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Home My WebLink AboutMinutes City Council - 01/13/2017 - Retreat HAI "RCORRORO1EO 1852 I HEREBY CERTIFY that the foregoing is a true and correct copy of the minutes of the City Council Retreat of the Corpus Christi City Council of January 13, 2017 which were approved by the City Council on March 28, 2017. WITNESSETH MY HAND AND SEAL, on this the 28th day of March, 2017. Rebecca Huerta City Secretary SEAL INDEXED (" --".``\ Corpus Christi 1201 Leopard Street p Corpus Christi,TX 78401 #yi ' cctexas.com Meeting Minutes City Council Friday,January 13,2017 1:30 PM RETREAT LOCATION: Selena Rotunda Room American Bank Center 1901 North Shoreline Blvd. Corpus Christi,TX 78401 SPECIAL CITY COUNCIL MEETING CITY COUNCIL RETREAT Public Notice--THE USE OF CELLULAR PHONES AND SOUND ACTIVATED PAGERS ARE PROHIBITED IN THE MEETING ROOM. A. Mayor Dan McQueen to call the meeting to order. Mayor Dan McQueen called the meeting to order at 1:31 p.m. B. City Secretary Rebecca Huerta to call the roll of the required Charter Officers. City Secretary Rebecca Huerta called the roll and verified that a quorum of the City Council and the required Charter Officers were present to conduct the meeting. Charter Officers: City Manager Margie C.Rose,City Attorney Miles K.Risley,and City Secretary Rebecca Huerta. Present: 9- Mayor Dan McQueen,Council Member Rudy Garza,Council Member Paulette Guajardo,Council Member Michael Hunter,Council Member Joe McComb,Council Member Ben Molina,Council Member Lucy Rubio,Council Member Greg Smith, and Council Member Carolyn Vaughn C. Review Retreat Agenda The retreat was facilitated by Mr.Scott Elliff. Mr.Elliff provided a review of the retreat agenda including: an update on status of priorities established during the 2016 retreat;clarification of,and consensus regarding,path forward/work plan related to priorities for 2017;identification of possible new priority areas for 2017 and beyond;and discuss and agree on operational procedures(e.g. calendar,boards and commissions,etc.). D. Status Report on 2016 Council Policy Priorities City Manager Margie C.Rose provided a progress report on the 2016 Council priorities,which were: 1)Residential Road Repair;2)Water Policy;and 3) Economic Development Policy. City Manager Rose also presented Operational Areas of Interest. Corpus Christi Page 1 Printed on 3/23/2017 City Council Meeting Minutes January 13,2017 Council members requested follow up information on the following: the pavement assessment;the status of fencing that was to be installed around the Police Department Headquarters building;Bond 2014 projects;desalination feasibility project;economic development initiatives;streets repairs;City Hall improvements;bidding concrete and asphalt for street repairs; decommissioned parks that remain unsold;street reconstruction test projects; timeline for bond projects not started;an explanation of the Aquifer Storage Recovery District;the status of the affordable housing plan;review of overall water policy;reducing the amount of time a property owner has to make a legal claim to property as it relates to the Affordable Housing Pilot Program;which departments have code enforcement officers;appropriate use of land that will become vacant upon construction of the new Harbor Bridge. Also discussed by a council member was the measurability of objectives and the vision and major direction of the City. Council members also requested follow up information on the following: the status of the Aquifer Storage and Recovery Project;the measurability of Beautify Corpus Christi;the status of the City's new website;the alignment of the policies of the Corpus Christi Regional Economic Development Corporation and the Corpus Christi Business and Job Development Corporation. Mayor McQueen recessed the meeting at 2:58 p.m.for a break. Mayor McQueen reconvened the meeting at 3:11 p.m. E. Identify and Clarify Priority Areas and Expectations for 2017 Council Policy Priorities Mr.Elliff referred to Item E. Council members identified the following areas of focus,within the three existing priority areas,for 2017 in order of importance (see Mr.Elliff s attached report,included as part of these minutes): WATER 1)Ensure superior water supply; 2)Develop a comprehensive water plan for future supply and use; 3)Establish comprehensive emergency plan for use in water emergencies;and 4)Ensure excellence in water department staffing. ECONOMIC DEVELOPMENT 1)Take lead to convene key stakeholders and groups to develop a comprehensive economic development plan for the City of Corpus Christi; 2)Establish and implement plan to grow anchor businesses and attractions; 3)Review and improve Development Services department; 4)Review ordinances and policies regarding infill housing development;and 5)Enhance public safety. STREETS AND ROADS 1)Implement the approved residential street funding strategy; 2)Review and revise overall street and road improvement strategy; 3)Review internal operations,including staffing and cost of operations; 4)Improve project monitoring practices,processes and accountabilities; 5)Increase contractor diversification and opportunity; 6)Improve timeliness of bond project completion;and Corpus Christi Page 2 Printed on 3/23/2017 City Council