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I HEREBY CERTIFY that the foregoing is a true and correct copy of the minutes of the Council
Retreat of the Corpus Christi City Council of February 3, 2015 which were approved by the City
Council on June 16, 2015.
WITNESSETH MY HAND AND SEAL, on this the 16th day of June, 2015.
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Rebecca Huerta
City Secretary
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," �' 7- Meeting Minutes
City Council
Tuesday,February 3,2015 1:00 PM RETREAT LOCATION:
Selena Rotunda Room
American Bank Center
1901 North Shoreline Blvd.
Corpus Christi,TX 78401
SPECIAL CITY COUNCIL MEETING
CITY COUNCIL RETREAT
Public Notice --THE USE OF CELLULAR PHONES AND SOUND ACTIVATED
PAGERS ARE PROHIBITED IN THE MEETING ROOM.
A. Mayor Nelda Martinez to call the meeting to order.
Mayor Martinez called the meeting to order.
B. City Secretary Rebecca Huerta to call the roll of the required Charter Officers.
City Secretary Rebecca Huerta called the roll and verified that the necessary
quorum of the Council and the required Charter Officers were present to
conduct the meeting.
Charter Officers:
City Manager Ron Olson,City Attorney Miles K.Risley,and City Secretary
Rebecca Huerta.
Present: 9- Mayor Nelda Martinez,Council Member Rudy Garza,Council Member
Chad Magill,Council Member Colleen Mclntyre,Council Member Lillian
Riojas,Council Member Lucy Rubio,Council Member Brian Rosas,Council
Member Mark Scott,and Council Member Carolyn Vaughn
C. Review Retreat Agenda
The retreat was facilitated by Ms.Toby Futrell.Ms.Futrell provided a review of
the retreat agenda including:City Manager's opening comments;finalizing the
2015 Council meeting calendar;discussing new council team dynamics&
strengths;a progress report on 2014 policy priorities;a review of policy
priority history;finalizing 2015 policy priorities;rank strategies and projects
under the 2015 policy priorities;and summary.
D. Opening Comments
City Manager Ron Olson discussed the continuous improvement effort to be
the best city in Texas by concentrating on improving internal operations,
executing programs;and a strategic plan.City Manager Olson referred to his
100-day plan which highlights his topics of focus and goals to achieve.City
Manager Olson said he asked Ms.Futrell to focus the Council on selecting no
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City Council Meeting Minutes February 3,2015
more than three priorities in order to narrow the focus so the priorities are
achievable for staff.City Manager Olson discussed the 3-Ds process of
discovery,discussion and decision model used to create policy.Ms.Futrell
presented the Council's top four suggestions for 2015 workshop topics as
follows: residential road improvement plan and funding;utilities(water,
wastewater and storm water),including sanitary sewer overflow plan and utility
rates; infill and adaptive reuse policy and opportunities;and development
services.
E. Finalize 2015 Council Meeting Calendar
City Secretary Huerta referred to the City Council meeting calendar and
recommended canceling the following Council meetings: March 17,2015;
June 30,2015;November 24,2015,December 22,2015;and December 29,2015.
There was a consensus of the Council to cancel the recommended meeting
dates.
F. Council Team Dynamics&Strengths
Ms.Futrell referred to the Council Team Dynamics and Strengths.Ms.Futrell
provided the results of each council member from the StengthsFinder test.The
test included charting the top five(5)strengths of each council member and
the top five(5)strengths by domain or themes.Ms.Futrell reported that over
70%of the council team's strength is focused in thinking/executing domains.
G. Progress Report on 2014 Council Policy Priorities
Deputy City Manager Margie Rose provided a progress report on the 2014
policy priorities.The five priorities included: 1)Neighborhood Improvements;
2)Water Policy;3)Economic Development Policy;4)Quality of Life&
Long-Term Planning;and 5)Taking Care of Our Assets&Resources.Council
Members requested follow up information on the following: copy of the retreat
powerpoint sent electronically;an action plan and regular status report on
Council priorities;a schedule for and the status of divesting of parks;
exploring a program that would allow neighborhoods to pay for street lighting;
a copy of the EDC's strategic plan;a comprehensive report on bond projects
and clarification on funding;a report on benefits of Maximo and GIS data;a
plan and schedule for divesting surplus property and projected revenue;a
discussion on the timing of the next bond election and identifying potential
projects;and an electronic version of the City's current ethics ordinance sent
to the full Council,with a history of recent reviews and changes.
