HomeMy WebLinkAbout19817 ORD - 06/23/1987A RESOLUTION
APPROVING THE PURCHASE OF COMPUTER TAPE SERYLCE_ FOR= THE
CORPUS CHRISTI PUBLIC LIBRARIES FROM AMIGOS BIBLIOGRAPHIC
COUNCIL, INC.; AND APPROPRIATING $35,000.
WHEREAS, the Library has been performing computerized cataloging on
the OCLC cataloging system since 1979; and
WHEREAS, the computer tapes containing this data are available through
its Texas supplier, AMIGOS Bibliographic Council, Inc.; and
WHEREAS, the these computer tapes contain the information which
appears in the card catalogs and will constitute the bibliographic database of
the automated, integrated library system.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
CORPUS CHRISTI, TEXAS
SECTION 1. That there is hereby approved the purchase of computer
tape service for the Corpus Christi Public Libraries from AMIGOS Bibliographic
Council, Inc.
SECTION 2. That there is hereby appropriated $35,000 out of the
Central Library Trust Account.
ATTEST:
CArE44)1411
City S retary ` M OR
THE C TY OF CORPUS CHRISTI, TEXAS
APPROVED:.2. 3 DAY OF ,Tiv,c ,
HAL GEORGE, CITY ATTORNEY
By
As istan� Attorney
05P.156.01
19F-7
19817 MICROFILMED
COMPUTER SERVICES AGREEMENT
for
CITY OF CORPUS CHRISTI
CORPUS CHRISTI, TEXAS
Project Number: 52204
This agreement is to record the understanding between the AMIGOS
BIBLIOGRAPHIC COUNCIL, INC. (AMIGOS) and the City of Corpus Christi, on
behalf of Corpus Christi Public Libraries (Library) regarding the terms
and conditions on which AMIGOS computer services and products will be
provided to Corpus Christi Public Libraries.
1. The specifications for the services and products are delineated
in Schedule I attached. Changes to the specifications are
subject to the provisions of paragraph 2 below. Project target
dates are given in Schedule II attached. AMIGOS reserves the
right to reschedule this project for reasons including, but not
limited to, the following:
1.1 Necessary input data and/or specifications do
not arrive at AMIGOS on or before the date(s)
indicated in Schedule II.
1.2 Failure of input data to meet the
specifications contained in Schedule I.
1.3 Changes to specifications in Schedule I.
1.4 Failure to execute this agreement on or before
the date specified in paragraph 13.
1.5 Events that may affect AMIGOS' computer
facilities which are beyond AMIGOS' control.
2. The fees for the services and products are in accordance with
Schedule III attached. FINAL CHARGES WILL BE BASED UPON THE
ACTUAL NUMBER OF BIBLIOGRAPHIC RECORDS PROCESSED. Changes to
specifications in Schedule I may be subject to a $100.00 fee
per change -request in addition to programming and processing
charges as appropriate.
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3. AMIGOS will establish a subcontract on behalf of Library with
Blackwell North America (Blackwell) for authority control
processing as provided in Schedules I and II. .
4. AMIGOS' liability for Blackwell's performance or non-performance
under the terms of the subcontract shall be limited to the warranty
provided to AMIGOS by Blackwell:
The sole obligation and liability of Blackwell North America
after shipment of any products to customers of AMIGOS or to
AMIGOS shall be, at Blackwell's election, to refund the
purchase price or portion thereof or to replace any products
produced by it which contains errors.
5. AMIGOS WARRANTS AND REPRESENTS THAT LIBRARY DATA SHALL BE
PROCESSED IN ACCORDANCE WITH MUTUALLY AGREED-UPON
SPECIFICATIONS AS SET FORTH IN SCHEDULE I ATTACHED HERETO.
AMIGOS DOES NOT WARRANT ITS SUITABILITY FOR ANY PARTICULAR
LIBRARY USE OR HARDWARE OR SOFTWARE APPLICATION. NO OTHER
WARRANTIES EXCEPT AS SPECIFICALLY PROVIDED HEREIN ARE IMPLIED.
FURTHERMORE, AMIGOS SHALL NOT BE LIABLE FOR ANY DIRECT,
INDIRECT OR CONSEQUENTIAL DAMAGES WHICH MAY BE SUFFERED OR
INCURRED BY THE LIBRARY AS A RESULT OF AMIGOS' PERFORMANCE OR
NONPERFORMANCE OF ITS OBLIGATIONS HEREUNDER.
6. the Library agrees to report to AMIGOS within sixty (60) days
after receipt of products for which processing has been
completed under Schedule I, of any failure of the product to
conform to specifications. Failure of the library to report
problems within said warranty period shall absolve AMIGOS of
further obligation and liability under the terms of this
agreement.
7. AMIGOS agrees to use its reasonable best efforts to correct
promptly all errors reported by the Library pursuant to
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paragraph 6, above. If, after reasonable best efforts, AMIGOS
is unable to remedy such errors, it shall refund to the Library
the purchase price or portion thereof, at AMIGOS' option. This
shall be AMIGOS' sole obligation and liability after shipment
of products to the Library.
