HomeMy WebLinkAbout025592 RES - 12/16/2003A RESOLUTION
AUTHORIZING THE CITY MANAGER OR THE CITY MANAGER'S
DESIGNEE TO ENTER INTO AN AGREEMENT WITH THE AMERICAN
BOWLING CONGRESS AND THE CORPUS CHRISTI CONVENTION AND
VISITORS BUREAU TO HOST THE AMERICAN BOWLING CONGRESS
TOURNAMENT IN 2006 AND TO PROVIDE THEM WITH $250,000 BY
DECEMBER 31, 2004, SUBJECT TO APPROPRIATIONS.
WHEREAS, the City Council, by Resolution No. 24339, dated January 15, 2001, ex-
pressed its desire to host the 2006 American Bowling Congress National Tournament
and Convention;
WHEREAS, the American Bowling Congress has selected the City of Corpus Christi to
host the 2006 American Bowling Congress National Tournament and Convention;
WHEREAS, the City of Corpus Christi will host approximately 45,000 bowlers and
45,000 family/guests over a 180-day period, who will be spending approximately
$40,000,000 to $50,000,000 during the annual tournament and convention;
WHEREAS, the 2006 American Bowling Congress National Tournament and Conven-
tion will utilize the Convention Center and other City facilities, as well as private
facilities; and,
WHEREAS, the American Bowling Congress, the City of Corpus Christi, and the Cor-
pus Christi Convention and Visitors Bureau desire to enter into an agreement to
effectuate hosting the 2006 National Tournament and Convention, which will include
payment by the City of $250,000 by December 31, 2004, subject to appropriations.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
CORPUS CHRISTI, TEXAS, THAT:
SECTION l. The City Council authorizes the City Manager or the City Manager's
designee to enter into an agreement with the American Bowling Congress to host the
American Bowling Congress 2006 National Tournament and Convention. A copy of the
agreement is attached as Exhibit A.
SECTON 2. The City Council authorizes the payment of $250,000 to the American
Bowling Congress by December 31,2004, subject to appropriations.
ATTEST:
Armando Chapa
City Secretary
CITY OF CORPUS CHRISTI
· S'~"muel L. I~a'[, Jr.
Mayor
for the City Attorney
,2003
H \LEG-DlRlelizabethlDept Files\EH ResoluflonslEHres 137 wpd
Corpus Christi, Texas
~! '~h~" (~ ,2003
~ ~-- day of
The above resolution was passed by the following vote:
Samuel L. Neal, Jr.
Brent Chesney
Javier D. Colmenero
Melody Cooper
Henry Garrett
Bill Kelly
Rex A. Kinnison
Jesse Noyola
Mark Scott
EXHIBIT A
2006 AMERICAN BOWLING CONGRESS/
CORPUS CHRISTI TOURNAMENT AGREEMENT
THIS AGREEMENT is made and entered into by and between the CITY OF CORPUS CHRISTI,
TEXAS, a municipal corporation, hereinafter referred to as "CITY", Corpus Christi Area Convention & Visitors
Bureau, hereinafter referred to as "CVB" and the AMERICAN BOWLING CONGRESS, Inc., a Wisconsin
Corporation, hereinafter referred to as "ABC ".
WITNESSETH:
For and in consideration of the terms, covenants and conditions hereinafter set forth, the parties
hereto agree as follows:
1. CITY hereby grants to ABC permission to use and occupy those portions of The Bayfront Plaza
Convention Center, designated herein, hereafter referred to as "FACILITY", at no charge or cost to
ABC, for the purpose of holding the 2006 ABC Championships Tournament and ABC Convention and
for no other purpose:
AREA
Exhibit Hall and prefunction areas (sufficient for January 2, 2006 (8:00 am) to July 2, 2006
40 lanes) (Include Move-In/Move Out)
Selena Auditorium (Delegates' Meeting) March 16-18, 2006
Ballroom (Seminars - Minimum March 15-18, 2006
3 rooms, capacity 700 each room)
Tournament Manager's Office August 1,2005 to July 2, 2006
m~nimum 600 sq. ft.)
Staff Office Approximately two (2) weeks for the
minimum 800 sq. ft.) convention
Conference Office Approximately two (2) weeks for the
minimum 800 sq. Ft.) convention
Show Office February 11, 2006 through July 2, 2006
m~nimum 800 sq. ft.)
One Office (ABC Officials) August 1,2005 through July 2, 2006
minimum 800 sq. ft.)
One Office (ABC Officials) January 6, 2006 through July 2, 2006
minimum 800 sq. ft.)
Tables and chairs as necessary for ABC personnel and vendors.
Dumpster for trash removal during construction and tear out. CITY will be responsible for bulk
trash removal during construction and tear out. CITY will allow the use of a forklift to unload
material during the course of the tournament.
ABC's use of those areas of the FACILITY as set forth in subparagraphs a, d, g, h and i may be extended
beyond the ending term date of July 2, 2006 for a period of no more than twelve (12) days at the sole
option of ABC, with written notice of such extension being provided by ABC to CITY on or before August 1,
2005.
