HomeMy WebLinkAbout030386 RES - 12/15/2014 RESOLUTION AUTHORIZING CITY OF CORPUS CHRISTI ELECTION SERVICES
CONTRACT WITH NUECES COUNTY FOR RUNOFF ELECTION
WHEREAS, the City of Corpus Christi has a previously authorized runoff election
occurring on December 16, 2014; and
WHEREAS, as election day services are needed to operate this election successfully and
Nueces County has offered to provide these services outlined in the attached Election Services
Contract;
THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF CORPUS
CHRISTI THAT:
The City Secretary is authorized to execute the Election Services Contract found as
Attachment A, which is attached hereto and incorporated herein for all purposes, with Nueces
County to provide necessary services for the City runoff election on December 16, 2014.
Date: December 16, 2014
Attest:
A
ebecca Huerta, City Secretary NELDA MART Z, MAYOR
CITY OF CORPUS CHRISTI
6303 '36
INDEXED
Corpus Christi, Texas
Lo 41Cif 6.t Uirvjbk , 2Q �L-
The above resolution was passed by the following vote:
Nelda Martinez
Kelley Allen t A
$ ,
Rudy Garza
.�
Priscilla Leal I
David Loeb t� ,
Chad Magill i 4 A"
Colleen McIntyre i
Lillian Riojas a,.4�
Mark Scott f
Alkd
030386
CITY OF CORPUS CHRISTI
CERTIFICATION OF FUNDS
(City Charter Article IV, Sections 7&8)
I, the Director of Financial Services of the City of Corpus Christi, Texas (or his/her duly authorized
representative), hereby certify to the City Council and other appropriate officers that the money required
for the current fiscal year's portion of the contract, agreement, obligation or expenditure described
below is in the Treasury to the credit of the Fund specified below, from which it is to be drawn, and has
not been appropriated for any other purpose. Future payments are subject to annual appropriation
by the City Council.
City Council Action Date: December 16. 2014
Agenda Item:
Resolution authorizing City of Corpus Christi election services contract with Nueces County for
runoff election.
Amount Required: 5300.157.99
Fund Name Accounting Unit Account No. Activity No. Amount
General Fund 1020-10020-714 530000 $300,157.99
Total $300,157.99
❑Certification Not Required
Director of Financial Services
Date: DEC 1 6 2014
/41—oo / 40 ?
ysP1E OF TFfq� Exhibit A
I ELECTION SERVICES CONTRACT
y CITY OF CORPUS CHRISTI
OG44OFNJ/GO AND C UNTY OF NUECES
THIS CONTRACT is made this cNiLl
day of 6.(itit,/ iC, , 2014, by and between the CITY OF CORPUS
CHRISTI (hereinafter referred to as "CITY OF ORPUS CHRISTI") and Diana T. Barrera, County Clerk
(COUNTY ELECTION OFFICER), under authority of Texas Election Code, Section 31.092 (a), to perform
Election Services for the December Runoff Election to be held by Nueces County on December 16,2014.
This Contract is entered into in consideration of the mutual covenants and promises hereinafter set forth.
Paragraph 1. SERVICES OF COUNTY ELECTION OFFICER
The COUNTY ELECTION OFFICER shall be responsible for the overall conduct of the election and
shall perform and furnish the following:
(a) Hire all early voting and election day personnel;
(b) Conduct training session of all election workers;
(c) Provide laptops, air cards, label printers, and cell phones for processing early voters;
(d) Provide Judges Booth Controller (JBC), eSlate equipment and booths for Early Voting and
Election Day polling locations;
(e) Transport election equipment to polling locations;
(f) Provide Early Voting and Election Day technical support for mechanical breakdowns of voting
equipment;
(g) Scan all mail ballots, tabulate Early Voting results, arrange Early Voting Ballot Board meeting,
and provide export file of early voting results;
(h) If applicable,program,generate and distribute ballots;
(i) Prepare all testing materials and conduct a test of the Electronic Equipment in compliance with
Section 127, Subchapter D,of the Texas Election Code;
(j) If applicable,provide additional miscellaneous supplies upon request; and
(k) Provide estimated cost of Election by Attachment"A".
Paragraph 2. GENERAL CONDITIONS
The parties agree that the COUNTY ELECTION OFFICER will perform all services listed in Paragraph
1. Furthermore, the parties agree that the CITY OF CORPUS CHRISTI is obligated to pay all expenses and shall
reimburse the COUNTY ELECTION OFFICER and Nueces County with respect to any purchase reasonably
made in the programming and transporting of voting equipment.
