HomeMy WebLinkAbout028524 RES - 03/23/2010RESOLUTION
AMENDING CITY COUNCIL POLICIES ADOPTED BY RESOLUTION
021901 REGARDING GUIDELINES FOR PUBLIC USE OF CITY HALL
AUDIO -VIDEO FACILITIES AFTER HOURS.
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF CORPUS CHRISTI,
TEXAS:
Section 1. The Resolution Number 021901 which adopted policies and general rules
and procedures of the City Council, Section 17, regarding Guidelines for public use of
City Hall facilities, is amended as follows:
"17. Guidelines for public use of City Hall facilities.
The locations of the City Council Chamber, adjacent committee room, staff conference
room, and the sixth floor conference room are conducive to providing space for public
meetings for nonprofit purposes with minimal distraction from daily City operations.
Priority for the use of these facilities shall be given to City related Boards, Commissions,
Committees, and other City related activities, and secondarily to other government
entities. Accordingly, individuals and organizations who wish to conduct public meetings
may request the utilization of these areas. Use of the committee and conference rooms,
rather than the Council Chamber, is preferred because of the sensitivity of the audio
visual equipment. If use of the committee and conference rooms is not feasible due to
the number of people attending, the Council Chambers will be used as approved by the
City Secretary. Public use of these facilities will be limited to the hours of 8:00 a.m. to
5:00 p.m. Monday through Friday due to security reasons. (Evening and weekend use
will be limited to official City and other governmental business. Coordination with
Building Maintenance, in addition to the City Secretary's office, will be required to
secure the building before and after use.)
Guidelines for usage by nonprofit organizations are identified below:
(1) City events shall receive priority in the event of a conflict.
(2) Applications for use are supplied from and approved by the City Secretary's
office.
(3) Organizations using the facilities will be responsible for securing all equipment
and facilities after use.
(4) The meeting rooms are provided at no charge. Room set-up is the responsibility
of the organization using the facilities.
(5) The facilities will not be used for receptions or functions where catering is
required except as approved by the City Manager, City Secretary, or City Council.
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(6) No soliciting or fund-raising is allowed.
(7) In the event of damage, the sponsoring organization will reimburse the City for
cost of repairs.
(8) The meeting shall be open to the public, which will be permitted to comment and
ask questions prior to close of the meetings.
(9) Requests to utilize City staff and City equipment after normal business hours to
perform audio/video recordings of meetings must be requested in advance to the Public
Information Department, and include a $50 fee per hour to offset staffing and equipment
expense. Scheduling must be made in advance of the meeting.
All other areas and conference room space in City Hall is limited to conducting official
City business. Many other municipal facilities are available for public use including the
Corpus Christi Public Library, the Convention Center, and community recreation
centers. Coordination for the use of those facilities will be through those departments."
SECTION 2. This Resolution takes effect on date of City Council approval.
ATTES . THE CITY OF CORPUS CHRISTI
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Armando Chapa
Joe Adak
City Secretary Mayor
APPROVED: , I S` , 2010.
Lisa Aguilar, Assistant City Attorney
Corpus Christi, Texas
of 11/60,11 , 2010
The above resolution was passed by the following vote:
Joe Adame
Chris N. Adler �.
Brent Chesney
Larry Elizondo, Sr.
Kevin Kieschnick
Priscilla G. Leal
John E. Marez
Nelda Martinez
Mark Scott
028524