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HomeMy WebLinkAboutMinutes City Council - 02/03/2015 - Retreat o4Y138 GC Ili �r Uw 1852 I HEREBY CERTIFY that the foregoing is a true and correct copy of the minutes of the Council Retreat of the Corpus Christi City Council of February 3, 2015 which were approved by the City Council on June 16, 2015. WITNESSETH MY HAND AND SEAL, on this the 16th day of June, 2015. (� 1 Rebecca Huerta City Secretary SEAL INDEXED ili„ Corpus Christi 1201 Leopard Street / g p Corpus Christi,TX S78401 treet L, `�e cctexas.com ," �' 7- Meeting Minutes City Council Tuesday,February 3,2015 1:00 PM RETREAT LOCATION: Selena Rotunda Room American Bank Center 1901 North Shoreline Blvd. Corpus Christi,TX 78401 SPECIAL CITY COUNCIL MEETING CITY COUNCIL RETREAT Public Notice --THE USE OF CELLULAR PHONES AND SOUND ACTIVATED PAGERS ARE PROHIBITED IN THE MEETING ROOM. A. Mayor Nelda Martinez to call the meeting to order. Mayor Martinez called the meeting to order. B. City Secretary Rebecca Huerta to call the roll of the required Charter Officers. City Secretary Rebecca Huerta called the roll and verified that the necessary quorum of the Council and the required Charter Officers were present to conduct the meeting. Charter Officers: City Manager Ron Olson,City Attorney Miles K.Risley,and City Secretary Rebecca Huerta. Present: 9- Mayor Nelda Martinez,Council Member Rudy Garza,Council Member Chad Magill,Council Member Colleen Mclntyre,Council Member Lillian Riojas,Council Member Lucy Rubio,Council Member Brian Rosas,Council Member Mark Scott,and Council Member Carolyn Vaughn C. Review Retreat Agenda The retreat was facilitated by Ms.Toby Futrell.Ms.Futrell provided a review of the retreat agenda including:City Manager's opening comments;finalizing the 2015 Council meeting calendar;discussing new council team dynamics& strengths;a progress report on 2014 policy priorities;a review of policy priority history;finalizing 2015 policy priorities;rank strategies and projects under the 2015 policy priorities;and summary. D. Opening Comments City Manager Ron Olson discussed the continuous improvement effort to be the best city in Texas by concentrating on improving internal operations, executing programs;and a strategic plan.City Manager Olson referred to his 100-day plan which highlights his topics of focus and goals to achieve.City Manager Olson said he asked Ms.Futrell to focus the Council on selecting no Corpus Christi Page 1 Printed on 6/8/2015 City Council Meeting Minutes February 3,2015 more than three priorities in order to narrow the focus so the priorities are achievable for staff.City Manager Olson discussed the 3-Ds process of discovery,discussion and decision model used to create policy.Ms.Futrell presented the Council's top four suggestions for 2015 workshop topics as follows: residential road improvement plan and funding;utilities(water, wastewater and storm water),including sanitary sewer overflow plan and utility rates; infill and adaptive reuse policy and opportunities;and development services. E. Finalize 2015 Council Meeting Calendar City Secretary Huerta referred to the City Council meeting calendar and recommended canceling the following Council meetings: March 17,2015; June 30,2015;November 24,2015,December 22,2015;and December 29,2015. There was a consensus of the Council to cancel the recommended meeting dates. F. Council Team Dynamics&Strengths Ms.Futrell referred to the Council Team Dynamics and Strengths.Ms.Futrell provided the results of each council member from the StengthsFinder test.The test included charting the top five(5)strengths of each council member and the top five(5)strengths by domain or themes.Ms.Futrell reported that over 70%of the council team's strength is focused in thinking/executing domains. G. Progress Report on 2014 Council Policy Priorities Deputy City Manager Margie Rose provided a progress report on the 2014 policy priorities.The five priorities included: 1)Neighborhood Improvements; 2)Water Policy;3)Economic Development Policy;4)Quality of Life& Long-Term Planning;and 5)Taking Care of Our Assets&Resources.Council Members requested follow up information on the following: copy of the retreat powerpoint sent electronically;an action plan and regular status report on Council priorities;a schedule for and the status of divesting of parks; exploring a program that would allow neighborhoods to pay for street lighting; a copy of the EDC's strategic plan;a comprehensive report on bond projects and clarification on funding;a report on benefits of Maximo and GIS data;a plan and schedule for divesting surplus property and projected revenue;a discussion on the timing of the next bond election and identifying potential projects;and an electronic version of the City's current ethics ordinance sent to the full Council,with a history of recent reviews and changes. H. Review Council Policy Priority History Ms.Futrell referred to the review of Council policies and history.Ms.Futrell