HomeMy WebLinkAbout030617 RES - 09/22/2015 Resolution authorizing the City Manager, or designee, to execute a
conversion implementation agreement and a 36-month hosting
services agreement with Kronos for a combined total of $366,421.78,
($118,394.76 annually for three years and a one-time cost of
$11,237.50) to upgrade the existing Kronos time reporting system,
with the hosting agreement to renew annually subject to sufficient
appropriations and payment of hosting fees. Funds are available in
the Municipal Information Systems Department FY2014-2015 budget.
WHEREAS, the City purchased a time reporting system, application modules,
and related software manufactured by Kronos, Inc., in 2007;
WHEREAS, the current system's software and application modules need to be
upgraded to improve compatibility and functionality with the Infix system recently
implemented by the City;
WHEREAS, the upgrade will also require that the system be converted to a
hosted services platform to enable improved system support, disaster recovery
services, reporting capabilities, and data transfer across the system;
WHEREAS, State law provides that such procurements, as outlined above, are
subject to statutory procurement requirements, including competitive bids, unless an
exception applies;
WHEREAS, there are three applicable statutory exceptions for this procurement,
as follows: Local Government Code, Sections 252.022(a)(2), (a)(4), (a)(7)(A), and
(a)(7)(D), as items available from only one source due to copyrights and as captive
components for existing equipment, to preserve or protect the public health or safety of
the municipality's residents, and necessary professional services for the direct imple-
mentation of the procured items.
Be it resolved by the City Council of the City of Corpus Christi, Texas:
Section 1. The City Council specifically finds that the foregoing statements included in
the preamble of this ordinance are true and correct and adopts such findings for all
intents and purposes related to the authorization of this procurement.
Section 2. The City Manager, or his designee, is authorized to execute a conversion
implementation agreement and a 36-month hosting services agreement with Kronos,
Inc., for a combined total of$366,421.78 in order to upgrade the existing Kronos time
reporting system, such upgrade to include professional information technology services
for the conversion, the purchase of additional compatible modules and installation of
same, and conversion of the system to a hosted platform. Following the expiration of the
initial 36-month term of the hosting services agreement, the agreement may be renewed
annually subject to sufficient appropriations and payment of the required hosting fees.
0300
INDEXED
ATTEST: CITY OF CORPUS CHRISTI
7-252-LQ- Cia 14A,'"Z-447 -
Rebecca Huerta, City Secretary Nelda Martinez, ayor
Corpus Chi i, Texas
2iday of , 20
The above resolution was passed bythe
following vote:
Nelda Martinez CtiblVLO'
Rudy Garza (/l.
Chad Magill
Colleen McIntyre 1�,�
Lillian Riojas
Lucy Rubio C/;
Brian Rosas4
Mark Scott
1
Carolyn Vaughn 1.‘„
030F1
CITY OF CORPUS CHRISTI
CERTIFICATION OF FUNDS
(City Charter Article IV, Sections 7&8)
I, the Director of Financial Services of the City of Corpus Christi, Texas (or his/her duly authorized
representative), hereby certify to the City Council and other appropriate officers that the money required
for the current fiscal year's portion of the contract, agreement, obligation or expenditure described
below is in the Treasury to the credit of the Fund specified below, from which it is to be drawn, and has
not been appropriated for any other purpose. Future payments are subject to annual appropriation
by the City Council.
City Council Action Date: September 22, 2015
Agenda Item:
Resolution authorizing the City Manager, or designee, to execute a conversion
implementation agreement and a 36-month hosting services agreement with Kronos
for a combined total of $366,421.78, ($118,394.76 annually for three years and a one-
time cost of$11,237.50) to upgrade the existing Kronos time reporting system, with the
hosting agreement to renew annually subject to sufficient appropriations and payment
of hosting fees. Funds are available in the Municipal Information Systems Department
FY2014-2015 budget.
Amount Required: $ 129,632.26
Fund Name Accounting Unit Account Activity No. Amount
No.
Municipal Information 5210-40470-242 530160 $129,632.26
Systems
Total $129,632.26
❑ Certification Not Required
Director of Financial Services
Date: SEP 2 2 2015
15- 091/