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HomeMy WebLinkAboutMinutes City Council - 09/22/2015 I 49111852 I HEREBY CERTIFY that the foregoing is a true and correct copy of the minutes of the Regular Meeting of the Corpus Christi City Council of September 22, 2015 which were approved by the City Council on September 29, 2015. WITNESSETH MY HAND AND SEAL, on this the 29th day of September, 2015. 4,—(A).k ebecca Huerta City Secretary SEAL INDEXED Corpus Christi 1201 Leopard Street Corpus Christi,TX 78401 ` cctexas.com Meeting Minutes 'tlb$ City Council Tuesday,September 22,2015 11:30 AM Council Chambers Public Notice--THE USE OF CELLULAR PHONES AND SOUND ACTIVATED PAGERS ARE PROHIBITED IN THE CITY COUNCIL CHAMBERS DURING MEETINGS OF THE CITY COUNCIL. A. Mayor Nelda Martinez to call the meeting to order. Mayor Pro Tern Carolyn Vaughn called the meeting to order. B. Invocation to be given by Pastor Kevin Jennings, Mt. Olive Lutheran Church. Pastor Kevin Jennings gave the invocation. C. Pledge of Allegiance to the Flag of the United States to be led by Captain Christopher White, Police Department. Police Captain Christopher White led the Pledge of Allegiance. D. City Secretary Rebecca Huerta to call the roll of the required Charter Officers. City Secretary Rebecca Huerta called the roll and verified that a quorum of the City Council and the required Charter Officers were present to conduct the meeting. (Note:Mayor Martinez arrived at 1:27 p.m.) Charter Officers: City Manager Ron Olson,City Attorney Miles K.Risley,and City Secretary Rebecca Huerta. Present: 9- Mayor Nelda Martinez,Council Member Rudy Garza,Council Member Chad Magill,Council Member Colleen Mclntyre,Council Member Lillian Riojas,Council Member Lucy Rubio,Council Member Brian Rosas,Council Member Mark Scott, and Council Member Carolyn Vaughn E. Proclamations/Commendations 1. Proclamation declaring September 26, 2015, "Coastal Bend Walk'N Roll Celebration for Disability Awareness Day". Proclamation declaring September 27- October 4, 2015, "1965 Roy Miller Class 50th Reunion Week". Swearing-in Ceremony for Newly Appointed Board, Commission, and Committee Members. Corpus Christi Page 1 Printed on 9/2412015 City Council Meeting Minutes September 22,2015 Mayor Pro Tem Carolyn Vaughn presented the proclamations and conducted the swearing-in ceremony for newly appointed board,commission and committee members. G. CITY MANAGER'S COMMENTS/UPDATE ON CITY OPERATIONS: Mayor Pro Tern Vaughn deviated from the agenda and referred to City Manager's Comments.City Manager Olson said he had no comments to report. a. OTHER None. I. MINUTES: 4. Regular Meeting of September 15, 2015 Mayor Pro Tern Vaughn deviated from the agenda and referred to approval of the minutes.Council Member McIntyre made a motion to approve the minutes, seconded by Council Member Magill and passed unanimously(Mayor Martinez -absent). J. BOARD &COMMITTEE APPOINTMENTS: 5. Corpus Christi Downtown Management District Padre Isles Municipal Management District Mayor Pro Tem Vaughn referred to board and committee appointments.The following appointments were made: Corpus Christi Downtown Management District Council Member Scott made a motion to appoint Ajit David(A/E/T)and Cecil R. Johnson(A/E/T),seconded by Council Member McIntyre and passed unanimously. Padre Isles Municipal Management District Council Member McIntyre made a motion to appoint Stan Hulse,Brent Moore, Darrell Scanlan,Cheri Sperling,and Nacy Tressa,seconded by Council Member Magill and passed unanimously. K. EXPLANATION OF COUNCIL ACTION: L. CONSENT AGENDA: (ITEMS 6 - 12) Approval of the Consent Agenda Mayor Pro Tern referred to the Consent Agenda.Mayor Pro Tem Vaughn stated that Item 10 was withdrawn.There were no comments from the Council or the public.Council Member Magill made a motion to approve the consent agenda items,seconded by Council Member Garza.The consent agenda was passed by one vote as follows: Corpus Christi Page 2 Printed on 9/24/2015 City Council Meeting Minutes September 22,2015 Aye: 8- Council Member Garza, Council Member Magill,Council Member McIntyre, Council Member Riojas, Council Member Rubio, Council Member Rosas, Council Member Scott and Council Member Vaughn Absent: 1 - Mayor Martinez Abstained: 0 6. Authorizing an outside city limits water contract, located at 746 Mckinzie Road Resolution authorizing the City Manager or his designee to enter into an outside city limits water contract with Richard &Vicky Ranly to provide public water to their property located outside the city limits described as Rowena Shaeffer Lands, 21.00 Acres of Land out of a 100 Acre Tract out of B.S. & F., Lots 1 &2; also commonly known by its street address as 746 Mckinzie Road under Section 55-111, Code of Ordinances. This Resolution was passed on the Consent Agenda. Enactment No: 030616 7. Professional Services Contract - Amendment No. 1 for the Ocean Drive Park Improvements -Swantner Park(Bond 2012) Motion authorizing the City Manager, or designee, to execute Amendment No. 1 to the Contract for Professional Services with HDR Engineering, Inc. of Corpus Christi, Texas in the amount of $113,900.00, for a total revised fee of $150,900.00 for Ocean Drive Park Improvements - Swantner