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I HEREBY CERTIFY that the foregoing is a true and correct copy of the minutes of the Workshop
Meeting of the Corpus Christi City Council of August 9, 2016 which were approved by the City
Council on August 16, 2016.
WITNESSETH MY HAND AND SEAL, on this the 16th day of August, 2016.
—61,'CC_A, CZ
Rebecca Huerta
City Secretary
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Corpus Christi 1201 Leopard Street
f `s p Corpus Christi,TX 78401
cctexas.com
Meeting Minutes
City Council Workshop Session
Tuesday,August 9,2016 9:00 AM City Council Chambers
BUDGET WORKSHOP
• Public Notice--ITEMS ON THIS AGENDA ARE FOR COUNCIL'S
INFORMATIONAL PURPOSES ONLY. NO ACTION WILL BE TAKEN AND NO
PUBLIC COMMENT WILL BE SOLICITED.
THE USE OF CELLULAR PHONES AND SOUND ACTIVATED PAGERS ARE
PROHIBITED IN THE CITY COUNCIL CHAMBERS DURING MEETINGS OF THE
CITY COUNCIL.
A. Mayor Nelda Martinez to call the meeting to order.
Mayor Martinez called the meeting to order.
B. Invocation to be given by Chaplain Lynne Blackler, CHRISTUS Spohn Health
System.
Chaplain Lynne Blackler gave the invocation.
C. Pledge of Allegience to the Flag of the United States to be led by Gilbert
Sanchez, Safety and Risk Manager.
Safety and Risk Manager Gilbert Sanchez led the Pledge of Allegiance.
D. City Secretary Rebecca Huerta to call the roll of the required Charter Officers.
City Secretary Rebecca Huerta called the roll and verified that a quorum of the
City Council and the required Charter Officers were present to conduct the
meeting.
Charter Officers:
City Manager Margie C.Rose,City Attorney Miles K.Risley and City Secretary
Rebecca Huerta.
Present 8- Mayor Nelda Martinez,Council Member Mark Scott, Council Member
Carolyn Vaughn,Council Member Lillian Riojas, Council Member Brian
Rosas,Council Member Chad Magill, Council Member Colleen McIntyre,
and Council Member Rudy Garza Jr.
Absent 1 - Council Member Lucy Rubio
E. BRIEFINGS TO CITY COUNCIL:
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City Council Workshop Session Meeting Minutes August 9,2016
1. Fiscal Year 2016-2017 Budget Workshop-General Fund and
Internal Service Funds
Mayor Martinez referred to Item 1.City Manager Margie C.Rose stated that the
purpose of this item is to present the proposed FY2016-2017 Operating
Budget.The Operating Budget consists of approximately$874.7 million,of
which$230.7 million is the General Fund.The budget was prepared using the
zero-based budgeting type process.Departments prepared their budgets
based on services,cost,and full-time equivalents(FTE).Departments provided
decision packages in the amount of approximately$9 million.Today's
presentation will consist of two of the five major funds of the Operating
Budget,the General and the Internal Service Funds.Each department will
provide an overview of their departments.
Interim Assistant Director of Management and Budget Christine Garza stated
that the purpose of this item is to provide an overview of the General Fund.Ms.
Garza presented the following information:the mission of the General Fund;
the number of General Fund employees;the General Fund revenue resources;
General Fund total expenditures;projected change in fund balance;and the
recommended decision packages.Ms.Garza stated that each department will
present the following information:mission statements;mission elements;key
services with FTEs;efficiencies;and revenues and expenditures.
