HomeMy WebLinkAbout18490 ORD - 10/02/1984AN ORDINANCE
AUTHORIZING THE EXECUTION OF AN AGREEMENT WITH ENVIRONMENTAL
DISCIPLINES, INC. PROVIDING FOR ARCHITECTURAL SERVICES FOR
THE DESIGN OF THE PARKER PARK RECREATION CENTER AND PARKING
IMPROVEMENTS; APPROPRIATING $16,500; AND DECLARING AN
EMERGENCY.
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF CORPUS CHRISTI,
TEXAS:
SECTION 1. That the City Manager be authorized to execute an
agreement with Environmental Disciplines, Inc. providing for architectural
services for the design of the Parker Park Recreation Center and Parking
Improvements, a substantial copy of which agreement is attached hereto and made
a part hereof, marked Exhibit "A."
SECTION 2. That there is hereby appropriated $16,500 from the
162 Federal/States Grant Fund, Department 152, Activity No. 807.08, Code 502,
10th Year Community Development Block Grant Fund.
SECTION 3. That upon written request of the Mayor or five Council
members, copy attached, to find and declare an emergency due to the need to take
immediate action to preserve and protect public property by expediting the
construction of public improvements, such finding of an emergency is made and
declared requiring suspension of the Charter rule as to consideration and voting
upon ordinances or resolutions at three regular meetings so that this ordinance
is passed and shall take effect upon first reading as an emergency measure this
the 2nd day of October, 1984.
ATTEST:
APPROVED: 2DAY OF OCTOBER, 1984
J. BRUCE WEEK, CITY ATTORNEY
By
Assistant
torney
MAYOR
1
THE CITY IF CORPUS CHRISTI, TEXAS
18490.
CONTRACT
ARCHITECTURAL SERVICES
THE STATE OF TEXAS S
COUNTY OF NUECES S
The City of Corpus Christi, hereinafter called "City", and Environmental
Disciplines, Inc., hereinafter called "Architect", agree as follows:
I. SERVICES TO BE PERFORMED
The Architect hereby agrees at his own expense to perform all
architectural, structural, mechanical, electrical, site design work and
related services necessary to properly develop design plans and specifications
for and to provide general administration of construction of the following
Parker Park Improvements in the City of Corpus Christi, Texas:
A. A recreation building containing approximately 3,000 square feet.
Space allocations should include a large room suitable for meetings or social
activities, office space for a program director, and kitchen facilities. A
portion of the building is to contain an area to be used as a concession
facility arranged so as to relate primarily to exterior use.
B. Parking area improvements to address the needs of the recreation
building and tie into existing parking. (City to provide all design and
specification work for parking lot.)
II. SCOPE OF SERVICES
This project is a 10th Year Community Development Block Grant
project, hereinafter called CDBG project. The Architect agrees to perform,
for the above named work, professional services as hereinafter set forth:
A. Schematic Design Phase
1. The Architect shall familiarize himself with CDBG project
requirements and assist in the provision of forms and other necessary
information required by City.
2. Hold necessary conferences with the City staff so as to
coordinate the planning of the project.
3. Research necessary information applicable to the project with
the exception of a topographic survey which shall be provided by the City.
4. Prepare Schematic Design Studies illustrating the scope of
the project and submit to the City for approval.
Architectural Contract
Environmental Disciplines, Inc.
Page 1 of 6
5. Submit a statement of construction cost to the City together
with recommendation of most desirable plans.
6. Submit four (4) sets of Schematic Design Studies to the City
Engineer for review by the City.
B. Design Development Phase
1. Prepare, from the approved Schematic Design Studies,
preliminary specifications, drawings and documents to fix and describe the
size and character of the entire project as to the architectural, structural,
mechanical and electrical systems, materials, and such other essentials as may
be necessary.
2. Review the statement of construction cost and submit an
estimate of probable cost based on unit prices.
3. Submit four (4) sets of the Design Development Documents to
the City Engineer for review by the City.
C. Construction Document Phase
1. Prepare, from the approved Design Development Documents, the
complete working drawings and technical specifications setting forth in detail
the requirements for the construction of Parker Park Improvements, the
conditions of the contract, the form of agreement between the City and
Contractor, and bid proposal forms.
2. Review the cost estimate and advise the City of any changes.
3. Submit to the City Engineer four (4) complete sets of the
Construction Documents for review by the City.