2. The FACILITY shall substantially conform to the plans, drawings, and specifications attached hereto
as Exhibit A. CITY shall maintain the FACILITY in its present state of repair, reasonable wear and
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tear and anticipated rehahabilitative construction excepted, to the time that ABC is to take possession
under the terms of this Agreement. Any substantial changes to the FACILITY prior to ABC's
occupancy thereof that may impact the use of the FACILITY prior to or during the tournament and
convention requires written notice to ABC by CITY and the approval by ABC, on or before August 1,
2005, such approval not be unreasonably withheld. In the event that the FACILITY is not available for
use as a bowling facility on the first date scheduled for bowling squads, and the reason for such
unavailability is not due to causes as hereinafter set fodh in Paragraph 28, then CITY shall incur and
pay any additional reasonable expenses, subject to adequate appropriations, necessary to
accommodate ABC's accelerated need and use of the FACILITY.
This agreement is issued pursuant to the CITY's governmental authority and is subject to the
conditions, limitations and restrictions hereafter set forth. Subject to such conditions, limitations and
restrictions, ABC may have and enjoy the use of the FACILITY hereinabove specifically described,
including corridors necessary to accommodate patrons and CITY will provide without any charge to
ABC the following:
a) Light and electricity.
b) Heat and/or air conditioning sufficient to maintain the premises at a
temperature of 70° during the hours of construction and tournament
operation. ABC may further adjust the temperature during its occupancy,
as it deems necessary.
c) Electric power, delivered to ABC's panel, sufficient to operate automatic
pinsetting and scoring equipment and meet booth vendors' needs.
d) High speed Internet access (minimum T-l).
e) Water supply and adequate restroom facilities.
f) Public Address system (squad room, scale room, paging, main P.A. to
seating and lanes).
g) Riser seating for 1800 persons. The first row of such seating shall be at
least 24 inches above ground level, and the last row of such seating shall
be at least fourteen (14) feet above ground level.
h) Janitorial service sufficient to maintain all areas exclusive of bowling
lanes (squad room cleaning required after each squad).
i) Parking spaces for eight (8) automobiles will be made available from
September 1,2005 through January 1,2006 and for one hundred (100)
automobiles from January 2, 2006 through July 2, 2006.
j) The following personnel will be provided for ABC during the tournament,
which includes every tournament day from February 11, 2006 to July 2,
2006:
1. One ticket taker (16 hours per day).
2. One ticket seller (16 hours per day).
3. Emergency medical personnel (18 hours per day).
4. One sound person (18 hours per day).
5. One usher (16 hours per day).
6. One electrician on premises or immediately available (18 hours
per day).
7. Sufficient security personnel to maintain order daily from 6:00
a.m. to 1:30 a.m., or until the completion of the day's bowling
activities during the period of the bowling tournament; and
sufficient security personnel during the period of construction,
during non-working hours, to provide for the security of the
materials, tools and equipment.
CITY will provide to ABC, at no additional cost, a minimum of 7,500 square feet of storage space from
June 1,2005 through the conclusion of tearout 2006. CITY shall pay move-in and move-out cost
associated with storage of equipment.
5. CITY will provide parking spaces adjacent to the FACILITY sufficient for four hundred (400) automobiles
from February 11,2006 to July 2, 2006 at a maximum cost to the users of $4.00/day
6. CVB shall provide to all bowlers participating in the 2006 ABC Tournament discount coupons entitling the
bowler to discounts on various products and services in the Corpus Christi area.
7. CITY shall provide a facility at no charge to ABC for ABC's Delegate Party, held on March 17, 2006, at
which approximately 1100 guests are anticipated.
To the extent not prohibited by the statutes of the State of Texas and the Texas Constitution, CITY waives
all rights and claims to any compensation from television rights obtained by ABC; however, ABC shall be
responsible for any production costs.
9. ABC shall be authorized to install locker facilities, and shall retain all proceeds derived from locker rentals.
10. ABC shall be authorized to lease or sell exhibit space to the approximate number and to the type of
exhibitors customary to ABC Tournaments, and shall retain all proceeds derived from the leasing or sales
of such space.
11. ABC shall have the right to employ and supervise qualified craftsmen of its choice during construction or
tear down, or to provide any needed utility connections to ABC's authorized year-to-year exhibitors,
vendors and sponsors.
12. ABC shall be authorized to sell tournament programs, and shall retain all proceeds derived from such
sales.
13. All parties recognize that ABC will charge an entry fee for all bowlers participating in its annual
tournament. CITY warrants that at the present time there are no sales, use, excise or other type of tax
due from ABC on account of said entry fee to CITY, Nueces County, or the State of Texas. In the event
that the tax laws of any of the aforesaid governmental entities change between the date of the execution
of this Agreement and the date of ABC's occupancy of the premises, then CITY agrees that it will use its
best efforts in coordination with ABC to avoid the potential applicability of any such tax, including the
sponsorship of the ABC tournament itself by CITY so as to obtain any exemptions from tax that may be
available.
