HomeMy WebLinkAbout19737 ORD - 05/01/1987AN ORDINANCE
AUTHORIZING THE EXECUTION OF A CONTRACT WITH SMITH & RUSSO,
INC. FOR THE DESIGN OF AYERS STREET FROM SANTA FE STREET TO
NORTON STREET; APPROPRIATING $194,500; AND DECLARING AN
EMERGENCY.
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF CORPUS CHRISTI,
TEXAS:
SECTION 1. That the City Manager is hereby authorized to execute a
contract with Smith & Russo, Inc. providing for the design of Ayers Street from
Santa Fe Street to Norton Street, all as more fully set forth in the contract, a
substantial copy of which is attached hereto and made a part hereof, marked
Exhibit "A."
SECTION 2. That there is hereby appropriated $194,500 from the
No. 561 Street Bond fund, applicable to Project No. 561-86-12.1, Ayers
Street/Santa Fe to Norton.
SECTION 3. That upon written request of the Mayor or five Council
members, copy attached, to find and declare an emergency due to the need of
executing the abovementioned contract at the earliest practicable date, such
finding of an emergency is made and declared requiring suspension of the Charter
rule as to consideration and voting upon ordinances or resolutions at three
regular meetings so that this ordinance is passed and shall takgg effect upon
firs reading as an emergency measure this the to/1-11 of
, 19 k% .
ATTEST:
414
Secretary
MAYO
APPROVED: PT DAY OF 7iGl , 19,P7
HAL GEORGE, CITY ATTORNEY
05P.034.01
4))/"L
THE CITY OF CORPUS CHRISTI, TEXAS
19737 MICROFILMED
CONTRACT FOR ENGINEERING SERVICES
THE STATE OF TEXAS §
COUNTY OF NUECES §
The City of Corpus Christi hereinafter called "City" and Smith & Russo,
Inc., hereinafter called "Engineer", agree as follows:
I. SERVICES TO BE PERFORMED
The Engineer hereby agrees, at his own expense, to perform all
engineering services necessary to properly develop studies, plans and
specifications and provide inspection and contract administration as
hereinafter specified for the reconstruction and widening of Ayers Street
from Santa Fe to Norton.
II. SCOPE OF SERVICES
Engineer's services for Section I will be those Basic Services which are
in accordance with the Manual of Practice, General Engineering Services, as
published in 1962 by the_ Texas Society of Professional Engineers and
Consulting Engineers Council of Texas and will include the following:
A. Preliminary Phase:
1. Analysis of future required street width utilizing:
a. Traffic projections,
b. Current zoning and/or land use plans of the adjacent areas, and
c. Existing Urban Transportation Plan.
2. Recommendation of a pavement section design utilizing:
a. Traffic projections, including Directional Distribution and
Composition (truck count to include number of axles), and
b. Geotechnical evaluations of existing soil conditions.
Preliminary pavement design shall be prepared on both a 20 year
and 30 year life.
3. Analysis of storm drainage requirements to include a study of the
existing system along Ayers Street will be necessary to determine
appropriate locations for extending the system. Engineer is to
recommend route, size and estimated cost of such drainage system.
4. Impact of proposed improvements on adjacent properties including
right-of-way requirements for both the street and storm drainage
facilities. Appraisal work for this purpose is not included in the
scope of this study, i.e. reasonable estimates for this purpose are
adequate. In particular, the impact of improvements along Ayers
Street upon businesses with head -in parking which might be
eliminated. City will provide access to its record of traffic
counts, right-of-way and subdivisional plats.
5. With the assistance of the City's Traffic Engineering staff, comment
on any- traffic control required including signalization at
intersecting streets.
6. Review of existing and proposed utilities within the project limits
and relocation/adjustment requirements.
Engineering Services - Smith & Russo
Ayers, Santa Fe to Norton
Page 1 of 6
7. Other factors having an impact on the proposed improvement such as
the activities of the Six Points Businessmens Association Master
Plan and the proposed expansion of Del Mar College.
8. Preliminary cost estimates for the various components of the
project.
B. Design Phase
1. Acquire all permits required by any local, State or Federal
authorities.