4. Make submittal to appropriate State agency(s) to obtain
certification that all improvements meet the agency requirements, such as
handicap accessibility.
5. City to prepare site plan showing recreation building and
parking lot, including parking lot design, for incorporation into Architect's
drawings.
D. Bidding and Contract Phase
1. Upon approval of the Construction Documents by the City,
prepare the Notice to Bidders as required.
2. Provide five (5) sets of complete working drawings and twenty
(20) sets of specifications covering the work, including proposal forms and
special instructions to bidders. The Architect will make available to the
City, upon request, the original plans and specifications for the purpose of
duplicating the bid documents as necessary.
Architectural Contract
Environmental Disciplines, Inc.
Page 2 of 6
3. Mail or assist in mailing any addendum to project.
4. Supply the City with twenty-five (25) copies of a Bid
Tabulation sheet one day prior to the receipt of bids.
5. Review and check all bid proposals and prepare a tabulation
of the bids.
6. Submit a written recommendation to the City on the award of
the contract. In the event the lowest acceptable bid exceeds the estimated
cost, the Architect shall confer with the City and make such revisions as are
satisfactory to the City for the readvertising of bids without increase in the
basic fee.
7. Within 48 hours of the award of the contract by the City, the
Architect shall prepare six (6) copies of the Contract Documents ready for
execution by the City and the Contractor.
E. Construction Phase
1. Be the City's representative during the construction period
which begins with the award of the contract and extends until the final
acceptance of the project.
2. Provide the general administration of construction including
periodic visits to the site to familiarize himself generally with the progress
and quality of the work and to determine in general if the work is proceeding
in accordance with the contract. The Architect will endeavor to guard the
City against defects and deficiencies in the work of contractors, but he does
not guarantee the performance of their contracts.
3. City to prepare contractor monthly estimates, change orders,
time statements, etc.
4. Not be required to make exhaustive or continuous on-site
inspections normally defined as resident inspection but will make those
inspections necessary to certify that, to the best of his knowledge, work has
progressed to the point indicated, the quality of the work is in accordance
with the construction contract, and the Contractor is entitled to payment.
F. As -Built Drawings and Maintenance Manuals
1. The Architect shall furnish to the City, upon completion of
said project, or upon termination of this contract as herein provided, a
suitable bound copy of the specifications and a reproducible set of mylar or
tracing of the working drawings including any and all corrections, revisions,
alterations, or amendments to the plans and/or specifications made during the
Construction Phase so as to reflect the true plans and specifications of the
building as built.
Architectural Contract
Environmental Disciplines, Inc.
Page 3 of 6
2. The Architect shall use 24" x 36" sheet size of 3 mil mylar
or tracing for the "as -built" drawings which are to be submitted as described
above.
3. The Architect shall furnish to the City, upon project
completion, operating manuals or instructions, parts lists, or maintenance
manuals for all mechanical, electrical, or any other equipment installed on
the project.
4. The City will not make final payment to the Architect until
the conditions of Paragraph F are met.
G. Transfer of Interest
The Architect shall not assign or transfer any interest in this
contract without prior written consent from the City.
H. Orderly Rendering of Services
The Architect shall furnish the document required in each phase
of the design and personally render or provide the service required in this
contract in the sequence and times herein indicated and as may be necessary to
insure the prompt and continuous prosecution of the work of designing and
constructing the project, and it is understood that all designs and details of
designing are subject to the approval of the City, and until the acceptance of
results of these services, there shall be no liability on the part of the City
for such services. The Architect agrees to furnish items pertaining to
Schematic Design Phase to City within thirty (30) calendar days of date of
delivery of the topographic survey to the Architect. Items required of Design
Development Phase will be submitted within thirty (30) calendar days of
approval of Schematic Design Phase, and items required of Construction
Documents Phase will be submitted within thirty (30) calendar days of approval
of Design Development Phase.
I. Cost Estimates
The Architect is to provide cost estimates through each phase of
the design of the project but does not guarantee the accuracy of such
estimates; however, it is understood that the project must be constructed
within funds available. The City has $190,000 in funds available for the
project including Architect's fees, printing, resident inspection, testing and
contingencies. Generally $150,000 is for the recreation building and $40,000
is for parking. The design of the project shall be that the cost thereof will
not exceed the above amounts. Architect will provide City with a budget
showing the various elements and costs of the work through the various phases
of work. The City will have the right to require the Architect to make
revisions to the Construction Documents so as to bring the cost within funds
available at no additional fee. City will assume all usual testing costs for
this project.
