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HomeMy WebLinkAbout020319 RES - 05/24/1988A RESOLUTION AUTHORIZING THE EXECUTION OF A CONTRACT FOR ENGINEERING SERVICES WITH URBAN ENGINEERING FOR THE DESIGN OF STREET IMPROVEMENTS SURROUNDING THE DEL MAR COLLEGE EAST CAMPUS, INCLUDING EDWARDS STREET FROM AYERS TO NAPLES STREET, NAPLES STREET FROM EDWARDS TO KOSAR STREET, AND THE REALIGNMENT OF KOSAR STREET FROM NAPLES TO STAPLES STREET; APPROPRIATING $53,000. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF CORPUS CHRISTI, TEXAS: SECTION 1. That the City Manager is hereby authorized to execute a contract for engineering services with Urban Engineering for the design of street improvements surrounding the Del Mar College East Campus, including Edwards Street from Ayers to Naples Street, Naples Street from Edwards to Kosar Street, and the realignment of Kosar Street from Naples to Staples Street, all as more fully set forth in the contract, a substantial copy of which is attached hereto as Exhibit A. SECTION 2. That there is hereby appropriated $53,000 from the No. 563 Street Bond Fund applicable to Project No. 563-88-16.1, Access to Del Mar College. ATTEST: k644t4(4]) City Secretary AYOR APPROVED: )2A DAY OF Ali , 190 C" HAL GEORGE, CITY ATTORNEY 206RP082.res THE CI Y OF CORPUS CHRISTI, TEXAS 20319 MICROFILMED CONTRACT FOR ENGINEERING SERVICES THE STATE OF TEXAS § COUNTY OF NUECES § The City of Corpus Christi, hereinafter called "City", and Urban Engineering, hereinafter called "Engineer", agree as follows: I. SERVICES TO BE PERFORMED The Engineer hereby agrees, at his own expense, to perform all engineering services necessary to properly develop studies, plans and specifications and provide inspection and contract administration as hereinafter specified for: A. the reconstruction and widening of Edwards Street, from Ayers Street to Naples Street; B. the reconstruction and widening of Naples Street, from Edwards Street to Kosar Street; and C. the reconstruction and realignment of Kosar Street, from Naples Street to Staples Street. All to be constructed to collector width cross section. II. SCOPE OF SERVICES Engineer's services for Section I will be those Basic Services which are in accordance with the Manual of Practice, General Engineering Services, as published in 1982 by the Texas Society of Professional Engineers and Consulting Engineers Council of Texas except as herein amended and will include the following: A. Preliminary Phase 1. Confer with representatives of the City and Corpus Christi Junior College District regarding the proposed project. 2. Recommend a pavement design section. 3. Prepare right-of-way acquisition maps and legal descriptions. 4. Prepare a preliminary cost estimate for the various components of the project. B. Design Phase 1. Prepare applications for all permits required by any local, state or federal authorities. 2. Secure necessary field surveys to effect plan preparation. 3. Prepare detailed contract plans and specifications for construction. The improvements to Edwards and Naples will be bid as one contract. The realignment of Kosar Street will be bid as a separate contract. Plans and specifications shall be structured accordingly. City shall furnish reproducible standard detail sheets, standard legends and an example set of plans and specifications. Furnish a maximum Engineering Services - Urban Engineering Del Mar College Area Street Improvements Page 1 of 6 of twenty five (25) copies of plans, specifications and proposal documents to the City for advertising for bids for each contract. The cost of reproducing any additional copies of advertising documents will be borne by the City. 4. Prepare estimates of cost and quantities. 5. Assist City in securing bids. 6. Prepare bid tabulation, analyze bids and make recommendation concerning award of contract. 7. In the event the lowest bid exceeds the City approved project budget cost, as identified in the preliminary phase, confer with City and make revisions as is necessary and satisfactory to City for the readvertising of the project for bids. C. Construction Phase 1. Check shop and working drawings when required and furnished by contractor. 2. Attend the pre -construction conference. 3. Provide construction staking which will be reimbursed as a Special Service under Section II E of this contract. 4. General observations of the work and interpretation of the plans and specifications by periodic visits (as distinguished from the continuous services of a resident project representative) to the site. Periodic visits shall mean the equivalent of a minimum of one project visit weekly of a two hour duration during the Construction Phase. In performing these services, the Engineer will endeavor to protect the City against defects and deficiencies in the work of the contractor, but he cannot guarantee the performance of the contractor nor be responsible for the actual supervision of construction operations or for the safety measures that the contractor takes or should take. Day to day inspection services shall be provided by the City as is customary for infrastructure construction which will be maintained by the City. 5. Preparation of change orders and monthly and final estimates for payment to the contractor, based on contractor's submittal. 