HomeMy WebLinkAboutMinutes City Council - 05/10/2011 - WorkshopMINUTES
CITY OF CORPUS CHRISTI, TEXAS
Council Workshop
May 10, 2011 — 8:30 a.m.
PRESENT
Mayor Joe Adame
Mayor Pro Tem Nelda Martinez
Council Members:
Chris Adler
Larry Elizondo, Sr.*
Kevin Kieschnick
Mark Scott
Linda Strong*
ABSENT
Priscilla Leal
John Marez
*Arrived at 8:39 a.m.
City Staff:
City Manager Ronald L. Olson
City Attorney Carlos Valdez
City Secretary Armando Chapa
Mayor Adame called the meeting to order in the Council Chambers of City Hall and verified
that the necessary quorum of the Council and the required charter officers were present to conduct
the meeting.
Assistant City Manager Oscar Martinez provided an overview of the previous Council
workshops including the five-year forecast; revenue projections; process for strategic planning;
communication plan with the public; zero -based budgeting; privatization and managed competition;
utility services and rate increases; capital budget overview; energy initiatives; street maintenance
program; and City Auditor position. Mr. Martinez announced that the workshop would include
discussions on the employee compensation; performance metrics system/balanced scorecard, and
contract management.
Assistant City Manager Oscar Martinez referred to a powerpoint presentation on employee
compensation including the purpose of an organization's compensation plan; history of the City's
compensation plan; skill based pay programs and implementation schedule; competency based
career ladders; the market study comparison study; and next steps.
The following topics pertaining to this item were discussed: skill based pay program training
provided on the job or in-house; career ladders structured contingent upon training; competency
career ladders currently frozen based on financial condition; whether career ladders are still under
development; tracking activity of the employees in the skill based pay program; cost associated with
training in-house for the skilled based pay program and whether it would be more cost effective to
hire an already skilled employee; appropriate management by managers; concern with employees
filling out their own employee evaluations; if retirement is factored into the ratio of Health employee
turnover rate; market study for Engineering; and whether market study includes cost of living
adjustments.
Assistant City Manager Martinez provided information on the organizational performance
metric including the balanced scorecard overview; focus on enhanced performance management;
overview of balance score card and focus; data support; performance management best practices;
the benefits of the scorecard at all levels; link to mission statement; example of the balanced score
card; monitoring and measuring of performance of daily operations; targeting and initiatives; and
aligning the organization around the balance score card.
INDEXED
Minutes - Workshop Meeting
May 10, 2011 -- Page 2
The following topics pertaining to this item were discussed: how data is entered into the
system for the balance score card and checks and balances. Council Member Martinez requested a
report on the participation on the balance score card and checks and balances.
Assistant City Manager Martinez referred to a powerpoint presentation on the contract
performance/cost management including a preliminary summary of services outsourced by the City;
procurement guidelines; standard contract management guidelines; principles to consider; inclusion
of guidelines in contracting process; and review of the contracts of services.
The following topics pertaining to this item were discussed: the ability to provide preference
to local contractors and vendors; procurement process for large contracts; state requirements on
procurement; the reasonable length of time for background checks on contractors; the involvement
of the City Manager in contracting process; reviewing the Council policies to achieve more local
participation on contracts; utilization of staff; a comparison measure for converting the $128.2 million
in contracted engineering services into full-time equivalents; the amount of construction costs versus
engineering services; concern with the contract with Tulonay-Wong's local office and terminating a
contract for failure to comply with local requirements; contract language for dispute resolution and
termination rights; violation of anti-trust federal laws in regards to local preference; and the use of
the request for qualification process (RFQ).
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There being no further business to come before the Council, Mayor Adame adjourned the
Council workshop at 10:15 a.m. on May 10, 2011.
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I HEREBY CERTIFY that the foregoing is a true and correct copy of the minutes of the Workshop
Meeting of the Corpus Christi City Council of May 10, 2011 which were approved by the City Council
on May 31, 2011.
WITNESSETH MY HAND AND SEAL, on this the 31st day of May, 2011.
Armando Chapa
City Secretary
SEAL