Park, for design and bid phase services. (Bond 2012) This Motion was passed on the Consent Agenda. Enactment No: M2015-101 8. Engineering Change Order No. 1 for Navigation Boulevard from Up River Road to Leopard Street(Bond 2012) Motion authorizing the City Manager, or designee, to execute Change Order No. 1 to a construction contract as a final settlement with Reytec Construction Resources, Inc. of Houston, Texas in the amount of $235,000.00 for the Navigation Boulevard from Up River Road to Leopard Street project. (Bond 2012) This Motion was passed on the Consent Agenda. Enactment No: M2015-102 9. Upgrade Kronos Time Reporting System to Version 8 Corpus Christi Page 3 Printed on 9/24/2015 City Council Meeting Minutes September 22,2015 Resolution authorizing the City Manager, or designee, to execute a conversion implementation agreement and a 36-month hosting services agreement with Kronos for a combined total of$366,421.78, ($118,394.76 annually for three years and a one-time cost of $11,237.50)to upgrade the existing Kronos time reporting system, with the hosting agreement to renew annually subject to sufficient appropriations and payment of hosting fees. Funds are available in the Municipal Information Systems Department FY2014-2015 budget. This Resolution was passed on the Consent Agenda. Enactment No:030617 10. Assessment of the Efficiency and Effectiveness of the City of Corpus Christi's Financial Services Department Motion authorizing the City Manager or designee to execute a consultant agreement with CliftonLarsonAllen LLP. (CLA) to assess the efficiency and effectiveness of the City of Corpus Christi Financial Services Department for an amount not to exceed $168,000. Funding is available in the Financial Services Department Budget for fiscal year 2014/2015. This Motion was withdrawn. 11. Second Reading Ordinance-Street Closure at Navigation Industrial Park, located west of N. Omaha Drive and north of Agnes Street(1st Reading 9/15/15) Ordinance abandoning and vacating an undeveloped and unsurfaced 22,021-square foot (0.51 acres) portion of a 60-foot wide public right-of-way, portion out of Navigation Industrial Park Section 2, a map which is recorded in Volume 27, Page 90, Map records of Nueces County, Texas Tracts, and requiring the owner, Omaha Drive Capital Partners, LTD to comply with specified conditions. This Ordinance was passed on second reading on the Consent Agenda. Enactment No: 030618 12. Second Reading Ordinance-Accepting and appropriating grant funds for Public Health Emergency Preparedness Laboratory Response Program (1st Reading 9/15/15) Ordinance authorizing the City Manager or designee to execute all documents necessary to accept, amend, and appropriate a grant contract for the CPS-LABORATORY RESPONSE NETWORK-PHEP grant in the amount of$201,123, from the Texas Department of State Corpus Christi Page 4 Printed on 9/24/2015 City Council Meeting Minutes September 22,2015 Health Services in the Health Grants Fund No. 1066, to provide continued emergency preparedness and response laboratory activities for the contract period July 1, 2015, through June 30, 2016; and ratifying acceptance of the grant agreement to begin as of July 1, 2015. This Ordinance was passed on second reading on the Consent Agenda. Enactment No: 030619 M. PUBLIC HEARINGS: (NONE) N. REGULAR AGENDA: (ITEMS 15 and 17) 15. Proposed FY2015-2016 Parks and Recreation Fees Resolution adding new rental and recreational use fees for fiscal year 2015-2016 and providing for publication; effective date; and severance of the same. Mayor Pro Tem Vaughn deviated fromthe agenda and referred to Item 15. City Manager Olson said a presentation on this item was previously provided to the city council. There were no comments from the public. Council members discussed the following topics: what the public is receiving for the increase in rates;the small amount of the actual costs covered by the fees being increased;ball field leases and the requirements of the lesees to maintain the ball fields;that maintenance of the roads leading to the beach is the responsibility of the City;and special-use fees. Council Member Scott made a motion to the approve the resolution,seconded by Council Member Garza. This Resolution was passed and approved with the following vote: Aye: 8- Council Member Garza, Council Member Magill, Council Member McIntyre,Council Member Riojas, Council Member Rubio, Council Member Rosas,Council Member Scott and Council Member Vaughn Absent: 1 - Mayor Martinez Abstained: 0 Enactment No: 030622 17. Second Reading Ordinance- Lease Agreement for Installation of Air Monitoring Station at 4801 Holly Road (Requires 28-day delay between readings) (1st Reading 8/25/15) Ordinance authorizing the City Manager, or designee, to execute a five year lease agreement (with the option for one five year renewal) with the Texas A&M University System (TAMUS) for installation and operation of an air quality monitoring station on tracts of land Corpus Christi Page 5 Printed on 9/24/2015 City Council Meeting Minutes September 22,2015 containing 9 square feet and 1,350 square feet, located at Holly Road Pumping Station, 4801 Holly Road, Corpus Christi, Texas; providing for severance; and providing