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HomeMy WebLinkAbout020450 RES - 09/20/1988A RESOLUTION AUTHORIZING THE EXECUTION OF AN ENGINEERING SERVICES CONTRACT WITH THE JOINT VENTURE OF MUNROE AND BASS, INC., ASSOCIATED ENGINEERS AND SURVEYORS, AND WELSH ENGINEERING FOR DESIGN OF VARIOUS STREET, DRAINAGE, WATER AND WASTEWATER IMPROVEMENTS TO WALDRON ROAD FROM NEAR COMPTON ROAD TO PURDUE ROAD FOR A TOTAL FEE NOT TO EXCEED $341,000. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF CORPUS CHRISTI, TEXAS: SECTION 1. That the City Manager is hereby authorized to execute a an Engineering Services Contract with the joint venture of Munroe and Bass, Inc., Associated Engineers and Surveyors, and Welsh Engineering for design of various street, drainage, water and wastewater improvements to Waldron Road from near Compton Road to Purdue Road for a total fee not to exceed $341,000, all as more fully set forth in the Engineering Services Contract, a substantial copy of which is attached hereto and made a part hereof, marked Exhibit A. ATTEST: City Secretary M'YOR / THE CITY OF CORPUS CHRISTI, TEXAS APPROVED: a04,4 DAY OF A€ ,/ , 197g HAL GEORGE, CITY ATTORNEY BY /e)- Assis ant City Attorne 206RP169.res 20450 MICROFILMED CONTRACT FOR ENGINEERING SERVICES THE STATE OF TEXAS § COUNTY OF NUECES § This Contract for Engineering Services ("Contract") is entered into by and between the City of Corpus Christi, a municipal corporation with home rule powers (the "City") and a joint venture comprised of Munroe and Bass, Inc., Associated Engineers and Surveyors, and Welsh Engineering ("Engineers"). I. SERVICES TO BE PERFORMED The Engineers hereby agree, at their own expense, to perform all engineering services necessary to properly develop studies, plans and specifications and provide inspection and contract administration as hereinafter specified for the reconstruction and widening of Waldron Road, from Padre Island Drive to Purdue Road. II. SCOPE OF SERVICES Engineers' services for Section I will be those Basic Services which are in accordance with the Manual of Practice, General Engineering Services, as published in 1982 by the Texas Society of Professional Engineers and Consulting Engineers Council of Texas and will include the following: A. Preliminary Phase: 1. Review of the Preliminary Design Report as prepared by Goldston Engineering dated April, 1984. 2. Confer with City representatives regarding the proposed project. 3. Recommend a pavement design section if different from the Goldston Report. 4. Recommend a storm drainage layout if different from the Goldston Report. 5. Prepare preliminary plan for installation of a sanitary sewer system capable of serving adjacent areas. System shall include a new lift station in the vicinity of Wranosky Park, forcemain, gravity trunk mains in Waldron Road, and abandonment of the lift stations in Parker Park and Flour Bluff Gardens Subdivision. 6. Prepare preliminary right-of-way acquisition map(s). 7. Prepare preliminary cost estimates. 8. Submit five (5) copies of a report for review and approval by the City. B. Design Phase. Upon approval of the Preliminary Phase, proceed to: 1. Acquire all permits required by any loc,411, s ate federal. �i ,/.`a�/ /ABs. .r ;ti:E.a.�' authorities. Gi f/ � /�/ � � 2. Secure necessary field surveys to effect plan preparation. 3. Prepare legal descriptions and parcel maps for right-of-way acquisition. Engineering Services - Waldron Road Munroe & Bass/AES/Welsh Engineering Page 1 of 7 4. Prepare detailed contract plans and specifications for construction. City shall furnish screened planimetric plan view drawings (of the street right-of-way only) at a 1"=20' scale on mylar for plan preparation, reproducible standard detail sheets, standard legends and an example set of plans and specifications. 5. Furnish all necessary copies of plans, specifications and proposal documents to the City for advertising for bids. City estimates a maximum of 30 sets of advertising documents will be required and will reimburse Engineers actual costs of all documents required in excess of 30. 6. Prepare estimates of cost and quantities. 7. Assist City in securing bids and prepare bid tabulation sheet. 8. Prepare bid tabulation, analyze bids and make recommendation concerning award of contract. 9. In the event the lowest bid exceeds the project budget cost, confer with City and make revisions as is necessary and satisfactory to City for the readvertising of the project for bids. C. Construction Phase: 1. Check shop and working drawings when required and furnished by contractor. 2. Attend the pre -construction conference. 3. Consultation with the City and advise during construction. 