H. Review Council Policy Priority History
Ms.Futrell referred to the review of Council policies and history.Ms.Futrell
stated that the policies should be focused on long-term,big-pciture issues and
concentrated on three or four issues.Ms.Futrell outlined the four policy areas
that have remained consistent over the last 10 years: taking care of our assets
&infrastructure,including a focus on roads;economic development,including
downtown revitalization;long-term planning&growth management issues;
and water policy,including water supply development.Ms.Futrell also referred
to data from the last two citizen surveys that validate the Council's past and
current policy areas.
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Finalize 2015 Council Policy Priorities
Ms.Futrell asked the Council to identify the 2015 council policy priorities. The
Council set the following three 2015 Council Priority Areas: First Council
Priority: Sustainable,sufficient annual funding of a realistic residential road
repair and maintenance program,including curb and gutter projects. Second
Council Priority: continue water supply development. Third Council Priority:
economic development policy.
During this discussion,the Council also pulled four items from the 2014
Council Priorities and three items from the proposed 2105 Council Priorities,
moving the seven items to an ongoing operational category titled Council
Interest&Oversight Items and asking the city manager for the following: 1)
comprehensive and regular reporting on the City's road work initative;2)
reporting on schedule for&progress in implementing city facility and property
maintenance plan;3)timely progress on all city CIP and bond projects;4)
continued reporting to Council on implementing the Park Maintenance and
Enchancement Plan;5)continued reporting to Council on progress with Code
Enforcement and city cleanliness efforts;6)progress reports on developing,
adopting and implementing comprehensive and area plans;and 7)reporting on
continued improvement efforts in communication,including encancing public
information,education and outreach to increase transparency and trust in
government
J. Rank Strategies Under the 2015 Council Policy Priorities
Ms.Futrell asked the Council to rank strategies under the three 2015 Council
Policy Priorities. The Council defined the following strategies under each of
the three 2015 Council Priority Areas,ranking the strategies and projects,
where listed under each priority,as follows: First Council Priority:
Sustainable,sufficient annual funding of a realistic residential road repair and
maintenance program,including curb and gutter projects. Second Council
Priority: 1)continue water supply development,which includes: short-term
industrial desalination;long-term potable water;groundwater as a potential
additional source;continued inter-regional partnerships and planning. Third
Council Priority: Economic Development Policy to include: urban infill and
adaptive reuse;downtown revitalization,including well designed,tailored
incentives,homeless and housing policies,incentive options for mixed use
development,such as TIF Gap financing,and improved lighting and safety;
create policies that shape economy and target desired business niches; policy
alignment with EDC and Type A Board; retain and grow exisiting businesses;
developing area-specific plans using tailored incentives and exploring tools
such as development corporations;predictable,consistent incentive matrix;
bringing new businesses to District 3;and expand diversity of businesses.
K. Retreat Summary & Close
Ms.Futrell summarized the three 2015 Council Policy Priorities and City
Manager Olson stated that the City will: focus on these three priorities;set
realistic expectations regarding services;re-affirm the ethical foundation of the
organization;measure and report on organization performance until Corpus
Christi becomes the preeminent benchmark among Texas cities;make the
financial capacity of the City sustainable;assure that appointed city leadership
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City Council Meeting Minutes February 3,2015
is capable and strong;and institutionalize a sound and effective management
process.
S. Adjournment
The meeting was adjourned at 4:27 p.m.
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2015 Council Retreat Summary
Council Prioritized Interest In Four Workshop Topics For 2015 As
Follows:
1. Residential Roads Improvement Plan 86 Funding Options
2. Urban Infill 86 Adaptive Reuse Policy 86 Opportunities
3. Economic Development, Policies 86 Incentive Matrix
4. Utilities (Water, Wastewater 86 Storm Water), Including Sanitary Sewer
Overflow Plan 86 Utility Rates
Note: Council discussed having information on Downtown Revitalization covered through
briefings on the upcoming area plan for downtown.
Ten Individual Council Requests for Follow Up Or Information Are
Detailed Below:
1. Would like the Retreat PowerPoint sent to full Council electronically.
2. Overall, would like to see an action plan for 86 regular status reports
on Council priorities throughout the year.
3. Would like to see the schedule for 86 status of divesting of parks being
done as a result of recent citywide election.
4. Would like to see schedule for 86 status of divesting surplus property
as part of the facility inventory initiative, including projected revenue
from that initiative
5. Interested in exploring a program that would allow neighborhoods to
pay for additional street lighting in a program similar to one that
currently allows neighborhoods to pay for speed cushions.