14. ABC will comply with all laws of the United States, all laws of the State of Texas, all ordinances of the
CITY of Corpus Christi, all rules and requirements of the Police and Fire Departments or other municipal
authorities of the CiTY of Corpus Christi, and all rules and regulations from time to time adopted or
prescribed by CITY for the government and management of the FACILITY, and will not do or suffer to be
done anything on said premises during the term of this Agreement in violation of such laws, ordinances,
rules or requirements, and if the attention of ABC is called to any such violation on the part of ABC or any
person employed or admitted to said premises by ABC, ABC will immediately desist from, and correct or
cause to be corrected such violation. ABC will, at its expense, obtain any copyright licenses, which may
be required for activities of ABC on the premises.
15. Commencing on the date of occupancy, as herein provided, and thereafter continually during the period of
occupancy, ABC shall maintain such insurance as will protect it from claims under Workmen's
Compensation Acts and other Employee Benefit Acts, from claims for damages because of bodily injury,
including death, to its employees and all others, and from claims for damages to property, any and all of
which may arise out of or result from ABC's operations under this Agreement, whether such operations be
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by ABC or by any subcontractor or anyone directly or indirectly employed by either of them. This
insurance shall be written for not less than the following limits of liability:
Comprehensive General Liability (including but not limited to coverage for liability assumed
under contract, liability arising out of the operation of subcontractors and completed
operations)
Bodily Injury Liability: Combined Single
Limit $1,000,000
Property Damage Liability: Combined Single Limit $1,000,000
Comprehensive Automobile Liability (including coverage for liability arising out of owned,
non-owned, and hired autos)
Bodily Injury Liability: Combined Single
Limit $500,000
Property Damage Liability: Combined Single Limit $500,000
Umbrella Liability - $1,000,000 combined single limit any one occurrence (including Fire
Legal Liability) in excess of and concurrent to the above Comprehensive General Liability and
Auto Liability.
Workers Compensation - Which complies with the Texas Workers Compensation Act.
Employer's liability limit $500,000.
The Certificate of Insurance form or forms covering the foregoing shall be delivered to the CITY not
later than 7/31/2005. Such policies shall name the CITY of Corpus Christi as an additional insured
and provide that the CITY must receive written notice at least 30 days prior to material change, non-
renewal, cancellation or termination of any policy required under this agreement.
16. ABC shall defend, indemnify, and hold harmless CITY, its officers, employees, and
agents (collectively, "lndemnitees"), or any of them, from and against any and all claims,
demands, actions, damages, losses, and expenses asserted against or recovered from
the CITY on account of injury or damage to person (including, without limitation on the
foregoing, premises defects, workers' compensation, and death claims), or property loss
or damage of any kind whatsoever, to the extent any damage or injury may be incident
to, arise out of, be caused by, or be in any way connected with, either proximately or
remotely, wholly or in part, (1) the existence, use, operation, maintenance, alteration, or
repair of the FACILITY; (2) the exercise of rights under this Agreement; (3) an act or
omission, negligence, or misconduct on the part of lndemnitees, or any of them, ABC, its
officers, employees, or agents, or of other persons having involvement in or
participation with ABC, the FACILITY, or the 2006 ABC Tournament that is the subject of
this Agreement, whether authorized with the express or implied invitation or permission
of ABC entering in or on the FACILITY or its improvements pursuant to this Agreement,
during ABC's use or physical occupation of the FAClLITY pursuant to this Agreement;
or, (4) due to any of the hazards associated with sporting events, training, or practice,
either as a spectator or participant, including, but not limited to, any injury or damage
resulting either proximately or remotely, wholly or in part, from the violation by
Indemnities, or any of them, of any law, rule, regulation, ordinance, or government order
of any kind; and including all expenses arising from litigation, court costs, and
attorneys' fees which arise or are claimed to arise from, out of, or in connection with the
asserted or recovered incident. The terms of this indemnification are effective
regardless of whether such injuries, death, or damages are caused or are claimed to be
caused by the concurrent or contributing negligence of Indemnities, or any of them, but
not if caused or are claimed to be caused by the sole negligence of Indemnitees, or any
of them, unmixed with the fault of any other person or entity. ABC covenants and
agrees that, if CITY is made a party to any litigation against ABC or in any litigation
commenced by any party other than ABC relating to this Agreement, ABC shall, upon
receipt of reasonable notice regarding commencement of litigation and at its own
expense, investigate all claims and demands, attend to their settlement or other
disposition, defend the CITY in all actions based thereon and pay all charges of
attorneys and all other costs and expenses of any kind arising from any said liability,
damage, loss, demand, claim, or action.
17. ABC shall not admit to said premises a larger number of persons than the seating capacity thereof will
accommodate, or than can safely or freely move about in said areas and the decision of the Facility
Manager in this respect shall be final.
18. CITY agrees to provide three (3) ATM machines at no cost to ABC. ABC and CITY will mutually decide on
the ATM placement locations. ABC's tournament design team will work with the CITY to determine ATM
placement locations most advantageous to ABC with the CITY's approval, such approval not to be
unreasonably withheld.