4. Provide any field data acquired during the design phase which may be necessary for construction staking. City forces to provide construction staking. (Construction testing shall be arranged for and paid by the City.) 5. General observations of the work and interpretation of the plans and specifications by periodic visits (as distinguished from the continuous services of a resident project representative) to the site. Periodic visits shall mean a minimum of one project visit weekly of a two hour duration during the Construction Phase. In performing these services, the Engineers will endeavor to protect the City against defects and deficiencies in the work of the contractor, but they cannot guarantee the performance of the contractor nor be responsible for the actual supervision of construction operations or for the safety measures that the contractor takes or should take. Day to day inspection services shall be provided by the City as is customary for infrastructure construction which will be maintained by the City. 6. Preparation of change orders and monthly and final estimates for payment to the contractor, based on contractor's submittal. 7. Represent the City in interpreting and rendering decisions on the requirements of the contract documents and claims or disputes between the contractor and the City, to include any disputes or claims made by the City against the contractor within one year of the final inspection; instruct the contractor on behalf of the City (including preparation of supplementary drawings or instructions required to effectuate the intent of the contract documents). Engineering Services - Waldron Road Munroe & Bass/AES/Welsh Engineering Page 2 of 7 D. 8. Conduct the Final Inspection in conjunction Engineering personnel. 9. Revision of the construction actually constructed and reproducible drawings. Required Coordination Efforts: drawings to show the the furnishing of with City project as "As -Built" In addition to the routine coordination of this project with a designated representative of the Director of Engineering Services, direct coordination efforts shall occur with the following: 1. Voluntary Paving Activity (Department of Engineering Services) will provide name and address of adjacent property owners for assessment purposes. A cooperative effort to determine driveway widths and locations will be made by Engineers and Voluntary Paving. Name, address and frontage dimension shall appear on plans along with widths of each driveway. 2. Traffic Engineering - Traffic Control Plans; Signalization Improvement Input; and Review of Driveway Layouts for conformance with driveway ordinance. 3. Pipeline Companies - Input for construction which affects their facilities. Engineers will submit basic tenets of Agreement between City and pipeline companies to City. Final form of agreements to be prepared by City. 4. City Utilities (Water, Wastewater, Gas). Preliminary - location of existing facilities. Design - relocation and/or adjustment of facilities. Water and Wastewater relocations and/or adjustments to be included in plans and specifications for bidding. 5. Other Utilities. Preliminary - location of existing facilities. Design - provide plans so that planning and implementation of any adjustments and/or relocations can occur without delaying construction. E. Special Services: This contract includes the furnishing of geotechnical services by the Engineer, through subconsultants, in the form of subsurface investigations, laboratory testing and report analysis of such information to assist in determining the required pavement section and for information purposes to the Contractor in preparing the Trench Safety Plan. City agrees to pay Engineers a sum not to exceed Six Thousand Dollars ($6,000.00) for such services. Payment for Special Services will be made upon receipt of actual invoices for work performed. This sum is in addition to the Basic Fee as outlined in Section III, Paragraph A, herein. The City is to receive three (3) copies of all laboratory reports and other summary reports prepared under this item. Surveying for all design work under this Contract is not considered a Special Service but is required and is fully compensated for and included in the Basic Fee outlined in Section III, Paragraph A, herein. Engineering Services - Waldron Road Munroe & Bass/AES/Welsh Engineering Page 3 of 7 F. Project Budget The City has budgeted $4,510,000 for the street improvements and $570,000 for the new wastewater collection system as included in the street and wastewater proposition of the April, 1986 bond referendum. Three Hundred Thousand Dollars ($300,000.00) for the relocation and improvements to the water distribution system is budgeted from the Water Bond Fund. These figures includes construction costs, engineering fees, construction testing, inspection services, contingencies