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HomeMy WebLinkAbout020337 RES - 06/07/1988A RESOLUTION AUTHORIZING THE EXECUTION OF A CONTRACT FOR ENGINEERING SERVICES WITH URBAN ENGINEERING FOR THE PREPARATION OF PLANS AND SPECIFICATIONS AND RESIDENT INSPECTION SERVICES FOR THE EXPANSION OF THE WHITECAP WASTEWATER TREATMENT PLANT; AND APPROPRIATING $56,825. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF CORPUS CHRISTI, TEXAS: SECTION 1. That the City Manager is hereby authorized to execute a Contract for Engineering Services with Urban Engineering for the preparation of plans and specifications and resident inspection services for the expansion of the Whitecap Wastewater Treatment Plant, all as more fully set forth in the contract, a substantial copy of which is attached hereto and made a part hereof, marked Exhibit A. SECTION 2. That there is hereby appropriated $56,825 from the the No. 501 Sanitary Sewer Bond Fund applicable to Project No. 501-86-13.2, Whitecap Wastewater Treatment Plant Expansion. ATTEST: City Secretary APPROVED: A4 DAY OF PIAy HAL GEORGE, CITY ATTORNEY By I. 12. A tant Citttorn 206RP084.res MA'OR , 19n 41.A./kue,L__ THE CITY OF CORPUS CHRISTI, TEXAS 20337 MCROFIMED CONTRACT FOR ENGINEERING SERVICES THE STATE OF TEXAS § COUNTY OF NUECES § The City of Corpus Christi, hereinafter called "City", and Urban Engineering, hereinafter called "Engineer", agree as follows: I. SERVICES TO BE PERFORMED The Engineer hereby agrees, at his own expense, to perform all engineering services necessary to properly develop studies, plans and specifications and provide inspection and contract administration as hereinafter specified for the expansion of the Whitecap Wastewater Treatment Plant to provide treatment capabilities for 0.8 mgd average daily flow. The proposed expansion includes construction of an additional clarifier and chlorine contact chamber along with associated pumping and piping and installation of four additional sludge drying beds. The design of the repair of the bulkheading at the northwest corner of the plant property shall be included as part of the engineer's services. II. SCOPE OF SERVICES Engineer's services for Section I will be those Basic Services which are in accordance with the Manual of Practice, General Engineering Services, as published in 1982 by the Texas Society of Professional Engineers and Consulting Engineers Council of Texas and will include the following: A. Preliminary Phase 1. Prepare a schematic plan and hydraulic profile of the plant to reflect the proposed expansion. 2. Assist the City in obtaining any required clearance from federal and state agencies to allow for the expansion. This includes the preparation of any special reports or exhibits required and accompanying City representatives to state and federal agency offices to present said reports. 3. Prepare preliminary estimates of cost of construction. B. Design Phase 1. Assist in the acquisition of all permits required by any local, state or federal authorities. This includes the preparation of any special reports or exhibits required and accompanying City representatives to state and federal agency offices to present said reports. 2. Secure necessary field surveys to effect plan preparation. 3. Prepare detailed contract plans and specifications for construction. Furnish a maximum of twenty five (25) copies of plans, specifications and proposal documents to the City for advertising for bids. City will reimburse Engineer actual duplication costs for all required advertising documents in excess of twenty five. 4. Prepare estimates of cost and quantities. 5. Assist City in securing bids. The bids for the bulkhead repairs shall be as an additive alternate to the plant work. Engineering Services - Urban Engineering Whitecap Wastewater Treatment Plant Page 1 of 5 6. Prepare bid tabulation, analyze bids and make concerning award of contract. 7. In the event the lowest bid exceeds the City approved cost, as identified in the preliminary phase, confer make revisions as is necessary and satisfactory to readvertising of the project for bids. C. Construction Phase recommendation project budget with City and City for the 1. Check shop and working drawings when required and furnished by contractor. 2. Attend the pre -construction conference. 3. Provide any field data acquired during the design phase which may be necessary for construction staking. City forces to provide construction staking. (Construction testing shall be arranged for and paid by the City.) 4. General observations of the work and interpretation of the plans and specifications by periodic visits (as distinguished from the continuous services of a resident project representative) to the site. Periodic visits shall mean a minimum of one project visit weekly of a two hour duration during the Construction Phase. In performing these services, the Engineer will endeavor to protect the City against defects and deficiencies in the work of the contractor, but he cannot guarantee the performance of the contractor nor be responsible for the actual supervision of construction operations or for the safety measures that the contractor takes or should take. Day to day inspection services shall be provided by the City as is customary for infrastructure construction which will be maintained by the City. 5. Preparation of change orders and monthly and final estimates for payment to the contractor, based on contractor's submittal. 