HomeMy WebLinkAbout030624 RES - 09/29/2015 Resolution rejecting non-local bids and accepting the local bid of
AutoNation Ford—Corpus Christi ("AutoNation") for the lease-purchase of
20 sedans; accepting the only bid from Silsbee Ford for the purchase of
two sport utility vehicles; rejecting a non-local bid and accepting the local
bid of AutoNation for the purchase of 40 sport utility vehicles; and
authorizing the City Manager, or designee, to execute all necessary
agreements for the purchase and financing of 62 vehicles totaling
$1,673,260.12.
WHEREAS, the vehicles to be purchased were competitively bid based upon and in
accordance with a procurement method authorized by State law and the Charter of the City of
Corpus Christi ("City");
WHEREAS, in response to Bid Event No. 63, the City received bids from interested
vendors for the purchase and lease-purchase of vehicles by group type;
WHEREAS, vehicle group #1 consists of 20 2016 Ford Fusion SE Hybrid Sedans for a
lease-purchase acquisition, to be financed by the City's lease-purchase contractor; vehicle
group #2 consists of two 2015 Chevrolet Tahoe 4x4 SUVs to be purchased; and vehicle group
#3 consists of 40 2016 Ford Utility Interceptor SUVs to be purchased;
WHEREAS, for vehicle groups #1 and #3, the City received bids from AutoNation,
Silsbee Ford, in Silsbee, Texas, and Eddie Yaklin Auto Group ("Eddie Yaklin"), in Kingsville,
Texas, and, for vehicle group #2, the City received only one bid, from Silsbee Ford;
WHEREAS, the bids received from Silsbee Ford and Eddie Yaklin for vehicle group #1
were both below the local bid received from AutoNation; the bid received from Silsbee Ford for
vehicle group #3 was lower than the bid received from AutoNation, with the bid received from
Eddie Yaklin being the highest bid for vehicle group #3;
WHEREAS, State law provides that, if the competitive sealed bidding requirement applies
to a contract for goods, the contract must be awarded to the low bidder or the bidder who
provides the best value, pursuant to Texas Local Government Code §252.043(a);
WHEREAS, State law also provides that, if the City receives one or more bids from a
bidder whose principal place of business is in the City and whose bid is within three percent of
the lowest bid price received by the City from a bidder who is not a resident of the City, the City
may enter into a contract with either the lowest bidder or the bidder whose principal place of
business is in the City if the City Council determines, in writing, that the local bidder offer the
City the best combination of contract price and additional economic development opportunities
for the City created by the contract award, including the employment of residents of the City and
increased tax revenues to the City;
WHEREAS, Silsbee Ford and Eddie Yaklin, by virtue of the location of their respective
principal places of business, are both deemed to be non-local bidders pursuant to State law;
WHEREAS, the City notified all bidders in its bid documents for Bid Event No. 63 that
the City may award a contract"for any item or group of items" shown in Bid Event No. 63;
WHEREAS, the bids received from AutoNation, a local bidder, are within three percent
of the lowest bids received from both Silsbee Ford and Eddie Yaklin for vehicle group #1 and
within three percent of the lowest bid received from Silsbee Ford for vehicle group#3;
0306 '4
INDEXED
WHEREAS, the City Council has determined that it is in the best interest of the City to
reject the non-local bids of Silsbee Ford and Eddie Yaklin for the acquisition of vehicle group#1
and finds that the bid of AutoNation provides the best combination of contract price and addi-
tional economic development opportunities for the City created by the contract award, including
the employment of residents of the City and increased tax revenues to the City;
WHEREAS, the City Council has determined that it is in the best interest of the City to
reject the non-local bid of Silsbee Ford for the acquisition of vehicle group#3 and finds that the
bid of AutoNation provides the best combination of contract price and additional economic de-
velopment opportunities for the City created by the contract award, including the employment of
residents of the City and increased tax revenues to the City; and
WHEREAS, the City Council accepts the only bid of Silsbee Ford for the acquisition of
vehicle group#2.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
CORPUS CHRISTI, TEXAS:
Section 1. The City Council specifically finds that the foregoing statements included in the
preamble of this resolution are true and correct and adopts such findings for all intents and
purposes related to the authorization of this procurement.