for publication. (Requires 28 day delay between 1st and 2nd readings). Mayor Pro Tern Vaughn deviated from the agenda and referred to Item 17. Executive Director of Public Works Valerie Gray stated that the purpose of this item is to hold the second reading,after a 28-day delay,of a lease agreement with the Texas A&M University System for the purpose of the installation and operation of an air quality monitoring station at the Holly Road Pump Station. There were no comments from the public or the council. Council Member Rubio made a motion to approve the ordinance,seconded by Council Member McIntyre. The Ordinance was passed and approved on second reading with the following vote: Aye: 8- Council Member Garza, Council Member Magill,Council Member McIntyre, Council Member Riojas, Council Member Rubio, Council Member Rosas, Council Member Scott and Council Member Vaughn Absent: 1 - Mayor Martinez Abstained: 0 Enactment No: 030623 F. PUBLIC COMMENT FROM THE AUDIENCE ON MATTERS NOT SCHEDULED ON THE AGENDA WILL BE HEARD AT APPROXIMATELY 12:00 P.M. PLEASE LIMIT PRESENTATIONS TO THREE MINUTES. A recording is made of the meeting; therefore, please speak into the microphone located at the podium and state your name and address. If you have a petition or other information pertaining to your subject, please present it to the City Secretary. Mayor Pro Tem Vaughn called for comments from the public.Rick Milby,4412 Highland,thanked City Manager Olson for meeting with him to discuss the budget.Mr.Milby requested that the City Council give direction to the City Manager to reduce the budget by 5%in order to repair streets and his opposition to the City's continued increases in debt,utility rates,fees and taxes.Robin Romo,4718 Lake Huron,spoke regarding damage to her property caused by a sewer line and lack of an easement.Errol Summerlin,Citizens for Fairness and Progress,spoke regarding a request made by Gloria Scott to the City Manager and Council Members to attend a neighborhood meeting to discuss the red route for the new Harbor Bridge,pollution and other topics.Mr. Summerlin provided the response received by City Manager Olson and referred to a pending Title XI complaint regarding the selection of the red route.Abel Alonzo,1701 Thames,thanked the 40 individuals and the Board of the Nueces County"I Believe in Me"Foundation for the donations made to Special Olympics on behalf of the late Police Chief Floyd Simpson.Rose Cornelius Crawford,1400 Peabody,asked what the City is doing to address streets and potholes,especially in the Hillcrest area.Ms.Crawford also spoke about her concern regarding the Plan CC 2035 documents referring to Hillcrest neighborhood as a light industrial area.Barbara Major,1315 Van Loan,said that Corpus Christi is her hometown and loves her City.Ms.Major expressed concern with the Hillcrest neighborhood being considered as industrial area in the City's future planning.Bob Algeo,15629 Three Fathoms Bank Drive, Corpus Christi Page 6 Printed on 9/24/2015 City Council Meeting Minutes September 22,2015 honored the late Police Chief Floyd Simpson and recommended removing the bollards on Beach Access Road 3A to provide access to the beach. Carolyn Moon,4902 Calvin,said she has an interest in the Hillcrest area.Ms. Moon said she has been using the CCMobile application to report potholes and the Street Department has been keeping up with repairs.Ms.Moon said that numerous residents in the Hillcrest neighborhood have been issued citations by Code Enforcement and the community feels like the City is driving them out by increasing fines and taxes.Susie Luna Saldana,4710 Hakel,spoke regarding the budget proposals; improving the water supply; proactive work on potholes;and Code Enforcement Noel Youngblood,2418 Winnebago, spoke regarding a code violation he received from Code Enforcement and stated that the Hillcrest neighborhood feels they are being targeted by Code Enforcement Gloria Dean Randall Scott,4422 South Alameda,spoke regarding the following topics:discrimination against African-Americans in Corpus Christi;the red route for the new Harbor Bridge destroying the Coles/ Washington/Hillcrest neighborhoods;pollution from the refineries;Goody Clancy having not met at the Oveal Williams Senior Center to discuss Plan CC 2035;and inviting the City Manager and Council Members to meet with the residents of the Coles and Hillcrest neighborhoods.Carolyn Burger,3821 Dunstain,presented discolored potable water that has occurred in her neighborhood three times in the last four months due to bad pumps at the O.N. Stevens Water Treatment Plant Joe Reyes,4426 Hamlin,spoke in favor of retaining the City employees step increase program and commended City Manager Olson for his work to implement the program.Mr.Reyes requested that the City Council continue this program. H. EXECUTIVE SESSION: (ITEMS 2 -3) Mayor Pro Tem Vaughn referred to the day's executive sessions.The Council went into executive session. 