6. Assist the City in interpreting and rendering decisions on the requirements of the contract documents and claims or disputes between the contractor and the City, to include any disputes or claims made by the City against the contractor within one year of the final inspection; advise the City regarding instructions to the contractor (including preparation of supplementary drawings or instructions require to effectuate the intent of the contract documents) . 7. Accompany City Engineering personnel during the final inspection. 8. Revision of the construction drawings to show the project as actually constructed and the furnishing of "As -Built" reproducible drawings. D. Required Coordination Efforts In addition to the routine coordination of this project with a designated representative of the Director of Engineering Services, direct coordination efforts shall occur with the following: Engineering Services - Urban Engineering Del Mar College Area Street Improvements Page 2 of 6 1. Voluntary Paving Activity (Department of Engineering Services) will provide name, address and legal description, if available, of adjacent property owners for assessment purposes. Name, address and frontage dimension shall appear on plans along with widths of each driveway. 2. Traffic Engineering will provide input regarding alignments and construction traffic control plans. 3. City Utilities (Water, Wastewater, Gas). In the Preliminary Phase, will provide the location of existing facilities. Water and wastewater relocations and/or adjustments to be included in plans and specifications for bidding. 4. Other Utilities. In the Preliminary Phase will provide the location of existing facilities. In the Design Phase, provide plans so that planning and implementation of any adjustments and/or relocations can occur without delaying construction. E. Special Services This contract includes: (1) the furnishing of geotechnical services by the Engineer, through a subcontractor, in the form of subsurface investigations, laboratory testing and report analysis of such information to assist in determining the required pavement section, and (2) the furnishing of surveying and staking during the construction phase. City agrees to pay Engineer a sum not to exceed $1,450 for geotechnical services, $6,000 for surveying and staking services during the construction phase associated with the Edwards and Naples improvements, and $2,000 for surveying and staking services during the construction phase with the Kosar Street realignment for such services. These sums are in addition to the Basic Fee as outlined in Section III, Paragraph A, herein. The City is to receive three (3) copies of all laboratory reports and other summary reports prepared under this item. Surveying for all design work under this Contract is not considered a Special Service but is required and is fully compensated for and included in the Basic Fee outlined in Section III, Paragraph A, herein. Payment for geotechnical services will be made upon completion and approval of the preliminary phase. Payment for surveying and staking during the construction phase will be made monthly based upon the percentage of completion of the construction contract. F. Project Budget The City and Corpus Christi Junior College District have entered into an agreement for the funding of the work contemplated. The project budgets are: 1. Edwards Street 2. Naples Street 3. Kosar Street $272,000 $275,000 $213,000 These figures include construction costs, engineering fees, construction testing, inspection services, contingencies and related items. G. Order of Services Engineer agrees to begin work immediately after written authorization from the City and to complete the Preliminary Phase within 30 calendar days after authorization; the Design Phase will be completed within 60 calendar days of written notice by the City to proceed with this phase. Engineering Services - Urban Engineering Del Mar College Area Street Improvements III. FEE A. Fee for Basic Services The fee for performing the Basic Engineering Services will be as follows: The City will pay the Engineer fixed fees at $32,850 for work associated with Edwards and Naples Street Improvements and $10,700 for work associated with the Kosar Street Realignment. These fees will be full and total compensation for all services, except Special Services, outlined in this Contract including additional work which may be added during construction by change order to existing contracted work provided that work specified by change order is in keeping with the original scope of work and is normal and incidental to the type of construction proposed. Fees for Special Services are outlined in Section II, Paragraph E, of this Contract. B. Payment of Fee for Basic Services The fee for Basic Services is to be due and payable as follows (said services listed above): 1. In the Preliminary Phase The services rendered under the Preliminary Phase as described above for work authorized by the City, 15% of the fixed fees shall be due and payable. Payment will be made on a monthly basis, based on submitted invoices. 2. In the Design Phase (for Work as Authorized by the City) For services rendered under the Design Phase, as described above, an amount equal to 70% of the fixed fees for work authorized by the City shall be due and payable. Payment may be made on a monthly basis, based on submitted invoices. 