HomeMy WebLinkAbout19632 ORD - 02/05/1987AN ORDINANCE
AUTHORIZING THE EXECUTION OF AN AGREEMENT WITH CHUCK
ANASTOS/ASSOCIATES, INC., FOR THE DESIGN AND CONSTRUCTION
DOCUMENTS FOR THE WILLIAMS DRIVE CLINIC EXPANSION;
APPROPRIATING $10,300; AND DECLARING AN EMERGENCY.
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF CORPUS CHRISTI,
TEXAS:
SECTION 1. That the City Manager is hereby authorized to execute an
agreement with Chuck Anastos/Associates, Inc., for the design and construction
documents for the Williams Drive Clinic Expansion, all as more fully set forth
in the agreement, a substantial copy of which is attached hereto and made a part
hereof, marked Exhibit "A."
SECTION 2. That there is hereby appropriated $10,300 from the No. 531
Public Health and Safety Bond Fund of which $9,300 is for the consultant award
and $1,000 is for printing and advertising applicable to Project No. 531-86-4.1,
Williams Drive Clinic Expansion.
SECTION 3. That upon written request of the Mayor or five Council
members, copy attached, to find and declare an emergency due to the need of
executing the abovementioned agreement at the earliest practicable date, such
finding of an emergency is made and declared requiring suspension of the Charter
rule as to consideration and voting upon ordinances or resolutions at three
regular meetings so that this ordinance is passed and shall take effect upon
first reading as an emergency measure this the 19-141 day of
Q�htl�Ucc� , 19$1
ATTEST:
ecretary F MAYOR
THE CITY OF CORPUS CHRISTI, TEXAS
APPROVED:_rt6 DAY OF
HAL GEORGE, CITY ATTORNEY
By
Assistant Cit orney
03P.035.01
,1941
19632 MICROFILMED
AGREEMENT FOR ARCHITECTURAL SERVICES
THE STATE OF TEXAS §
COUNTY OF NUECES §
The City of Corpus Christi, hereinafter called "City", and Chuck
Anastos/Associates, Inc., hereinafter called "Architect", agree as follows:
I. SCOPE OF SERVICES
The Architect hereby agrees, at his own expense, to perform all
architectural, structural, mechanical, electrical, site design work and
related services necessary to properly develop design plans and specifications
and to provide general administration of construction for the Expansion and
Improvements to the Williams Drive Clinic as follows:
A. An approximately 1,000 square foot expansion for the Williams Drive
Clinic located at 5805 Williams Drive along with other minor building
renovations and the installation of acoustical ceiling tile at the existing
building.
B. Parking area improvements to address the needs of the clinic
building and tie into existing parking.
II. SERVICES TO BE PERFORMED
The Architect agrees to perform, for the above required improvements,
professional services as hereinafter set forth:
•
A. Preliminary Design Phase
1. The Architect shall hold necessary conferences with the City
staff so as to coordinate the planning and to familiarize
himself with the project.
2. Prepare Preliminary Design Studies illustrating the scope of
the project and submit to the City for approval.
3. Submit a statement of construction cost to the City together
with recommendations of most desirable plans.
4. Submit four (4) sets of the Preliminary Design Studies to
Engineering Services for review by the City.
B. Construction Documents Phase
1. Prepare, from the approved Preliminary Design documents, the
complete working drawings and technical specifications setting
forth in detail the requirements for the construction of the
expansion to the Williams Drive Clinic, the conditions of the
contract and bid proposal forms.
2. A cost estimate including all alternates, material quantities
and unit costs.
3. Submit to the Engineering Services three (3) complete sets of
the Construction Documents for review by the City.
''P'
C. Bidding and Contract Phase
1. Upon approval of the Construction Documents by the City, assist
in the preparation of the Notice to Bidders as required.
2. Architect will make available to the City, upon request, the
original plans and specifications for the purpose of
duplicating the bid documents as necessary.
3. Mail or assist in mailing any addenda to the project.
4. Supply the City with twenty-five (25) copies of Bid Tabulation
Sheet one day prior to the receipt of bids.
5. Review all bid proposals and prepare a tabulation of the bids.
6. Submit a written recommendation to the City on the award of the
contract. In the event the lowest acceptable bid exceeds the
estimated cost, the Architect shall confer with the City and
make, without any increase in the basic fee, such revisions to
the Construction Documents as are satisfactory to the City for
the proper adjustment to the construction cost.