Meeting Minutes January 13,2017 7)Stoplight synchronization. Mayor McQueen recessed the meeting at 4:20 p.m.for a break. Mayor McQueen reconvened the meeting at 4:34 p.m. F. Finalize Focus Areas for 2017 Council Policy Priorities Mr.Elliff referred to Item F. Council members identified the following items to be considered in 2017 and 2018(not prioritized): -Implement a long-term,incremental plan for Fire and Police staffing; -Modernize and automate processes in various departments(e.g.Utilities, Municipal Court,Code Enforcement,and Police Departments); -Establish development rules for Southside; -Develop"college pride"culture with Texas A&M University Corpus Christi; -Build on successful existing local community events,such as Farmers' Market and Art Walk; -See substantial progress in revitalization/redevelopment efforts; -Junior Beck Road-Open it up from Bear Lane to Old Brownsville Road; -Explore funding for ambulance for Fire Station#18 in 2018; -Maintain a sustainable debt load; -Finalize and begin implementing long-term wastewater plan; -Zero-based budgeting; -Homelessness-Look at Albuquerque,New Mexico model; -City beautification-partnerships with County and Sheriff for community service; -Implement area development plans;and -Invest in Animal Control. G. Operational Procedures City Secretary Rebecca Huerta presented the proposed 2017 council meeting calendar. The Council concurred to cancel the following meetings:March 14,June 27, November 21,November 28,and December 26;and to schedule a meeting on November 7. City Secretary Huerta presented information relating to setting a deadline for accepting applications for boards and commissions of seven days before the City Council makes appointments. MOTION OF DIRECTION Council Member Smith made a motion of direction directing the City Secretary to bring forward an agenda item amending Council policies to incorporate the referenced deadline for submitting applications for boards and commissions, seconded by Council Member Molina,and unanimously approved(Council Member Vaughn-absent). H. Closing and Adjournment The meeting was adjourned at 5:21 p.m. Corpus Christi Page 3 Printed on 3/23/2017 TO: Margie Rose,City Manager City of Corpus Christi FROM: D.Scott Elliff, Ed.D. Xyt DATE: January 27,2017 SUBJECT: SUMMARY REPORT—CITY COUNCIL RETREAT OF JANUARY 13,2017 This memorandum serves to summarize the process and outcomes of the recent planning retreat which I facilitated for the Corpus Christi City Council. Date and Time of Retreat Friday,January 13, 2017 1:30 p.m.–5:30 p.m. Location American Bank Center Attendees/Participants Dan McQueen, Mayor* Joe McComb Paulette Guajardo Michael Hunter Carolyn Vaughn Ben Molina Lucy Rubio Greg Smith Rudy Garza Margie Rose,City Manager Description of Process Following introductory remarks,the City Manager provided an update on progress related to three"priority areas"established by the prior Council in 2016. An opportunity for clarifying questions and answers followed the City Manager's update. Council was then asked to identify areas of focus within the three existing priority areas for 2017. Each participant identified these areas on individual "sticky notes"which were then assembled into topical groupings under each priority area. Themes were identified and are listed in Appendix A in descending order under each priority area, starting with the topic receiving the largest quantity of"sticky notes." Finally,council members identified additional items they would like to see accomplished over the next two years. These have been listed in Appendix B. Priorities were not established for these items during the retreat,although some items were mentioned by more than one council member. In addition to specific items,council members spoke generally of improving services and credibility with the public; being "action- *Mayor has subsequently resigned. oriented"and establishing a sense of urgency to complete initiatives; and developing a value-based culture and climate that is business- friendly. APPENDIX A Council Direction on Existing Priority Areas Bullet points ore unedited text jrom individual"sticky notes"submitted by individual council members. WATER Ensure superior water quality. • Achieve a superior rating • Safe drinking system • A policy on how to address clean water • Strict code enforcement for backflow devices and public report/tracking • Inspection enforcement • Stricter water usage and removal guidelines • Steps to prevent any type of contamination—if not 100%,then close...Industrial and citizen compliance • Proactive stance on water quality issues • Industry accountability and regulation • Safe drinking water system Develop a comprehensive water plan for future supply and use. • "Ground-up" rate review • Trend and forecast • Rate matrix • Diversify water supply • Diverse supply • Develop a reclaimed water plan • Full comprehensive use plan • Full comprehensive supply plan • Move forward on reviewing groundwater as a source • Complete review of operating agreements Establish comprehensive emereency plans for use in water emergencies. • Policy to address any water crisis(hope not to have one, but we need a policy plan to address from AtoZ • Crisis checklist • Any water issue—transparency by the City • Emergency