3. In the Construction Phase For services rendered under the Construction Phase, as described above, an amount equal to 15% of the fixed fees for those portions of the work covered by construction contracts shall be due and payable based on monthly estimates of work performed by the contractor. IV. TERMINATION OF CONTRACT The City may, at any time, with or without cause, terminate this Contract upon seven days written notice to the other at the address of record. In this event, the Engineer shall be compensated for his services on all stages authorized as follows: A. If termination occurs prior to the final completion and approval of drawings and specifications, the Engineer shall be paid a reasonable compensation for the services actually rendered by him in accordance with the above described schedule of fees and in proportion to the amount of work done on such stages or phases as has been authorized. Engineering Services - Urban Engineering Del Mar College Area Street Improvements B. If termination occurs after final completion and approval of the drawings and specifications, the fee of the Engineer shall be 85% of the fixed fee. C. If termination occurs after the letting of the contract but prior to final completion or acceptance by the City, the fees of the Engineer shall be computed in accordance with the provisions of Section III and IV of this Contract to date of termination. D. The foregoing shall not be construed to require the City to compensate the Engineer for any services not performed in a proper, professional manner suitable for use in the construction of the project contemplated by the parties to this Contract. V. RENEGOTIATION In the event that the scope of the Engineer's services as outlined herein for the improvement project is determined to be substantially different from the description of services of construction budget contained herein, the fees set forth in this Contract shall be renegotiable only insofar as this Contract pertains to the project or projects so determined to be substantially different. Fees for projects determined to be substantially in accordance with descriptions and budgets contained herein shall not be renegotiable. VI. ENGINEER'S LIABILITY Acceptance and approval of the final plans by the City shall not constitute nor be deemed a release of the responsibility and liability of the Engineer, its employees, associates, agents and consultants, for the accuracy and competency of their designs, working drawings, and specifications or other documents and work, nor shall such approval be deemed to be an assumption of such responsibility by the City for any defect in designs, working drawings, and specifications or other documents and work, nor shall such approval be deemed to be an assumption of such responsibility by the City for any defect in designs, working drawings, and specifications or other documents prepared by the Engineer, its employees, subcontractors, agents and consultants. VII. ASSIGNABILITY The Engineer shall not assign, transfer or delegate any of his obligations or duties in this Contract to any other person without the prior written consent of the City, except for routine duties delegated to personnel of the Engineer's staff. If the Engineer is a partnership, in the event of the termination of partnership, this Contract shall inure to the individual benefit of such partner or partners as the City may designate. No part of the Engineer's fee may be assigned in advance of receipt by the Engineer without written consent of the City. VIII. TECHNICAL ASSISTANCE AND CONSULTANTS The City shall not pay the fees of expert or technical assistance and consultants unless such employment, including the rate of compensation, has been approved in writing by the City. Engineering Services - Urban Engineering Del Mar College Area Street Improvements Page 5 of 6 IX. DISCLOSURE OF INTERESTS Engineer further agrees, in compliance with City of Corpus Christi Ordinance No. 17112, to complete, as part of this Contract, the Disclosure of Interests form attached hereto. EXECUTED IN DUPLICATE, each of which shall be considered an original, this day of , 1988. ATTEST: CITY OF CORPUS CHRISTI City Secretary APPROVED: Al day of /147 By: , 1988 Aesis-rant City Attorney , City Manager Engineering Services - Urban Engineering Del Mar College Area Street Improvements Page 6 of 6 CITY OF CORPUS CHRISTI, TEXAS CERTIFICATION OF FUNDS 7 (City Charter Article IV Section 21) April 18, 1988 I certify to the City Council that $ 53,000.00 , the amount required for the contract, agreement, obligation or expenditures contemplated in the above and foregoing ordinance is in the Treasury of the City of Corpus Christi to the credit of: Fund No. and Name No. 563 Street Bond Fund Project No. 563-88-16.1 Project Name Access to Del Mar College from which it is proposed to be drawn, and such money is not appropriated for any other purpose. FIN 2-55 Revised 7/31/69 1, 006, opV `S/D/ , 19g 99.066.01 Corpus Christi, Texas o?� day of The above resolution was passed by the following vote: Betty N. Turner David Berlanga, Sr. Leo Guerrero Clif Moss Bill Pruet Mary Rhodes Y Frank Schwing, Jr. (1" A" Mary Pat Slavik —dtj Linda Strong 6111- 20319 , 1988