19. CITY reserves unto itself or to its designated contractors, the sole right to sell all food and beverages on
the premises. CITY or its designated contractors shall permit temporary event sponsorship signage to be
put up in the FACILITY during the tournament, the location and placement of which is subject to the
approval of the CITY or its designated contractors, such approval not to be unreasonably withheld.
Additionally, CITY or its designated contractors will ensure that non-alcoholic sponsor beverages are
provided by the CITY or its designated contractors in all non-public areas of the facility during the
tournament, such as dressing rooms, locker rooms, press rooms, tournament officials offices, backstage
and hospitality areas.
20. CITY shall have the right to enter any portion of the FACILITY and to eject any objectionable person or
persons from said premises and upon the exercise of this authority through its Facility Manager, agents or
police, and in such event ABC hereby waives any right and all claim for damages against the CITY.
21. CITY shall have the right to remove from the FACILITY all effects remaining at the conclusion of the space
term at the sole expense of ABC and to store the same at the sole expense of ABC, without any liability
therefore on the part of CITY.
22. ABC shall not do nor permit to be done anything in or upon any portion of the FACILITY or to keep
anything therein or thereupon which will in any way conflict with the regulations or ordinances of the CITY
of Corpus Christi or in any way obstruct or interfere with the rights of other permittees in the FACILITY.
23. This agreement may not, without the prior written consent of the CITY's City Council, which consent shall
not be unreasonably withheld, be assigned by any party except that any party may assign this agreement
to a corporation or entity organized to succeed to the rights, title and interests of the assignor such as
through, but not limited to, a consolidation, merger or other corporate combination.
24. ABC understands and agrees that during the term of this Agreement, CITY may use or cause to be used
for conventions, expositions, or attractions any portion of the FACILITY not demised to ABC.
25. CITY, its representative, employees and concessionaires, shall at all times have free access to said
FACILITY.
26. ABC understands and hereby specifically agrees that CITY does not furnish any staff not otherwise
provided for in this Agreement.
27. ABC, over the signature solely of such authorized officer who executes this agreement on behalf of ABC,
or any other individuals designated in writing by ABC, may issue additional written orders subject,
however, to the discretion and approval of the FACILITY Management, the execution of which orders shall
be at the sole expense of ABC and for which ABC hereby assumes and agrees to pay.
28. In the event the FACILITY or any part thereof shall be destroyed or damaged by fire or any other act of
God, civil commotion, war, invasion, rebellion, hostilities, military or usurped power, or sabotage, which
shall render the fulfillment of this Agreement by CITY impossible, ABC waives any claim for damages or
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compensation should this Agreement be terminated thereby, other than as hereinbefore set forth in
Paragraph 2.
29. ABC shall quit and surrender the premises and all equipment contained therein to CITY at the end of the
term provided for herein in the same condition as at the date of the commencement of this Agreement,
ordinary wear and tear excepted or unless the premises or such equipment is damaged or lost as a result
of the negligence, gross negligence or willful misconduct of CITY, its employees or agents.
30. CITY and CVB, in further consideration of ABC's entering into this Agreement, shall provide the following
cash subsidy, either directly or through commercial sponsorship, paid in the manner, amounts and at the
times indicated, to ABC to be utilized by ABC for the purpose of installing and construction in the
FACILITY, and removing therefrom upon completion of ABC's activities concerned herein, sufficient lanes,
pinsetting and other necessary equipment as are required to conduct the ABC Tournament hereinbefore
mentioned. The CVB is responsible for forwarding, to ABC, all payments due by CITY and CVB on or
before the date due as follows:
Installment Amount
$ 44,300.00
$ 44,300.00
$ 44,300.00
$367,100.00
Date Due:
Paid
Paid
December 31,2003
December 31,2004
TOTAL SUBSIDY PAYMENT $500,000.00
31. ABC agrees that it will not suffer or permit the filing of any liens or other encumbrances against the
FACILITY, or any other property of the CITY, as a result of any such construction or acquisition and/or
installation of equipment, that it will provide to the CITY such proof of payment for all labor materials and
equipment utilized in said construction and/or installation as the CITY might require, and that it will fully
indemnify and hold harmless the CITY from any and all claims, whether for labor, materials, equipment or
otherwise, related to such construction, acquisition and/or installation and the use of the facilities so
constructed and equipment so installed.
32. Should conflicts arise under this Agreement, any of the parties hereto may demand that the conflict be
resolved by binding arbitration conducted in accordance with the rules and procedures of the American
Arbitration Associations and its auspices. Each party shall be responsible for such portion of the cost of
the arbitration as determined by the arbitrator, and in addition shall be responsible for any attorney's fees
that it may separately incur.