7. Within 48 hours of the award of the contract by the City, the
Architect shall prepare five (5) copies of the Contract
Documents ready for execution by the City and the Contractor.
D. Construction Phase
1. Be the City's representative during the construction period
which begins with the award of the contract and extends until
the final acceptance of the project.
2. Provide the general administration of construction including
periodic visits to the site to familiarize himself generally
with the progress and quality of the work and to determine, in
general, if the work is proceeding in accordance with the
contract. The Architect will endeavor to guard the City
against defects and deficiencies in the work of contractors,
but he does not guarantee the performance of their contracts.
3. Not be required to make exhaustive or continuous on-site
inspections normally defined as resident inspection but will
make those inspections necessary to certify that, to the best
of his knowledge, work has progressed to the point indicated,
the quality of the work is in accordance with the construction
contract, and the Contractor is entitled to payment. Prepare
contractor monthly estimates.
E. As -Built Drawings and Maintenance Manuals
1. The Architect shall furnish to the City, upon completion of
said project, or upon termination of this contract as herein
provided, a suitable bound copy of the specifications and a
reproducible set of mylar or tracing of the working drawings
including any and all corrections, revision, alterations, or
amendments to the plans and/or specifications made during the
Construction Phase so as to reflect the true plans and
specifications of the building as built.
2. The Architect shall use 24" x 36" sheet size of 3 mil mylar or
tracing for the "as -built" drawings which are to be submitted
as described above.
Architectural Services Agreement
Chuck Anastos/Associates, Inc.
Page 2 of 4
3. The Architect shall furnish to the City, upon project
completion, operating manuals or instructions, parts list, or
maintenance manuals for all mechanical, electrical, or any
other equipment installed on the project.
4. The City will not make final payment to the Architect until the
conditions of Paragraph E are met.
F. Transfer of Interest
The Architect shall not assign or transfer any interest in this contract
without prior written consent from the City.
G. Orderly Rendering of Services
The Architect shall furnish the document required in each phase of the
design and personally render or provide the service required in this contract
in the sequence and times herein indicated and as may be necessary to insure
the prompt and continuous prosecution of the work of designing and
constructing the project, and it is understood that all designs and details of
designing are subject to the approval of the City, and until the acceptance of
results of these services, there shall be no liability on the part of the City
for such services.
The Architect agrees to furnish items pertaining to Preliminary Design
Phase to City within thirty (30) calendar days of authorization to proceed and
items required of Construction Documents Phase will be submitted within forty
(40) calendar days of approval of Preliminary Design Phase.
H. Cost Estimates
The Architect is to provide cost estimates through each phase of the
design of the project but does not guarantee the accuracy of such estimates;
however, it is understood that the project must be constructed within funds
available. The City has $100,000 total funds available for the project
including Architect's fees, printing, inspection, testing and construction
contingencies. The design of the project shall be that the cost thereof will
not exceed the above amounts. Architect will provide City with a budget
showing the various elements and costs of the work through the various phases
of work. The City will have the right to require the Architect to make
revisions to the Construction Documents so as to bring the cost within funds
available at no additional fee.
III. COMPENSATION
A. Professional Fees
The City agrees to pay the Architect for his services in designing and
related work a fixed fee of Nine Thousand Three Hundred Dollars ($9,300.00)
for all Expansion and Improvements to the Williams Drive Clinic.
Architectural Services Agreement
Chuck Anastos/Associates, Inc.
Page 3 of 4
B. Payment Schedule
Upon completion of each of the phases outlined in Section II, Paragraphs
A through E, and approval and acceptance of same by the City, the City shall
pay the following percentages of the fees as previously outlined:
1. Preliminary Design Phase
2. Construction Documents Phase
3. Bidding and Contract Phase
4. Construction Phase
Twenty Five Percent (25%)
Fifty Percent (50%)
Five Percent (5%)
Twenty Percent (20%)
During the Construction Phase, that percentage of the fee due to
Architect may be paid in monthly installments, the amount of which shall bear
the same relationship to the twenty percent (20%) as the monthly construction
estimate bears to the total contract price. Final payment will not be made to
the Architect until the conditions of Section II, Paragraph E. are met.
