HomeMy WebLinkAbout026806 ORD - 05/30/2006Page 1 of 2
ORDINANCE
AUTHORIZING CITY MANAGER, OR DESIGNEE, TO EXECUTE A
LEASE AGREEMENT WITH PETER BRYANT (MMD
COMMUNICATIONS) FOR A TERM OF 8 DAYS IN APRIL, 2007, FOR
THE TEXAS INTERNATIONAL YACHT & JET PLANE SHOW AT
PEOPLES ST. T -HEAD; PROVIDING TWO 5 YEAR RENEWALS UPON
CITY MANAGER, OR DESIGNEE, FINDING SHOW SUCCESSFUL FOR
CITY; PROVIDING FOR SEVERANCE; AND PROVIDING FOR
PUBLICATION.
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF CORPUS CHRISTI,
TEXAS THAT:
SECTION 1. The City Manager, or designee, is authorized to execute a Lease
Agreement with Peter Bryant (MMD Communications, a Florida corporation) for a term
of 8 days in April, 2007, for the Texas International Yacht & Jet Plane Show at Peoples
St. T -head The Lease Agreement provides for two 5 year renewals (with an 8 day term
in April of 2008 -12 and 2013 -17) upon City Manager, or designee, finding Show
successful for City The Lease Agreement is attached as Exhibit A and a copy is on file
with the City Secretary.
SECTION 2. Under Article IX. Section 3 of the City Charter. this ordinance and the
Lease Agreement are effective on the 61st day after City Council adoption of this
ordinance on second and final reading; and the second and final reading of this
ordinance is at least twenty eight (28) days after the first reading. Each reading was
done at a regular meeting of the City Council
SECTION 3. The City Council intends that every section, paragraph, subdivision,
clause phrase, word or provision of this ordinance shall be given full force and effect for
its purpose. Therefore, if any section. paragraph. subdivision, clause, phrase, word or
provision of this ordinance is held invalid or unconstitutional by final judgment of a court
of competent jurisdictior that judgment shall not affect any other section, paragraph,
subdivision. clause. phrase, word or provision of this ordinance.
SECTION 4. Publication shall be made in the official publication of the City of Corpus
Christi as required by the City Charter of the City of Corpus Christi.
C r)9y '6',PARK &RE(
7\Sperial E ients\0■ 0404DC TK'ntl ` ,icrtJet.Lease Renew. 2017 Ord.doc
, 2 lh8O6
Page 2 of 2
The foregoing ordinance was read for the first time and passed to its second reading on
this the A5' -day of 2006, by the following vote:
Henry Garrett
Brent Chesney
Melody Cooper
Jerry Garcia
William Kelly
Rex A. Kinnison
John E. Marez
Jesse Noyola _ate_
Mark Scott
The foregoing ordinance was read for the second time and passed finally on this the
.' day of i�� 2006 by the following vote:
Henry Garrett
Brent Chesney
Melody Cooper
Jerry Garcia
William Kelly
PASSED AND APPROVED on the
ATTEST:
Armando Chapa
City Secretary
APPROVED 4 April 2006
A
Doyle D. Curtis
Chief, Administrative Law Section
Senior Assistant City Attorney
For City Attorney
Rex A. Kinnison
John E. Marez
Jesse Noyola
Mark Scott
day of
CITY
2006
CORPUS CHRISTI
art /4 ..1 AWIJI
He Garrett
Mayor
C - Doyle 06`,PARK &REC 27 \Special.E - en•svOF_0404DC.T dntl You n■Jet.Lease Renew 2017 Ord doc
'F8t06
Page 1 of 21
2007 TEXAS INTERNATIONAL YACHT & JET PLANE SHOW
LEASE AGREEMENT (With Two 5 Yr Renewals: 2008 -12 & 2013 -17)
BETWEEN THE CITY OF CORPUS CHRISTI
AND
MMD COMMUNICATIONS
THE STATE OF TEXAS
COUNTY OF NUECES
§
§ KNOW ALL PERSONS BY THESE PRESENTS:
This lease agreement ( "Lease ") is entered into by and between the City of Corpus
Christi, a Texas home rule municipal corporation ( "City "), acting through its duly
authorized City Manager or his designee ( "City Manage"), and MMD Communications
( "Lessee "), a Florida corporation.
NOW, THEREFORE, City and Lessee, in consideration of the mutual promises and
covenants contained herein, agree as follows:
Section 1 Definitions.
(A) City means the City of Corpus Christi, Nueces County, Texas, a home rule
municipal corporation
(B) City Attorney means the City's Attorney or the City Attorney's designee
(C) City Council means the City's City Council
(D) City Manager means the City's Manager or the City Manager's designee
(E) Code means the City's Code of Ordinances, as amended
(F) Director means the City's Director of Parks and Recreation or the Director's
designee
(G) Event means the Texas International Yacht & Jet Plane Show conducted and
sponsored by Lessee.
H) Lease means this agreement and all Exhibits and attachments
d) Lessee means MMD Communications ( "Lessee'), a Florida corporation
organizing and managing the annual Texas International Yacht & Jet Plane
Show
J) Lessee's Agent means a duly authorized representative of MMD
Communications
C:\(Dayle 0.< : 8`PARK &REC z'\Special Events \\06.0525D( rxlntl Yachtiet.Lease Renew 2017 Clean doc
Page 2 of 21
(K) Marina means the City's Municipal Marina
(L) Police Chief means the City's Police Chief or the Police Chief's designee
(M) Premises means the site for the Event, more fully described in the attached
Exhibits A, B, and C that are incorporated by reference in this Lease as if fully set
out in their entirety
(N) Risk Manager means the City's Director of Risk Management or the Director of
Risk Management's designee
(0) Traffic Engineer means the City's Traffic Engineer or the Traffic Engineer's
designee
Section 2 Term; 8 Days in April 2007; Two 5 Year Renewals; Effective Date.