33. ABC understands and acknowledges that the continuation of any contract after the close of any fiscal year
of the CITY, which fiscal year ends on July 31 of each year, shall be subject to appropriations and budget
approval providing for or covering such contract item as an expenditure in the CITY's budget. The CITY
does not represent to ABC that said budget item, the subsidy payments in this Agreement, will be actually
adopted, said determination as to appropriations and expenses being within the sole discretion of the
CiTY's City Council at the time of adoption of the CITY's budget. Any future payments, as set forth in this
Agreement, shall be subject to appropriations. If revenue funds are not appropriated for each upcoming
fiscal year, the CITY may terminate this Agreement without penalty.
34. This Agreement contains the entire agreement between the parties hereto, and no earlier statements or
prior written manner shall have any force or effect. None of the parties are relying on any representations
or agreements other than those contained in this Agreement. This Agreement shall not be modified or
canceled except by written instrument subscribed by all parties thereto.
35. If any term or provision of this Agreement shall to any extent be deemed invalid or unenforceable, the
remainder of this Agreement shall not be affected thereby, and each term and provision of this Agreement
shall be valid and enforceable to the fullest extent permitted by law.
36. This agreement shall be governed by the laws of the State of Texas and shall be binding upon the parties,
their heirs, representatives, successors and assigns, and this agreement can only be modified or
amended in writing which writing shall be executed by the duly authorized agents of the parties hereto.
37 CITY warrants that it has previously made certain representations to ABC in the Tournament Site
Inspection Checklist/Report Form, which Checklist/Report Form is attached hereto as Exhibit B and
amended by Exhibit C and by this reference both are made a part hereof. CITY shall comply with all
representations made in this agreement and it's exhibits.
38. The date of this agreement shall be deemed to be the date that it is executed by CITY.
IN WITNESS WHEREOF, this agreement has been executed by their duly authorized officers and agents on
the dates set forth below.
ATTEST
CITY OF CORPUS CHRISTI
a municipal corporation
B~
Date:
CORPUS CHRISTI AREA CONVENTION AND
VISITORS BUREA~
AMERICAN BOWLING CONGRESS
Assistant Executive Director
Date:
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EXHIBIT A
-' . E×H~ T B
AMERICAN BOWLING CONGRESS
TOURNAMENT SITE INSPECTION COMMITTEE
CHECKLIST/REPORT FORM
Your interest in possibly hosting a future ABC tournament is appreciated. To help you in your preparations prior
to a visit by this Committee, the information contained on this form may prove helpful to you by providing you with
some of our requirements. Please complete this form and return to the ABC Executive Director, at least two
weeks prior to their visit to your city.
GENERAL INFORMATION
City and State Corpus Christi, Texas
Name of lead contact Joey Jarreau, Director of Convention & Visitors bureau
Phone Number: (361) 881-1821
CONVENTION CENTER
Name of your facility Bayfront Plaza Convention Center
Facility Manager
Address 1901 N.
Harold R. Peterson (Director), John B. Meyer (Manager)
Shoreline Boulevard, Corpus Christi, Texas 78401
(361) 883-8543
Location (i.e. Downtown, airport, etc.) Dox. rntown
If your facility in the planning stage, the scheduled completion date is N/A
Size of your facility (square feet) over 200.000 General appearance of facility Excellent.
the facility will have been completely renovated.
By 2~O6,
Existin.q Facility:
The ABC would require the convention center a minimum of 170 days, including 30 days for construction, 10 days
to remove the lanes and approximately 130 days for bowling.
Is your facility available for 1707 (January thru June) ~Yes 63 No
Year Constructed 1981 Funding Source Bonds
Type of Construction Concrete & BeamAnnual Maintenance Plan
Planned capital improvements Renovat±on & Year of Renovation 2002-2003
E×panslon
I. If facility planned:
Construction Schedule
Funding status
Architect Name
Address
Phone Number
Availability of plans
ABC Tournament Site Inspection Checklist
List dates your facility would be available January 1 - June 30, 2006
Rental fee for your facility? [3 Yes ~ No If yes, amount
facility available for an extension of time if entries warrant? i~ Yes E~ No
What large scales events have been recently held in your convention center?
(List three including primary contacts)
1992 American Bowling Congress Tournament (Hal Kaminski)
2
Armstrong McCall Beauty Show (Tawana Dunham)
Baptist General Convention of Texas (Tom Brannon)
Minimum Space Requirements:
48-LANE INSTALLATION (Preferred)
* An area of 88,000 square feet of unobstructed space with a minimum ceiling height of 30 feet is
needed for lanes and peripheral areas, idcluding a grandstand. (1500 minimum)
* 12,000 square feet of additional space for related tournament purposes.
( 40~or 44-LANE INSTALLATION (Optional)
" An area of 70,000 or 74,000 square feet of unobstructed space with a minimum ceiling height of 30
feet is needed for lanes and peripheral areas, including a grandstand. (1500 minimum)
10,000 square feet of additional space for related tournament operations and services and an ABC
operated, bowling-oriented retail area.