6. Wants copy of recently adopted EDC strategic plan sent electronically
to full council.
7. Wants to see a comprehensive report on voter approved bond projects
starting from 2004 forward, to include project status with a specific
explanation for any project that was significantly changed, delayed,
put on hold or abandoned.
8. Wants an early Council discussion of recommended timing for the
next bond election 86 identifying potential new road 86 bridge projects
(such as Yorktown Bridge widening), including facilitating ways to
partner on funding some of these projects with other entities, such as
the NPO 86 other government entities
9. Would like to see a report to Council on the City's use of 86 benefits
from Maximo 86 GIS spatial data
10. Wants an electronic version of the City's current ethics ordinance sent
to the full Council, with a short history of recent review 86 changes to
that document
The Council Pulled Four Items From Under 2014 Council Priorities &
Three Items From Proposed 2015 Council Priorities, Moving Them To An
Ongoing Operational Category With Seven Total Items Titled Council
Interest & Oversight Items, Asking The City Manager For:
1. Comprehensive 86 Regular Reporting On City's Road Work Initiative, To
Include:
• Clarifying Total Funding Sources 86 Amounts
• What Specific Road Work Is Completed, Underway & Planned Under
Each Funding Source
• A Multi-Year Plan 86 Schedule Of Road Work For Projected Or Future
Funds
• Noting Particular Interest Expressed In Status Of Rodd Field Road
Widening, Parkway 22 Bridge Project, 86 Road Improvements In
General In District 3, Including Flato Road
2. Reporting On Schedule For 86 Progress In Implementing City Facility 86
Property Maintenance Plan
3. Timely Progress On All City CIP 86 Bond Projects, As Well As A Regularly
Updated Schedule 86 Status Report To Council Of Planned 86 Underway
Projects, Which Should Also Be Made Easily Available To The Public
Through The City Website
4. Continued Reporting To Council on Implementing Park Maintenance 86
Enhancement Plan
5. Continued Reporting To Council On Progress With Code Enforcement 86
City Cleanliness Efforts
6. Progress Reports On Developing, Adopting 86 Implementing
Comprehensive 86 Area Plans
7. Reporting On Continuous Improvement Efforts in Communication,
Including Enhancing Public Information, Education 86 Outreach, To
Increase Transparency 86 Trust in Government
The Council Decided On Three 2015 Council Priority Areas, Ranking The
Strategies & Projects Where Listed Under Each Priority As Follows:
First Council Priority: Sustainable, Sufficient Annual Funding
Of A Realistic Residential Road Repair & Maintenance Program,
Including Curb & Gutter Projects (20)
Second Council Priority: Water Policy (16)
1. Continue Water Supply Development Which Includes (45):
• Short-Term Industrial Desal
• Long-Term Potable Water
• Groundwater As A Potential Additional Source
• Continued Inter-Regional Partnerships & Planning
2. Align Water 86 Wastewater Strategies, With A Focus on Consolidated
Wastewater Plant 86 SSO Solution (38)
3. Educate The Public On Water Supply 86 Water Supply Strategies (19)
4. Utility Rate Model 86 Governance (19)
5. Drought Contingency Plan 86 Drought Determination Criteria (16)
Third Council Priority: Economic Development Policy (10)
1. Urban Infill 86 Adaptive Reuse (32)
2. Downtown Revitalization, Including Well Designed, Tailored Incentives,
Homeless 86 Housing Policies, Incentive Options for Mixed Use
Development Such as TIF Gap Financing, 86 Improved Lighting 86 Safety
(24)
3. Create Policies That Shape Economy 86 Target Desired Business Niches
(18)
4. Policy Alignment With EDC 86 Type A Board (18)
5. Retain 86 Grow Existing Businesses (13)
6. Developing Area Specific Plans Using Tailored Incentives & Exploring
Tools Such As Development Corporations (12)
7. Predictable, Consistent Incentive Matrix (11)
8. Bringing New Businesses to District 3 (11)
9. Expand Diversity of Businesses (5)
Note: Ties in ranking are denoted in red
Methodology Note: Prioritization & ranking determined by numbered, weighted dots. For
priorities, 3 numbered dots were used per council member weighted as follows: #1 worth 3
points, #2 worth 2 points, & #3 worth 1 point. For ranked strategies & projects listed
under each priority, 5 numbered dots were used per council member weighted as follows:
#1 worth 5 points, #2 worth 4 points, #3 worth 3 points, #4 worth 2 points, & #5 worth 1
point. Total points received are listed in parentheses after each item.