Loading...
HomeMy WebLinkAbout18820 ORD - 05/07/1985AN ORDINANCE AUTHORIZING THE EXECUTION OF A CONTRACT WITH JOE L. WILLIAMS FOR ARCHITECTURAL SERVICES FOR ADDITIONAL IMPROVEMENTS AT THE ANIMAL SHELTER; APPROPRIATING 81,000; AND DECLARING AN EMERGENCY. BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF CORPUS CHRISTI, TEXAS: SECTION 1. That the City Manager is hereby authorized to execute a contract with Joe L. Williams for architectural services for additional improvements at the Animal Shelter all as more fully set forth in the contract, a substantial copy of which is attached hereto and made a part hereof, marked Exhibit "A". SECTION 2. That there is hereby appropriated $81,000 from the No. 267 Animal Shelter Bond Fund of which $6,000 is for the architectural contract, printing costs and related expenses and $75,000 is for future construction, engineering, equipment, contingencies and incidental and related expenses. SECTION 3. That upon written request of the Mayor or five Council members, copy attached, to find and declare an emergency due to the need of executing the abovementioned contract at the earliest practicable date, such finding of an emergency is made and declared requiring suspension of the Charter rule as to consideration and voting upon ordinances or resolutions at three regular meetings so that this ordinance is passed and shall take effect upon first reading as an emergency measure this the 7th day of May, 1985. ATTEST: I�h City Secretary APPROVED: DAY OF MAY, 1985 J. BRUCE C CK, CITY ATTORNEY By -- iMph:,:g-A, ssistant, tiVorney 4i 02.052.01 THE CIT " OF CORPUS CHRISTI, TEXAS isezo MICROFILMED CONTRACT FOR ARCHITECTURAL SERVICES THE STATE OF TEXAS § COUNTY OF NUECES § The City of Corpus Christi, hereinafter called "City", and Joe L. Williams, hereinafter called "Architect", agree as follows: I. SERVICES TO BE PERFORMED The Architect hereby agrees at his own expense to perform all architectural, structural, mechanical, electrical, site design work and related services necessary to properly develop design plans and specifications for and to provide general administration of construction of the following 1985 Animal Shelter Improvements in the City of Corpus Christi, Texas: A. A new office building of approximately 1,372 square feet to house all Animal Control personnel. B. A drive-thru animal unloading shelter. C. An after working hours animal depository. D. Removal of existing office building. E. Demolition of existing dispatcher's office. F. Site Improvements: (a) concrete walks, (b) fence, and (c) paving. G. Improvements to existing buildings: (a) walkway in Building No. 1, (b) concrete fills in Building No. 2, (c) wire door in Building No. 3, and (d) ventilation fans in Building No. 3. II. SCOPE OF SERVICES The Architect agrees to perform, for the above named work, professional services as hereinafter set forth: A. Preliminary Design Phase 1. The Architect shall hold necessary conferences with the City staff so as to coordinate the planning and to familiarize himself with the project. 2. Prepare Preliminary Design Studies illustrating the scope of the project and submit to the City for approval. 3. Submit a statement of construction cost to the City together with recommendations of most desirable plans. 4. Submit four (4) sets of the Preliminary Design Studies to the City Engineer for review by the City. Architectural Services Contract Joe L. Williams Page 1 of 5 eg._)-79* B. Construction Documents Phase 1. Prepare, from the approved Preliminary Design documents, the complete working drawings and technical specifications setting forth in detail the requirements for the construction of the 1985 Animal Shelter Improvements, the conditions of the contract and bid proposal forms. 2. A cost estimate including all alternates, material quantities and unit costs. 3. Submit to the City Engineer four (4) complete sets of the Construction Documents for review by the City. C. Bidding and Contract Phase 1. Upon approval of the Construction Documents by the City, assist in the preparation of the Notice to Bidders as required. 2. Architect will make available to the City, upon request, the original plans and specifications for the purpose of duplicating the bid documents as necessary. 3. Mail or assist in mailing any addenda to the project. 4. Supply the City with twenty-five (25) copies of Bid Tabulation sheet one day prior to the receipt of bids. 5. Review all bid proposals and prepare a tabulation of the bids. 6. Submit a written recommendation to the City on the award of the contract. In the event the lowest acceptable bid exceeds the estimated cost, the Architect shall confer with the City and make, without any increase in the basic fee, such revisions to the Construction Documents as are satisfactory to the City for the proper adjustment to the construction cost. 7. Within 48 hours of the award of the contract by the City, the Architect shall prepare five (5) copies of the Contract Documents ready for execution by the City and the Contractor. D. Construction Phase 1. Be the City's representative during the construction period which begins with the award of the contract and extends until the final acceptance of the project. 