Furthermore, after the election, the COUNTY ELECTION OFFICER will submit to CITY OF
CORPUS CHRISTI an itemized statement as shown in Attachment"A"with the exact costs and expenses incurred
related to the performance of this contract. CITY OF CORPUS CHRISTI agrees to make payment in conformity
with the statement submitted by the COUNTY ELECTION OFFICER within thirty (30) days of receipt of the
statement.
4
SIGNED THISoCDAY OF 2014 -
4 f
C �. . . . - -
"1 k tthlieALrl_ ebecca Huerta
Nue t•s C+ • beAti u City Secretary K1) "C'k-).)1/46IJ l hUr I4.•-
DEC 3 0 2014 \ \14
n cGUNClL..__-
DIANA.T BARRERA (2k
CLERK OF THE COUNTY COUR T SEG1tETAR-'~-~r�► n
,4�1e a Tf+�P Y!U EC ES COUNTY Aeacnmonl-A'
COUNTY CLERK DEPARTMENT
. -' Cost Sheet Detail Breakdown
ESTIMATE COST
Contractor: Nueces County Clerk-Elections Department
Election For:City of Corpus Christi 2014 Runoff Election
Election Date:December 16,2014
Project Corte: 14121633 EsOmle, Estimate s
RUNISI Cost SVC COST 67
Components and doscrlptlena Needed Hrs Chrq Per Unit FULL City of Corpus Christi
LABO
Election DaV d TabWaflon SUDDort
1 5123 Central Count Manager 113 or rein)EV s ED 1 5 4200 21000 21000
2 5123_Tabulation Supervisor it s or nm.)Ev s Eu 1 1 5 2800 14000 14000
3 5123 TabulallonAsslstant(slItsolr.te)cvsEo Z 5 2400 24000 24000
4 5123 Technical Support(15 OT rale)Pm,a.e breWd.aat.n. 1 5 2400 12000 12000
5 5123 Warehouse Tech RaceivelBacku Equipment) 1 5 24.00 12000 12000
6 5123 Election Night Reporting - "00 _
_
7 5123CC Cletks_Staf Support(t s or m,.) 25 5 2400 3,000 00 3,00000
a 5331_Judges/AIUClerks I.mm.ED1 250 16 900 3500000 36,000 00
9 5331 Judges/AIUClerks pie.I,",.q&mai) _ _ 900
to 5331 Judges/AIUClerks tem t,."s wu goo
11 5331_Judges(Vsupply pick upldiop olf) 51 1 2500 1,275 00 1,27500
12 512a Temp Persannel-ED Equip Support(Reg torn) 9 18 12001,944 00 1.944 00
13 5125_Ternp Personnel-ED Equip Support(or) 9 5 1 15 00 67500 67500
Early Voting/Ballot Resolution SLaaort
14 5123_Staff EV Troubleshooting(On-1110n.sile)P,.—by.P-01. 2 30 2400 1,44009 1,44800
15 5123_Staff ED Troubleshooting(On.CeWOn-Gila)P,.m.dbyeym.dr.u,.. 2 16 2400 76800 76800
16 5123 CC Staff Support tenant paw) 4 80 2400 7,68000 7,66000
17 1316_Election Support Staff(Proled Leader) 1 350 2500 8.76000 8,75000
19 3126_EV Temp Clerks-swueil.nan.nma innbg(Reg time) 900
19 5126_EVTemp Clerks-Swaleuensnewm(Reg Tke) 21 80 900 15,12000 15,12000
20 5125_EV Temp Clerks-sw.t.bonarrP.m,to..lane) 14 50 1350 9.46000 9,45000
21 5126,EV Temp Clerks•Ab.l vweq try M4 Prep EV(Reg 1.) 9 250 goo 20,25000 20,250 00
22 5125_EV Temp Clerks.Abst VnikV by Mal.Pan EV lover Tkne) 9 40 1350 4.860 CO 486000
23 5331 Ballot Board Workers(xhm) 4 40 900 1,44000 144000
Election Suably Pick UDs(Weekday!