2. Executive Session pursuant to Texas Government Code§551.071 and Texas Disciplinary Rules of Professional Conduct Rule 1.05 to consult with attorneys concerning legal issues related to potential claim against City by Groomer's Seafood of San Antonio, Inc. and potential special warranty and release of claims related to provision of water service to 4002 East Causeway Boulevard, installation of 560 linear feet of 8" PVC water line with tie-ins to the existing water line in the street at/near said address, and installation of a fire hydrant, open cut of road, and required asphalt pavement repair and other infrastructure related thereto. Mayor Martinez referred to Item 2 and the following motion was made: Council Member Magill made a motion to approve the Special Warranty and Release of All Claims distributed to City Council today and authorize the payment of the reimbursement described therein in the amount of$49,995.25 in exchange for the consideration described in the aforementioned document, seconded by Council Member Vaughn and passed unanimously. Corpus Christi Page 7 Printed on 9/24/2015 City Council Meeting Minutes September 22,2015 Aye: 9- Mayor Martinez, Council Member Garza, Council Member Magill,Council Member McIntyre, Council Member Riojas, Council Member Rubio, Council Member Rosas, Council Member Scott and Council Member Vaughn Abstained: 0 Enactment No: M2015-100 3. Executive session pursuant to Texas Government Code§551.071 for consultation with attorneys regarding collective bargaining negotiations and/or the collective bargaining agreements between the City of Corpus Christi and the Corpus Christi Firefighters'Association. This E-Session Item was discussed in executive session. N. REGULAR AGENDA: (ITEMS 15 and 17) 13. Second Reading Ordinance-Adopting Proposed FY 2015-2016 Operating Budget(1st Reading 9/15/15) Ordinance adopting the City of Corpus Christi budget for the ensuing fiscal year beginning October 1, 2015; to be filed with the County Clerk; appropriating monies as provided in the budget; and providing for severance. Mayor Martinez referred to Item 13.Assistant City Manager Wes Pierson stated that the purpose of this item is to hold the second reading on the adoption of the FY2016 proposed Operating Budget.City Manager Olson commented on General Fund reductions already included in the proposed budget: 1%inflation factor on goods and services;additional transfer for streets; Downtown Management District(DMD)increase;Nueces County Appraisal District contractual increase,and continued Street transfer from last year.The total General Fund reductions totaled$3,636,612.City Manager Olson also provided a follow-up discussion on the Solid Waste salary adjustments for CDL Drivers, Human Resources HR Analyst-Lease Worker Program,Finance CAFR Software,the employee step increase;and the understaffing at the City's Detention Center. Council members spoke regarding the following topics:applying reductions,if any,to the fund balance; removing the CDL salary adustments;funding pension liability;the HR analyst duties to manage temporary workers'contract and any savings;allocating fund for the CAFR software and impounding the funds until after the competitive assessment of the Finance Department;the challenges and liability at the City's Detention Center;support for the employee step increase of 2.5% based on performance;a vision for the Parks and Recreation Department;a strategy moving forward on the net revenue projection losses;the projected change in the General Fund balance;shortfalls in sales tax and unexpected expenditures; long-term strategies and comprehensive plan to realize savings from the management of vacancy rates; budget-related preparation for a downturn in the economy;internalizing temporary workers;clarification that Solid Waste employees are still eligible for Step increases;consideration for mid-eyar adjustments for CDL drivers,if Corpus Christi Page 8 Printed on 9/24/2015 City Council Meeting Minutes September 22,2015 needed;the Fire Academy's 40 cadets;whether there are any other efficiencies withn departments that can be realized;the starting fund balance for FY2016; the need for additional police officers;and the budget not addressing concerns in the Las Colonias and La Voila Creek areas. Mayor Martinez called for comments from the public.Abel Alonzo,1701 Thames,spoke in support of the 2.5%employee step increase.Mr.Alonzo stated that City Manager Olson and senior staff have managed the City is the most efficient manner and been good stewards of the taxpayers'money. MOTION TO AMEND Council Member Magill made a motion to amend the proposed budget to reduce the recommended appropriations for the CDL Driver Salary Adjustments and the HR Analyst-Lease Worker Program,for a total of $655,000,to go directly into the General Fund balance,seconded by Council Member McIntyre and passed unanimously. MOTION TO AMEND Council Member McIntyre made a motion to amend the proposed budget to transfer the car allowances for Council Members McIntyre and Vaughn to the Street Preventative Maintenance Program,seconded by Council Member Garza and passed unanimously. Council Member Magill made a motion to adopt the ordinance approving the City of Corpus Christi's Operating Budget for fiscal year 2015-2016,as amended,beginning October 1,2015;directing that the budget be filed with the Nueces County Clerk;and appropriating monies as provided in the budget. The motion was seconded by Council Member Garza.This Ordinance