C. Adjustment of Fees
In regards to the Architect's fee, the parties further agree: No
deductions shall be made from the Architect's fee on account of penalty,
liquidated damages, or other sum withheld from payments to the Contractor, but
the City will not pay the Architect a fee for change orders necessitated as•a
result of negligence, errors or omissions on the part of the Architect.
IV. CONTRACT TERMINATION
The City reserves the right to terminate this contract at any time, with
or without cause. In the event of such termination, the Architect will be
paid a sum proportionate to the state of completion of the phase of work in
which he is then engaged.
ATTEST: CITY OF CORPUS CHRISTI
By:
City Secretary Craig A. McDowell, City Manager
APPROVED: CHUCK ANASTOS/ASSOCIATES, Inc.
day of , 1987
By
Assistant City Attorney Chuck Anastos
Architectural Services Agreement
Chuck Anastos/Associates, Inc.
Page 4 of 4
CITY OF CORPUS CHRISTI, TEXAS
CERTIFICATION OF FUNDS
(City Charter Article IV Section 21)
January 27, 1987
I certify to the City Council that $ 10,300.00 , the amount required for
the contract, agreement, obligation or expenditures contemplated in the above
and foregoing ordinance is in the Treasury of the City of Corpus Christi to the
credit of:
Fund No. and Name No. 531 Public Health and Safety Bond Fund
Project No. _ 531-86-4.1
Project Name Williams Drive Clinic Expansion
from which it is proposed to be drawn, and such money is not appropriated for any
other purpose.
, 19tYY
FIN 2-55
Revised 7/31/69
di DO
job, P,i/!1
Directoy'gf Finance
Corpus Christi, Texas
/ 74/1 day of �t G
1981
TO THE MEMBERS OF THE CITY COUNCIL
Corpus Christi, Texas
For the reasons set forth in the emergency clause of the foregoing ordinance
or resolution, an emergency exists requiring suspension of the Charter rule
as to consideration and voting upon ordinances or resolutions at three
regular meetings; I/we, therefore, request that you suspend said Charter rule
and pass this ordinance or resolution finally on the date it is introduced,
or at the present meeting of the City Council.
Respectfully, Respectfully,
Council Members
The above ordinance was
Luther Jones
Dr. Jack Best
David Berlanga, Sr.
Leo Guerrero
Joe McComb
Frank Mendez
Bill Pruet
Mary Pat Slavik
Linda Strong
99.045.01
MAYOR
THE CITY OF CORPUS CHRISTI, TEXAS
following vote:
196n
PUBLISHER'S AFFIDAVIT
STATE OF TEXAS, ss: AD# 52908
County of Nueces. CITY OF C.C./CITY SECRETARY
Before me, the undersigned, a Notary Public, this day personally came.
��r MURIEL LA RUE
.., who being first duly sworn, according to law, sags that he is the
SENIOR JCisOUNTy�j i...S~SrER of the Corpus Christi Caller and The Corpus Christi Times,
Daily Newspapers published at Corpus Christi, Texas,, in said County and State, and that the publication of
NOTICE OF PASSAGE OF ORDINANCE NO. 1.2632AMEED NG.__CEAgEER..2.,_ ADM =5 A -
of which the annexed is a true copy, was published in CALLER -TIMES PUBLISHCa �gMPA_
on the' 23rd. ayof FEBRUARY19_fl4, and once each Clay thereafter for One
consecutive ........_d aY......................_.._..__...._
_..._....Dne_....._...Times.
$. 25.30
MURIEL LA RUE
Subscribed and sworn to before me this ..._.2I rr9.._.daZ .bbu axy 19...82_
(Notar' Public, Nueces County,'Texas
EUGENIA S. CORTEZ 6-30-89
11 fr—finalloticez
MINISTRATION. ARTICLE IV,
MISCELLANEOUS BOARDS,
COMMISSIONS AND COM-
MITTEES OF THE, CITY
CODE; PROVIDING FOR SEV-
ERANCE, AND PROVIDING
FOR PUBLICATION: AND DE-
CLARING AN EMERGENCY
Was passed and approved
by the City Counct of the Cny
f Corpus Christi, Texas on
the 17th day of February,
1987. The full text of said
ordinance isJavailable to the
public in the Office of
the City Secretary.
/a/ Armando
City Secretary
City of Corpus Christi