and related items. G. Order of Services Engineers agree to begin work immediately after written authorization from the City and to complete the Preliminary Phase within 120 calendar days after authorization; the Design Phase will be completed within 180 calendar days of written notice by the City to proceed with this phase. III. FEE A. Fee for Basic Services The fee for performing the Basic Engineering Services will be as follows: The City will pay the Engineers a fixed fee of Two Hundred Sixty Thousand Dollars ($260,000.00) for work relating to the street improvements, Sixty Thousand Dollars ($60,000.00) for work relating to the wastewater improvements, and Fifteen Thousand Dollars ($15,000.00) for work relating to water system improvements, for a total of Three Hundred Thirty Five Thousand Dollars ($335,000.00) providing for all services (except Special Services) in this Contract. This fee will be full and total compensation for all services outlined in this Contract including additional work which may be added during construction by change order to existing contracted work provided that work specified by change order is in keeping with the original scope of work and is normal and incidental to the type of construction proposed. Fees for Special Services are outlined in Section II, Paragraph E, of this Contract. B. Payment of Fee for Basic Services The fee for Basic Services is to be due and payable as follows (said services listed above): 1. In the Preliminary Phase For services rendered under the Preliminary Phase as described above for work authorized by the City, 25% of the fixed fee shall be due and payable. Payment may be made on a monthly basis based on submitted invoices. Approval of preliminary layouts and cost estimates shall be required prior to final payment for this phase. Engineering Services - Waldron Road Munroe & Bass/AES/Welsh Engineering Page 4 of 7 2. In the Design Phase (for Work as Authorized by the City) For services rendered under the Design Phase, as described above, an amount equal to 60% of the fixed fee for work authorized by the City shall be due and payable. Payment may be made on a monthly basis, based on submitted invoices. 3. Construction Phase For services rendered under the Construction Phase, as described above, an amount equal to 15% of the fixed fee for those portions of the work covered by construction contracts shall be due and payable based on monthly estimates of work performed by the contractor. IV. TERMINATION OF CONTRACT The City may, at any time, with or without cause, terminate this Contract upon seven days written notice to the other at the address of record. In this event, the Engineers shall be compensated for their services on all stages authorized as follows: A. If termination occurs prior to the final completion and approval of drawings and specifications, the Engineers shall be paid a reasonable compensation for the services actually rendered by them in accordance with the above described schedule of fees and in proportion to the amount of work done on such stages or phases as has been authorized. B. If termination occurs after final completion and approval of the drawings and specifications, the fee of the Engineers shall be 85% of the fixed fee, less an agreed sum for duplication of the 30 sets of bid documents for advertising. C. If termination occurs after the letting of the contract but prior to final completion or acceptance by the City, the fees of the Engineers shall be computed in accordance with the provisions of Sections III and IV of this Contract to the date of termination. D. The foregoing shall not be construed to require the City to compensate the Engineers for any services not performed in a proper, professional manner suitable for use in the construction of the project contemplated by the parties to this Contract. V. RENEGOTIATION In the event that the scope of the Engineers' services, as outlined herein, for the improvement project is determined to be substantially different from the description of services of construction budget contained herein, the fees set forth in this Contract shall be renegotiable only insofar as this Contract pertains to the project or projects so determined to be substantially different. Fees for projects determined to be substantially in accordance with descriptions and budgets contained herein shall not be renegotiable. Engineering Services - Waldron Road Munroe & Bass/AES/Welsh Engineering VI. ENGINEERS' LIABILITY Acceptance and approval of the final plans by the City shall not constitute nor be deemed a release of the responsibility and liability of the Engineers, their employees, associates, agents and consultants for the accuracy and competency of their designs, working drawings, and specifications