(A) 8 Days in April 2007 This Lease is for a term of eight (8) days, beginning on April
23, 2007 at 12:01 p.m. Lessee shall be entitled to non - exclusive use, for the purpose of
set -up and take -down preparations, of the Premises for a period of eight (8) consecutive
days, from April 23. 2007 at 12:01 p.m, through April 30, 2007 at 6:00 p.m.; .and to the
exclusive use of said Premises for a period of up to four (4) days from April 26, 2007 at
6:00 am through April 29. 2007 at 6:00 p.m.
(B) Two 5 Year Renewals City Manager shall renew this Lease for a term of eight (8)
days in April 2008 -12 if City Manager finds that the 2007 Event is successful for City.
Further. City Manager shall renew this Lease for a term of eight (8) days in April 2013-
17 if City Manager finds that the 2012 Event is successful for City. The Use Periods for
2007 and the projected Use Periods for 2008 -12 and 2013 -17 are shown in the attached
Exhibit D
(C) Effective Date This Lease is effective on the day of , 2006. (As
required by City Charter the effective date is the 61st day after the adoption by City
Council on second and final reading of the ordinance authorizing the execution of this
Lease
Section 3 Premises. The City grants to Lessee the privilege of using the following
described City property to conduct the Event:
A) Peoples Street T -Head; Shoreline This includes the entire Peoples Street
T -Head in the Marina, including boat slips and other amenities. The Shoreline
Premises include the northbound lanes of East Shoreline Boulevard (ESB) from
the south right -of -way of Schatzell St. (Schatzell) to the north right -of -way of Star
St (Star), including median and crossover areas within the above area subject to
the restriction in Section 4(B) of this Lease. This area is more fully detailed in the
attached Exhibit A (Lessee must at all times keep an unobstructed pavement
corridor at least eighteen (18) feet wide on the east side of ESB from
Schatzell to Star for emergency vehicle use.)
C: iDoyle 0o iikPARK&REC : =" Specia‘ Even ts`06 0:25r TxIntl YachlJet e:,se Renew 2017 Clean doc
Page 3of21
(B) Fenced Premises The Fenced Premises include fenced -in portions of the Event
Premises. This area is more fully detailed in the attached Exhibit A. Note: This
Lease does not include the American Bank Center or parking lots adjacent to
the American Bank Center. Use of any of these facilities will be covered under a
separate agreement, that is executed between the City and Lessee, if this use is
determined to be necessary by Lessee.
(C) Airport Premises; Separate Lease(s) Note: This Lease does not include the
facilities at the Corpus Christi International Airport ( "Airport") for the Static
Aircraft/Jet Plane Show and the Classic Cars Show. Use of any of these
facilities will be covered under one or more separate agreements, executed
between the Lessee and City and /or Tenants at the Airport, if this use is
determined to be necessary by Lessee.
(D) Street closure Areas The street closure process, as outlined by the Traffic
Engineer and further described in Section 10 of this Lease, will govern all street
closures. Street closure areas are shown in the attached Exhibit B.
Section 4 Other Areas; Other Use of Premises.
(A) Requests by Lessee for use of additional City -owned areas requires prior written
approval from the Director.
(B) No concession stand, ride, or other apparatus connected with the Event may be
placed in or on the grass or shrubbery areas within the Premises along Shoreline
Blvd without the prior written permission of the Director
Section 5 Event Layout Diagram. At least two weeks prior to the Event, Lessee or
Lessee's Agent must provide the Director with a detailed diagram (Exhibit C) showing
the final Event layout and including all related activities. Layout of the Event is subject
to the approval of the Director.
Section 6 Fees; In Lieu of Marina Rental Fees, Marina Receives Greater of:
$25,000 or 10% of Net Profits, as defined in Exhibit F.
A) In consideration of granting Lessee use of the Premises, Lessee must pay City a
use fee of $100. The fee is due and payable upon the City Council's final approval
of this Lease. This fee is in addition to any other use and permit fees required in
this Lease. by City ordinance, or State law.
B) Lessee must pay to Marina rental fees of $00.01 per square foot per day for all
Marina areas used on the Peoples Street T -Head (excluding areas covered by City
leases to vendors). Also, Lessee must pay to Marina rental fees for in -water boat
storage of exhibitor patrol, medical, and media boats. The rental fees for in -water
boat storage will be controlled and governed by separately executed agreements
between Lessee and the Marina Superintendent. The Marina rental fees in this
Section 6 (B) will be billed as an actual and direct cost under Section 7 of this
Lease. However it lieu of paying these Marina rental fees, Lessee shall pay to
C J6'PARK &REC 7\ Special Events ,06 U�25Dt TxIntI vacf.Jet Lease Renew 2017 Cieac.doc
Page 4of21
Marina the greater of: (1) $25.000 or (2) 10% of the net profits from all events
staged on the Premises, including but not limited to profits from entry fees,
admission fees, concessions, and exhibitor contracts (including, but not limited to,
boat slip fees). Net Profits is defined in the attached Exhibit F.
C) Lessee must pay a deposit of five thousand dollars ($5,000) at least one month in
advance of the Event. If paid by check, the check must be a cashier's or certified
check and must be made payable to the City of Corpus Christi. The deposit will be
first used to reimburse the City for any costs incurred for trash pick -up, for the
removal of any structures, or for repairs to City property; provided, however, City
will attempt to provide Lessee with reasonable notification before these expenses
are incurred to allow Lessee to provide the necessary corrective action at Lessee's
cost. If none of these costs are incurred and actual and direct costs are paid as
billed, the deposit will be returned to Lessee within ninety (90) days after the
Event.
Section 7 Actual & Direct Costs; Payment; Late Payment Fee.
(A) Lessee shall pay the City, within thirty (30) days after the City submits a bill, for
actual and direct costs incurred by City for City services related to and rendered in
connection with the Event, including any other City services provided by
departments other than Parks & Recreation and Police.