2. Secure necessary field surveys to effect plan preparation.
3. Prepare detailed contract plans and specifications for construction.
City shall furnish screened planimetric plan view drawings at a
1"=20' scale on mylar for plan preparation, reproducible standard
detail sheets, standard legends and an example set of plans and
specifications. Furnish all necessary copies of plans,
specifications and proposal documents to the City for advertising
for bids (City requires a maximum of 30 sets of advertising
documents).
4. Prepare estimates of cost and quantities.
5. Assist City in securing bids.
6. Prepare bid tabulation, analyze bids and make recommendation
concerning award of contract.
7. In the event the lowest bid exceeds the City approved project budget
cost, as identified in the preliminary phase, confer with City and
make revisions as is necessary and satisfactory to City for the
readvertising of the project for bids.
C. Construction Phase:
1. Check shop and working drawings when required and furnished by
contractor.
2. Attend the pre -construction conference.
3. Provide any field data acquired during the design phase which may be
necessary for construction staking. City forces to provide
construction staking. (Construction testing shall be arranged for
and paid by the City.)
4. General observations of the work and interpretation of the plans and
specifications by periodic visits (as distinguished from the
continuous services of a resident project representative) to the
site. Periodic visits shall mean a minimum of one project visit
weekly of a two hour duration during the Construction Phase. In
performing these services, the Engineer will endeavor to protect the
City against defects and deficiencies in the work of the contractor,
but he cannot guarantee the performance of the contractor nor be
responsible for the actual supervision of construction operations or
for the safety measures that the contractor takes or should take.
-Day to day inspection services shall be provided by the City as is
customary for infrastructure construction which will be maintained
by the City.
5. Preparation of change orders and monthly and final estimates for
payment to the contractor, based on contractor's submittal.
Engineering Services - Smith & Russo
Ayers, Santa Fe to Norton
Page 2 of 6
6. Assist the City in interpreting and rendering decisions on the
requirements of the contract documents and claims or disputes
between the contractor and the City, to include any disputes or
claims made by the City against the contractor within one year of
the final inspection; advise the City regarding instructions to the
contractor (including preparation of supplementary drawings or
instructions required to effectuate the intent of the contract
documents).
7. Accompany City Engineering personnel during the final inspection.
8. Revision of the construction drawings to show the project as
actually constructed and the furnishing of "As -Built" reproducible
drawings.
D. Required Coordination Efforts:
In addition to the routine coordination of this project with a designated
representative of the Director of Engineering Services, direct coordination
efforts shall occur with the following:
1. Voluntary Paving Activity (Department of Engineering Services) will
provide name, address and legal description, if available, of
adjacent property owners for assessment purposes. Name, address and
frontage dimension shall appear on plans along with widths of each
driveway.
2. Traffic Engineering - adjustment and/or elimination of head -in
parking areas, Traffic Control Plans, Signalization Improvements.
3. City Utilities (Water, Wastewater, Gas) - Preliminary - location of
existing facilities. Water and Wastewater relocations and/or
adjustments to be included in plans and specifications for bidding.
4. Other Utilities - Preliminary - location of existing facilities.
Design - provide plans so that planning and implementation of any
adjustments and/or relocations can occur without delaying
construction.
E. Special Services:
This contract includes the furnishing of geotechnical services by the
Engineer in the form of subsurface investigations, laboratory testing and
report analysis of such information to assist in determining the required
pavement section. City agrees to pay Engineer a sum not to exceed $9,120.00
for such services. This sum is in addition to the Basic Fee as outlined in
Section III, Paragraph A herein. The City is to receive three (3) copies of
all laboratory reports and other summary reports prepared under this item.
Surveying for all design work under this Contract is not considered a Special
Service but is required and is fully compensated for and included in the Basic
Fee outlined in Section III, Paragraph A herein. Payment will be made upon
approval of the Preliminary Phase.
F. Project -Budget
The City has budgeted $2,350,000 for this project as included in the
street proposition of the April, 1986, bond referendum. This figure includes
construction costs, engineering fees, construction testing, inspection
services, contingencies and related items.
Engineering Services - Smith & Russo
Ayers, Santa Fe to Norton
Page 3 of 6
G. Order of Services
Engineer agrees to begin work immediately after written authorization
from the City and to complete the Preliminary Phase within 75 calendar days
after authorization; the Design Phase will be completed within 150 calendar
days of written notice by the City to proceed with this phase.