or other documents and work, nor shall such approval be deemed to be an assumption of such responsibility by the City for any defect in designs, working drawings, and specifications or other documents prepared by the Engineers, their employees, subcontractors, agents and consultants. VII. ASSIGNABILITY The Engineers shall not assign, transfer or delegate any of their obligations or duties in this Contract to any other person without the prior written consent of the City, except for routine duties delegated to personnel of the Engineers' staff. If any of the Engineers are a partnership, in the event of the termination of the partnership, this Contract shall inure to the individual benefit of such partner or partners as the City may designate. No part of the Engineers' fee may be assigned in advance of receipt by the Engineers without written consent of the City. VIII. TECHNICAL ASSISTANCE AND CONSULTANTS The City shall not pay for fees of expert or technical assistance and consultants unless such employment, including the rate of compensation, has been approved in writing by the City. IX. DISCLOSURE OF INTERESTS Engineers further agree, in compliance with City of Corpus Christi Ordinance No. 17112, to complete, as part of this Contract, the Disclosure of Interests form attached hereto. X. PERSONNEL The Engineers shall employ and maintain sufficient qualified personnel at all times to provide satisfactory service and efficient operation pursuant to this Contract. It is expressly understood that Engineers are an independent contractor and that Engineers or their agents or employees are not City employees and are not entitled to benefits normally accorded City employees. Engineers shall be solely responsible for the actions or omissions of their employees or agents in the performance of this Contract. Personnel relations of the employees on the Engineers' payroll shall be the Engineers' responsibility. The Engineers must comply with all applicable government regulations and statutes related to the employment of personnel. XI. LAWS, ORDINANCES, ETC. Engineers shall observe and obey all the laws, ordinances, regulations and rules of the federal, state, county and city governments, which may apply to their operations. Engineering Services - Waldron Road Munroe & Bass/AES/Welsh Engineering Page 6 of 7 XII. NONDISCRIMINATION Engineers agree that, during the performance of this Contract, they will: A. Treat all applicants and employees without discrimination as to race, color, religion, sex, national origin, marital status, age, or handicap. B. Identify themselves as an "Equal Opportunity Employer" in all help wanted advertising or requests. XIII. ENTIRE AGREEMENT This Contract, together with all exhibits attached hereto, constitutes the entire agreement between the parties hereto and all other representatives of statement heretofore made, verbal or written, are merged herein and this Contract may be amended only in writing, and executed by duly authorized representative of the parties hereto. EXECUTED IN DUPLICATE, each of which shall be considered an original, this day of , 1988. ATTEST: THE CITY OF CORPUS CHRISTI, TEXAS By: City Secretary Juan Garza, City Manager APPROVED: MUNROE & BASS, By: day of , 1988 Assistant City Attorney Engineering Services - Waldron Road Munroe & Bass/AES/Welsh Engineering Dm..0 7 of 7 By: Murr. Bass, Jr., P.E. Vic President ASSOCIATED ENGINEERS D SURVEYORS • By: Dennis W. Lang, F.E. WELSH ENGINEERING By: Nixon M. Welsh, P.E. CITY OF CORPUS CHRISTI DISCLOSURE OF INTERESTS City of Corpus Christi Ordinance 17112, as amended, requires all persons or firms seeking to do business with the City to provide the following information. Every question must be answered. If the question is not applicable, answer with "NA." See reverse side for definitions. FIRM NAME• Munroe & Bass, Inc. STREET: P.O. Box 6397 CITY: Corpus Christi ZIP. 78466-6397 FIRM is: 1. Corporation ( X ) 2. Partnership ( ) 3. Sole Owner ( ) 4. Association ( ) 5. Other ( ) DISCLOSURE QUESTIONS If additional space is necessary, please use the reverse side of this page or attach separate sheet. 