(B) The Director shall bill Lessee for these costs within thirty (30) calendar days after
the conclusion of the Event. The bill will contain a detailed and itemized listing of
the City's charges for services rendered. Upon receipt of a written request from
Lessee's Agent, the Director shall furnish reasonable supporting documentation of
the charges within ten (10) calendar days of receipt of the request. Lessee's failure
to pay City's bill within 30 days after submittal to Lessee shall result in a late
payment fee being assessed against Lessee. The late payment fee shall be 5% of
the amount due, as shown on City's bill, and this fee will be added to the amount
payable to the City
:C) If there is a hurricane or other tropical storm occurrence in the local vicinity that
eliminates the Event or that reduces attendance at the Event by more than 50%
from the prior year's attendance level, the City Manager is authorized to adjust the
billing of the City's actual and direct costs
D) The City's actual and direct costs, incurred in assisting with the Event, may
include, but are not limited to, the following-
(1 Damages: Damage to City property as a result of the Event will be billed to
Lessee at the cost of repair. Lessee will first be given an opportunity to repair
any damage and restore damaged item, premises, or structure to the
condition in which Lessee received it.
C 1i Doyle.0 - 061PARK &REC 271SpeciaLEvents106.0525D1-; TxIntl YachtJet.L ease - Renew 2017 Clean doc
Page 5 of 21
(2) Clean Up and Litter Removal: Costs of labor contracted for clean -up during
and after the Event, including any additional clean -up that is required by the
Directors of relevant City departments at the conclusion of the Event, at
applicable City rates for the year billed. Lessee will be given the opportunity
to hire and work its own clean -up crew to perform clean up services and litter
removal during and after the Event:
(3) Security and Crowd & Traffic Control: Costs of City Police Officers provided
for security, crowd control, traffic control, and off -site traffic control, at
applicable City rates for the Police Officers assigned, and costs for additional
directional signage, barricades, and cones or other supplemental traffic
control devices, as well as the associated set -up costs, that are provided by
the City. The Police Chief shall determine the number of officers needed for
the Event, including during set -up and take down preparations, in the interest
of public safety; and
(4) Costs for all Marina utilities, including but not limited to electricity, water, and
sewage disposal services, used by exhibitor boats at Marina and not paid for
by exhibitors before Event is over.
(5) Costs for all Marina utilities, including but not limited to electricity, water, and
sewage disposal services, used by Lessee or Lessee's agents at Marina and
not paid for by Lessee or Lessee's agents before Event is over.
(6) Costs for any other services requested by Lessee or Lessee's Agent and
provided by the City.
Section 8 Emergency Contact Numbers; Notice.
(A) Lessee shall provide emergency contact numbers to the City's Marina
Superintendent and the Director at least one week in advance of the Event.
(B) All notices, demands, requests, or replies provided for or permitted, under this
Lease, by either party must be in writing and must be delivered by one of the
following methods: { 1) by personal delivery; (2) by deposit with the United States
Postal Service as certified or registered mail, return receipt requested, postage
prepaid; (3) by prepaid telegram; (4) by deposit with an overnight express delivery
service, for which service has been prepaid; or, (5) by fax transmission. Notice
deposited with the United States Postal Service in the manner described above will
be deemed effective two (2) business days after deposit with the United States
Postal Service. Notice by telegram or overnight express delivery service will be
deemed effective one (1) business day after transmission to the telegraph
company or overnight express carrier. Notice by fax will be deemed effective upon
transmission with proof of delivery to the receiving party All these
communications must be made only to the following:
C 0 Doyle 03 !l6 ',PARK &REC;,7 \Special_Events,Oh 0E25DC TxIntLYachtJet Lease Renew 2017 Clean dor
If to the City:
Director of Parks and Recreation
City of Corpus Christi
1201 Leopard Street 78401
P.O Box 9277, 78469 -9277
Corpus Christi, Texas
(361) 880 -3461
FAX (361) 880 -3864
E -mail SallyG @cctexas.com
If to the Lessee:
Peter Bryant
MMD Communications
1801 S. Federal Highway
Suite 224
Delray Beach, FL 33483
(561) 279 -0410
FAX (561) 279 -0433
Peter @iyjs.com
Page 6of21
Either party may change the address to which notice is sent by using a method set out
above. Lessee shall notify the City of an address change within ten (10) days after the
address is changed.
Section 9 Public Notices. Lessee shall, at its own expense, provide to the City's
Marina Superintendent, for distribution to the public, Marina tenants, and commercial
entities, public notices detailing the Event's scheduled activities. The notices shall be
provided within ten (10) working days of the City Council's approval of this Lease. All
postal expenses incurred by the City Marina in mailing notices for the Event will be
billed to the Lessee under Section 7 of this Lease.
Section 10 Temporary Street Closures.
(A) Lessee must make application to and receive permission from the City for the
temporary closure of any streets, in accordance with Chapter 49 of the Code.
Lessee must comply with the application procedures, to obtain a permit for
temporary street closures, that are contained in the Code, including application cut-
off dates and permit fees.
B) Except as set out in the Code, Lessee must not obstruct or interfere with traffic on
Shoreline Boulevard, either northbound or southbound, at any time during the term
of this Lease
(C) All street closures require the approval of the City Council to confirm the closures.
Lessee acknowledges that the decision to confirm the closure of streets is within
the sole discretion of the City Council, acting upon the application, at the time the
application is submitted.
C:A(Deyle 03 1)6 \PARK &REC 271Special- Events \06 0525D( TxIntl Yacht let .Lease Renew. 2017 Clean doc
Page 7 of 21
Section 11 Parking.
(A) Lessee shall provide parking and signage, for people with disabilities, in close
proximity to the Event entrance and its related activities, as the areas are defined
in the Premises maps (Exhibits A, B, & C).
(B) In addition, Lessee shall provide five (5) parking passes, if passes are based on
City's needs, for City personnel scheduled to work during the Event.
(C) Lessee must endeavor to include information on parking restrictions and parking
options in printed pre -Event publicity generated by Lessee.
Section 12 Barricades, Traffic Signs. Lessee shall provide, at its sole cost and
expense, for the installation and maintenance of all required barricades, traffic signs,
signs to limit public viewing areas, and other traffic control devices for the safe control of
vehicular and pedestrian traffic at, and external to, the Premises as set forth in the traffic
control plan approved by the Traffic Engineer for the Event. The Traffic Engineer may
require Lessee to provide temporary directional signage to the nearby
attractions /facilities affected by any street closures and traffic circulation around the
Event.