III. FEE
A. Fee for Basic Services
The fee for performing the Basic Engineering Services will be as follows:
The City will pay the Engineer a fixed fee of $185,380.00 providing for
all services (except Special Services) in this Contract. This fee will be
full and total compensation for all services outlined in this Contract
including additional work which may be added during construction by change
order to existing contracted work provided that work specified by change order
is in keeping with the original scope of work and is normal and incidental to
the type of construction proposed. Fees for Special Services are outlined in
Section II, Paragraph E, of this Contract.
B. Payment of Fee for Basic Services
The fee for Basic Services is to be due and payable as follows (said
services listed above) :
1. In the Preliminary Phase
The services rendered under the Preliminary Phase as described above
for work authorized by the City, 35% of the fixed fee shall be due and
payable. Payment will be made on a monthly basis, based on submitted
invoices.
2. In the Design Phase (for Work as Authorized by the City)
For services rendered under the Design Phase, as described above, an
amount equal to 50% of the fixed fee for work authorized by the City shall be
due and payable. Payment may be made on a monthly basis, based on submitted
invoices.
3. In the Construction Phase
For services rendered under the Construction Phase, as described
above, an amount equal to 15% of the fixed fee for those portions of the work
covered by construction contracts shall be due and payable based on monthly
estimates -of work performed by the contractor.
IV. TERMINATION OF CONTRACT
The City may, at any time, with or without cause, terminate this Contract
upon seven days written notice to the other at the address of record. In this
event, the Engineer shall be compensated for his services on all stages
authorized as follows:
Engineering Services - Smith & Russo
Ayers, Santa Fe to Norton
A. If termination occurs prior to the final completion and approval of
drawings and specifications, the Engineer shall be paid a reasonable
compensation for the services actually rendered by him in accordance
with the above described schedule of fees and in proportion to the
amount of work done on such stages or phases as has been authorized.
B. If termination occurs after final completion and approval of the
drawings and specifications, the fee of the Engineer shall be 85% of
the fixed fee.
C. If termination occurs after the letting of the contract but prior to
final completion or acceptance by the City, the fees of the Engineer
shall be computed in accordance with the provisions of Sections III
and IV of this Contract to the date of termination.
D. The foregoing shall not be construed to require the City to
compensate the Engineer for any services not performed in a proper
professional manner suitable for use in the construction of the
project contemplated by the parties to this Contract.
V. RENEGOTIATION -
In the event that the scope of the Engineer's services as outlined herein
for the improvement project is determined to be substantially different from
the description of services of construction budget contained herein, the fees
set forth in this Contract shall be renegotiable only insofar as this Contract
pertains to the project or projects so determined to be substantially
different. Fees for projects determined to be substantially in accordance
with descriptions and budgets contained herein shall not be renegotiable.
VI. ENGINEER'S LIABILITY
Acceptance and approval of the final plans by the City shall not
constitute nor be deemed a release of the responsibility and liability of the
Engineer, its employees, associates, agents and consultants, for the accuracy
and competency of their designs, working drawings, and specifications or other
documents and work, nor shall such approval be deemed to be an assumption of
such responsibility by the City for any defect in designs, working drawings,
and specifications or other documents and work, nor shall such approval be
deemed to be an assumption of such responsibility by the City for any defect
in designs, working drawings, and specifications or other documents prepared
by the Engineer, its employees, subcontractors, agents and consultants.
VIII. ASSIGNABILITY
The Engineer shall not assign, transfer or delegate any of his
obligations or duties in this Contract to any other person without the prior
written consent of the City, except for routine duties delegated to personnel
of the Engineer's staff. If the Engineer is a partnership, in the event of
the termination of the partnership, this Contract shall inure to the
individual benefit of such partner or partners as the City may designate. No
part of the Engineer's fee may be assigned in advance of receipt by the
Engineer without written consent of the City.
Engineering Services - Smith & Russo
Ayers, Santa Fe to Norton
Page 5 of 6
IX. TECHNICAL ASSISTANCE AND CONSULTANTS
The City shall not pay the fees of expert or technical assistance and
consultants unless such employment, including the rate of compensation, has
been approved in writing by the City.
