HomeMy WebLinkAbout024663 RES - 11/13/2001RESOLUTION
ESTABLISHING A POLICY FOR REIMBURSEMENT OF CITY
SERVICES ASSOCIATED WITH SPECIAL EVENTS
WHEREAS, the City Council desires to establish a uniform policy for reimbursement of City
services to apply to all special events that use City services;
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
CORPUS CHRIST1, TEXAS:
SECTION 1. That the City of Corpus Christi hereby adopts the attached Policy for
Reimbursement of City Services Associated with Special Events.
THE CITY OF CORPUS CHRIST~ //
Approved this the~'~ day of ~¢
James R. Bray, Jr., City Attorney
By: ~A~ .~-4~
Lisa Aguilar O
Assistant City Attorney
,2001.
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December 24, 2001
POLICY FOR REIMBURSEMENT OF CITY SERVICES
ASSOCIATED WITH SPECIAL EVENTS
A. Special Event.
A Special Event, for the purpose of this policy, is an activity that uses City services or has
exclusive use of part or all of a public park or facility. Special Event examples are festivals,
circuses/carnivals, parades, athletic events, concerts, dances, art and cultural festivals, picnics,
parties, weddings, dedications, or any organized assembly. City sponsored community events are
not subject to this policy since the City does not reimburse itself for the costs of its own services.
B. Cost of City Services.
Each Special Event will be required to pay for all City services provided to their event in
accordance with this Policy. In all cases, the individual Special Events will determine what City
services they wish to contract for, except for determinations regarding public safety. Public
safety requirements will be determined by the Chief of Police who shall notify the Special Event
of required police and/or security coverage for their Special Events. The Chief of Police shall
determine public safety requirements based on the following factors: size, location, duration,
time and date of the event, the expected sale or service of alcoholic beverages, the number of
streets and intersections blocked, and the need to detour or preempt citizen travel and use of the
streets and sidewalks. The speech content of the event shall not be a factor in determining the
public safety requirements.
C. Planning Meeting.
Four months prior to the Special Event, the Special Event must meet with City staff to agree on
City services to be provided and discuss the costs of the City services for the Special Event. This
will be coordinated with the Special Events Coordinator of the City's Park & Recreation
Department.
D. Example of Typical Costs.
City's costs in assisting with the Special Event may include, but are not limited to the following:
1. Clean up/Litter Removal: Costs of labor contracted for clean up, or additional clean
up required by the Directors of relevant City departments, at applicable City rates.
Special Event will be given opportunity to hire and work its own clean-up crew during
and after the Special Event.
2. Security/Crowd Control: Costs of Police Officers provided for security and crowd
control at applicable City rates for the Police Officers assigned.
3. Set up: Costs of any set up, additional directional signage, barricades, and cones are
the responsibility of the Special Event.
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December 24, 2001
4. Rent: Standard rental of City facilities shall be billed at 100% of applicable rates.
5. Damages: Damages to City property as a result of the Special Event will be billed at
the cost of repair. Special Event will be given opportunity to repair damages.
E. Deposit.
The Special Event will be required to post a deposit of estimated costs at least one month in
advance of the Special Event, made payable to the City. The deposit will be used to reimburse
the City for any costs incurred for trash pickup, repairs to City property, and all other actual costs
of City services. The balance of the deposit, if any, will be returned to the Special Event within
30 days after the Special Event.
F. Presentation and Payment of Bill.
City will provide an itemized bill of costs within 30 days after the Special Event. In
consideration for the use of city property, the Special Event will pay the City within 60 days after
the Event ends the actual cost incurred for services rendered, including any City services
provided by all City departments, including but not limited to, Park & Recreation, Police, and
Solid Waste.
G. Adjustment of Costs.
The City Manager is delegated the authority to adjust the billing of City's costs if there is a
hurricane or other event that eliminates the Special Event or that reduces attendance at the
Special Event by more than 50% from the prior year's attendance levels. Non-profit Special
Events will pay 50% of security/crowd control costs; however, security/crowd control costs for
newly created non-profit Special Events will be discounted at a rate of 75% the first year of the
Special Event.
H. Effective Date. This policy is effective January 1,2002.
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December 24, 2001
Corpus Christi, Texas
Day of ['~0k,~[rV~--~ tl,50
Samuel L. Neal, Jr.
Brent Chesney
Javier D. Colmenero
Henry Garrett
The above resolution was passed by the following vote:
Bill Kelly
Rex A. Kinnison
John Longoria
Jesse Noyola
Mark Scott
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December 24, 2001