Section 13 Premises Signage and Advertising. All on- Premises signage and
advertising that Lessee proposes to utilize for the Event must receive the Director's prior
written approval. Lessee or Lessee's Agent may request inflatable advertising for only
those events that receive national television exposure.
Section 14 Rest Rooms; First Aid; Drinking Water. Lessee shall provide functional
and sanitary portable restrooms. including restrooms for people with special needs, and
first aid stations, with drinking water, in both the viewing area of the Premises and on
the Peoples Street T -Head in the Marina. All of the aforementioned items shall be
provided throughout the duration of the Event.
Section 15 Additional Security. Lessee must separately contract and pay for any
additional security, such as daily pre and post -Event public viewing hours and night
watch security, that Lessee deems necessary in the crane and patrol boat dock areas.
if this security is provided by City's Police Officers, the expense will be billed to Lessee
as an actual and direct cost in accordance with Section 6 of this Lease.
Section 16 Insurance.
(A) Lessee shall secure and maintain, at Lessee's sole expense during the term of this
Lease, (1) a Commercial General Liability insurance policy, (2) a Liquor Liability
insurance policy. (3) an Automobile Liability insurance policy, (4) an Accident
Insurance Policy insuring Volunteers, and (5) Workers' Compensation insurance;
all required policies shall have the limits and requirements shown in the attached
Exhibit E.
C' Dovle 01 i)01PARK&REC 2 7\Special Events 0fi0525D( TxIntl YachtJet Lease Renew 20'17 Clean doc
Page 8 of 21
(B) The Certificate(s) of Insurance must be sent to the Risk Manager at least two (2)
weeks prior to the starting date of the Event. The Certificate(s) of Insurance must
provide at least thirty (30) days written notice of cancellation, intent to not renew, or
material change of any coverage required in Exhibit E.
C) Lessee shall provide copies of all insurance policies to the City Attomey upon the
City Manager's written request.
(D) Lessee shall require that any vendor that sells alcoholic beverages at the Event
furnish proof of Liquor Liability insurance with the limits and requirements set out in
Exhibit E. The Certificate(s) of Insurance must be sent to the Risk Manager at
least two (2) weeks prior to the starting date of the Event and must provide that the
City receive at least thirty (30) days written notice of cancellation, intent not to
renew, or material change of any coverage required in Exhibit E.
Section 17 Indemnity. Lessee ( "Indemnitor ") hereby agrees to fully
indemnify, save and hold harm less the City of Corpus Christi, its
officers, employees, agents, representatives, and servants
( "indemnitees ") against any and all liability, damage, loss, claims,
demands and actions of any nature whatsoever on account of
personal injuries (including, without limitation on the foregoing,
workers' compensation, premises defects, and death claims), or
property loss or damage of any kind whatsoever, which arise out of,
are in any manner connected with, or are caused by, or are claimed to
arise out of, are claimed to be in any manner connected with, or are
claimed to be caused by, either proximately or remotely, wholly or in
part, an act or omission, negligence or misconduct by Indemnitor,
lndemnitor's officers, employees, agents, representatives, servants,
contractors, patrons, licensees or invitees entering upon the
Premises (as described in Section 3 of this Lease) including, but not
limited to, those portions of Shoreline Boulevard and adjacent
portions of the road median, the Seawall, and the Marina, that are
closed to participate in, hold, attend, or observe the Event and
associated activities, with the expressed or implied invitation or
permission of the Indemnitor and including, but not limited to,
exposure to the hazards commonly associated with large crowds,
streets closures, third -party food preparation and distribution, high
speed boat racing, and excessive heat; or when any said injury or
damage is the result, proximate or remote, of the violation by
indemnitees or any of them, Indemnitor, or any of lndemnitor's
agents, representatives, servants, employees, contractors, patrons,
guests, licensees, or invitees of any law, ordinance, or governmental
C: 6; cve.0 O ;PORK ® 27\ Special EventsA0ci (1r251.} TxIntl Yach!Jet l ease Renew 201, ;lean doc
Page 9 of 21
order of any kind; or when said injury or damage may in any other
way arise from or out of the improvements located on the Premises,
out of the use or occupancy of the improvements at the Premises, or
of the Premises itself, by lndemnitees or any of them, lndemnitor, or
lndemnitor's officers, agents, servants, employees, contractors,
patrons, guests, licensees, or invitees.
The terms of indemnification are effective whether said injury or
damage may result from the sole negligence, contributory negligence,
or concurrent negligence of lndemnitees, or any of them. Lessee
covenants and agrees that it shall investigate all claims and demands,
attend to their settlement or other disposition, defend all actions
based thereon with counsel satisfactory to lndemnitees, and pay all
charges of attorneys and all other costs and expenses of any kind
from any of said liability, damage, loss, claims, demands, or actions.
Section 18 Safety Hazards.
(A) Lessee shall, upon written notice of an identified safety hazard by the Police Chief,
the City's Fire Chief, Director, or Risk Manager, correct the safety hazard(s) within
six hours of receipt of the notification or, if a different response time is included in
the notification received. within the time frame included in the written notice of
safety hazard
(B) If Lessee or Lessee's Agent does not correct the safety hazard(s) within six hours
or the time stated in the notification, as applicable, City may correct, or cause to be
corrected, by any means reasonably available, the existing safety hazard and will
bill Lessee for the associated cost of correction(s) as an actual and direct expense,
in accordance with Section 6 of this Lease.
Section 19 Damages to City Property.
( A) The Director shall provide Lessee's Agent with a list of damages, if any, to City
property located on the Premises within two (2) working days after the close of the
Event. Lessee shall restore all items on that list to their condition prior to the
Event, to the satisfaction of the City's Director of Engineering, within three (3)
working days of receipt of the list.
(B) If Lessee fails to restore all items on the list, the Director may do so, or may cause
the same to be done, and will bill Lessee for the restoration as an actual and direct
cost, as set out in Section 6 of this Lease.
