HomeMy WebLinkAbout030633 RES - 10/13/2015 Resolution amending City Council Policy No. 14 regarding limitations on
committee appointments
Whereas City Council Policy No. 10 adopted by Resolution 21901 provides that the City
Council may appoint ad hoc committees as needed to assist the Council in its business;
Whereas, an ad hoc committee is a committee formed to address a particular issue and is
typically not considered to be a standing committee of the City;
Whereas, City Council Policy No. 10 provides that all members to City Council ad hoc
committees will be appointed by the Mayor or a majority of the Council;
Whereas Section 2-67 of the City Code of Ordinances and City Council Policy No. 14
provides that no person shall be appointed to serve on more than one committee of the
City at the same time;
Whereas, the Council desires to modify City Council Policy No. 14 so that service on one
ad hoc committee does not prohibit appointment to another City board, commission or
committee;
Be it resolved by the City Council for the City of Corpus Christi, Texas:
SECTION 1. That Council policy No. 14 which was last amended by Resolution No.
029888 is revised regarding service on ad hoc committees. The deleted text is shown in
strike-through text and the new text shown in underlined text as follows:
"14. - Boards, commissions, and committee procedures.
All individuals considered for appointment by the City Council to a Board,
Commission, or Committee must have a resume or biographical information
sketch on file in the office of the City Secretary. All vacancies must be listed on a
City Council agenda in order for appointments to be made. Any Council Member
can nominate persons to fill vacancies, except where the law requires nomination
by the Mayor or City Manager. Each appointment must receive a majority vote of
the Council Members present and voting. No person shall be appointed by the
Mayor or Council Members to serve on more than one board, commission,
committee or corporation at the same time unless required by charter, statute, or
other ordinance, said committee is one ad hoc committee, or when such service is
required by virtue of the individual's position or title as the result of employment or
when such appointment involves the Mayor or Council Members.
030633
INDEXED
The following rules and procedures will govern standing City Boards,
Commissions, and Committees:
a. City Council Members may be appointed as liaison contacts to the City's Boards,
Commissions, and Committees, as well as other Committees the Council makes
appointments to, in order to facilitate communications. Appointments will be by
the Mayor or a majority of the Council.
b. City Boards, Commissions, and Committees will provide annual reports of their
respective activities. Such annual reports will be for the calendar year and will be
due no later than January 15th of each year for the prior calendar period. Each
City Board, Commission, and Committee will be provided an opportunity, if
requested, to be placed on the City Council agenda for presentation of their
annual report.
c. Board, commissions, or committees with rule making or quasi-judicial authority
are covered by the Texas Open Meetings Act and shall comply therewith. Other
boards, commissions, and committees are directed to follow the Open Meeting
Act except as inconsistent with these procedures or other ordinance or directive
of the Council, and failure to comply with the Act may be grounds for sanction by
the Council, in its discretion. No closed session may be held without receiving
advice from the City Attorney.
d. Orientation manuals will be prepared and provided to all new appointees to the
City's Boards, Commissions, and Committees. Orientation sessions by the
Chairpersons and/or staff liaison are encouraged.
e. Meetings will be held in meeting rooms nearest support staff whenever possible.
f. Agendas will follow a standard one-page format.
g. All Boards, Commissions, and Committees shall keep minutes of all meetings
thereof. Minutes will be limited to a one-page summary when possible. The
presiding officer at such meeting shall designate an acting secretary in the
absence of the regular secretary of any of such bodies to discharge such duty. A
copy of the minutes of the proceedings of every such meeting shall be promptly
forwarded to the City Manager for his information. Minutes will be filed in the
office of the City Secretary for City Council and public review.
h. Regular times for meetings will be established, when possible, to avoid staff
overtime.
i. Chairpersons will be advised of meeting costs involved and the need to reduce
costs and expedite meeting times when possible.
j. Ad hoc and subcommittees will meet without staff support when possible.
k. No City board, commission, or committee shall appoint persons outside its
membership as advisors or to subcommittees, ad hoc committees or other
accessory entities, without prior approval of the City Council.
I. Recommendations for appointments will be solicited from the affected Boards,
Commissions, and Committees only for the following:
City Council Youth Advisory Committee;
Commission on Children & Youth;
Committee for Persons with Disabilities;
Community Youth Development (78415);
Food Service Advisory Committee;
Leadership Committee for Senior Services;
Oil & Gas Advisory Committee;
Retired and Senior Volunteer Program Advisory Committee;
Senior Companion Program Advisory Committee; and
Tree Advisory Committee.
m. No person may serve as a voting member of a board, commission, or committee
of the City fora period longer than six (6) years consecutively unless such service
is required by virtue of the person's position or title as the result of employment or
to complete an unexpired term. No person may be reappointed to the same
board, commission, or committee after having been appointed to terms that
would provide for six (6) consecutive years of service as a voting member unless
the person has not served on that board, commission, or committee for a period
of twelve (12) months.
The foregoing limitations do not apply to the appointment of advisory, nonvoting
members to a board, commission, or committee of the City. Any such advisory,
nonvoting member appointed to a board, commission, or committee of the City is
prohibited from serving as an elected or appointed officer of the board,
commission, or committee to which such person has been appointed.
n. Unexcused absences from more than twenty-five (25) percent of regularly
scheduled meetings during a term year on the part of any board, committee, or
commission member shall result in an automatic vacancy, which vacancy shall
be promptly reported to the City Council. An absence shall be deemed
unexcused unless excused by the board, committee, or commission for good
cause no later than its next meeting after the absence. Any member, otherwise
eligible, shall not be precluded from reappointment by reason of such automatic
vacancy.
o. All members of City Boards, Commissions, and Committees must be residents of
the City.
p. A member of a City Board, Commission or Committee may file as a candidate for
nomination or election to any non-city public office. Upon the election or
appointment to a non city public office or upon the filing as a candidate for any
position under this Charter, such Board, Commission or Committee member shall
forfeit his or her position.
q. All board, commission, and committee appointments will be presented to the City
Council by the City Secretary no earlier than ninety (90) days before a term
expires unless required by law.
r. No board, commission, or committee appointment will be made during the period
thirty(30) days prior to a city council election and extending to the taking of office
for the newly elected council.
s. Provisions q and r hereinabove apply to all appointments made by City Council
and are not inclusive of only City boards, commissions, or committee
appointments."
* * * *
ATTEST CITY OF CORPUS CHRISTI
F24-14e. )4t •szjI\ C14\\P
Rebecca Huerta Nelda Ma
City Secretary Mayor
Corpus Christi, Texas
If C , 2015
The above resolution was passed by the following vote:
Nelda Martinez
V
Rudy Garza li. Ai
Chad Magill i i
Colleen McIntyre , . A
Lillian Riojas I/:
Lucy Rubio 1
Brian Rosas i.,
Mark Scott / f..0
Carolyn Vaughn ____OS
030G33