8. The Library warrants and represents that it has the right to
furnish data for the purposes contemplated by this Agreement
and this processing by AMIGOS will not violate or infringe on
the rights of any person. Furthermore, the Library agrees to
indemnify and hold AMIGOS harmless from any claim arising out
of a dispute that rights of anyone are violated or infringed
upon by the processes of this Agreement.
9. AMIGOS WARRANTS THAT ALL REASONABLE SAFEGUARDS WILL BE EMPLOYED
TO ENSURE THAT NO LOSS OF DATA CONTAINED ON THE TAPES IT
MAINTAINS OCCURS. AMIGOS shall have no responsibility to
recreate data in the event loss is due to natural disasters,
fire, or other calamities that may affect AMIGOS' computer
facilities.
10. The Library and AMIGOS agree that any questions or problems
arising from the performance or nonperformance of this
Agreement will be negotiated in good faith by both parties to
their mutual satisfaction.
11. Douglas A. White, Project Leader, Computer Services, AMIGOS, is
the designated AMIGOS contact person for this project.
Karen Van Kirk, Head of Technical Services Department, is the
designated Library contact person for this project. Project
specifications may be established or modified only by mutual
agreement of the above named persons and are subject to
conditions set forth in paragraph 2, above. All such
modifications shall be confirmed in writing by both contact
persons.
3 of 10 - 5031
12. AMIGOS shall invoice the Library for services completed, in
accordance with the project timetable set forth in Schedule II.
Library agrees to pay AMIGOS within thirty (30) days of receipt
of a properly executed invoice.
13. This Agreement is valid only if executed in writing by both
parties on or before July 6, 1987. The Agreement shall become
effective immediately upon the execution hereof and may be
modified only by a writing signed by both parties. The
Agreement may be terminated on 30 -day written notice by either
party. Except as provided in paragraph 7 hereof, should the
Library terminate the Agreement, it shall pay for services
performed, products received, and liabilities incurred by
AMIGOS with subcontractors on behalf of the Library, through
the date of the termination and it shall have no further
obligation under this Agreement.
This Agreement shall be enforced and construed under laws of the state
of Texas.
CONCURRENCE:
For: For: 6. uSi-alec
City of Corpus Christi Louella V. Wetherbee
AMIGOS Bibliographic
Council, Inc.
Title: Title: Executive Director
Date: Date: June 17, 1987
6/17/87
11292
30000
F1145
4 of 10 - 5031
SCHEDULE I
SPECIFICATIONS
Extraction
AMIGOS will extract Library's OCLC archival tape records for the period
781021 to 870620, from multi -institutional files resident at AMIGOS.
Duplicate Record Resolution
AMIGOS will process Library's extracted OCLC archival tape file to
resolve duplicate occurrences of OCLC records, in accordance with the
Functional Specifications for Duplicate Resolution (Attachment A).
Special Selection
After duplicate resolution has been completed, AMIGOS shall separate
the data into two files, fiction and non-fiction. The data shall be
selected for inclusion in the appropriate file as described below:
1. The contents of field 092 will be examined to determine
into which file the record should be placed. Only one
occurrence of field 092 shall be processed. If there
are multiple 092 fields present in the record, the last
occurrence shall be selected for processing.
2. The contents of field 092 shall be examined for any
occurrence of a non -alphabetic character. Only those
092 fields containing a combination composed of solely
A -Z, a -z, or + will be written to the fiction file.
3. Records which do not contain an 092 field, or do not
contain a combination composed solely of A -Z, a -z, or +
shall be written to the non-fiction file.
Two tape copies of Library records will be produced. One copy will be
sent•to the Dynix Corporation. The second copy will be forwarded to
Blackwell North America for authority control processing.
Authority Control
Blackwell's authority control processing shall include name, series and
subject headings, with automatic editing and a manual edit by Blackwell
of all nonmatched headings. Blackwell will produce an edit list of name
headings for fiction records, containing those headings which were
changed as a result of linkage to a cross-reference in the LC authority
record. The products will be tapes of bibliographic records in
OCLC/MARC format with revised headings and the edit list.
5 of 10 - 5031
SCHEDULE I
SPECIFICATIONS
See "Authority Control Services", Attachment B, for a description of
Blackwell North America's currently available services. Detailed
specifications for authority control processing shall be mutually
agreed upon by Blackwell and Library, with an informational copy
provided to AMIGOS, not later than September 1, 1987.
Upon completion of authority control processing, Blackwell shall
deliver the tapes of bibliographic records with updated headings to
Library. Bibliographic records with updated headings shall be
delivered separately from those records unchanged by the processing.
Supplemental File
AMIGOS will extract Library's OCLC archival tape records for the period
870622 to 870912, from multi -institutional files resident at AMIGOS.