Police Chief Mike Markle presented the budget information for the Police
Department,Animal Care and Vector Services and the Code Enforcement
Division.The Police Department's FY16 achieved efficiencies include:the
consolidation of fleet and video camera system staff to Building 5 which
eliminated rental costs and improved efficiencies for turn-around of units;
moving overflow evidence property to a new location;and moving parking
control from Wilson Plaza to La Retama Central Library.The FY17 planned
efficiencies include:125 additional body cameras;adding more automated
ticket writers;electronic filing of criminal cases;increase in revenue through
collection of 9-1-1 fees;and transfer of parking meters on North Beach back to
the Police Department.The Animal Care and Vector Services'FY16 achieved
efficiencies include:increasing the number of rescues from 30 to 142 and
refining the mosquito management plan.The FY17 planned efficiencies
include:decreasing the number of owner surrenders and maintaining a live
release rate of 80%.The Code Enforcement Division's FY16 achieved
efficiencies include:increasing the number of calls brought into voluntary
compliance to exceed last year's totals and increasing the number of
abatements.The FY17 planned achievements include:increase the number of
abatements of problematic properties and increase the number of calls
brought into voluntary compliance.
Discussion topics related to Police,Animal Care,and Code Enforcement
included:the reasoning for assigning a veterinarian tech versus hiring an
additional veterinarian;plans to apply for the American Society for the
Prevention of Cruelty to Animals(ASPCA)grant to transport animals in FY17;
whether there are issues regarding limited food for Animal Care;an additional
building for Animal Care to house more animals;the reliance of Animal Care on
volunteers;the perception that volunteer hours are limited; unlimited volunteer
hours through the Volunteers in Police Service(VIPS)program;and the live
release rate.
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Fire Chief Robert Rocha presented the budget for the Fire Department.The
FY16 achieved efficiencies include:continued implementation of the
recommendations made in the MGT of America,Inc.Efficiency Study 2013;
starting the Fire Department Accreditation Process;Academy Class 38 near
completion of Paramedic School;and implementation of Emergency Medical
Dispatch(EMD).The FY17 planned efficiencies include:completion of Fire
Station 18;Continuing through Year 2 of Accreditation Process;hiring
Academy Class 39;and completion of the switch from analog to digital
transmission of calls(Zetron upgrade).
Discussion topics regarding the Fire Department's budget included:support
for the Academy Class and estimated construction dates for Fire Station 18.
Director of Solid Waste Lawrence Mikolajczyk presented the budget for Solid
Waste.The FY16 achieved efficiencies include:increased refuse truck
diversion to the J.C.Elliott Transfer Station;the public-private partnership with
the Gulley-Hurst Landfill,increasing compaction rate;and achieved 100%
compliance at all Texas Commission on Environment Quality(TCEQ)related
sites,allowing focus on operations.The FY17 planned efficiencies include:to
further optimize WM Logistics Routing software to streamline route efficiency;
increase the DriveCam program monitoring and compliance to help reduce
vehicle-related accidents and injuries;and utilize the expertise of top industry
professionals in developing operational and financial strategies to keep pace
with technologies and trends.
Discussion topics regarding Solid Waste included:whether the change to the
return to the general fund amount is due to a debt service payment;routing
software and real-time technology;use of the Reverse Alert System to inform
citizens of the location of Solid Waste pick-ups;and the glass recycling
program.
Interim Director of Parks and Recreation Stacie Talbert Anaya presented the
Parks and Recreation budget.The FY16 achieved efficiencies include:
implementation of Beach Operation's trash removal;the WellMed partnership
at Zavala Senior Center;streamlining the Special Events permitting process;
and disposition of park land per the Parks Master Plan.The FY17 planned
efficiences include:a playground replacement program;moving to a palm tree
trimming contract;a Latchkey staff incentive and retention program;and an
Request for Proposal(RFP)for Senior Centers partnerships.
Discussion topics regarding Parks and Recreation included:the loss of seven
FTEs;the increase in payroll;potential revenue from the Meals-on-Wheels
program;changes to the pool hours for more efficiency;the decision package
for an interlocal agreement for the natatorium;additional RFP partnerships for
senior centers;integration of Strike Team activities into daily operations;and
the Parks Master Plan 2017.