Your facility's cubic area measures 47,213 cu.~%eiling height 32' over equipment (floor to bottom
of ceiling trusses) Number of seats available 1800 type of seating
Raised on risers cubic area for registration, squad room, etc. 12,438 cu..meters
LXWXHX0. 02832/Cubic ~eters
ABC generally requires the following services and personnel for the duration of the tournament. Please note
whether such service and/or personnel will be available to ABC at no charge or otherwise: If otherwise, explain
Lights and electricity (Emergency Lighting) X Available __ Other
Heat and air conditioning sufficient to maintain the premises of a
temperature of 68°- 72° during the hours of construction (including tear
down) and tournament operation.
Electric power delivered to ABC's panet sufficient to operate automatic
pinsetting and scoring equipment and meet vendor's needs as follows:
· 800 amps. 3 phase 208 volts delivered to the 6 panels to
operate pinsetters and scoring system.
· 400 amps, 3 phase 208 volts delivered to the vending area.
200 amp panel for TV production
400 amp panel, 3 phase for lighting
4. Water supply and adequate restroom facilities
5. Public address systems 1.) squad room separate portable system, 2.)
scale room & vendor area, 3.) paging and main PA to seating and
lanes)
6. Janitorial services 16 hours per day
7. One ticket taker 16 hours per day.
8. One ticket seller 16 hours per day.
9. One first aid attendant 18 hours per day or equivalent service.
x Available Other
X Available Other
X Available Other
X
Available Other
X Available Other
X Available Other
x Available Other
X
Available Other
ABC Tournament Site Inspection Checklist
3
10, One sound person 18 hours per day. × Available
1 1. One usher 16 hours per day. __ Available
12. One electrician on premises or immediately available 18 hours per day.
× Available
13. Sufficient security personnel to maintain order dail~ from 6:00 a.m. to
1:30 a.m. or until the completion of the day's bowling activities during ×
the bowling tournament. __ Available
14. Tables and chairs as necessary for ABC personnel __ Available
15. Dumpster for trash removal and actual removal during construction
and tear down. X Available
16. Forklift to load and unload material during the course of the
tournament. __ Available
17.
If you have answered "Other"to any of the above, please explain on back of this form.
Local labor is usually employed to construct the lanes, etc, List current labor rated;
Carpenter St8.93/hr. Millwright $18.93/hr.
Can ABC provide its own supervisors for these workers?
Is your city a right-to-work area?
Electrician $22.12/hr.
E~Yes E1 No
:~tYes E1 No
The ABC has a loyal following of concessionaires it leases space to each tournament, such as photographer,
yearbook sales, locker rental, ATM's and certain souvenir items. Would this pose any conflict?El Yes 1(~ No
If yes, list
Other
Other
Other
Other
Other
Other
Other
FOOD AND BEVERAGE CONCESSIONS ON SITE
The ABC does not get involved with these items. However, the bowlers and guests do enjoy eating and drinking
at the tournament site.
Does your facility offer these services? El(Yes El No
What are the hours ~ rc.q.4r~,d hy ARC,
Dates available a~ req.~r~d hy ARC
If not, could they be provided? n/a 0 Yes 0 No
Do you have existing contracts with food and beverage purveyors? ~ Yes El No
If so, will ABC be allowed to sell it's sponsor's products during the
duration of the events? J~Yes El No
STORAGE REQUIREMENTS
We would require at no charge approximately 7,500 square feet of floor storage space with minimum ceiling
height of 15 feet, preferably on site. It must be a weatherproof environment and secured storage area, preferable
temperature controlled. This material is in crates. Does your facility have on-site storage for this material and
adequate capability to load and unload up to pounds. If not, how provided The same storage location
that were used in 1992 by the ABC are still available. Exhibit Hall A Storage room 491/2'
56' w x 20' high, 45,880 cu. ft. of Air Conditioned Space.
ABC Tournament Site Inspection Checklist 4
OFFICE REQUIREMENTS
The ABC Tournament Manager moves to the tournament city around September lS~ and would need office
space, preferably at the convention center, of at least 600 square feet.
When tournament construction starts (January 2), the ABC Tournament Manager would need additional office
space as follows:
1. A show office with a minimum of 800 square feet. 0K
2. Two additional offices with a minimum of 800 square feet each. OK
PARKING
ABC requires parking be available for the bowlers during tournament competition.
How many parking spaces does your facility have on site? 1,4.00
How many parking spaces are nearby? t ,4.00
The cost factor will be: No Charge
ABC would have the following minimum needs for parking of its employees at no charge to ABC:
1. Spaces for 6 automobiles from September 1 through January 1.
2. Spaces for 100 automobiles from January 2 through the termination of the contract.
CONVENTION WEEK NEEDS
Approximately six weeks after the start of the tournament, the ABC conducts its annual convention of a week's
duration. There would be approximately 1,500 delegates in attendance. During this time, we would require
meeting sites, either at our headquarters hotel, convention center, etc., to handle 1,500 delegates for a Friday
business session or for the next day's workshop session. There would be space needed for classroom sessions
on the Wednesday and Thursday of convention week, involving at least seven rooms. ABC staff personnel would
require a large room of two weeks duration (week before convention week and during convention week)
preparing for the convention§, etc. On Friday evening, there would be a sit-down dinner for approximately 1,000
to 1,200 people, preferably round tables for eight.