AMIGOS will process these records to resolve duplicate occurrences of
OCLC records within the Supplemental file, in accordance with the
Functional Specifications for Duplicate Resolution (Attachment A). Upon
completion of duplicate processing, AMIGOS shall deliver the
bibliographic tapes to the Library.
6 of 10 - 5031
Jul. 10, 1987
Jul. 20, 1987
Jul. 31, 1987
Aug. 1, 1987
Aug. 20, 1987
Aug. 30, 1987
Aug. 30, 1987
Sep. 1, 1987
Sep. 8, 1987
Sep. 22, 1987
Sep. 25, 1987
Sep. 30, 1987
Dec. 15, 1987
7 of 10 - 5031
SCHEDULE II
CORPUS CHRISTI PUBLIC LIBRARIES
PROJECT TIMETABLE
Extraction (781021-870620) completed.
Duplicate resolution completed.
Tape copying completed.
Ship one copy of deduped tapes to Dynix.
Coding begins for special selection.
Special selection of fiction/non-fiction completed.
Quality control completed.
Ship fiction and non-fiction tapes to Blackwell.
Library bibliographic tapes received at Blackwell.
Supplemental extraction (870622-870912) completed.
Duplicate resolution for supplemental extraction
completed.
Supplemental file shipped to Library.
Blackwell authority control processing completed.
Output tapes and edit list shipped to Library.
SCHEDULE III
CORPUS CHRISTI PUBLIC LIBRARIES
FEES
Based on records:
- OCLC archival file 781021-870425 299,775
- Records added 870425-870620 5.000
Total 304,775 records
Extraction
Set up charge @ $25.00/job
Record processing @ $.035
for records 1-1,000
Record processing @ $.0224
for records 1,001-5,000
Record processing @ $.0147
for records 5,001-20,000
Record processing @ $.0119
for records 20,001-50,000
Record processing @ $.0098
for records 50,001-100,000
Record processing @ $.0091
for records 100,001-200,000
Record processing @ $.0077
for records 200,001-304,775
Retrospective fee @ $100 per 1/2 year
after the current six month period
(not to exceed $300)
Duplicate Record Resolution
Set up charge @ $25.00/job
Record processing @ $.02
for records 1-304,775
Special Selection
Set up charge @ $25.00/job
Record processing @ $.015
for records 1-259,100*
8 of 10 - 5031
$ 25.00
35.00
89.60
220.50
357.00
490.00
910.00
806.77
300.00
$ 25.00
6,095.50
$ 25.00
3,886.50
$ 3,233.87
$ 6,120.50
$ 3,911.50
•
SCHEDULE III
CORPUS CHRISTI PUBLIC LIBRARIES
Output Tapes
1 Additional Tape Copy
Set up charge @ $25.00/job $ 25.00
Record processing @ $.0015
for records 1-259,100* 388.65
2 Sets Output Tapes
13 tapes per set @ $20.00/tape
(Includes mailing, handling and
insurance and a temporary 6 -month
backup) 520.00
Blackwell North America Authority Control Services
Standard Services
Reformat to Blackwell MARC
259,100* records @ $0.005/bib. record
Authority control processing for names, subjects
259,100* records @ $0.10/bib. record
Bibliographic records with updated headings
on tape
259,100* records @ $0.0025/bib. record
$ 933.65
$ 1,295.50
25,910.00
647.75
Subtotal $ 27,853.25
Less 5% discount
to AMIGOS members - 1,392.67
Subtotal $ 26,460.58**
Additional Blackwell Services
(not subject to Member discount)
Selection of changed headings
Basic job charge $438.00
Record selection $ .001/record selected
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SCHEDULE III
CORPUS CHRISTI PUBLIC LIBRARIES
Edit list of Fiction headings
Processing charge $ 0.008/entry displayed
Printout $ 0.10/page
Supplemental Extraction
(Records added 870622-870912: estimated 6,000 records)
Extraction
Set up charge @ $25.00/job
Record processing @ $.035
for records 1-1,000
Record processing @ $.0224
for records 1,001-5,000
Record processing @ $.0147
for records 5,001-6,000
$ 25.00
35.00
89.60
14.69
Duplicate Record Resolution
Set up charge @ $25.00/job $ 25.00
Record processing @ $.02
for records 1-6,000 120.00
$ 164.29
$ 145.00
Output Tapes
1 tape @ $20.00/tape
(Includes mailing, handling
and insurance and a
temporary 6 -month backup) $ 20.00
Actual charges will be based on the actual number of bibliographic
records processed.
* This figure represents a reduction of 15% due to duplicate records.
** Does not include output tapes @ $16-20 per reel (refundable on
return of tapes to Blackwell).
10 of 10 - 5031
99.066.01
Corpus Christi, Texas
43 day of , 1981
The above resolution was passed by the following vote:
Betty N. Turner /1
David Berlanga, Sr. /1
Leo Guerrero t 1
Frank Mendez
Clif Moss
Bill Pruet alt)
Mary Rhodes
9P1,—)
Mary Pat Slavik
Linda Strong
Wicf
19817