was passed on second reading as amended and approved with the following vote: (The vote is reflected at the end of this item). As required by State law,the following motion was made: Council Member Magill made a motion ratifying adoption of the fiscal year 2015-2016 Operating Budget,as amended,that will raise more revenue from property taxes than in the previous fiscal year,as reflected in the adopted budget.The motion was seconded by Council Member McIntyre.The motion was passed and approved with the following vote: Mayor Martinez,and Council Members McIntyre,Riojas,Rosas,Rubio,Scott,Vaughn,Garza and Magill,voting"Aye". City Manager Olson thanked the City Council for their work on the budget process.City Manager Olson presented recommendations to discuss at the next City Council retreat on improving the budget process:a discussion of the Budget and Financial Policies;identify the budget parameters and expections; and expanding the City's Business Plan to include the next five years. Aye: 9- Mayor Martinez, Council Member Garza,Council Member Magill,Council Member McIntyre,Council Member Riojas, Council Member Rubio, Council Member Rosas, Council Member Scott and Council Member Vaughn Abstained: 0 Enactment No:030620 14. Second Reading Ordinance-Approving the Fiscal Year 2015- Corpus Christi Page 9 Printed on 9/24/2015 City Council Meeting Minutes September 22,2015 2016 Capital Budget and Capital Improvement Planning Guide (1st Reading 9/15/15) Ordinance approving the Fiscal Year 2015 - 2016 Capital Budget and Capital Improvement Planning Guide in the amount of$190,587,200. Mayor Martinez referred to Item 14.Assistant City Manager Gus Gonzalez stated that the purpose of this item is to hold the second reading on the approval of the FY2015-2016 Capital Budget and Capital Improvement Planning Guide in the amount of$190,587,200.There were no comments from the Council or the public. Council Member Scott made a motion to approve the ordinance,seconded by Council Member McIntyre.This Ordinance was passed on second reading and approved with the following vote: Aye: 8- Mayor Martinez,Council Member Garza, Council Member Magill, Council Member McIntyre,Council Member Riojas,Council Member Rosas, Council Member Scott and Council Member Vaughn Absent: 1 - Council Member Rubio Abstained: 0 Enactment No: 030621 16. Approval of Professional Services Contracts, Capital Programs Staff Augmentation Motion authorizing the City Manager, or designee, to execute Professional Services Agreements (PSAs)totaling in the amount of $2,596,695 to provide necessary staff augmentation to the Capital Programs Department. Mayor Martinez referred to Item 16.Executive Director of Public Works Valerie Gray stated that the purpose of this item is to execute professional service agreements to provide necessary staff augmentation to the Capital Programs Department.The eight agreements are for 12 months of services while the Capital Programs Department continues to recruit and fill the vacant positions that are needed. Council members asked questions regarding the following topics:the pilot program approved by the Corpus Christi Business and Job Development Corporation(Type A Board)for in-fill affordable housing;continued efforts to fill the vacancies;whether the consultants providing staff augmentation services are allowed to bid on contracts;hiring local residents from Texas A& M University-Corpus Christi and Del Mar College's Engineering Programs; engaging in dialouge with local high school students regarding the need for engineers in the community;and the timeline for addressing a long-term staffing solution. Council Member Garza made a motion to approve the motion,seconded by Council Member McIntyre.This Motion was passed and approved with the following vote: Corpus Christi Page 10 Printed on 9/24/2015 City Council Meeting Minutes September 22,2015 Aye: 9- Mayor Martinez, Council Member Garza, Council Member Magill, Council Member McIntyre, Council Member Riojas,Council Member Rubio, Council Member Rosas, Council Member Scott and Council Member Vaughn Abstained: 0 Enactment No: M2015-103 Q. DISCUSSION ITEM FOR AD HOC RESIDENTIAL STREET INFRASTRUCTURE ADVISORY COMMITTEE (ITEM 38) 38. Discussion and possible action regarding the Resolution Approving the Formation of an Ad Hoc Residential Street Infrastructure Advisory Committee Mayor Martinez deviated from the agenda and referred to Item 38.Mayor Martinez requested that this item be tabled to allow her to be part of the discussion on the formation of an Ad Hoc Residential Street Infrastructure Advisory Committee. Council Member Scott made a motion to table Item 38 to September 29,2015, seconded by Council Member Magill. Council members spoke regarding the following topics:establishing the committee to be composed of nine members,one appointed by each council member;amending the Code of Ordinances to exclude ad hoc committee members from being prohibited to be appointed to and to serve on more than one board,commission,committee,or corporation at the same time;and allowing the entire City Council to appoint the chairperson of the ad hoc committee. Council Member Scott withdrew his motion and Council Member Magill withdrew his second to table