Delegates meeting could be held at:
~ Convention center Gl Hotel Gl Other
Delegates workshop (Saturday) could be held at:
[~onvention Center [] Hotel O Other
Thursday's session (seminars) couTd be held at:
~ Convention Center Gl Hotel O Other
Cost factors for any of the above convention week needs No char§e for Cortvention Center
Facilities.
Delegates Session
For the delegates session on Friday, the facility would need a sound system, adequate aisle space, strong'
lighting system, microphones and preferably theater-style seating and preferably a stage arrangement for a large
head table.
Which facility could best offer this requirement?
List any of the above that would not be available:
Any cost to ABC? [] Yes ~ No
If yes, amount:
Selena Auditorium
N/A
ABC Tournament Site Inspection Checklist 5
Delegates Lunch
The Delegates break for lunch for a period of approximately an hour and a half. On-site sandwiches or box
lunches would be helpful, or if several restaurants in the immediate area could handle the flow fairly easily.
What facilities are available to meet these needs? Facility Concessionaire, downtown restaurants and
hotel restaurants.
Workshop
The same requirements would basically be needed for the Saturday morning workshop session which starts
around 9:00 a.m, and concludes around noon.
Which facility could best offer this requirement? Selena Auditorium
List any of the above that would not be available: n/a
Any cost to ABC? O Yes ~ No If yes, amount:
Sit-down dinner (President's Party) - Friday ni.qht.
Which facility could best offer this requirement? The Convention Cmnr~r'~ g~nqu~t Hall
List any of the above that would not be available: N/A
Any cost to ABC? O Yes O No If yes, amount:
Current costs for choice sit-down dinner menu entrbe $15 - $20
SUBSIDY
Please be prepared to provide complete details on the amount of the guaranteed subsidy and the payment
schedule when the bidding city makes its presentation before the ABC Site Selection Committee.
TRANSPORTATION
Mileage from facility to city center ! to airport 10
Number of major airlines 4 Cost to city center via taxi
Number of major hotels 9
Do your hotels offer free transportation from airpod and return?
Is public transportation provided from airport to city center? O Yes
Is Amtrak service available?
Is Greyhound/l'railways bus service available?
Number of car rental agencies: 7
Avis, Hertz,
to major hotels
$8.00- $12.00
~[No Cost
List names:
Budget, National, Dollar, Thrifty, Enterprise
10
Yes [3 No
Yes ~ No
Yes O No
List those car rental agencies located on site at the airpod: Avis, Budget, Dollar, Hertz, National
Offsite: Thrifty, Enterprise
ABC Tournament Site inspection Checklist 6
Air Transportation - List Airlines servicing city:
Airline
American Eagle
Austin Express
Conginental Airlines/Express
Delta Conection
Southwest Airlines
Is city a hub?
HOTELS/MOTELS/RV SPACE
Number of rooms within one mile of convention center 1800
Number of rooms within five miles of convention center 2300
Distance to
Current Convention
Name Rack Rate Center
Daily Arrivals/Departures
7
4
15/16
2
8
Yes Y~ No
City center 1800
City center 2300
Number Potential
Parking Rate of Rooms Convention
Hotel
Omni Bayfront $165 .6 n/a 474 yes
Holiday Inn Emerald Beach $125 2.0 n/a 368 yes
Ramada Inn Bayfront $ 79 .7 n/a 200 no
Omni Marina $165 .4 n/a 346 yes
Best Western Marina Grand $ 65 .7 n/a 172 no
Radisson $ 69 .5 n/a 250 no
RV sites available 6~0 Distancetocitycenter 3-15 Convention center 3-20
RESTAURANTS
Number(excludingfastfood type) in city center 50+ Nearconvention center 20+
Numberopenforourlate shift bowlers(12:30 a.m. andlater-includingfastfoodtype) 35+
Any alcoholic beveragerestrictions? ~ Yes o No Ifyes, give details: Alcoholic Beverages are not
permitted in any city park or recreational facilities without a permit and approved
insurance coverage.
SHOPPING
Number of malls by convention center
within 5 miles of the convention center
center 8 .by major hotels
8
3 by major hotels 3 within 10 miles
0 Number of department stores by convention
city center 30
MAJOR SIGHTSEEING ATTRACTIONS IN YOUR AREA
Texas State Aquarium, U.S.S. Lexington, Museum of Science & History, Greyhound Racetrack,
Texas Treasure Casino Cruise, Art Museium of South Texas, King Ranch, Padre Island,
Heritage Park, Corpus Christi Beach, Botanical Gardens
ABC Tournament Site Inspection Checklist 7
WEATHER CONDITIONS DURING FEBRUARY THROUGH MAY
Average Temperature is 69° F, Average rainfall 1.9" per month, Average windspeed 13 mph.
LIST NUMBER OF MAJOR CITIES (Pop. Greate~ than 200,000) WITHIN DRIVING DISTANCE
San Antonio, Laredo, Houston, Austin
TAXES
State tax rate Motel/hotel tax rate 15% Are
there any other taxes applicable to ABC, such as sales, payroll, use tax, amusement tax, payroll tax, occupational
tax, leased equipment tax, other taxes.