C) Lessee or Lessee's Agent shall, upon conclusion of the Event, fill and compact all
holes in grass areas of the Premises made by Lessee or any entity or person
participating in the Event. The Director shall approve the use and type of fill
C:`i Doyle -03 OFIPARK &REC 27`Special Events .d 0525D ; TxIntl YachtJet t ease Renew 2017 Clean doc
Page 10 of 21
material prior to filling by Lessee. Any subsidence within the Premises must be
additionally filled by Lessee or Lessee's Agent.
Section 20 Pavement, Curbs, Sidewalks, and Seawall. Any work that creates holes
or other changes to the pavement, curbs, sidewalks, or Seawall requires the prior
written approval of the Director and the City's Director of Engineering Services before
the work is performed; provided however, that no approval shall be given if the work will
require subsequent repairs by the City
Section 21 Permits.
(A) Lessee shall obtain, and require that all vendors obtain, all permits applicable to
the Event which may include, but are not limited to, the following:
(1) a City - County Health Department permit for each booth selling food and all
associated permits for food handling
(2) a Promotional Event Zoning Permit and a Temporary Structure Event Permit
with a Certificate of Occupancy from the City's Building Inspections
Department:
(3) a Street Closure Permit from the City's Traffic Engineering Department;
(4) a Special Event Alcohol Permit from the City's Park & Recreation Department;
(5) a Solicitation Permit from the City's Collection Department;
(6) a Regatta and /or Marina Event Permit, as mandated by 33 U.S.C. Section
100, as amended, from the City's Marina Superintendent; and
(7 a Helicopter Landing/Taking Off Permit from the City's Airport Manager
(B) Lessee must also obtain permission from the U.S. Coast Guard for use of the
navigable waterways prior to the Event.
(C) Lessee or Lessee's Agent must notify the Director, at least two weeks prior to the
Event. of any special conditions imposed by any permitting agency or the U.S.
Coast Guard upon Lessee, in relation to the Event.
Section 22 Cleanup. Lessee shall require all food and beverage vendors to clean a
designated zone adjacent to their respective booths at regularly scheduled intervals
during the Event. Lessee may designate the zone, but it will not be less than 10 feet by
20 feet in the immediate area around each food and beverage booth.
(A) The clean -up must be performed hourly and immediately after closing the Event
each day. All trash cleaned up must be properly deposited in trash bags provided
by Lessee and taken to a location designated by Lessee.
C,1i Doyle.Q. O6 \PARK &REC 271Special Events�0h.0525D( TxIntl vachtJet Lease Renew 20' 7 Clean do(
Page 11 of 21
(B) Lessee may hire and work its own clean -up crew during and after the Event. If the
Director determines that additional clean -up is necessary, Director will give Lessee
or Lessee's Agent two (2) hours notice to increase services and if, after the
expiration of the response time, the work remains unsatisfactory, the Director may
authorize the use of City workers, and the cost for the labor provided by the City's
clean -up workers shall be billed to Lessee as an actual and direct cost pursuant to
Section 6 of this Lease.
Section 23 Storm Water Inlet Screens. Lessee shall, at its sole cost and expense,
install screens, approved by the City's Storm Water Utility Division, across all storm
water inlets on the Peoples Street T -Head and within any closed streets in the Premises
prior to the beginning of the exclusive use period of this Lease. Lessee shall ensure
that drainage is not blocked or impeded by the placement of the screens. Lessee shall
remove the screens within the non - exclusive use period after the close of the Event.
However, Lessee must remove screens (along with any trash that has accumulated
over the screens) immediately if heavy rain is imminent, or upon the direction of the
Stormwater Superintendent or designee.
Section 24 Construction.
(A) The construction work for displays, stages, electrical, etc., within the Premises or
adjacent closed streets shall be conducted in accordance with the City's building
codes and restrictions.
( "B) Construction requested by Lessee that can be foreseen by City to cause damage
shall only be authorized if (1) Lessee provides the Director with written assurance,
submitted prior to the construction being performed, that Lessee agrees to remedy
said damage in accordance with Section 19 of this Lease; and (2) the Director pre -
approves the construction in writing.
Section 25 Temporary Buildings. Lessee must receive prior written approval from
the Director to place any temporary buildings on the physical ground of the Premises.
Otherwise, all temporary buildings moved onto the Premises for the Event shall be
placed and must remain on trailers to promote expeditious removal.
Section 26 Electrical & Water Services. Electrical and water service may not be
provided on or at all parts of the Premises. Lessee must apply for and secure a
Temporary Promotional Event Permit from the City's Building Inspection Division in
order to install electrical service for the Event. Furthermore, a Certificate of Occupancy
must be signed by the proper inspectors to have all temporary services, such as food,
electrical, plumbing, tents and structures, inspected and approved. It is the
responsibility of Lessee to call each inspector for an appointment to inspect and obtain
approval for each temporary service prior to the commencement of the Event.
Section 27 Permissible Vendor Location Markings. No paint or semi - permanent
markings will be permitted that obliterate or deface any pavement markings, street curb
markings or signs heretofore existing for the guidance of motor vehicles or pedestrians.
C', Doyle 0 lh,PARK &REC <T.Speciai Events,uo o'25Dt Txlrt iacn'Jet Laase Renew ear do(
Page 12 of 21
Chalk or tape markings may be used to pre -mark locations on the sidewalk or street.
Painted markings will only be permitted in grassy areas with the prior written approval of
the Director.
Section 28 Dispute Resolution. The City and Lessee agree that any disputes which
may arise between them concerning this Lease, such as determining the amount of
damage to City property occurring as a result of the Event, must be submitted for
determination and resolution, first to the Director, and thereafter by right of appeal to the
City Manager. The decision of the City Manager may be appealed to the City Council
by giving written notice of appeal to the City Secretary within ten (10) days after the
written decision of the City Manager has been received by Lessee. In the event of an
appeal: the decision of the City Council will be final. This Lease in no way waives
Lessee's right to seek other legal remedies during the appeal process.
Section 29 Emergency Vehicle Lanes. Lessee shall, at all times during the Event
and non - exclusive use periods, maintain emergency vehicle lanes upon the Premises
as may be designated by the City's Fire Chief. Lessee must ensure that all emergency
vehicle lanes are kept clear of all obstructions.