Item 38 to September 29,2015. MOTION OF DIRECTION Council Member McIntyre made a motion directing the City Manager to bring back an amendment to the Code of Ordinances to exclude ad hoc committee members from being prohibited from serving on more than one board, commission,committee or corporation at the same time,seconded by Council Member Magill and passed unanimously. Council Member Riojas made a motion to table Item 38 to October 13,2015, seconded by Council Member Scott and passed with the following vote: Aye: 9- Mayor Martinez,Council Member Garza, Council Member Magill, Council Member McIntyre,Council Member Riojas, Council Member Rubio, Council Member Rosas,Council Member Scott and Council Member Vaughn Abstained: 0 O. FIRST READING ORDINANCES: (ITEMS 18 -20) Corpus Christi Page 11 Printed on 9/24/2015 City Council Meeting Minutes September 22,2015 18. First Reading Ordinance - Construction Contract and Construction Materials Testing Contract for Williams Drive Phase 3 from Staples Street to Airline Road (Bond 2012) Ordinance appropriating anticipated revenues; authorizing the City Manager or designee to execute a construction contract with Reytec Construction Resources, Inc. of Houston, Texas in the amount of $8,698,783.50 for the Base Bid; and to execute a construction materials testing contract with Tolunay-Wong Engineers, Inc. of Corpus Christi, Texas in the amount of$112,135 for Williams Drive Phase 3 from Staples Street to Airline Road (BOND 2012). Mayor Pro Tem Vaughn referred to Item 18.Executive Director of Public Works Valerie Gray stated that the purpose of this item is to execute a construction contract with Reytec Construction Resources,Inc.and a construction materials testing contract with Tolunay-Wong Engineers,Inc.for Bond 2012 Street Project,Williams Drive Phase 3 from Staples Street to Airline Road.This project is a joint project with the City of Corpus Christi and the Texas Department of Transportation(TxDOT),which includes:the widening of Williams Drive and the replacement of the existing two-lane asphalt road with a new four-lane concrete road; new 10-foot wide,combined pedestrian/bicycle paths on both side of the street;the replacement of six RTA pads;and utility improvements.The project is estimated to be completed by February 2017. There were no comments from the public. Council members spoke regarding the following topics: bidding the project with asphalt and concrete(Additive Alternate Nos.1 and 2);indication that other projects are being bid with concrete as the lowest bids;and Additive Alternate No.2 including wastewater lines. Council Member Garza made a motion to approve the ordinance,seconded by Council Member McIntyre.This Ordinance was passed on first reading and approved with the following vote: Aye: 6- Council Member Garza, Council Member Magill, Council Member McIntyre, Council Member Rubio, Council Member Scott and Council Member Vaughn Absent: 3- Mayor Martinez,Council Member Riojas and Council Member Rosas Abstained: 0 19. First Reading Ordinance-Appropriating capital proceeds accrued from June 1, 2014 through July 31, 2015 in their respective Capital Improvement Program Funds Ordinance appropriating amounts of(a) $13,184.50; (b) $290,604.57 (c) $484,822.06; (d) $47,395.11; and (e) $192,120.28 into the Airport CIP, Bond Proceed, Utility Revenue Bond, Specialty Bond Proceeds and other Unappropriated Funds, respectively, for the following purposes: City's match for future FAA Grant Projects, Bayfront, Public Facilities, Fire, Police, Public Health and Safety, Sanitary Landfill, Corpus Christi Page 12 Printed on 9/24/2015 City Council Meeting Minutes September 22,2015 Convention Center, Parks, and Streets, and as further detailed in the Attachment 1; changing the FY 2015 Capital Improvement Budget adopted by Ordinance No. 030303 to increase expenditures accordingly. Mayor Pro Tem Vaughn referred to Item 19.Director of Financial Services Constance Sanchez stated that the purpose of this item is to appropriate interest earned in each of the capital improvement program funds.There were no comments from the Council or the public. Council Member Garza made a motion to approve the ordinance,seconded by Council Member Magill.This Ordinance was passed on first reading and approved with the following vote: Aye: 7- Council Member Garza, Council Member Magill, Council Member McIntyre, Council Member Riojas, Council Member Rubio, Council Member Scott and Council Member Vaughn Absent: 2- Mayor Martinez and Council Member Rosas Abstained: 0 20. First Reading Ordinance -Appropriating funds for the City Website Redesign Ordinance authorizing City Manager or designee to execute a Statement of Work to purchase web design services from Digital Results LLC, dba Springbox, in accordance with Texas Department of Information Resources contract DIR-TSO-2619 in the amount of $185,081.04; appropriating $185,081.04 from the unreserved fund balance of the No. 1020 General Fund; changing the FY 2014-2015 Operating Budget adoped by Ordinance 030294 to increase expenditures by $185,081.04. Mayor Pro Tem Vaughn referred to Item 20.Director of Communications Kim Womack stated that the purpose of this item is to execute a contract for the City of