List any applicable taxes involved, of the above:
Sales tax 8.125%
SIGNATURE
NAME
DATE
ITEMS BELOW FOR USE BY TOURNAMENT SITE INSPECTION COMMITTEE
Date of visit to city by committee
Members of site committee this visit
Major contact in city with following person
EXHIBIT C
This exhibit and the information it contains serves as an acknowledgment by the Ameri-
can Bowling Congress, Inc. ("ABC") that certain information contained in Exhibit B of
this Agreement, such exhibit being entitled "American Bowling Congress, Tournament
Site Inspection Committee, Checklist/Report Form" ("Checklist"), dated 2/1/01, is
amended by this Exhibit C to reflect changes that have occurred since the City's sub-
mission of the Checklist to ABC, which Checklist formed a portion of the City's under-
lying proposal for the 2006 ABC tournament, the provisions for such tournament being
the subject of this Agreement. Additionally, ABC and the City agree that the specific in-
formation set out below in this Exhibit C replaces only the similarly stated language con-
tained in Exhibit B of this Agreement and, all other provisions contained in Exhibit B that
are not specifically amended, as set out below, by this Exhibit C remain as stated in
Exhibit B. Furthermore, by execution of the Agreement, ABC accepts and consents to
the following amendments to Exhibit B made by this Exhibit C:
As contained in Exhibit B:
_A~ amended by this Exhibit C:
1) Page 1: Name of lead contact:
Previqvs ,answer: Joey Jarreau, Director
of Convention and Visil;or~ IBureau
Klm Thornton, (~qnvention Sales
Manaqer
2) Page 2: Food and Beverage
Concessions on Site, Question: "If so,
will ABC be allowed to sell it's sponsors
products during the duration of the
events?"
Previous answer: Yes
No - food and beveraRe concession
contracts are to be manaqed by a pri-
vate firm in the City's new Arena and
the Convention Center.
As contained in Exhibit B:
As amended..by this Exhibit C:
3) Page 5: Delegates Lunch. Question:
"What facilities are available to meet
those needs?"
Previous answer: Facility Concessionaire,
downtown restau[~nts and hotel restaur-
ants
Fa~;ility Concessionaire/Caterer - the
City will utilize the. City's concession
contract, which is serviCe.d by a private
fi[m: the firm will fill demand within the
premises.
4) Page 5: Transportation, Statements:
"Number of car rental agencies; List names;
List those car rental agencies located
on site at the airport; Offsite":
Previous answers:
Number of car rental agencies: 7
Names: Avis, Hertz, Bud.qet, National,
Dollar, Thrifty, Ep.t.erprise
On site: Avis, Budqet, Dollar, Hertz,
and National
Off site: Thrifty, Enterprise
Number of car rental aqencies; 8
Names: Avis, Hertz, Budqet, National,
Dollar, Thrifty, Enterprise, Advantao~e
On site: Avis, Dollar, Hertz, National.
and Advantaqe
Off site: Thrifty. Enl~erprise, Budget
5) Page 6: Air Transportation - as listed
Previous answer:
.Airline Daily Arrivals/Departures
Amedcan Eagle 7
Austin Express 4
Continental Airlines/Express15/16
Delta Connection 2
Southwest Airlines 8
Airline
American Eagle 6 / 6
(deleted)
Continental Airlines/Express
Delta Connection 5 / 5
Southwest Airlines 6 / 6
Daily Arrivals/Departures
9/9
CITY OF CORPUS CHRISTI
CERTIFICATION OF FUNDS
(City Charter Article IV, Sections 7 & 8)
i, the Director of Finance of the City of Corpus Christi, Texas (or his/her duly authorized
representative), hereby certify to the City Council and other appropriate officer that the money
required for the contract, agreement, obligation or expenditure described below is in the Treasury to
the credit of the Fund specified below, from which it is to be drawn, and has not been appropriated
for any other purpose.
City Council Action Date: 12/16/03
Agenda Item: A RESOLUTION AUTHORIZING THE CITY MANAGER OR THE CITY
MANAGER'S DESIGNEE TO ENTER INTO AN AGREEMENT WITH THE AMERICAN
BOWLING CONGRESS AND THE CORPUS CHRISTI CONVENTION AND VISITORS
BUREAU TO HOST THE AMERICAN BOWLING CONGRESS TOURNAMENT IN 2006
AND TO PROVIDE THEM WITH $250,000 BY DECEMBER 31, 2004, SUBJECT TO
APPROPRIATIONS.
Amount Required:
$ 100,000 in FY04-05
Fund Name Fund No. Org. Account Project Amount
No. No. No.
Hotel Occupancy Tax 1030 13845 100,000
Total 100,000
* $150,000 budgeted year-to-date in the Hotel Occupancy Tax fund for a total of $250,000
Certification Not Required
Director of Fina~-J~l S~ervices
Date: /