HomeMy WebLinkAbout18820 ORD - 05/07/1985AN ORDINANCE
AUTHORIZING THE EXECUTION OF A CONTRACT WITH JOE L. WILLIAMS
FOR ARCHITECTURAL SERVICES FOR ADDITIONAL IMPROVEMENTS AT
THE ANIMAL SHELTER; APPROPRIATING 81,000; AND DECLARING AN
EMERGENCY.
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF CORPUS CHRISTI,
TEXAS:
SECTION 1. That the City Manager is hereby authorized to execute a
contract with Joe L. Williams for architectural services for additional
improvements at the Animal Shelter all as more fully set forth in the contract,
a substantial copy of which is attached hereto and made a part hereof, marked
Exhibit "A".
SECTION 2. That there is hereby appropriated $81,000 from the No. 267
Animal Shelter Bond Fund of which $6,000 is for the architectural contract,
printing costs and related expenses and $75,000 is for future construction,
engineering, equipment, contingencies and incidental and related expenses.
SECTION 3. That upon written request of the Mayor or five Council
members, copy attached, to find and declare an emergency due to the need of
executing the abovementioned contract at the earliest practicable date, such
finding of an emergency is made and declared requiring suspension of the Charter
rule as to consideration and voting upon ordinances or resolutions at three
regular meetings so that this ordinance is passed and shall take effect upon
first reading as an emergency measure this the 7th day of May, 1985.
ATTEST:
I�h
City Secretary
APPROVED: DAY OF MAY, 1985
J. BRUCE C CK, CITY ATTORNEY
By
-- iMph:,:g-A,
ssistant, tiVorney 4i
02.052.01
THE CIT " OF CORPUS CHRISTI, TEXAS
isezo MICROFILMED
CONTRACT FOR
ARCHITECTURAL SERVICES
THE STATE OF TEXAS §
COUNTY OF NUECES §
The City of Corpus Christi, hereinafter called "City", and Joe L.
Williams, hereinafter called "Architect", agree as follows:
I. SERVICES TO BE PERFORMED
The Architect hereby agrees at his own expense to perform all
architectural, structural, mechanical, electrical, site design work and
related services necessary to properly develop design plans and specifications
for and to provide general administration of construction of the following
1985 Animal Shelter Improvements in the City of Corpus Christi, Texas:
A. A new office building of approximately 1,372 square feet to house
all Animal Control personnel.
B. A drive-thru animal unloading shelter.
C. An after working hours animal depository.
D. Removal of existing office building.
E. Demolition of existing dispatcher's office.
F. Site Improvements: (a) concrete walks, (b) fence, and (c) paving.
G. Improvements to existing buildings: (a) walkway in Building No. 1,
(b) concrete fills in Building No. 2, (c) wire door in Building No.
3, and (d) ventilation fans in Building No. 3.
II. SCOPE OF SERVICES
The Architect agrees to perform, for the above named work, professional
services as hereinafter set forth:
A. Preliminary Design Phase
1. The Architect shall hold necessary conferences with the City
staff so as to coordinate the planning and to familiarize
himself with the project.
2. Prepare Preliminary Design Studies illustrating the scope of
the project and submit to the City for approval.
3. Submit a statement of construction cost to the City together
with recommendations of most desirable plans.
4. Submit four (4) sets of the Preliminary Design Studies to the
City Engineer for review by the City.
Architectural Services Contract
Joe L. Williams
Page 1 of 5
eg._)-79*
B. Construction Documents Phase
1. Prepare, from the approved Preliminary Design documents, the
complete working drawings and technical specifications setting
forth in detail the requirements for the construction of the
1985 Animal Shelter Improvements, the conditions of the
contract and bid proposal forms.
2. A cost estimate including all alternates, material quantities
and unit costs.
3. Submit to the City Engineer four (4) complete sets of the
Construction Documents for review by the City.
C. Bidding and Contract Phase
1. Upon approval of the Construction Documents by the City, assist
in the preparation of the Notice to Bidders as required.
2. Architect will make available to the City, upon request, the
original plans and specifications for the purpose of
duplicating the bid documents as necessary.
3. Mail or assist in mailing any addenda to the project.
4. Supply the City with twenty-five (25) copies of Bid Tabulation
sheet one day prior to the receipt of bids.
5. Review all bid proposals and prepare a tabulation of the bids.
6. Submit a written recommendation to the City on the award of the
contract. In the event the lowest acceptable bid exceeds the
estimated cost, the Architect shall confer with the City and
make, without any increase in the basic fee, such revisions to
the Construction Documents as are satisfactory to the City for
the proper adjustment to the construction cost.
7. Within 48 hours of the award of the contract by the City, the
Architect shall prepare five (5) copies of the Contract
Documents ready for execution by the City and the Contractor.