1. State the names of each "employee" of the City of Corpus Christi having an "ownership interest" constituting 3% or more of the ownership in the above named "firm." Name Job Title and City Department (if known) None 2. State the names of each "official" of the City of Corpus Christi having an "ownership interest" constituting 3% or more of the ownership in the above named "firm". Name Title None 3. State the names of each "board member" of the City of Corpus Christi having an "ownership interest" constituting 3% or more of the ownership in the above named "firm." Name Board, Commission, or Committee None 4. State. the names of each employee or officer of a "consultant" for the City of Corpus Christi who worked on any matter related to the subject of this contract and has an "ownership interest" constituting 3% or more of the ownership in the above named "firm." None Consultant CERTIFICATE I certify that all information provided is true and correct as of the date of this statement, that I have not knowingly withheld disclosure of any information requested; and that supplemental statements will be promptly submitted to the City of Corpus Christi, Texas as changes occur. Murr rw or Prin Signature of Certifying Person: Certifying Person: Title Vice President S Dote. r ` ` CITY OF CORPUS CHRISTI DISCLOSURE OF INTERESTS City of Corpus Christi Ordinance 17112, as amended, requires all persons or firms seeking to do business with the City to provide the following information. Every question must be nnswered. If the question is not applicable, answer with "NA." See reverse side for definitions. FIRM NAME. STREET: 3210 Reid Dr. , Suite 2-A CITY: Corpus Christi 7IP.78404 Associated Engineers and Surveyors FIRM is: 1. Corporation 4. Association 2. Partnership (X ) 3. Sole Owner ( ) 5. Other ( ) DISCLOSURE QUESTIONS If additional space is necessary, please use the reverse side of this page or attach separate sheet. 1. State the names of each "employee" of the City of Corpus Christi having an "ownership interest" constituting 3% or more of the ownership in the above named "firm." Name Job Title and City Department (if known) None 2. State the names of each "official" of the City of Corpus Christi having an "ownership interest" constituting 3% or more of the ownership in the above named "firm". Name Title None 3. State the names of each "board member" of the City of Corpus Christi having an "ownership interest" constituting 3% or more of the ownership in the above named "firm." Name Board, Commission, or Committee None 4. State. the names of each employee or officer of a "consultant" for the City of Corpus Christi who worked on any matter related to the subject of this contract and has an "ownership interest" constituting 3% or more of the ownership in the above named "firm." None Consultant CERTIFICATE I certify that all information provided is true and correct as of the date of this statement, that I have not knowingly withheld disclosure of any information requested; and that supplemental statements will be promptly submitted to the City of Corpus Christi, Texas as changes occur. Certifying Person: Dennis W. Lang (Type or PrInt), Signature of Certifying Person: Title- Branch Manager Date: /� / 1852 CITY OF CORPUS CHRISTI DISCLOSURE OF INTERESTS City of Corpus Christi Ordinance 17112, as amended, requires all persons or firms seeking to do business with the City to provide the following information. Every question must be answered. If the question is not applicable, answer with "NA." See reverse side for definitions. FIRM NAME: Welsh Engineering STREET: 3206 Reid Dr., Suite 18-B CITY: Corpus Christi FIRM is: 1. Corporation 4. Association ( 71P• 78404 2. Partnership ( ) 3. Sole Owner (X ) 5. Other ( ) DISCLOSURE QUESTIONS If additional space is necessary, please use the reverse side of this page or attach separate sheet. 1. State the names of each "employee" of the City of Corpus Christi having an "ownership interest" constituting 3% or more of the ownership in the above named "firm." Name Job Title and City Department (if known) None 2. State the names of each "official" of the City of Corpus Christi having an "ownership interest" constituting 3% or more of the ownership in the above named "firm". Name Title None 3. State the names of each "board member" of the City of Corpus Christi having an "ownership interest" constituting 3% or more of the ownership in the above named "firm." Name Board, Commission, or Committee None 4. State the names of each employee or officer of a "consultant" for the City of Corpus Christi who worked on any matter related to the subject of this contract and has an "ownership interest" constituting 3% or more of the ownership in the above named "firm." None Consultant CERTIFICATE I certify that all information provided is true and correct as of the date of this statement, that I have not knowingly withheld disclosure of any information requested; and that supplemental statements will be promptly submitted to the City of Corpus Christi, Texas as changes occur. Nixon M. WelshTitle Sole Owner Certifying Person: Signature of Certifying Person: (Typo or Print) Date- Corpus Christi, Texas d20 f -h day of The above resolution was passed by the following vote: Betty N. Turner David Berlanga, Sr. Leo Guerrero/ �/�, n,, �^ C l i f Moss \aLt ilt Bill Pruet Mary Rhodes Frank Schwing, Jr. (61) Mary Pat Slavik Linda Strong aJ 99.066.01 20450 , 198?