6. Assist the City in interpreting and rendering decisions on the requirements of the contract documents and claims or disputes between the contractor and the City, to include any disputes or claims made by the City against the contractor within one year of the final inspection; advise the City regarding instructions to the contractor (including preparation of supplementary drawings or instructions required to effectuate the intent of the contract documents). 7. Accompany City Engineering personnel during the final inspection. 8. Revision of the construction drawings to show the project as actually constructed and furnishing of "As -Built" reproducible drawings. Note: Resident project representative services shall be as outlined in Section II D, Special Services. D. Special Services This contract includes the furnishing of resident project representative services by the Engineer to assure full compliance with the plans and specifications during the construction phase. Due to the nature and scope of the construction project, it is anticipated that the resident project representative will be required to be present at the project site only at such Engineering Services - Urban Engineering Whitecap Wastewater Treatment Plant 7 G G times that critical items of work are being performed. The time is estimated to be 30% of the total time the contractor is authorized to complete the project. City agrees to pay Engineer a sum not to exceed $19,200 for such services. This sum is in addition to the fee for Basic Services as outlined in Section III, Paragraph A, herein. Payment will be made monthly based on submitted invoices. Surveying for all design work under this contract is not considered a Special Service but is required and is fully compensated for and included in the Basic Fee outlined in Section II, Paragraph A, herein. E. Project Budget The estimated cost of this project is $540,000. This figure includes construction costs, engineering fees, construction testing, inspection services, contingencies and related items. F. Order of Services Engineer agrees to begin work immediately after written authorization from the City and to complete the Preliminary Phase within 10 calendar days after authorization; the Design Phase will be completed within 60 calendar days of written notice by the City to proceed with this phase. III. FEE A. Fee for Basic Services The fee for performing the Basic Engineering Services will be as follows: The City will pay the Engineer a fixed fee of $37,625.00 providing for all services (except Special Services) in this Contract. This fee will be full and total compensation for all services outlined in this Contract including additional work which may be added during construction by change order to existing contracted work provided that work specified by change order is in keeping with the original scope of work and is normal and incidental to the type of construction proposed. Fees for Special Services are outlined in Section II, Paragraph D, of this Contract. B. Payment of Fee for Basic Services The fee for Basic Services is to be due and payable as follows (said services listed above): 1. In the Preliminary Phase - The services rendered under the Preliminary Phase as described above for work authorized by the City, 15% of the fixed fee shall be due and payable. Payment will be made on a monthly basis, based on submitted invoices. 2. In the Design Phase (for Work as Authorized by the City) - For services rendered under the Design Phase, as described above, an amount equal to 70% of the fixed fee for work authorized by the City shall be due and payable. Payment may be made on a monthly basis, based on submitted invoices. Engineering Services - Urban Engineering Whitecap Wastewater Treatment Plant Paae 3 of 5 3. In the Construction Phase - For services rendered under the Construction Phase, as described above, an amount equal to 15% of the fixed fee for those portions of the work covered by construction contracts shall be due and payable based on monthly estimates of work performed by the contractor. IV. TERMINATION OF CONTRACT The City may, at any time, with or without cause, terminate this Contract upon seven days written notice to the other at the address of record. In this event, the Engineer shall be compensated for his services on all stages authorized as follows: A. If termination occurs prior to the final completion and approval of drawings and specifications, the Engineer shall be paid a reasonable compensation for the services actually rendered by him in accordance with the above described schedule of fees and in proportion to the amount of work done on such stages or phases as has been authorized. B. If termination occurs after final completion and approval of the drawings and specifications, the fee of the Engineer shall be 85% of the fixed fee, less an agreed sum for duplication of the 25 sets of bid documents for advertising. C. If termination occurs after the letting of the contract but prior to final completion or acceptance by the City, the fees of the Engineer shall be computed in accordance with the provisions of Sections III and IV of this Contract to the date of termination. D. The foregoing shall not be construed to require the City to compensate the Engineer for any services not performed in a proper, professional manner suitable for use in the contraction of the project contemplated by the parties to this Contract. V. RENEGOTIATION In the event that the scope of