24 5123 CC Staff Support EV 24 00 0 00
25 5123 CC Staff Su port ED 6 5 2400 720 W 72000
26 gM Contract Personnel
27 5195_EV Fold Techs Pawninpamibape)wwawer.lw,.dkr,...ld.Rdrnd,r t 60 2000 1.200 Be 1,20000
28 5185_ED Field Techs(-nwngsm,eage)Pmrn.dey.).maklkn.Ar.rs.,-.ra,) 8 20 2000 3,20000 3.20000
20 5185 EV Security-Off Duty Officers
40 00 000
30 5325 Equipment Vendor HART Support 000 000
P 2orammina
31 Boss Equipment Pr ramminBallot 1, f 20000 300.00 30000
32 MBBIAudio Cards Equipment f/JElCs and DAUB-Programming 2 6 5000 600 00 60000
33 5123 Technician-Prog Esloles DAUs&JBCs x hourly 1 40 5000 2,000 OD 2.1J66 00
34 5123 Technician-Pr -Beliefs x hourly min 1hr) 1 16 5000 80000 800 oD
35 5123 Developing Ballot Fonnalt' 15000 000
36 5123 Staff-L&A Teslingsip,p. ,p..r..ingamNrc nine P,www by,pn.mnkn.p
5000 000
37 5121_Temp Support-Marking,testing,etc(R.g.nme)Pr.m.d brrgwkdtamn.td 1500 000
38 5123 Me d Research,ewducing&delivery 6000 000 _
39 5325 Contract Personnel JAudlo/translator) 5000 000
'40 5123 Deadlines and/or Rtffqramming Post L&A 1 1 3 00000 3 Opp 00 3 apD gg
Tminlna(classes!
41 5123_CC Staff Personnel(neim em s anspm) - 2000 000
42 5123_CC Stag Personnel OT P,we.d ey.n.nd.« - 18 W 000
43 5125 Te Su ort - 1200 000
44 EV&ED Del/very/P/ckuo Personnel
45 131511316_Delivery Staff Personnel 1 40 25.OD 1,000 00 1,00000
46 51120—Delivery Temp Personnel(Reg) 4 40 1200 1,92000 1,920 Olt
47 5125_Delivery Temp Personnel(or) 4 20 1500 1,200 00 1,200 00
EV he In P M 1 fc
46 SERVO Equipment Backu IResel JBC Estate.DAUB.MBBs) 1 1 200 00200 00 20000
49 1316 11316_Staff Personnel 1 250 2500 6,250 00 5.25000
5o 5126_Warehouse Temp Personnel(peg) 4 200 12.00 9 600 00 960000
51 5125_Warshouse Temp Personnel(or) 4 40 15.00 2,4000 2,000 W
Other Support Functions tprpp m
develop 6 Dd i
52 1318 Staff Personnel(clerical operations)Project Leader 1 120 2500 3,00000 3,000 g0
53 Fringe Benefits-Temp Clerks(8 84%)Prw.maby 0 lumdklkn.rdeP_.J Actual Actual 15000 20,000 00 20,00 00
54 Fringe Bansfile-Full-Time Staff(1715%) Prw.UEby■hei.dkibmrd.PPk.by Actual Actual 160.00 10,00000 110,00D 00
55 5541_Mileage travel-Electron Workers Pmy.r.d eyd)whdkok,idepW,brn) 1 80 049 3920 3920
56 5541_Mileage-travel-Election Staff Pmt.l.dbyffwbdktWmrd.,p.,w.l 2 40 049 3920 3920
XtlEleclionsWLECTION 2014112-16-14 Runuff EleclmnlBilling\12162014 Estimate Coal nl5k:
t
Project Code: 14121633 Estimate Estimate
9 Units) Cost SVC COST 67
Components and descriptions Needed His Chrail Per Unit FULL City of Corpus Christi
ED EQUIPMENT RENTAL
57 Laplop Equipment DEV 7 t 5000 350.00 35000
5R JBC Equipment fIL&A leaarl 1 20000 000
59 JBC Equipment f/EV loath) 7 1 200.00 1 400.00 1.40000
So JBC Equipment VrD(earn) 51 1 200.00 10,200 00 10,200 00
61 JBC Equipment f/Spare I.xh) 18 1 200.00 3,600.00 3.600 00
62 JBC Equipment f/rech(earn) 16 1 20000 3,200 00 3.20000
63 JBC Equipment f/Tratmng(each{ 20000 000
64 DAUB Equipment YL&A Lace) 20000 000
65 DAUB Equipment I/EV(xn) 12 1 20000 2,400 00 2,400 g0