2. Provide the general administration of construction including periodic visits to the site to familiarize himself generally with the progress and quality of the work and to determine, in general, if the work is proceeding in accordance with the contract. The Architect will endeavor to guard the City against defects and deficiencies in the work of contractors, but he does not guarantee the performance of their contracts. 3. Not be required to make exhaustive or continuous on-site inspections normally defined as resident inspection but will make those inspections necessary to certify that, to the best of his knowledge, work has progressed to the point indicated, the quality of the work is in accordance with the construction contract, and the Contractor is entitled to payment. Prepare contractor monthly estimates. Architectural Services Contract Joe L. Williams Page 2 of 5 showing the various elements and costs of the work through the various phases of work. The City will have the right to require the Architect to make revisions to the Construction Documents so as to bring the cost within funds available at no additional fee. City will assume all usual testing costs for this project. III. COMPENSATION A. Professional Fees The City agrees to pay the Architect for his services in designing and related work a fixed fee of Four Thousand Six Hundred Dollars ($4,600.00) for all 1985 Animal Shelter Improvements work. B Payment Schedule Upon completion of each of the phases outlined in Section II, A through E, and approval and acceptance of same by the City, the pay the following percentages of the fees as previously outlined: 1. Preliminary Design Phase 2. Construction Documents Phase 3. Bidding and Contract Phase 4. Construction Phase Twenty Percent (20%) Fifty Percent (50%) Ten Percent (10%) Twenty Percent (20%) Paragraphs City shall During the Construction Phase, that percentage of the fee due to Architect shall be paid in monthly installments, the amount of which shall bear the same relationship to the twenty percent (20%) as the monthly construction estimate bears to the total contract price. Final payment will not be made to the Architect until the conditions of Section II, Paragraph E. are met. C. Adjustment of Fees In regards to the Architect's fee, the parties further agree: No deductions shall be made from the Architect's fee on account of penalty, liquidated damages, or other sum withheld from payments to the Contractor, but the City will not pay the Architect a fee -for change orders necessitated as a result of negligence or omissions on the part of the Architect. IV. CONTRACT TERMINATION The City reserves the right to terminate this contract at any time, with or without cause. In the event of such termination, the Architect will be paid a sum proportionate to the state of completion of the phase of work in which he is then engaged. Architectural Services Contract Joe L. Williams Page 4 of 5 EXECUTED IN DUPLICATE, each of which shall be considered an original, this day of , 1985. ATTEST: THE CITY OF CORPUS CHRISTI By: City Secretary Edward A. Martin, City Manager APPROVED: day of , 1985 J. BRUCE AYCOCK, CITY ATTORNEY By: Assistant City Attorney APPROVED: ARCHITECT: James K. Lontos, P.E. Joe L. Williams Assistant City Manager Architectural Services Contract Joe L. Williams Page 5 of 5 CITY OF CORPUS CHRISTI, TSS CERTIFICATION OF FUNDS (City Charter Article IV Section 21) April 30, 1985 I certify to the City council that $ 81,000 , the amount required for the contract, agreement, obligation or expenditures contemplated in the above and foregoing ordinance is in the Treasury of the City of Corpus Christi to the credit of: Fund No. and Name Project No. No. 267 Animal Shelter Bond Fund 267-85-1 Project Name Animal Shelter Improvements from which it is proposed to be drawn, and such money is not appropriated for any other purpose. FIN 2-55, - �% Revised 7/31/69 *81istm- a -141*4 19 Corpus Christi, exas day of TO THE MEMBERS OF THE CITY COUNCIL Corpus Christi, Texas 198 For the reasons set forth in the emergency clause of the foregoing.ordinance or resolution, an emergency exists requiring suspension of the Charter rule as to consideration and voting upon ordinances or resolutions at three regular meetings; I/we, therefore, request that you suspend said Charter rule and pass this ordinance or resolution finally on the date it is introduced, or at the present meeting of the City Council. Respectfully, Respectfully, Council Members MAYOR THE CITY OF CORPUS CHRISTI, TEXAS The above ordinance was passe y the following vote: Luther Jones Dr. Jack Best David Berlanga, Sr. Leo Guerrero Joe McComb Frank Mendez Bill Pruet Mary Pat Slavik Linda Strong 188.0.