Corpus Christi website redesign.Ms.Womack presented the following information:a background on the website metrics;the website assessment; the goals of the redesign;the vendor selection process;and highlights on the recommended vendor,Springbox Digital Partners.There were no comments from the public.Council Members spoke regarding the following topics: budget approval for the Communications Department Plan,Phase II;the website being the primary touch-point;the launch date for the new website; review of the website at senior centers and libraries;phasing process for the website;the website being mobile responsive;and the ability to have payment functions on applications;and the City Council prioritizing communications. Council Member McIntyre made a motion to approve the ordinance,seconded by Council Member Magill.This Ordinance was passed on first reading and approved with the following vote: Aye: 7- Council Member Garza, Council Member Magill, Council Member McIntyre,Council Member Riojas, Council Member Rubio, Council Member Scott and Council Member Vaughn Corpus Christi Page 13 Printed on 9/24/2015 City Council Meeting Minutes September 22,2015 Absent: 2- Mayor Martinez and Council Member Rosas Abstained: 0 P. FUTURE AGENDA ITEMS: (ITEMS 21 -37) Mayor Pro Tem Vaugn referred to Future Agenda Items.City Manager Olson stated that staff had a planned presentation on Item 31.Assistant City Manager Pierson provided a correction to Item 21. 21. Purchase and Lease Purchase of sixty-two (62) Police Vehicles Resolution rejecting non-local bids and accepting the local bid of AutoNation Ford-Corpus Christi ("AutoNation") for the lease-purchase of 20 sedans; accepting the only bid from Silsbee Ford for the purchase of two sport utility vehicles; rejecting a non-local bid and accepting the local bid of AutoNation for the purchase of 40 sport utility vehicles; and authorizing the City Manager, or designee, to execute all necessary agreements for the purchase and financing of 62 vehicles totaling $1,673,260.12. Silsbee Ford AutoNation Ford Silsbee, TX Corpus Christi, TX Item 2 Item 1 & 3 $74,790.00 $1,567,800.00 Purchase $1,169,590.00 Lease-Purchase $473,000.00 Interest for Lease $30,670.12 Total Cost $1,673,260.12 This Resolution was recommended to the consent agenda. 22. Purchase and Lease Purchase of forty-eight(48)Vehicles Motion approving the purchase of fifteen vehicles and the lease-purchase of thirty-three vehicles from Caldwell Country Chevrolet, Caldwell, Texas for a total amount of $1,451,711.48. The award is based on the cooperative purchasing agreement with the Texas Local Government Purchasing Cooperative (TLGPC). Funds for the purchase of the vehicles have been budgeted in FY 2014-2015. Financing for the lease-purchase of the vehicles will be provided through the City's lease-purchase financing contractor. Purchase - $416,532.28 Lease Purchase- $972,143.73 Interest for Lease - $63,035.47 Corpus Christi Page 14 Printed on 9/24/2015 City Council Meeting Minutes September 22,2015 Total Cost $1,451,711.48 This Motion was recommended to the consent agenda. 23. Lease-Purchase of four(4) Heavy CNG Trucks for the Street Department Motion approving the lease-purchase of four heavy compressed natural gas (CNG)trucks from Corpus Christi Freightliner of Corpus Christi, Texas for a total cost of$641,491.90. The award is based on the cooperative purchasing agreement with the Houston-Galveston Area Council of Governments (H-GAC). Funding is available from the city's lease-purchase financing contractor. Purchase Price- $602,429.36 Interest for Lease - $39,062.54 Total Cost $641,491.90 This Motion was recommended to the consent agenda. 24. Lease-Purchase of two(2) Bucket Trucks for the Street Department Motion approving the lease-purchase of two bucket trucks from Grande Truck Center of San Antonio, Texas for a total cost of $200,502.80. The award is based on the cooperative purchasing agreement with the Texas Local Government Purchasing Cooperative (TLGPC). Funding is available from the city's lease-purchase financing contractor. Purchase Price- $188,293.52 Interest for Lease - $12,209.28 Total Cost $200,502.80 This Motion was recommended to the consent agenda. 25. Purchase of two (2) Sport Utility Vehicles for Code Enforcement Motion approving the purchase of two sport utility vehicles from Caldwell Country Ford in accordance with the State of Texas Cooperative Purchasing Program for a total expenditure of $53,218.00. Funds have been budgeted by Code Enforcement in FY 2014-2015. This Motion was recommended to the consent agenda. Corpus Christi Page 15 Printed on 9/24/2015 City Council Meeting Minutes September 22,2015 26. Purchase of Meter Transmission Units for the Water Department Resolution finding that competitive bids are not required for a procurement from Aclara Technologies, LLC, and authorizing the City Manager, or designee, to execute an agreement with Aclara Technologies, LLC, for $463,312 to purchase 7,384 meter transmission units. This Resolution was recommended to the consent agenda. 