Director of Municipal Court Gilbert Hernandez presented the budget for
Municipal Court Administration.The FY16 achieved efficiencies include:
development of a formal training pogram for employees;development of a plan
to contact customers with new warrants issued to improve the rate of warrant
clearances;and development of an online payment process.The FY17 planned
efficiencies include:streamlining issuance of warrants and preparing for
judicial signatures;to improve inbound call-handling and answer 90%of calls
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100%of the time;and to improve the community service program and provide
workers for city departments and non-profit organizations.
Discussion topics regarding Municipal Court Administration included:
updating the City Council on the efficiency upgrades for FY17;an explanation
of the juvenile case manager funds;the reason for the increase in personnel;
and an explanation of the decrease in operating costs.
Director of Libraries Laura Garcia presented the Library budget.The FY16
achieved efficiencies include:replacement previous vehicle with a fuel efficient
Compressed Natural Gas(CNG)cargo delivery van;utilizing volunteers and
senior work programs to supplement staff shortages;implementation of Radio
Frequency Identification(RFID)efficiency project;and implementing new
technologies to reduce waste of supplies.The FY17 planned efficiencies
include:implementing technology to increase sharing of resources to reduce
purchases for programming;research expanding work program partnerships;
and continue the RFID efficiency project.
A council member asked questions regarding the number of librarians and a
breakdown of the number of visitors at the six libraries.
Director of Public Health District Annette Rodriguez presented the Health
Department budget.The FY16 achieved efficiencies include:restructuring of
the Health District's operations into four operational divisions;development of
a Health District grant tracking system; installation of and training for Vital
Statistics staff on new payment processing system to process customer
payments more expediently and securely;re-organization of the Environmental
and Consumer Health Division files;and streamlining the food handlers
training class from two hours down to one hour.The FY17 planned efficiences
include:to develop a unified Community Health Services Clinic;create a
centralized Health District patient intake and billing unit;and expand services
to include Medicare and private insurance.
Discussion topics for the Health District included:the deficit in the Mind,
Education,Nutrition,Do It!(MEND)program for the transition year;whether
there were any funds lost through the MEND program;the decision package
for building security;and the grant for STEP increases for grant-funded
employees.
Interim Director of Human Resources Steven Viera presented the budget for
Human Resources.The FY16 achieved efficiencies include:the new expedited
recruitment cycle;consolidation of jobs;implementation of an electronic
performance appraisal system;and complete transition to electronic Human
Resources employee records.The FY17 efficiencies include:creating an
in-house temporary employee program;creating new job descriptions to meet
market desire;paperless employee out-processing;and implementation of
Learning Management System(LMS).
Discussion topics regarding Human Resources included:the recent significant
changes in the department;cost effiiencies;creation of an in-house temporary
employee program;and recruitment for engineering and public safety.
Director of Financial Services Constance Sanchez presented the budget for
Financial Services.The FY16 efficiencies included:closing the financial books
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on a monthly basis;shortening the time to close the books at year end;and
cleaning up the bank reconciling process by decreasing the number of
reconciling items.The FY17 efficiencies include:implementation of reporting
software to shorten the time needed to prepare the Comprehensive Annual
Financial Report(CAFR);implementation of a specialized grant application
package to enhance the financial management of grants and automate the
payroll process by upgrading time-keeping software.
Discussion topics regarding Financial Services included: procurement of
CAFR software in the current fiscal year;on-going efforts to catch up on Texas
Municipal Retirement System(TMRS)contributions;income projections for
TMRS;and a discussion on employee step increases in relation to TMRS.
City Attorney Miles K.Risley presented the budget for the Legal Department.