Section 2. The City Council finds that rejecting the non-local bids from Silsbee Ford and Eddie
Yaklin and accepting the local bid of AutoNation Ford for$473,000 for the lease-purchase of
vehicle group #1 in Bid Event No. 63 is in the best interest of the City and provides the best
combination of contract price and additional economic development opportunities for the City
created by the contract award, including the employment of residents of the City and increased
tax revenues to the City.
Section 3. The City Council finds that rejecting the non-local bid from Silsbee Ford and accepting
the local bid of AutoNation Ford for $1,094,800 for the purchase of vehicle group #3 in Bid Event
No. 63 is in the best interest of the City and provides the best combination of contract price and
additional economic development opportunities for the City created by the contract award,
including the employment of residents of the City and increased tax revenues to the City.
Section 4. The City Council accepts the only bid of Silsbee Ford for$74,790 for the purchase
of vehicle group#2 in Bid Event No. 63.
Section 5. The City Manager, or his designee, is authorized to execute all necessary agree-
ments with AutoNation and Silsbee Ford, respectively, for the purchase and related financing of
62 vehicles totaling $1,673,260.12, as specified in Sections 2, 3, and 4 of this resolution.
ATTEST: CITY OF CORPUS CHRISTI
ic3k-4-Q-A116-•
C.C.
Rebecca Huerta Nelda Martinez
City Secretary Mayor
Page 2 of 3
a61 day ofSO)/11/4AAL, 2015
Nelda Martinez /
Rudy Garza
Chad Magill O4L
Colleen McIntyre . !
Brian Rosas
Lillian Riojas
Lucy Rubio +l01
.r
Mark Scott
Carolyn Vaughn
Page 3 of 3
030624
CITY OF CORPUS CHRISTI
CERTIFICATION OF FUNDS
(City Charter Article IV, Sections 7&8)
I, the Director of Financial Services of the City of Corpus Christi, Texas (or his/her duly authorized
representative), hereby certify to the City Council and other appropriate officers that the money required
for the current fiscal year's portion of the contract, agreement, obligation or expenditure described
below is in the Treasury to the credit of the Fund specified below, from which it is to be drawn, and has not
been appropriated for any other purpose. Future payments are subject to annual appropriation by the
City Council.
City Council Action Date: September 29, 2015
Agenda Item:
Resolution rejecting non-local bids and accepting the local bid of AutoNation Ford—
Corpus Christi ("AutoNation") for the lease-purchase of 20 sedans; accepting the only bid
from Silsbee Ford for the purchase of two sport utility vehicles; rejecting a non-local bid
and accepting the local bid of AutoNation for the purchase of 40 sport utility vehicles; and
authorizing the City Manager, or designee, to execute all necessary agreements for the
purchase and financing of 62 vehicles totaling $1,673,260.12.
Silsbee Ford AutoNation Ford
Silsbee, TX Corpus Christi, TX
Item 2 Item 1 & 3
$74,790.00 $1,567,800.00
Pughase: $1,169,590.00
Lease-Purchase: $473,000.00
Interest for Lease: $30,670.12
Total Cost: $1,673,260.12
Amount Required: $1,177,984.50
Fund Name Accounting Unit AccountNo. Activity No. Amount
Police General Fund 1020-11740-151 550020 $391,108.30
Fleet Maint Svc 5110-40120-201 550020 $532,151.70
CC Crime Control 9010-11717-151 550020 $246,330.00
Total $1,169,590.00
❑ Certification Not Required
Director of Financial Services
Date: SEP 2 8 2015
/ 5- 1011