the Engineer's services, as outlined herein, for the improvement project is determined to be substantially different from the description of services of construction budget contained herein, the fees set forth in this Contract shall be renegotiable only insofar as this Contract pertains to the project or projects so determined to be substantially different. Fees for projects determined to be substantially in accordance with descriptions and budgets contained herein shall not be renegotiable. VI. ENGINEER'S LIABILITY Acceptance and approval of the final plans by the City shall not constitute nor be deemed a release of the responsibility and liability of the Engineer, its employees, associates, agents and consultants for the accuracy and competency of their designs, working drawings, and specifications or other documents and work, nor shall such approval be deemed to be an assumption of such responsibility by the City for any defect in designs, working drawings, and specifications or other documents and work, nor shall such approval be Engineering Services - Urban Engineering Whitecap Wastewater Treatment Plant Pwaa 4 of 5 deemed to be an assumption of such responsibility by the City for any defect in designs, working drawings, and specifications or other documents prepared by the Engineer, its employees, subcontractors, agents and consultants. VII. ASSIGNABILITY The Engineer shall not assign, transfer or delegate any of his obligations or duties in this Contract to any other person without the prior written consent of the City, except for routine duties delegated to personnel of the Engineer's staff. If the Engineer is a partnership, in the event of the termination of the partnership, this Contract shall inure to the individual benefit of such partner or partners as the City may designate. No part of the Engineer's fee may be assigned in advance of receipt by the Engineer without written consent of the City. VIII. TECHNICAL ASSISTANCE AND CONSULTANTS The City shall not pay the fees of expert or technical assistance and consultants unless such employment, including the rate of compensation, has been approved in writing by the City. IX. DISCLOSURE OF INTERESTS Engineer further agrees, in compliance with City of Corpus Christi Ordinance No. 17112, to complete, as part of this Contract, the Disclosure of Interests form attached hereon. EXECUTED IN DUPLICATE, each of which shall be considered an original, this day of , 1988 ATTEST: 'CITY OF CORPUS CHRISTI By: City Secretary Juan Garza, City Manager APPROVED: URBAN ENGINEERING By: day of , 1988 Assistant City Attorney By: Engineering Services - Urban Engineering Whitecap Wastewater Treatment Plant Pant 5 of 5 U CITY OF CORPUS CHRISTI DISCLOSURE OF INTERESTS City of Corpus Christi Ordinance 17112, as amended, requires all persons or firms seeking to do business with the City 'to provide the following information. Every question must be answered. If the question is not applicable, answer with "NA." Corporations whose shares are publicly traded and listed on national or regional stock exchanges or over-the- counter markets may file a current Securities and Exchange Commission Form 10-K with the City in lieu of answering the questions below. See reserve side for definitions. FIRM NAME: URBAN ENGINEERING STREET. 2725 Swantner CITY: Corpus Christi, TX. 'IP 78404 FIRM is: 1. Corporation ( ) 2. Partnership (X ) 3. Sole Owner ( ) 4.- Association ( ) 5. Other ( ) DISCLOSURE QUESTIONS If additional space is necessary, please use the reverse side of this page or attach separate sheet. 1. State the names of each "employee" of the City of Corpus Christi having an 'ownership interest" constituting 3% or more of the ownership in the above named "firm." Name Job Title and City Department (if known) N/A 2. State the names of each "official" of the City of Corpus Christi having an "ownership interest" constituting 3% or more of the ownership in the above named "firm". Name Title N/A 3. State the names of each "board member" of the City of Corpus Christi having an "ownership interest" constituting 3% or more of the ownership in the above named "firm." Name Board, Commission, or Committee N/A CERTIFICATE I certify that all information provided is true and correct as of the date of this statement, that I have not knowingly withheld disclosure of any information requested; and that supplemental statements will be promptly submitted to the City of Corpus Christi, Texas as changes occur. Certifying Person• Eugene C. Urban, Sr. Signature of Certifying Person: (Typa Pnn1 Partner Title: 3/25/88 Date: CITY OF CORPUS CHRISTI, TEXAS CERTIFICATION OF FUNDS (City Charter Article IV Section �?Yf 7 May 16, 1988 I certify to the City Council that $ 56,825.00 , the amount required for the contract, agreement, obligation or expenditures contemplated in the above and foregoing ordinance is in the Treasury of the City of Corpus Christi to the credit of: Fund No. and Name No. 501 Sanitar Sewer Bond F X00 Project No. 501-86-13.2 Project Name Whitecap Wastewater Tr a mPnt _Plant Rypansicn from which it is proposed to be drawn, and such money is not appropriated for any other purpose. FIN 2-55 Revised 7/31/69 57d tfrii0 , 19Fe tor of Finance 99.066.01 Corpus Christi, Texas 441 day of , 198f The above resolution was passed by the following vote: Betty N. Turner David Berlanga, Sr. Leo Guerrero Clif Moss Bill Pruet Mary Rhodes Frank Schwing, Jr. Mary Pat Slavik ILO Linda Strong 662(-- 20337