66 DAUB Equipment f/ED Ivarn) 53 1 20000 10,600 00 10,600.00
67 DAUB Equipment I/Spare Lem) 18 1 20000 3 60n 00 3.60000
68 DAUB Equipment f/Tech(earn) 16 1 20000 3.2Do 00 3,200 00
69 DAUB Equipment f/rraining(each) 200 00 000
70 Estate Equipment f/L&A Lam) 20000 000
71 Estate Equipment f/EV learn) 26 1 20000 6.20000 5.20000
72 Eslale Equipment f/ED learn) 104 1 20000 20.80000 20,800 00
73 Estate Equipment f/Spare(swirl 18 1 20000 3,600 00 3.60000
74 Estate Equipment fRech(eernl 16 1 20000 3,200.00 3.200.00
75 Estate Equipment/?roming(each) 200.00 0,00
77 MBB/Audio Cards Equipment II JBCs and DAUB 100 1 200 20000 20000
70 Tally Equipment f/restings Loor) 2(10.00 000
79 Tally Equipment PEVIED,Post.,8 Finalizing(each) 1 1 200.00 200 00 20000
as Ballot Now Equipment(.em) 1 5 1 200.00 300.00 30000
a1 Ballot Printing-Sample 8 Emeraemv(Cak®30.10)Regular Paper 1 10,000 010 1.00000 100000
82 Ballot Printing-Maii s Test(cerc®sn 50)spacial Paper 1 5,000 050 2.50000 2-50000
63 Ballot Printing-Ouhourced i Sample balots 100 0 DO
R4 15435 Misc.Lease Equipment HART Vendor) 000 000
DELIVERY&TRANSPORTATION
85
5435 Vehicles-lease trucks 000 0.00
BeB6 County Vehicles(usage lea,fuel.mileage a olheroperauanal costs) 1 5 75 2500 2,812.50 2.81250
MIS C NEO
67 5414 Public Notice(Public Testing)e,.r•r,Eey fine ea.•p,.,.,..., 1 Actual
08 5414 Le al Notice Advenisemeni) 1 Actual
so 5231/5235 Telephone,Cells 841,11llilies t•i rer•.•rnoaua a m....) 7 1 Aclual 15000 15000
90 5231 Label Primers 7 1 Boo 5600 5600
91 5231 Data/Air Service 7 1 Boo 5600 5600
92 5211 EV Mall Kris Actual Actual 6900 2,000 00 2,00000
03 5211 EV/ED Supply Kits Aclual Actual 69 o-J 3,00000 3,000.00
94 521115212 Misc.Supplies for mail prep,pick u2&dislrb 100 1 8600 5,00000 5,000.00
95 5217 Postage( s)+Fed Ex 2,000 1 069 11300.00 1.36000
96 5422 Building 8 Spam Rental Actual Actual 000 0.00
97 Rental or EV/ED Cans each 10 1 5.00 5000 5000
98 Rental of EVIED Supply Ba /Bins etc.(each 51 1 500 255 00 25500
99 Rental of EVIED Signs each 51 1 500 25500 25500
100 Rental of EVIED Table 8 Chairs(each) 10 1 500 5000 5000
101 Rental of all other supplies 75 1 5001 375.00 -37500
102 Rental of all other supplies 75 1 1001 75,00 7500
103 Counly Clerks Office(Admin support)Pro,ar•d by aWd.dr•mn•rv.yrdrar 1 9 3500 280.00 28000
104 1260_Auddofs Olfiea(Payr."processhrg) 1 16 2400 38400 30400
105 Records Management(1 SOT iate)(w•ran.reA S.".aha em.ro.rer a.xrn 1 8 2400 19200 19246
ADVSERVICES SUBTOTAL 272,870.90 272,870.90
1316 Election 10?�Admmislratlon Fee loperalim overhead) 10% 27,287.09 27,287.09
EQUIPMENT SERVICES GRAND TOTAL $300,157.99 $300,157.99
'40 Will be charged if Deadlines Not Met and/or Reprogramming Post L&A
Billing Is 1101 based on number of precincts.
Prepared by County Clerk-Election Department
Please remit payment to:
Nueces County Clerk-Elections Department
P 0 Box 2627
Corpus Christi TX 78403
X\ElectrnnslELECTION 2014\12-16-14 Runoff Eleclion0ilingU2162014 Estimate Cost As 2