water planning Ensure excellence in water department staffing. • Add a water expert in the water department that knows all about water—revamp the department • More reliable water department ECONOMIC DEVELOPMENT Take lead to convene key stakeholders and groups to develop a comprehensive economic development plan for the City of Corpus Christi. • Align goals • Higher targets • Focus on future businesses • Core of city growth plan • More start-up businesses—plan • Improve communication between groups to affect economic development • Work with TAMUCC/Del Mar on private/commercial/industrial internships • Focus on strengths and weaknesses,then fix them as best we can • Less incentives. Allow demand to shape the market • Ordinance changes to encourage vacant land owners downtown to develop • Ground-up review of HOT Tax spending and measurement of results Establish and implement plan to grow anchor businesses and attractions. • Become business friendly to attract business • Need to attract anchor business like Top Golf,Dave& Buster's so more businesses can come • Be aggressive in job development. Expand job creation and that will help fix the infrastructure • Find a way to focus on more updated attractions • Find a way to re-open discussion on having a boardwalk—we are not using our Bayfront • (Capitalize on)Selena! • PR department to promote positive things in the city to attract business Review and improve Development Services department. • Become easy to do business,develop processes to make Development Services more efficient • Development services—make it easier and more friendly to have developers wanting to build here—be a city that is inviting, not difficult to deal with • Development services department extreme makeover or delete Review ordinance and policies regarding infill housing development • More infill/affordable housing to house people as development grows; loosen ordinances/ zoning requirements that make it too difficult Enhance public safety • Plan to take care of public safety(police and fire). This is a quality of life issue for businesses looking to relocate. STREETS AND ROADS Implement the approved residential street fundina strateay. • Residential—decide if additional funding is needed, identify source, and implement it! • Find funding solutions • Actively seek diverse funding sources from Federal and State sources or elsewhere • Find a long-term funding solution and put a plan in place—keyword: PLAN • Establish a funding source for residential • Address residential street construction • Focus on redirecting any additional funds found into funding infrastructure for streets Review and revise overall street and road improvement strategy. • Have a plan to work on streets by districts—to show our work is being done • Review road strategy • Prioritize the roads. Don't make it political. Fix the worst streets first • New comprehensive residential street plans • Address streets that have companies with more than 70 employees that when it floods they can work—poor streets, no proper drawings • If streets have lots of potholes and they have been fixed,but the streets are bumpy,can we look at possible overlay plan? Review Internal operations,including staffing and cost of operations. • Wholesale cost process • Lower unit cost • Looking at contractors to make it easier for smaller contractors to bid and get the job done quickly • Multi-vendor • Contract-options,cost-plus Improve proiect monitoring practices,processes,and accountabilities. • Hold all contractors more accountable for additional expenses over budget • Enforce the contract rules on time tables and completion or fine the contractor • Standardized methods for street repair or construction—look for design efficiencies • Stay on projects—review project processes Increase contractor diversification and opportunity. • Spreading opportunity(concrete vs.asphalt as often as possible) • Create a 3-5 year recondition/construction schedule • Full trend/forecasting of all street projects Improve timeliness of bond project completion. • Be proactive in completing bond projects • Making sure we have good engineering department so contractors don't have delays Y Hire qualified engineers and quit using contractors unless necessary Stoplight synchronization. Y Synchronize stoplights APPENDIX B Individual items to be considered for 2017-2018(not prioritized) • Implement a long-term, incremental plan for fire and police staffing(4 council members) • Modernize and automate processes in various departments(e.g., utilities, municipal court,code enforcement and police departments) • Establish development rules for Southside • Develop"college pride" culture with TAMU-CC • Build on successful existing local community events,such as Farmers' Market and Art Walk • See substantial progress in revitalization/redevelopment efforts • Junior Beck Road—open it up from Bear Lane to Old Brownsville Road • Explore funding for ambulance for Fire Station#18 in 2018 • Maintain a sustainable debt load • Finalize and begin implementing long-term wastewater plan • Zero-based budgeting • Homelessness--look at model Albuquerque, NM model • City beautification—partnerships with County and Sheriff for community service • Implement area development plans • Invest in animal control