D. Construction Phase
1. Be the City's representative during the construction period
which begins with the award of the contract and extends until
the final acceptance of the project.
2. Provide the general administration of construction including
periodic visits to the site to familiarize himself generally
with the progress and quality of the work and to determine, in
general, if the work is proceeding in accordance with the
contract. The Architect will endeavor to guard the City
against defects and deficiencies in the work of contractors,
but he does not guarantee the performance of their contracts.
3. Not be required to make exhaustive or continuous on-site
inspections normally defined as resident inspection but will
make those inspections necessary to certify that, to the best
of his knowledge, work has progressed to the point indicated,
the quality of the work is in accordance with the construction
contract, and the Contractor is entitled to payment. Prepare
contractor monthly estimates.
Architectural Services Contract
Joe L. Williams
Page 2 of 5
showing the various elements and costs of the work through the various phases
of work. The City will have the right to require the Architect to make
revisions to the Construction Documents so as to bring the cost within funds
available at no additional fee. City will assume all usual testing costs for
this project.
III. COMPENSATION
A. Professional Fees
The City agrees to pay the Architect for his services in designing and
related work a fixed fee of Four Thousand Six Hundred Dollars ($4,600.00) for
all 1985 Animal Shelter Improvements work.
B Payment Schedule
Upon completion of each of the phases outlined in Section II,
A through E, and approval and acceptance of same by the City, the
pay the following percentages of the fees as previously outlined:
1. Preliminary Design Phase
2. Construction Documents Phase
3. Bidding and Contract Phase
4. Construction Phase
Twenty Percent (20%)
Fifty Percent (50%)
Ten Percent (10%)
Twenty Percent (20%)
Paragraphs
City shall
During the Construction Phase, that percentage of the fee due to
Architect shall be paid in monthly installments, the amount of which shall
bear the same relationship to the twenty percent (20%) as the monthly
construction estimate bears to the total contract price. Final payment will
not be made to the Architect until the conditions of Section II, Paragraph E.
are met.
C.
Adjustment of Fees
In regards to the Architect's fee, the parties further agree: No
deductions shall be made from the Architect's fee on account of penalty,
liquidated damages, or other sum withheld from payments to the Contractor, but
the City will not pay the Architect a fee -for change orders necessitated as a
result of negligence or omissions on the part of the Architect.
IV. CONTRACT TERMINATION
The City reserves the right to terminate this contract at any time, with
or without cause. In the event of such termination, the Architect will be
paid a sum proportionate to the state of completion of the phase of work in
which he is then engaged.
Architectural Services Contract
Joe L. Williams
Page 4 of 5
EXECUTED IN DUPLICATE, each of which shall be considered an original,
this day of , 1985.
ATTEST: THE CITY OF CORPUS CHRISTI
By:
City Secretary Edward A. Martin, City Manager
APPROVED:
day of , 1985
J. BRUCE AYCOCK, CITY ATTORNEY
By:
Assistant City Attorney
APPROVED: ARCHITECT:
James K. Lontos, P.E. Joe L. Williams
Assistant City Manager
Architectural Services Contract
Joe L. Williams
Page 5 of 5
CITY OF CORPUS CHRISTI, TSS
CERTIFICATION OF FUNDS
(City Charter Article IV Section 21)
April 30, 1985
I certify to the City council that $ 81,000 , the amount required for
the contract, agreement, obligation or expenditures contemplated in the above
and foregoing ordinance is in the Treasury of the City of Corpus Christi to the
credit of:
Fund No. and Name
Project No.
No. 267 Animal Shelter Bond Fund
267-85-1
Project Name
Animal Shelter Improvements
from which it is proposed to be drawn, and such money is not appropriated for any
other purpose.
FIN 2-55, - �%
Revised 7/31/69
*81istm- a
-141*4
19
Corpus Christi, exas
day of
TO THE MEMBERS OF THE CITY COUNCIL
Corpus Christi, Texas
198
For the reasons set forth in the emergency clause of the foregoing.ordinance
or resolution, an emergency exists requiring suspension of the Charter rule
as to consideration and voting upon ordinances or resolutions at three
regular meetings; I/we, therefore, request that you suspend said Charter rule
and pass this ordinance or resolution finally on the date it is introduced,
or at the present meeting of the City Council.
Respectfully, Respectfully,
Council Members
MAYOR
THE CITY OF CORPUS CHRISTI, TEXAS
The above ordinance was passe y the following vote:
Luther Jones
Dr. Jack Best
David Berlanga, Sr.
Leo Guerrero
Joe McComb
Frank Mendez
Bill Pruet
Mary Pat Slavik
Linda Strong
188.0.