stated that the policies should be focused on long-term,big-pciture issues and concentrated on three or four issues.Ms.Futrell outlined the four policy areas that have remained consistent over the last 10 years: taking care of our assets &infrastructure,including a focus on roads;economic development,including downtown revitalization;long-term planning&growth management issues; and water policy,including water supply development.Ms.Futrell also referred to data from the last two citizen surveys that validate the Council's past and current policy areas. Corpus Christi Page 2 Printed on 8/8/2015 City Council Meeting Minutes February 3,2015 Finalize 2015 Council Policy Priorities Ms.Futrell asked the Council to identify the 2015 council policy priorities. The Council set the following three 2015 Council Priority Areas: First Council Priority: Sustainable,sufficient annual funding of a realistic residential road repair and maintenance program,including curb and gutter projects. Second Council Priority: continue water supply development. Third Council Priority: economic development policy. During this discussion,the Council also pulled four items from the 2014 Council Priorities and three items from the proposed 2105 Council Priorities, moving the seven items to an ongoing operational category titled Council Interest&Oversight Items and asking the city manager for the following: 1) comprehensive and regular reporting on the City's road work initative;2) reporting on schedule for&progress in implementing city facility and property maintenance plan;3)timely progress on all city CIP and bond projects;4) continued reporting to Council on implementing the Park Maintenance and Enchancement Plan;5)continued reporting to Council on progress with Code Enforcement and city cleanliness efforts;6)progress reports on developing, adopting and implementing comprehensive and area plans;and 7)reporting on continued improvement efforts in communication,including encancing public information,education and outreach to increase transparency and trust in government J. Rank Strategies Under the 2015 Council Policy Priorities Ms.Futrell asked the Council to rank strategies under the three 2015 Council Policy Priorities. The Council defined the following strategies under each of the three 2015 Council Priority Areas,ranking the strategies and projects, where listed under each priority,as follows: First Council Priority: Sustainable,sufficient annual funding of a realistic residential road repair and maintenance program,including curb and gutter projects. Second Council Priority: 1)continue water supply development,which includes: short-term industrial desalination;long-term potable water;groundwater as a potential additional source;continued inter-regional partnerships and planning. Third Council Priority: Economic Development Policy to include: urban infill and adaptive reuse;downtown revitalization,including well designed,tailored incentives,homeless and housing policies,incentive options for mixed use development,such as TIF Gap financing,and improved lighting and safety; create policies that shape economy and target desired business niches; policy alignment with EDC and Type A Board; retain and grow exisiting businesses; developing area-specific plans using tailored incentives and exploring tools such as development corporations;predictable,consistent incentive matrix; bringing new businesses to District 3;and expand diversity of businesses. K. Retreat Summary & Close Ms.Futrell summarized the three 2015 Council Policy Priorities and City Manager Olson stated that the City will: focus on these three priorities;set realistic expectations regarding services;re-affirm the ethical foundation of the organization;measure and report on organization performance until Corpus Christi becomes the preeminent benchmark among Texas cities;make the financial capacity of the City sustainable;assure that appointed city leadership Corpus Christi Page 3 Printed on 6/8/2015 City Council Meeting Minutes February 3,2015 is capable and strong;and institutionalize a sound and effective management process. S. Adjournment The meeting was adjourned at 4:27 p.m. Corpus Christi Page 4 Printed on 6/8/2015 2015 Council Retreat Summary Council Prioritized Interest In Four Workshop Topics For 2015 As Follows: 1. Residential Roads Improvement Plan 86 Funding Options 2. Urban Infill 86 Adaptive Reuse Policy 86 Opportunities 3. Economic Development, Policies 86 Incentive Matrix 4. Utilities (Water, Wastewater 86 Storm Water), Including Sanitary Sewer Overflow Plan 86 Utility Rates Note: Council discussed having information on Downtown Revitalization covered through briefings on the upcoming area plan for downtown. Ten Individual Council Requests for Follow Up Or Information Are Detailed Below: 1. Would like the Retreat PowerPoint sent to full Council electronically. 