City Attorney Risley reported on the FY16 achieved efficiences: improved
training opportunities by providing the availablity of at least 50 hours/year of
in-house training for attorneys;established litigation,labor-employment and
construction dvisions that are comparable to City's largest law firms in training
and skill;provided in-house legal services to the maximum extent that can be
provided by legal generalists from within the local area;reduced lawsuits filed
against the City by vigorously defending claims and lawsuits;analyzed the
ability of software to reduce Public Information Act(PIA)staffing burden;and
developed and documented policies and procedures to regularize and
professionalize legal operations.There was a brief discussion on the operating
revenue.
Interim Budget Officer Reba George presented the budgets for General
Government consisting of the following departments:Mayor's Office,City
Secretary's Office,City Council,City Auditor,Municipal Court-Judicial,City
Manager,Deputy City Manager,Assistant City Manager-Safety,Health&
Neighborhoods,Intergovernmental Relations,Communications,Office of
Management&Budget and Office of Strategic Management.
Discussion topics regarding the General Government budgets included:the
savings from the zero-based budgeting type process;the increase in proposed
expenditures for City Council due to internal service allocations;staff time
dedicated to the Mayor's 4th of July Big Bang Celebration;and that anticipated
election costs are to be reflected in the schedule of adjustments in the budget.
After the presentation on General Fund departments,there was a brief
discussion regarding the finanical policy related to the$1 million transfer from
the General Fund for streets.
Interim Budget Officer Reba George presented the budgets in the Internal
Services Fund,including the following information:the mission and mission
elements;the departments in the Internal Service Fund;the number of internal
service fund employees; revenue;total expenditures;and the projected change
in fund balance.Ms.George stated that each department director will present
the following information:mission statements;mission elements;key services
with FTE;efficiencies;and revenues and expenditures.
Director of Engineering Services Jeff Edmonds presented the Engineering
Services budget.The FY16 achieved efficiencies include:a focus on reducing
cycle times for key functions:invoice processing,change order processing,
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and small architectural/engineering(AE)contract execution.The FY17 planned
efficiencies include:create and fill two new Assistant Director positions;and
continue to streamline and standarize processes as part of the performance
improvement plan.
Interim Director of Facilities Maintenance Edgar Leonard presented the budget
for Facilities Maintenance.The FY16 achieved efficiencies include:maximized
force account by using outsourcing only for specialty services,emergenices,
and for surge needs beyond the capacity and capability of force account;
managed real estate and space needs with Microsoft Access or Excel in lieu of
Tririga Space Management Application Program;and centralized P-Card
validation.The FY17 planned efficiencies include:require a cost estimate for
all procurements to determine that prices are fair and reasonable;maintain
low-limit inventory on critical,long lead-time parts or components;and
institute a comprehensive preventative maintenance program.
Discussion regarding Facilities Maintenance included:an inventory of facilities
not utilized and underutilized;disposing of properties;that there is a current
excess of two Class 2 buildings;and reviewing the ability to co-locate various
services during the needs assessment.
Assistant Director of Finance Kim Baker presented the budget for the
Purchasing Stores Fund.The FY16 achieved efficiencies include:created
procurement and contract templates to increase the efficiency of purchases;
reorganized staff into teams to better support department needs;created
reports to monitor purchases citywide for better efficiency in buying and future
cost savings;achieved getting warehouse roof repaired;changed the
allocation method for warehouse sales to reduce costs to departments and
encourage increased use of the warehouse;and revisions were made to the
P-Card policy to reduce risk and losses.The FY17 Planned efficiencies include:
development of more standard templates to streamline purchases;review
co-op purchasing and train staff on usage of co-ops to decrease time to
purchase;increase use of the warehouse to streamline purchasing efforts;
improve education on purchasing and contract administration;implement a
barcoding system at the warehouse;and create more consolidated contracts
for economies of scale and increased efficiences to improve that process.
The remaining portion of the Internal Services Fund and the Enterprise Fund,
Special Revenue Funds and Debt Service Funds presentations will be provided
at the next City Council Workshop on August 16,2016.
F. ADJOURNMENT
The meeting was adjourned at 11:12 a.m.
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