Section 30 Fence. Lessee may provide, at its sole expense, a temporary six foot (6')
chain link fence, with gates for access as shown on Exhibit A. The fence will help
improve security, crowd control, litter control, and keep bicycles, skateboards, animals,
and personal coolers out of the Event area.
Section 31 Admission Fee. Lessee may charge an admission fee within the fenced
portion of the Premises as shown on Exhibit A.
Section 32 Volunteers. Lessee must require all volunteers who will participate in the
Event to sign an accident waiver form, which will be maintained on file with Lessee.
The accident waiver form used by Lessee shall be reviewed by the Risk Manager and
approved by the City Attorney at least two (2) weeks prior to the Event.
Section 33 Assignment. Lessee may not assign or transfer this Lease or sublease
the whole or any part of the Premises without the prior written consent of the City
Council
Section 34 Breach. Any breach by Lessee of any covenant or condition contained in
this Lease entitles the City to terminate this Lease without notice or demand of any kind,
notwithstanding any license or permit issued by the City, and no forbearance by the City
of any prior breach by Lessee is a waiver by or estoppel against the City.
Section 35 Right of Lessee to Use Public Streets. Lessee acknowledges that the
control and use of public streets is declared to be inalienable by the City, and, except for
the use privilege granted in this document, this Lease does not confer any right, title, or
interest in the public property to Lessee.
Section 36 Right of Lessee to Use Public Parks. Lessee acknowledges that the
control and use of public parks is declared to be inalienable by the City, and, except for
C1l Doyle .0 ir'PARK &REC _7' Decial Events LCE25Dt Txlntl Yacht Jet t as >e Renew 201 ' Clear ioc
Page 13 of 21
the use privilege granted in this document, this Lease does not confer any right, title, or
interest in the public property to Lessee.
Section 37 Not Partnership or Joint Venture. This Lease may not be construed as
or deemed by the parties to be a partnership, joint venture, or any other relationship
which requires the City to co- sponsor or incur any liability, expense, or responsibility for
the conduct of the Event or associated activities. Payments received from Lessee by
the City are compensation for the provision of the City services, as described in this
Lease, and for granting Lessee the right to use public property for the limited purpose
described
Section 38 Agreement between Parties. This Lease is between the City and Lessee
for the purpose of described herein and is not for the benefit of any third party or
individual
Section 39 City Services Subject to Appropriation. Lessee recognizes that the
services agreed to be provided by the City, pursuant to this Lease, are subject to the
City's annual budget approval and appropriation process. The continuation of any
contract after the dose of any fiscal year of the City, which fiscal year ends on July 31 of
each year, is subject to appropriations and budget approval. The City does not
represent that the expenditures required by the City for the provision of services
required by this Lease will be adopted by future City Councils, said determination being
within the sole discretion of the City Council at the time of adoption of each fiscal year
budget. If the expenditures required by the City for the provision of services required by
this Lease are not adopted for the upcoming applicable fiscal year, then City may
terminate this Lease, without recourse by Lessee, only at the end of the current
applicable fiscal year
Section 40 Compliance with Laws
(A) Lessee must comply with all applicable Federal, State, and local government laws,
rules, regulations, and ordinances which may be applicable to its operation at the
Premises and its performance under this Lease including, without limitation,
compliance with the Americans with Disabilities Act, as amended. All compliance
required by Lessee under this section shall be at Lessee's sole expense and cost.
This Lease is also subject to applicable provisions of the City Charter.
B) If any action or proceeding is brought to enforce compliance with this Lease, or for
failure to observe any of the covenants of this Lease, Lessee must pay the City the
sum that a court of competent jurisdiction may adjudge reasonable as attorney's
fees in said action or proceeding, or in the event of an appeal as allowed by an
appellate court, if a judgment is rendered in favor of the City.
Section 41 Interpretation; Venue. This Lease will be interpreted according to the
Texas laws that govern the interpretation of contracts. The parties agree that venue lies
in Nueces County. Texas, where this Lease was entered into and will be performed.
Doyle 0 a OD PARK &REC 27TSpeciai EventsvL5 0t525D Txlntl YachtJetl easn Renew 201 Clean doc
Page 14 of 21
Section 42 Non - discrimination. Lessee warrants that they are and will continue to be
an Equal Opportunity Employer. Lessee hereby covenants that all of its employees,
participants, invitees, guests, and members of the public shall be treated equally without
regard to or because of race, color, creed, national origin, ethnicity, sex, disability, or
age and, specifically regarding the employer - employee relationship, in compliance with
all Federal and State laws prohibiting discrimination in employment.
Section 43 Force Majeure. No party to this Lease will be liable for failures and delays
in performance due to any cause or circumstance beyond their control including, without
limitation, any failures or delays in performance caused by strikes, lock outs, fires, acts
of God or the public enemy, common carrier, severe inclement weather, riots or
interference by civil or military authorities. The rights and obligations of the parties will
be temporarily suspended during this period to the extent performance is reasonably
affected.
Section 44 Survival of Terms. Termination or expiration of this Lease, for any
reason, shall not release either party from any liabilities or obligations set forth in this
Lease that (a) the parties have expressly agreed shall survive the termination or
expiration, or (b) remain to be performed or by their nature would be intended to be
applicable following the termination or expiration.
Section 45 Construction of Ambiguities. The parties expressly agree that they have
each independently read and understood this Lease. Any ambiguities in this Lease
shall not be construed against the drafter.
Section 46 Captions. The captions employed in this Lease are for convenience only
and do not in any way limit or amplify the terms or provisions hereof.
Section 47 Entirety Clause. This Lease and the incorporated and attached Exhibits
constitute the entire agreement between the City and Lessee for the use granted. All
other promises and representations, oral or otherwise, unless contained in this Lease,
are expressly revoked, as the parties intend to provide for a complete understanding
within the provisions of this Lease and its Exhibits of the terms, conditions, promises,
and covenants relating to Lessee's operations and the Premises to be used in the
operations that are the subject of this Lease.