Architectural Contract
Environmental Disciplines, Inc.
Page 4 of 6
III. COMPENSATION
A. Fees Schedule
The City agrees to pay the Architect for his services in
designing and related work a fixed fee of Fourteen Thousand Five Hundred
Dollars ($14,500.00) for all park improvement work.
B. Payment Schedule
Upon completion of each of the phases outlined in Section II,
Paragraphs A through E, and approval and acceptance of same by the City, the
City shall pay the following percentages of the fees as previously outlined:
1. Programming and Schematic Phase Fifteen Percent (15%)
2. Design Development Phase Twenty Percent (20%)
3. Construction Document Phase Forty Percent (40%)
4. Bidding and Contract Phase Five Percent ( 5%)
5. Construction Phase Twenty Percent (20%)
During the Construction Phase, that percentage of the fee due to
Architect shall be paid in monthly installments, the amount of which shall
bear the same relationship to the twenty percent (20%) as the monthly
construction estimate bears to the total contract price. Final payment will
not be made to the Architect until the conditions of Section II, Paragraph F,
are met.
C. Adjustment of Fees
In regards to the Architect's fee, the parties further agree: No
deductions shall be made from the Architect's fee on account of penalty,
liquidated damages, or other sum withheld from payments to the Contractor, but
the City will not pay the Architect a fee for change orders necessitated as a
result of negligence or omissions on the part of the Architect.
IV. PROJECT COMPLETION
The City's timetable for this project is that all improvement work
per this contract be completed by May 30, 1985.
V. CONTRACT TERMINATION
The City reserves the right to terminate this contract at any time,
with or without cause. In the event of such termination, the Architect will
be paid a sum proportionate to the state of completion of the phase of work in
which he is then engaged.
Architectural Contract
Environmental Disciplines, Inc.
Page 5 of 6
EXECUTED IN DUPLICATE, each of which shall be considered an original,
this day of , 19
ATTEST: THE CITY OF CORPUS CHRISTI
By
City Secretary Edward A. Martin, City Manager
APPROVED:
day of , 19
J. BRUCE AYCOCK, CITY ATTORNEY
By
Assistant City Attorney
APPROVED: ENVIRONMENTAL DISCIPLINES, INC.
By
James K. Lontos, P.E. George Clower
Assistant City Manager
Architectural Contract
Environmental Disciplines, Inc.
Page 6 of 6
CITY OF CORPUS CHRISTI, TEXAS
CERTIFICATION OF FUNDS
(City Charter Article IV Section 21)
October 2, 1984
I certify to the City Council that $ 16,500.00 , the amount required for
the contract, agreement, obligation or expenditures contemplated in the above
and foregoing ordinance is in the Treasury of the City of Corpus Christi to the
credit of:
Fund No. and Name No. 162 Federal/States Grant Fund
Project No. Dept. 152, Activity 807.08, Code 502
Project Name Parker Park Recreation Center & Parking Improvements
(10th Year Community Development Block Grant)
fr+an which it is proposed to' he drawn, and such money is not appropriated for any
other purpose. -
/o�.zlfy
D AS -Ar -1
FIN 2-55
Revised 7/31/69
�N9 , 19c!7
Corpus Christi, Texas
c:4?'?1Q' day of drjZ/t() , 198i
TO THE MEMBERS OF THE CITY COUNCIL
Corpus Christi, Texas
For the reasons set forth in the emergency clause of the foregoing ordinance
or resolution, an emergency exists requiring suspension of the Charter rule
as to consideration and voting upon ordinances or resolutions at three
regular meetings; I/we, therefore, request that you suspend said Charter rule
and pass this ordinance or resolution finally on the date it is introduced,
or at the present meeting of the City Council.
Respectfully, Respectfully,
Council Members
The above ordinance was
Luther Jones
Betty N. Turner
David Berlanga, Sr.
Welder Brown
Leo Guerrero
Dr. Charles W. Kennedy
Joe McComb
Frank Mendez
Mary Pat Slavik
MAYOR
THE CITY F CORPUS CHRISTI, TEXAS
18490