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I HEREBY CERTIFY that the foregoing is a true and correct copy of the minutes of the Workshop
Meeting of the Corpus Christi City Council of August 16, 2016 which were approved by the City
Council on August 23, 2016.
WITNESSETH MY HAND AND SEAL, on this the 23rd day of August, 2016.
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ebecca Huerta
City Secretary
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INDEXED
Corpus Christi 1201 Leopard Street
Corpus Christi,TX 78401
Cor € cctexas.com
Meeting Minutes
City Council Workshop Session
Tuesday,August 16,2016 9:00 AM City Council Chambers
BUDGET WORKSHOP
Public Notice -- ITEMS ON THIS AGENDA ARE FOR COUNCIL'S
INFORMATIONAL PURPOSES ONLY. NO ACTION WILL BE TAKEN AND NO
PUBLIC COMMENT WILL BE SOLICITED.
THE USE OF CELLULAR PHONES AND SOUND ACTIVATED PAGERS ARE
PROHIBITED IN THE CITY COUNCIL CHAMBERS DURING MEETINGS OF THE
CITY COUNCIL.
A. Mayor Nelda Martinez to call the meeting to order.
Mayor Martinez called the meeting to order.
B. Invocation to be given by Pastor Rob Bailey, Southside Community Church.
Pastor Rob Bailey gave the invocation.
C. Pledge of Allegience to the Flag of the United States to be led by Pat Eldridge,
Police Management Services Director.
Police Management Services Director Pat Eldridge led the Pledge of Allegiance.
D. City Secretary Rebecca Huerta to call the roll of the required Charter Officers.
City Secretary Rebecca Huerta called the roll and verified that a quorum of the
City Council and the required Charter Officers were present to conduct the
meeting.
(Note:Council Member Vaughn arrived at 9:04 a.m.;Council Member Magill
arrived at 9:08 a.m.)
Present 9- Mayor Nelda Martinez, Council Member Mark Scott, Council Member
Carolyn Vaughn, Council Member Brian Rosas, Council Member Chad
Magill, Council Member Lucy Rubio, Council Member Colleen McIntyre,
Council Member Rudy Garza Jr., and Council Member Michael Hunter
E. BRIEFINGS TO CITY COUNCIL:
Fiscal Year 2016-2017 Budget Presentation - Remaining Internal
Service Funds, Debt Service Funds, Enterprise Funds, and
Special Revenue Funds
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Mayor Martinez referred to Item 1.City Manager Margie C.Rose stated that the
purpose of this item is to continue the presentations on the FY2016-2017
Operating Budget for the remaining Internal Service Funds,Debt Service
Funds,Enterprise Funds,and Special Revenue Funds.
Directors presented the following budget information for the Internal Service
Fund:the mission and mission elements of the department;key services and
related full-time equivalents(FTE);efficiencies;the number of employees and
revenue;total expenditures;and the projected change in fund balance.
Director of Fleet Maintenance Jim Davis presented the budget for Fleet
Maintenance.The FY16 achieved efficiencies included: increasing the
alternative fuel capacity from 10.4%to 12.7%;and transitioning from the M4
Maintenance Management System to the M5 Maintenance Management
System.
Discussion topics related to Fleet Maintenance included:the projected
negative change in fund balance;the proposed revenue for fuel and lubricants;
the vehicle pool and fleet replacement costs should be diminishing as vehicles
are being replaced;whether the City self-insures its vehicles;an explanation of
fuel and lubricants;the expenditures for capital outlay;anticipated trends in
vehicle purchases; the increases in allocations;reflecting no change or
positive change in the fund balance;the importance of increasing the use of
compressed natural gas(CNG)vehicles;and an explanation on budgeting fuel
and lubricants over actuals from previous years.
Director of Information Technology Belinda Mercado presented the budget for
the Information Technology(IT)Department.The FY16 achieved efficiencies
included: re-alignment of the IT organization that included new job titles,and
job descriptions for all IT employees;implementation of an IT project review
process;replacement of wireless equipment at City Hall;and establishing
internal department communication processes.The FY17 planned efficiencies
include:implementing a new city employee"Intranet"for improved internal
communications;instituting IT project governance citywide to align IT
projects;implementing a new service-oriented software system for IT work
orders;and standardizing technology equipment.
Interim Director of Human Resources Steven Viera presented the budget for
Health Benefits.The FY16 achieved efficiencies include:changes to the Clinic
Administrator which allowed them to see more patients and make better use of
operational hours;implemented strategies to bring the City into compliance
with the Affordable Care Act(ACA);implementation of the open enrollment
management module in Infor;and expedited billing and reconciliation.The
FY17 planned efficiencies include:implementing an online benefits
communication process to provide employees additional means of data
processing and communication with Health Benefits staff;and creating new
wellness plan programs and incentives to reduce benefits costs and better
control utilization.Mr.Viera responded to questions regarding the new cost
projections for the police health fund.