Section 48 Severability.
It is the definite intent of the parties to this Lease that every section, paragraph,
subdivision, clause, provision, phrase, or word hereof be given full force and effect for
its purpose. Therefore, if any section, paragraph, subdivision, clause, provision, phrase,
or word of this Lease or the application hereof to any person or circumstance is, to any
extent, held illegal, invalid, or unenforceable under present or future law or by a final
judgment of a court of competent jurisdiction, then the remainder of this Lease, or the
application of said term or provision to persons or circumstances other than those as to
which it is held illegal, invalid, or unenforceable, will not be affected hereby.
0 V Doyle 03 )6PARK &REC /7\ Special Eventsvo6 05: -5D( TxIntl Yacht et Leaee Renew 2017 Dean doc
Page 15 of 21
To the extent that any clause or provision is held illegal, invalid, or unenforceable under
present or future law effective during the term of this Lease, then the remainder of this
Lease is not affected thereby; and in lieu of each illegal, invalid, or unenforceable clause
or provision, a clause or provision, as similar in terms to the illegal, invalid, or
unenforceable clause or provision as may be possible and be legal, valid, and
enforceable, will be added to this Lease automatically
Section 49 Marina Sale or Lease; Lease Assignment Subject to Council Approval.
If the Marina is sold or leased to another operator, the operator shall be bound by all
provisions of this Lease
Under Section 4 of Article IX of the City Charter, "No franchise or lease of property of
the City shall be transferred by the holder [Lessee] thereof except with the approval of
the Council expressed by ordinance. which approval shall not be unreasonably
withheld."
C:`iDoyle.CI OeAPARK &REC 27'Special.Ec ntA06.0525D TxIntl''acttJetl ease Renew 2017 Clean doc
Page 16 of 21
S N D IN DUPLI of which � TE, each h shall be considered an original, on this the
day of N�C,� , 2006.
ATTEST:
Armando Chapa, City Secretary
CITY Q1 CORPUS CHRISTI
Gorge K. Noe, City Manager
APPROVED AS TO LEGAL FORM 25 May 2006
Doyle C . Curtis
Chief, Administrative Law Section
Senior Assistant City Attorney
For City Attorney
STATE OF TEXAS §
COUNTY OF NUECES §
This instrument was acknowledged before me on lk, / , 2006, by
George K. Noe, or his designee, , City Manager of the
City of Corpus Christi. a Tpxas home -rule municipal ci oration, on behalf of said
corporati
Notary Public, State of Texas
Printed name:
Commission expires:
o~ Y P`e Connie Parks
h My Commission Expires
14. November 09, 2007
C ` Doyle C i G6`PARK &REC 27'Special Events (i6 iiti25DC Txfntl YachtJet ..ease Renew 2017 Clean doc
LESSEE: MMD COMMUNICATIONS
Signature:
Printed Name: Peter Bryant
Title: President Date:
� QS
STATE OF F §
COUNTY OF Al(Afrp_S §
This instrument was acknowledged before me on i'
30
Page 17 of 21
, 2006, by
Peter Bryant, President of MMD Communications, a Florid corporation, on behalf of
s id corporation.
1
Notar 1 ublic, State of Florida
Printed name:
Commission expires:
C: (D ,vie C'; OftvPARK &REC 27vSpeciat Eventst0,6 0',25D'. Txlntl YachtJet t ease Renew 20 Clear da
OLGA DELACRUZ
Notary Public, State of Texas
My Commission Expires
August 19, 2009
Page 18 of 21
EXHIBIT D
TEXAS INTERNATIONAL YACHT & JET PLANE SHOW
YEAR NON - EXCLUSIVE USE PERIODS 4 DAY EXCLUSIVE USE PERIODS
2007 12:01 p.m. Monday, Apr 23, 2007 6:00 a.m. Thursday, Apr. 26, 2007
thru 6:00 p m Monday, Apr. 30, 2007 thru 6:00 p.m. Sunday, Apr. 29, 2007
2008 -12 12:01 p.m. next to Iast Monday in Apr. 6:00 a.m. Thursday, Apr.
thru 6:00 p m. Iast Monday in Apr. thru 6:00 p.m. Sunday, Apr.
2013 -17 12:01 p.m. next to Iast Monday in Apr. 6:00 a.m. Thursday, Apr.
thru 6:00 p m. Iast Monday in Apr. thru 6:00 p.m. Sunday, Apr.
C \iDoyle 03 06 PARK &REC 27\Special Events,.0e.0525Di TxIntI YachtJet Lease Renew 2017 Clean -doc
EXHIBIT E
INSURANCE REQUIREMENTS
Page 19 of 21
A Lessee must not commence work under this Lease until all insurance required herein has been obtained and
such insurance has been approved by the City. The Lessee must not allow any subcontractor to commence
work until all similar insurance required of the subcontractor has been obtained.
B. Lessee must furnish to the Risk Manager, two (2) copies of Certificates of Insurance, showing the following
minimum coverage by insurance company(s) acceptable to the Risk Manager. The City must be named as an
additional insured for all liability policies, and a blanket waiver of subrogation is required on all applicable
policies.
