appropriated for any
other purpose.
FIN 2-55
Revised 7/31/69
7-/3 , 19i5