2. Overall, would like to see an action plan for 86 regular status reports on Council priorities throughout the year. 3. Would like to see the schedule for 86 status of divesting of parks being done as a result of recent citywide election. 4. Would like to see schedule for 86 status of divesting surplus property as part of the facility inventory initiative, including projected revenue from that initiative 5. Interested in exploring a program that would allow neighborhoods to pay for additional street lighting in a program similar to one that currently allows neighborhoods to pay for speed cushions. 6. Wants copy of recently adopted EDC strategic plan sent electronically to full council. 7. Wants to see a comprehensive report on voter approved bond projects starting from 2004 forward, to include project status with a specific explanation for any project that was significantly changed, delayed, put on hold or abandoned. 8. Wants an early Council discussion of recommended timing for the next bond election 86 identifying potential new road 86 bridge projects (such as Yorktown Bridge widening), including facilitating ways to partner on funding some of these projects with other entities, such as the NPO 86 other government entities 9. Would like to see a report to Council on the City's use of 86 benefits from Maximo 86 GIS spatial data 10. Wants an electronic version of the City's current ethics ordinance sent to the full Council, with a short history of recent review 86 changes to that document The Council Pulled Four Items From Under 2014 Council Priorities & Three Items From Proposed 2015 Council Priorities, Moving Them To An Ongoing Operational Category With Seven Total Items Titled Council Interest & Oversight Items, Asking The City Manager For: 1. Comprehensive 86 Regular Reporting On City's Road Work Initiative, To Include: • Clarifying Total Funding Sources 86 Amounts • What Specific Road Work Is Completed, Underway & Planned Under Each Funding Source • A Multi-Year Plan 86 Schedule Of Road Work For Projected Or Future Funds • Noting Particular Interest Expressed In Status Of Rodd Field Road Widening, Parkway 22 Bridge Project, 86 Road Improvements In General In District 3, Including Flato Road 2. Reporting On Schedule For 86 Progress In Implementing City Facility 86 Property Maintenance Plan 3. Timely Progress On All City CIP 86 Bond Projects, As Well As A Regularly Updated Schedule 86 Status Report To Council Of Planned 86 Underway Projects, Which Should Also Be Made Easily Available To The Public Through The City Website 4. Continued Reporting To Council on Implementing Park Maintenance 86 Enhancement Plan 5. Continued Reporting To Council On Progress With Code Enforcement 86 City Cleanliness Efforts 6. Progress Reports On Developing, Adopting 86 Implementing Comprehensive 86 Area Plans 7. Reporting On Continuous Improvement Efforts in Communication, Including Enhancing Public Information, Education 86 Outreach, To Increase Transparency 86 Trust in Government The Council Decided On Three 2015 Council Priority Areas, Ranking The Strategies & Projects Where Listed Under Each Priority As Follows: First Council Priority: Sustainable, Sufficient Annual Funding Of A Realistic Residential Road Repair & Maintenance Program, Including Curb & Gutter Projects (20) Second Council Priority: Water Policy (16) 1. Continue Water Supply Development Which Includes (45): • Short-Term Industrial Desal • Long-Term Potable Water • Groundwater As A Potential Additional Source • Continued Inter-Regional Partnerships & Planning 2. Align Water 86 Wastewater Strategies, With A Focus on Consolidated Wastewater Plant 86 SSO Solution (38) 3. Educate The Public On Water Supply 86 Water Supply Strategies (19) 4. Utility Rate Model 86 Governance (19) 5. Drought Contingency Plan 86 Drought Determination Criteria (16) Third Council Priority: Economic Development Policy (10) 1. Urban Infill 86 Adaptive Reuse (32) 2. Downtown Revitalization, Including Well Designed, Tailored Incentives, Homeless 86 Housing Policies, Incentive Options for Mixed Use Development Such as TIF Gap Financing, 86 Improved Lighting 86 Safety (24) 3. Create Policies That Shape Economy 86 Target Desired Business Niches (18) 4. Policy Alignment With EDC 86 Type A Board (18) 5. Retain 86 Grow Existing Businesses (13) 6. Developing Area Specific Plans Using Tailored Incentives & Exploring Tools Such As Development Corporations (12) 7. Predictable, Consistent Incentive Matrix (11) 8. Bringing New Businesses to District 3 (11) 9. Expand Diversity of Businesses (5) Note: Ties in ranking are denoted in red Methodology Note: Prioritization & ranking determined by numbered, weighted dots. For priorities, 3 numbered dots were used per council member weighted as follows: #1 worth 3 points, #2 worth 2 points, & #3 worth 1 point. For ranked strategies & projects listed under each priority, 5 numbered dots were used per council member weighted as follows: #1 worth 5 points, #2 worth 4 points, #3 worth 3 points, #4 worth 2 points, & #5 worth 1 point. Total points received are listed in parentheses after each item.