TYPE OF INSURANCE
MINIMUM INSURANCE COVERAGE
30 -Day Notice of Cancellation, non - renewal, material
change or termination required on all certificates
Bodily Injury and Property Damage
COMMERCIAL GENERAL LIABILITY including:
1 Commercial Form
2 Premises - Operations
3 Products/ Completed Operations Hazard
4. Contractual Liability
5 Broad Form Property Damage
6 Independent Contractors
7 Personal Injury
$1,000,000 COMBINED SINGLE LIMIT
LIQUOR LIABILITY
1 Vendors providing and/ or selling alcohol
$1,000,000 COMBINED SINGLE LIMIT
AUTOMOBILE LIABILITY - Owned, Non -owned or
rented vehicles
1 Contractors & Subcontractors delivering tents,
stages, bleachers. temporary structures and
other large items
2 Lessee workers and volunteers
$500.000 COMBINED SINGLE LIMIT
AT A MINIMUM , STATUTORY LIMITS of $20,000 /
$40,000 for BODILY INJURY & $15,000 for
PROPERTY DAMAGE
WORKERS' COMPENSATItN
EMPLOYERS' LIABILITY
Required if Lessee employs any person other
than himself /herself:
WHICH COMPLIES WITH THE TEXAS WORKERSD
COMPENSATION ACT AND PARAGRAPH 110F
THIS EXHIBIT
$100,000
ACCIDENT POLICY FOR VOL UN VEERS
$5,000 MEDICAL PAYMENTS per PERSON
$10,000 DEATH or DISMEMBERMENT per PERSON
C In the event of accidents of ary kind, Lessee must furnish the Risk Manager with copies of all reports of such
accidents within ten (10) days of the accident
International Yacht & Jet Plane Show
12- 16 -05ep Risk Mgmt
,5
eo
C:\ (Doyle 03 )6 PARK &REC .'71SpeciaLEventsy06 0525DC Tx Intl rachtJet.Lease Renew 2017 Clean doc
Page 20 of 21
0 ADDITIONAL REQUIREMENTS
A. Lessee must obtain workers' compensation coverage through a licensed insurance company
obtained in accordance with Texas law. The contract for coverage must be written on a policy and
endorsements approved by the Texas Department of Insurance. The workers' compensation
:overage provided must be in an amount sufficient to ensure that all workers' compensation
obligations incurred by the Lessee will be promptly met.
i3 Certificate of insurance:
The City of Corpus Christi must be named as an additional insured on the liability
coverage, Compensation coverage and a blanket waiver of subrogation is required on all
applicable policies
If your insurance company uses the standard ACORD form, the cancellation clause
bottom right) must be amended by adding the wording "changed or" between "be" and
"canceled ", and deleting the words, "endeavor to" and deleting the wording after 'left ". In
lieu of modification of the ACORD form, separate policy endorsements addressing the
same substantive reouirements are mandatory
The name of the event, including exact dates including move -in and move out
dates shall be shown under the Description of Operations/ Locations / Vehicles/ Special
items
At a minimum, a 30 -day written notice to the Risk Manager and Parks and Recreation
Director of material change. non- renewal, termination or cancellation is required.
If the Certificate of Insurance does not show on its face the existence of the coverage required by
items 1.B (1) -(7), an authorized representative of the insurance company must include a
letter specifically stating whether items 1.B (1) -(7) are included or excluded.
International Yacht & Jet Plane Show ns. req.
17.16 -O5ep Risk Mgmt
C:\(Doyle.03 06\ PARK &REC 271Special.Events,06.0525D( TxIntl YachtJet.Lease Renew. 2017 Clear -doc
Page 21 of 21
Exhibit F
The following May 24, 2006 e -mail from Peter Bryant to Doyle Curtis (with minor
revisions by Doyle Curtis) shall be used in defining "Net Profits" as used in this Lease:
»> "Peter Bryant" <byanzp anbellsouth.net> 05/24/06 5:28:51 PM »>
Dear Doyle,
The following is my [Peter Bryant's] interpretation of net profit for purposes of the
contracts for the boat show.
Gross revenue is the total amount of revenue generated from slip sales, exhibit booth
sales, hard standing area space sales, sponsorship sales, concession sales, ticket
sales, etc
Gross profit is equal to gross revenue minus the cost to generate this revenue ie
commissions and salaries.
Net profit is equal to gross profit minus all other costs associated with the staging of the
event ie tent rental. salaries, telephone, hotel costs, catering costs etc.
I would have no problem with establishing a base figure of $25,000 or 10% of net profit,
whichever is greater.
Please give me a call.
With best regards
Peter Bryant
Texas International Boat Show"
C:1(Doyle.03.061PARK &REC 27 \SoeciaiEvents106 0525DC TXIntIYachtiet.Lease Renew.2017 Clean doc
state Texas
unt\\- „f N tece
PUBLISHER'S AFFIDAVIT
CIT) OF CORPUS CHRISTI
Ad # 5495295
PC) #
Before ale, the t<<iderigned, a Notary Public, this dad- personally came Sandra
(:arum, L. ho beer sworn rn acc rding to law says that she is Legal
Sales Representative if he Corpus Christi Caller - Times, a daily newspaper
publisaeri at rpus Christ, Sri said Citti- and State, generally circulated in
arans Ree . Br,)oks Duva.. ,Ht zrr Hogg. Jim Wells, Karnes, Kenedy, Kleberg,
Live Ot1K Nuece Ref .tgic San Patrick), Victoria and Webb Counties, and that
the pu Pi anon f ,OTICE OF PASSAGE OF ORDINANCE NO. which the
annex es =rl :s LTA,. , was nserted in the Corpus Christi Caller -Times and on
the We le 'Wide Web 0 hy. Caller Times Interactive on the 4TH day(s) of JUNE,
2006.
132.6:
MJChiLLL .JOYCE CABRERA
NAti: )MMiSS�cr. �ar.r_
«art 119 aOO•,
04,€--vLJ
Legal Sales Representative
TWO (2 ) Time(s)
S i hscribec and sworn t me on the d ate of
1 t
Notary Public, Nueces County, Texas
Michelle Cabrera
Print or Type Name of Notary Public
My x- commission expires on March 19, 2008.
Sunday • June 4 2006•CALLER• -IMES
NOTICE
OF ORDINANCE ANC)
026806
Authorizing the City
Manager or his
designee to execute a
Lease Agreement with
Peter Bryant (MIND
Communications) for a
term of 8 days in April.
2007, for the Texas
International Yacht And
Jet Plane Show at the
Peoples Street T
Head; providing for twc
5 year renewals upon
City Manager 01
designee, finding show
successful tor City The
Lessee must pay the
City a use fee of $100.
and 10 percent of the
profits from all events
staged on the
premises in lieu of
Marina rental fees.
This ordinance was
Passed and approved
by the City Countill of
the City of Corpus
Christi on its second
reading on May 30.
2006.
/s/ Armando G*tapa
City Seoietary
City of Corpus Chris