City Attorney Miles K.Risley presented the budget for Risk Management.The
FY16 achieved efficiencies included:reducing the use of outside counsel;
deployment of the DriveCam system in 100%of Solid Waste vehicles;and
implementation of the Workers'Compensation 504 Physician Panel.The FY17
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planned efficiencies include:continuing to minimize use of outside counsel in
handling lawsuits against the city;evaluate the effectiveness of the DriveCam
system in reducing claims and lawsuits;evaluate the success of the 504
Physical Panel program;and evaluate the insurance program for the City and
requirements for City's contractors.
Director of Financial Services Constance Sanchez presented the following
information on the Debt Service Fund:the mission of the Debt Service Fund;
revenues;total expenditures;projected change in fund balance;outstanding
general obligation debt;outstanding utility revenue debt;and a debt-per capita
comparison.
Assistant City Manager Mark Van Vleck provided an overview of the Enterprise
Fund including:the mission of the Enterprise Fund;that Utilities,Gas,Aviation
and Marina are in the Enterprise Fund;the number of Enterprise Fund
employees;the Enterprise Fund revenues and expenditures;and the projected
change in fund balance.Assistant City Manager Van Vleck stated that each
department will present the following information:mission statement;mission
elements; key services with FTEs;efficiencies;revenues and expenditures.
Assistant City Manager Mark Van Vleck presented the budget for the Utilities
Department,consisting of Water,Wastewater,Storm Water,and Gas.The FY16
achieved efficiencies included: improving response time for complaints;
decreasing cycle times to address the repair or replacement of lines;and
organizational changes to create an in-house construction crew.The FY17
efficiencies include:continuing to improve response time and implementation
of the wastewater treatment management plan.
Director of Gas Operations Bill Mahaffey presented the budget for the Gas
Department.The FY16 achieved efficiencies included:completion of the new
CNG station,increasing capacity by 300%;consolidation of dispatching
services to include all utilities to 24-hour coverage;and consolidation of line
locating services.
Discussion topics regarding the Gas Department included:the percentage of
underground gas pipelines that have been improved;the short-and long-term
plan to address pipelines;deferred maintenance of gas pipelines;and the
strategic plan to increase the percentage of replacement lines.
Director of Aviation Fred Segundo presented the budget for Aviation.The FY16
achieved efficiencies and FY17 planned efficiencies are concentrated on
leveraging technology and energy savings,including:retrofitting existing
lighting fixtures with light emitting diode(LED)lighting; installation of
automatic bathroom plumbing fixtures;software improvements;and design
and installation of a Heating Ventilation and Air Conditioning(HVAC)energy
management system.
Marina Superintendent Peter Davidson presented the budget for the Marina.
The FY16 achieved efficiencies included:the purchase of a new 25-ton
travelling boat crane;replacement of boat rescue engines;and installation of
118 new efficient boat slip docks.
Interim Assistant City Manager Jay Ellington provided an overview of the
Special Revenue Funds including:the mission of the Special Revenue Funds;
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that Special Revenue Funds include Development Services/Planning and
Streets;the total number of employees;revenues and expenditures;and the
projected change in the fund balance.
Interim Director of Development Services Daniel McGinn presented the budget
for Development Services/Planning. The FY16 achieved efficiencies included:
creating more options for commercial building projects related to wind storm
insurance;creating public service announcements to assist customers
through the development process; updating the Building Code and significant
changes to the Unified Development Code(UDC);and increasing the number
of residential building permits by 15%while 10%of employees implemented a
new software program.The FY17 planned efficiencies include: updating fee
schedules based on a cost of service study that will be conducted in the fall;
improving and implementing a tracking and reporting system in Infor;creating
a Planning Division;and adopting final Federal Emergency Management
Agency(FEMA)maps and higher construction standards.
Discussion topics included: Development Services being one of the
departments having the most positive impact in the City due to the growth of
construction;the mission and mission elements;and a discussion during the
Council Retreat to consider Development Services as a regulatory agency that
should be funded based on performance and output versus fees.
Interim Director of Streets Andy Leal presented the budget for Streets.The
FY16 achieved efficiencies included:automating the pavement condition index
(PCI)collection improving the accuracy and timeliness of data;and
implementing new contracting methods of Indefinite Delivery/Indefinite
Quantity(IDIQ)and Micro IDIQ to improve project execution and promote
competitive bidding.The FY17 planned efficiencies include:exploring
geo-spatial technology to achieve more effective management of Street
inventory and operational performance measures;and implementing a Traffic
Management Center to improve monitoring and management of traffic signals
and minimize congestion and delays.
Discussion topics on the Street budget included:expenditures including the
street preventative maintenance program;the decrease in FY2016-2017
projected expenditures as compared to FY2015-2016 expenditures.
In response to a council member,Police Chief Mike Markle stated that the
redlight photo enforcement revenues were under-budgeted and will be
corrected in the budget.
City Manager Rose stated that the next steps in the budget process include a
public hearing to be held on August 30,2016;with the first reading on
September 13,2016 and the second reading on September 20,2016 to approve
the budget.
F. ADJOURNMENT
The meeting was adjourned at 10:24 a.m.
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