27. Lease-Purchase of Curbside Refuse and Recycle Containers for Customer Use Motion approving the lease-purchase of 10,616 96-gallon curbside refuse containers and 1,870 96-gallon curbside recycle containers from Cascade Cart Solutions, Grand Rapids, MI for the total amount of $626,916.01. The award is based on the cooperative purchasing agreement with the Houston-Galveston Area Council of Government (H-GAC). The containers will be used in the City's automated collection program. Funding is available from the city's lease purchase financiing contractor. Purchase Price- $588,741.04 Interest for Lease - $38.174.97 Total Cost $626,916.01 This Motion was recommended to the consent agenda. 28. Service Agreement to expand the citywide integrated mapping system in Maximo Resolution finding that competitive bids are not required for a procurement from Pierpoint Technologies, LLC, dba ActiveG, and authorizing the City Manager, or designee, to execute an agreement with ActiveG for $66,800 to expand the citywide integrated mapping system in Maximo to include additional building and location attributes to improve work order management. This Resolution was recommended to the consent agenda. 29. Merchant Account Services Agreement to allow the City to receive credit and debit card payments Motion approving a service agreement with Fidelity Information Services, LLC (FIS) to provide a Merchant Account for Credit/Debit Card payments for an estimated annual expenditure of$692,948.86, based on lowest responsive proposal in accordance with Request for Proposal No 45. The agreement is established for a three year period Corpus Christi Page 16 Printed on 9/24/2015 City Council Meeting Minutes September 22,2015 with options to extend the agreement for up to two additional twelve month periods, subject to the approval of the City Manager or designee and the service provider. Funding is available in the various using department operational budgets. This Motion was recommended to the consent agenda. 30. Upgrade Automated Fingerprint Identification System (AFIS) Resolution finding that competitive bids are not required for procurement from 3M Cogent, Inc., and authorizing the City Manager, or designee, to execute agreements with 3M Cogent, Inc., totaling $98,949.60 for the purchase of software and hardware to upgrade the existing automated fingerprint identification system. This Resolution was recommended to the consent agenda. 31. Hiring the External Auditor for the FY 2015 Audit Motion authorizing the City Manager or his designee to execute a service agreement with Collier, Johnson, &Woods, P.C., of Corpus Christi, Texas, to provide professional auditing services for fiscal year (FY)2014-2015 in an amount not to exceed $185,000. This Motion was recommended to the consent agenda. 32. Purchase Network Equipment for City Hall, Public Safety, and Library Facilities Motion approving a purchase with Computer Solutions of San Antonio, Texas, for network hardware equipment based on the cooperative purchasing agreement with the Texas Department of Information Resources (DIR)for an estimated total amount of$229,675.50. Funds are available in the Municipal Information Systems Department FY2014-2015 budget. This Motion was recommended to the consent agenda. 33. Amendment No. 3 to the Information Technology Contract for Project Management Motion authorizing the City Manager or designee to execute Amendment No. 3 to the Information Technology Contract LMR Consulting aka Upland Software dba EPM Live from Carlsbad, CA in the amount of $102,274.40, for a re-stated fee of $227,399.60 for the implementation of Project Management Software. This Motion was recommended to the consent agenda. 34. Amendment No. 1 to the Engineering contract for Greenwood Corpus Christi Page 17 Printed on 9/24/2015 City Council Meeting Minutes September 22,2015 Wastewater Treatment Plant Emissions and Odor Control Improvements Motion authorizing the City Manager or designee to execute Amendment No. 1 to the engineering contract with Coym, Rehmet and Gutierrez Engineering, L.P. of Corpus Christi, Texas in the amount of $89,942 for a total restated fee not to exceed $175,896 for the Greenwood Wastewater Treatment Plant Emissions and Odor Control Improvements for design, bid and construction phase services. This Motion was recommended to the consent agenda. 35. Resolution Supporting the Application of the Downtown Management District for hosting Texas Downtown Association Conference Resolution supporting the Corpus Christi Downtown Management District submission of an application to host the 2017 Texas Downtown Association Conference. This Resolution was recommended to the consent agenda. 36. Approving the FY 2016 Consulting Services Agreement with the Corpus Christi Convention and Visitors Bureau Motion authorizing the City Manager or designee to execute an Amended Consulting Services Agreement with the Corpus Christi Convention and Visitors Bureau (CCCVB) for a period ending September 30, 2018. This Motion was recommended to the consent agenda. 37. Interlocal Agreement with the Downtown Management District Resolution authorizing Interlocal Agreement with Corpus Christi Downtown Management District. This Resolution was recommended to the consent agenda. R. BRIEFINGS: (NONE) S. LEGISLATIVE UPDATE: None. T. ADJOURNMENT The meeting was adjourned at 4:05 p.m. Corpus Christi Page 18 Printed on 9/24/2015