X. DISCLOSURE OF INTERESTS
Engineer further agrees, in compliance with City of Corpus Christi
Ordinance No. 17112, to complete, as part of this Contract, the Disclosure of
Interests form attached hereto.
EXECUTED IN DUPLICATE, each of which shall be considered an original,
this day of , 19
ATTEST: CITY OF CORPUS CHRISTI
By:
City Secretary Craig A. McDowell, City Manager
APPROVED: SMITH & RUSSO, INC.
day of , 19
By:
Title
Engineering Services - Smith & Russo
Ayers, Santa Fe to Norton
Page 6 of 6
/Lr,✓ /tet ,/ 1
CITY OF CORPUS CHRISTI
DISCLOSURE OF INTERESTS
City of Corpus Christi Ordinance 17112, as amended, requires all persons or firms seeking to do business with the City
to provide the following information. Every question must be answered. If the question is not applicable, answer with
"NA." Corporations whose shares ore publicly traded and listed on national or regional stock exchanges or over-the-
counter markets may file a current Securities and Exchange Commission Form 10-K with the City in lieu of answering
the questions below. See reserve side for definitions.
FIRM NAME- Sf /; N 41ND —RI( 5 S v hc�
STREET. �/. 3 /.(, (J7ESGUii 6 S CITY• Lo.�PuS �"'4' I'� %x 71P. 7 FO /
FIRM is: 1. Corporation ( 2. Partnership ( ) 3. Sole Owner ( )
4. Association ( ) 5. Other ( )
DISCLOSURE QUESTIONS
If additional space is necessary, please use the reverse side of this page or attach separate sheet.
1. State the names of each "employee" of the City of Corpus Christi having an "ownership interest" constituting 3% or
more of the ownership in the above named "firm."
Nome Job Title and City Department (if known)
2. State the names of each 'official" of the City of Corpus Christi having an "ownership interest" constituting 3% or
more of the ownership in the above named "firm".
Name Title
3. State the names of each 'board member" of the City of Corpus Christi having an "ownership interest" constituting
3% or more of the ownership in the above named "firm."
Name Board, Commission, or Committee
CERTIFICATE
I certify that all information provided is true and correct as of the date of this statement, that I have not knowingly
withheld disclosure of any information requested; and that supplemental statements will be promptly submitted to the
City of Corpus Christi, Texas as changesjoccur.
Person: JC.61,V .CS , /YUfSd Title•
Signature of Certifying Person:
Date.
`}�51/e 7
CITY OF CORPUS CHRISTI, TEXAS
CERTIFICATION OF_FUNDS
(City Charter Article IV Section 21)
April 9, 1987
I certify to the City Council that $ 194,500 , the amount required for
the contract, agreement, obligation or expenditures contemplated in the above
and foregoing ordinance is in the Treasury of the City of Corpus Christi to the
credit of:
Fund No. and Name
Project No.
Project Name
No. 561 Street Bond Fund
561-86-12.1
Ayers Street/Santa Fe to Norton
from which it is proposed"to be drawn, and such money is not appropriated for any
other purpose.
, 19 1 y
DirectoF f Finance
FIN 2-55
Revised 7/31/69
/9�/o,at
1 L L)1 144 1-z9-8-)
Corpus Christi, Texas
% h day of ein.Qt,
6
, 1981
TO THE MEMBERS OF THE CITY COUNCIL
Corpus Christi, Texas
For the reasons set forth in the emergency clause of the foregoing ordinance
or resolution, an emergency exists requiring suspension of the Charter rule
as to consideration and voting upon ordinances or resolutions at three
regular meetings; I/we, therefore, request that you suspend said Charter rule
and pass this ordinance or resolution finally on the date it is introduced,
or at the present meeting of the City Council.
Respectfully, Respectfully,
Council Members
The above ordinance was
Betty N. Turner
David Berlanga, Sr.
Leo Guerrero
Frank Mendez
Clif Moss
Bill Pruet
Mary Rhodes
Mary Pat Slavik
Linda Strong
99.045.01
THE CITY OF CORPUS CHRISTI, TEXAS
the following
vote:
19737